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HomeMy WebLinkAboutContract 45663 (2)CITY UV FORT WORTH, TEXAS iiFt-77T;(/ r& STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and CP&Y, Inc, authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT general) described as: Improvements to the Eastern Fort Y p Worth Reclaimed Water Distribution System. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Improvements to the Eastern Fort Worth Reclaimed Water Distribution System. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment B. Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $48,910.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 1 of 8 E till 20Ki Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of three (3) months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent supenor shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, -bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant s exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage Bs $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the City of Fort Worth Water Department, Attention. David Townsend, PE, 1000 Throckmorton St, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A M Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g• Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant s insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. 1s In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give nse to a liability claim or lawsuit or which could result in a property Toss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not City of Fort Worth Texas Standard Agreement or Professional Services PMO Official Release Date: 05/04/2012 Page 4 of 8 commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8 upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers agents, employees, consultants, or contractors, or prepared by Consultant shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 5 of 8 Article X Minority and Women Business Enterprise (M/WBE) Participation In accordance with City Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises ("M/WBE') in City contracts. Consultant acknowledges the M/WBE goal established for this Agreement and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not Tess than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 6 of 8 Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices tki Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Water Department David Townsend, PE 1000 Throckmornton St Fort Worth, Texas 76102 Consultant: CP&Y, Inc. Attn: Michael F. Graves, PE 115 West 7th Street, Ste 1500 Fort Worth, Texas 76102 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page7of8 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the day oaf, 2014. BY: CITY OF FORT WORTH Fernando Costa Assistant City Manager Date: 4// /1/44 APPROVAL RECOMMENDED: B Y /� CWAqij S Frank Crumb, PE Director, Water Department APPROVED AS TO FORM AND LEGALITY By: Douglas W. Black Assistant City Attorney ATTEST: /IX J. 4464 City Secretary City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 05/04/2012 Page 8 of 8 BY: ENGINEER CP&Y, Inc. ;LLC David Hays Chief Financial Officer Date: 5 / 6' a p t M&C No.: M&C Date: ATTACHMENT A DESIGN SERVICES FOR )C0000 CITY PROJECT NO.: WiRel0f44000MX ATTACHMENT A Scope for Engineering Design Related Services for Reclaimed Water Improvements DESIGN SERVICES FOR IMPROVEMENTS TO THE EASTERN FORT WORTH RECLAIMED WATER DISTRIBUTION SYSTEM CITY PROJECT NO.: The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective for this project is to update the hydraulic and surge models for the existing Eastern Fort Worth Reclaimed Water Distribution System (EFWRWDS), and use the models to evaluate proposed improvements to the system, including: adding new customers, adding a standpipe, modifying the set - points of the pressure sustaining valves, and modifying the existing surge control system. WORK TO BE PERFORMED Task 1. Design Management Task 2. Hydraulic and Surge Modeling Task 1 DESIGN MANAGEMENT ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change; communicate effectively; coordinate internally and externally as needed* and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1 Managing the Team 1.1.1 Lead, manage and direct design team activities 1.1.2 Ensure quality control is practiced in performance of the work 1.1.3 Communicate internally among team members 1.1.4 Task and allocate team resources 1.2 Communications and Reporting City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 3 ATTACHMENT A DESIGN SERVICES FOR )00000 CITY PROJECT NO.: MOM* 1.2.1 Attend a project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements 1.2.2 Conduct review meetings with the CITY at the end of each design phase 1.2.3 Prepare invoices and submit monthly in the format requested by the CITY. 1.2.4 Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • • • 2 meetings with city staff (for project kick-off and presentation of recommendations) 0 monthly water department progress reports will be prepared as part of the study phase 0 monthly project schedule updates will be prepared as part of the study phase. DELIVERABLES • Meeting summaries with action items • Monthly invoices Task 2 HYDRAULIC AND SURGE MODELING 2.1 Revise the existing hydraulic model of the Eastern Delivery System to include: • • New reclaimed water customers — meters, PSVs, and demands as provided by the City Relocated Walsh Ranch standpipe with dimensions and capacity as provided by the City. The standpipe will be modeled for the potential Centerport location. • Pipelines for the new Waterchase and Euless extensions • Any other appurtenances, pipes or connections needed to incorporate the revisions 2.2 Use the updated hydraulic model to review the impacts of the proposed system components and to run scenarios to predict the revised Eastern Delivery System performance under varied demand conditions. Evaluations will include: • Recommendations for PSV settings at all customer demand points given the new system modifications and demands. Priority is given to this item to allow time for field modifications prior the system starting again in the spring. • Feasibility of using the relocated standpipe for storage and pressure control • Scenarios with and without the stand pipe for comparison purposes City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 3 ATTACHMENT A DESIGN SERVICES FOR )000000t CITY PROJECT NO.: IWWIRI$ • Impacts of new customer demands on the overall system and the system's capability to deliver minimum required flows to all customers under varied demand conditions 2.3 Revise the surge model to reflect the existing Eastern Delivery System. The surge model will include: • • • • The proposed reuse water customer demands The proposed standpipe The existing bladder surge protection tank The existing pigging outlet points, as provided by the City 2.4 The Surge model will be used to evaluate the Eastern Delivery System including the proposed additions to the system. The system shall be evaluated with and without the proposed standpipe 2.5 The Surge model will be used to evaluate the system performance during pigging operations. Develop recommendations to enhance the surge protection system based on the findings from the pigging operations modeling and information from the manufacturer. Potential design work associated with the recommendations is considered additional work. ASSUMPTIONS • Previous customer demands as evaluated in the existing model are assumed to remain unchanged or will be adjusted based on the City's recommendations. Development of flow projection evaluations for each customer are considered additional work. • Potential design work associated with the recommendations is considered additional work. DELIVERABLES • Recommendations for PSV settings at all customer demand points. Priority is given to this deliverable • Recommendations for the feasibility of using the relocated standpipe for storage and pressure control • Recommendations to enhance the surge protection system City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 3 of 3 ATTACHMENT B COMPENSATION Design Services for Improvements to the Eastern Fort Worth Reclaimed Water Distribution System City Project No. Lump Sum Project Compensation A. The ENGINEER shall be compensated a total lump sum fee of as summarized in Exhibit B 1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. I1. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility P rime Consultant CP&Y, Inc. P roposed MBE/SBE Sub -Consultants N on-MBE/SBE Consultants Project Number & Name City MBE/SBE Goal = City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 TOTAL Total Fee 1 Fee Amount MBE/SBE Fee Consultant Committed Goal = OA 100% 100% MBE/SBE • B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 3 Task No. Task Description Principal Rate $250 1.0 Project Management 1.1 Managing the Team 1.1. QA/QC 1.2 Communications and Reporting 1.2. Pre -Design Coordination Meeting 1.2. Design Submittal Review Meetings 1.2. Prepare Monthly Invoices 2.0 Hydraulic and Surge Modeling 2.1 Revise Existing Hydraulic Model 2.2 Evaluate Hydraulic Model Scenarios 2.3 Revise Surge Model 2.4 Evaluate Surge Model w/ Hydraulic Impr. 2.5 Evaluate Surge Model w/ Surge lmpr. Totals City of Fort Worth, Texas Attachment B - Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date: 8.09.2012 0 EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Improvements to the Eastern Fort Worth Reclaimed Water Distribution System City Project No. 00000 Labor (hours) Project Senior Project Total Labor Manager Engineer Engineer CADD Administrative Cost Subconsultant $170 $165 $125 $80 $60 MWBE Non-MWBE 2 1 1 0 0 $630 $0 $0 2 4 190 16 1 18 58 1 72 2 26 130 0 30 68 16 8 8 6 191 131 0 $0 $630 $0 $0 0 $48,280 $0 $0 $6,390 $11,640 $11,570 $13,050 $5,630 0 $48,910 $0 $0 Expense Total Expense Travel Reproduction Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Task Sub Total $630 $0 $630 $0 $0 $48,280 $6,390 $11,640 $11,570 $13,050 $5,630 $0 $0 $0 $48,910.00 Project Summary Total Hours Total Labor Total Expense MBE/SBE Subconsultant Non-MBE/SBE Subconsultant 10% Sub Markup MBE/SBE Participation Total Project Cost 328 $48,910 $0 $0 $0 $0 0.0% $48,910.00