HomeMy WebLinkAboutContract 45271 (2)CRY aTARY rid
INTERLOCAL AGREEMENT C-OMA IOV II
BETWEEN
KELLER INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
WHEREAS, the City Council of Fort Worth ("City") and the Keller Independent School
District Board of Trustees ("District") have determined that the security and well-being of
students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are
of prime importance; and
WHEREAS, City and District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue an After -School Program in conjunction with
City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and
through Charles W. Daniels, its duly authorized Assistant City Manager, and the Keller
Independent School District, hereinafter referred to as "District," acting by and through Randy
Reid, its duly authorized Superintendent, do hereby covenant and agree as follows:
1. AGREEMENT
District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A," Keller After -School Program
Goals, Performance Measures and Outcomes, attached and incorporated herein for all purposes
incident to this Agreement. District agrees to spend the Program Funds in accordance with its
approved Budget Summary and Budget Narrative, described in Exhibit "B," attached and
incorporated herein for all purposes incident to this Agreement. City and District together
covenant and agree to fully cooperate in the operation of this project and both parties agree to all
the following terms:
I. PROGRAM PURPOSE.
A. The primary purpose of the Program shall include the following:
1. Provide after -school programs in identified schools that result in
educational, physical and social development and crime reduction for elementary
and middle school aged children
B. The Program goals shall include the following:
1. Educational Competence and Crime Reduction
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a. Provide homework assistance, tutorial and relevant educational
programs for participants that support the academic mission of the
education institution
b. Improve the awareness of the importance of learning through the
involvement of educators, professional programmers, mentors, and
volunteers
2. Physical and Social Development
a. Address physical needs through the provision of after school
snacks, recreational, cultural, and wellness activities
b. Involve the Program participants in activities that promote social
developments, which target specific community needs as identified
by parents, students, and educators
II. ADMINISTRATION AND RECORDS/REPORTS
A. City will:
1. Ensure the implementation of the goals of the After -School Program
2. Monitor sites to ensure quality and compliance of programs
3. Monitor program compliance
4. Make recommendations regarding programming
5. Assist/participate with Campus Advisory Committees
6. Provide funding for program
7. Approve the After -School Program Service Provider, but such
approval shall not be unreasonably withheld
B. District will ensure After School Service Provider wills
1. Provide guidance and direction in the development of programs and
activities on campus
2. Supervise, monitor and guide to ensure alignment of project activities
with program guidelines
3. Identify appropriate students for referral and program participation.
4. Assist in the recruitment of students
5. Obtain parental permission for student participation in program.
6. Provide appropriate student orientation
7. Provide access to necessary use of facilities that are conducive for
program activities daily, including use of a telephone
9 Ensure After -School staff is receiving support from teachers at the school.
10. Ensure the safety of students After -School
11. Select a third -party After -School Program Service Provider
District shall provide the name of After -School Program Service Provider
to the City for approval within ten (10) days after selection by District and
the After -School Program Service Provider shall not provide any services
under this Agreement until approved by the City
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12. Provide City with a copy of their Agreement with the approved
After -School Program Service Provider
13. Ensure that the approved After -School Program Service Provider is
in full compliance with this Agreement
III. PROGRAM OPERATION
A. District will ensure that the After School Service Provider will
1. Ensure the maximum staff to student ratio is 1:15 for elementary schools
and 1:20 for middle schools
2. Ensure that students are supervised at all times during the After School
Program until the student is picked up
3. Ensure substitute staff is available to maintain staff/student ratios.
4. Ensure that the After School Program Service Provider:
a. Complies with staff attendance.
1. Staff shall allow enough time to set up prior to student
arrival and be ready to greet students as they arrive.
2. On -Site Coordinators shall not leave the jobsite during the
hours of operation without contacting and receivmg
approval from their supervisor. An alternate On -Site
Coordinator shall be designated until regular employee
returns.
3. Program leaders, staff, and volunteers shall not take
personal calls during program hours.
4. Program staff shall notify On -Site Coordinator 2 hours, if
possible, and not less than 30 minutes prior to the start of
the Program if staff is unable to report for duty.
5. Staff shall not eat or drink any Program snacks provided to
Program students.
b. In the event that volunteers are used on a regular basis Service
Provider will organize volunteers.
1. Volunteers shall be supervised by a staff member.
2. Volunteers shall attend an orientation or training session.
3. Volunteers shall be instructed on the importance of
confidentiality, speech behavior, and dress code.
4. Volunteers shall complete an application/commitment form
and be interviewed/screened prior to placement.
c. Conduct criminal background checks on all new/returning staff and
volunteers.
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d. Fill out Incident Reports, maintain files, and notify City of any
offenses, investigations, or similar incidents that occur with a
Program participant within 48 hours of occurrence.
e. Ensure Program staff has First Aid supplies readily available at all
times.
f. Ensure a minimum of one Program staff is currently certified in
CPR and First Aid by a nationally recognized organization that
certifies CPR and First Aid training.
g. Ensure at least one Program employee is on site at any time when
children are present.
h. Implement the following dress code:
1. Program Staff and Volunteers shall be clean and neat when
reporting to work.
2. Staff and Volunteers shall be identified by an identification
card, a nametag, or staff shirt.
3. Staff and Volunteers shall not have excessive or exposed
body art/tattoos or numerous ear piercing.
4. Male Staff and Volunteers shall remove earrings.
5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or
nose jewelry.
6. Staff and Volunteers shall not wear the following:
a. Cut-off shorts
b. Baggy pants
c. Gang related attire
d. Revealing clothing
e. Clothing with inappropriate logos, slogans, or text.
i. Ensure that all visitors sign in and out with the On -Site
Coordinator.
IV. PROGRAM EVALUATION
A. Program evaluation shall be developed to provide infoiniation regarding these
objectives:
1. Benefits of the Program for children and their communities.
2. Document the scope of services and activities offered in each Program
site.
3. Quantify the level of participation in each Program site.
4. Determine the Program offerings that are most effective in meeting the
needs of the children and their communities, both short and long term.
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5. Provide a basis upon which future funding decisions are made.
6. Provide criteria for determining program continuation
B. Data to be collected:
1. Enrollment/Attendance
2. Program Efficiency Data — cost per unit of service
4. Program Satisfaction Data — rating by children and parents as to interest in
continuing enrollment in the program
5. Program Outcome Data
C. Data collection strategies:
1. Forms (attendance, registration, etc)
2. Surveys
3. Site Observations
V. PROGRAM IMPLEMENTATION
A. District will:
1. Establish homework/tutoring space
2. Review other performance data collection
VI. GENERAL PROGRAM REQUIREMENTS.
A. All of the following components are required in the development of activities:
1. Academic activities encompassing the following guides that will inspire
creative learning, improve critical thinking, and relate directly to the
students' class work.
a. Homework assistance
b. Tutoring in specific subjects
c. Hands on learning; exploring a variety of learning styles coupled
with student abilities
d. Variety of topics and interests: nature, environment, multi -cultural
diversity, and enrichment
2. Sports and recreation, both structured and unstructured, allowing for
individual and team play exercises
a. Physical Fitness
b. Indoor individual and/or team oriented board games, etc.
3. Community Service
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a. Two service projects per school year
B. One of the following is required in the development of activities. However, all
may be used and programming may be mixed to provide learning opportunities in
all three.
1. Fine Arts — provide skill development and/or appreciation of the arts.
a. Visual arts, i.e. painting, graphics, drawing etc.
b. Performing arts, i.e. vocal or instrument music lessons, choir,
drama, dance, public speaking, etc.
c. Arts and Crafts
2. Character Development — activities promoting positive values and
emphasizing social competencies such as honesty, integrity, responsibility,
friendship skills, and peaceful conflict resolution
a. Programs promoting resistance and refusal skills
b. Assertiveness training
c. Self -Esteem and positive self worth programs
d. Analyzing media and peer influences
3. Student Life Skills — activities teaching skills and providing knowledge on
topics students can use
a. Nutrition
b. Consumer Issues
VII. RECORDS AND TRAINING
A. Records to be submitted to City:
1. Annually
a. A list of participating schools
b. Current school year calendar
c. Parent Handbook
d. Staff Meeting and Training Schedule
2. Monthly
a. Perfoituance Activity report showing success in meeting the goals
and measurements as outlined in Exhibit A to this Agreement
b. Attendance records shall be taken daily and submitted monthly and
shall include:
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1. Number of students registered or enrolled
2. Participation — average daily attendance
c. Lesson plans
1. Planned monthly schedule of activities. Plan shall include
location, and time of activities
2. Highlights of previous month's activities
B Records to be maintained on site
1. Participant registration,
2. Parental consent fonns,
3. Written Safety Policy and Procedures,
4. Disciplinary actions, and
5. Staff training records.
C. Training
1. A minimum of 15 hours of training is required for Program staff.
2. Staff meetings shall not be considered training.
2. FUNDING / FISCAL REQUIREMENTS
It is understood that during FY 2013 — 2014, the City of Fort Worth shall not provide
more than $125,000.00 for the support of the After -School Program to the District. District may
provide matching funds. The City and District may establish a reduced fee for participation in
the program. It is agreed that any fees collected shall be expended towards the After -School
Program primarily at the site where the fees are collected.
The City shall be under no obligation to make any payments under this
Agreement or be otherwise hable for any other obligations unless and until the Fort Worth City
Council approves this Agreement as part of the corresponding Fiscal Year adopted budget, and
the budget becomes effective.
In no event shall the total distributions of Program Funds from City made to the District
during the term of this Agreement exceed the total sum of $125,000.00. District shall keep all
Program Funds in a specific account designated only for the Program Funds, and shall not
commingle the Program Funds with any other momes.
Payment of the Program Funds from City to District shall be made on a cost -
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement form (RFR), "Exhibit C" and copies of support documentation which includes
copies of timesheets, invoices with proof of payment such as cancelled checks, bank statements
or wire transfers, leases or services contracts. District shall evaluate and report on the
effectiveness of the program -supported activities towards meeting the Goals that are set forth in
Exhibit "A," Keller ISD After -School Program Goals, Performance Measures and Outcomes.
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The Program Performance Measures will be used to clearly show whether the program achieved
the desired goals, as stated in Exhibit "A." District shall deliver to City a written detailed
Performance Activity Report "Exhibit D" with each RFR to support expenditure of Program
Funds. Such narrative shall be signed by duly authorized official of District. The RFR and
Performance Activity Report shall be submitted to City no later than the fifteenth (15th) day
following the end of the month. Submittal of a monthly RFR and Performance Activity Report
is required even if services are not provided. When services are not provided during a month, a
zero dollar RFR and Performance Activity Report is required.
The District shall submit monthly RFR with an original signature by an authorized
official to the Program Support Division of the Fort Worth Police Department. ATTENTION
Jacob Browning, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated by the
City. Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly programmatic report from District. Reimbursements shall be made within thirty
(30) days receipt of said documents. District shall be reimbursed for Program Costs only if City
determines at its sole discretion that costs are eligible expenditures in accordance with CCPD
regulations, approved budget "Exhibit B" and are reasonable and consistent with industry norms.
District is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, District must notify City in writing of any
such adjustments using the Budget Adjustment Form "Exhibit E" attached hereto and
incorporated for all purposes Any adjustment of more than 5% of each category must have
written permission from City prior to any budget adjustment being made Budget adjustments
shall be submitted to the Program Support Division of the Fort Worth Police Department,
ATTENTION: Aya Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated
by the City.
3. TERM
The term of this Agreement is for a period beginning on October 1, 2013, and ending on
September 30, 2014, or when the District satisfactorily reports on the effectiveness of the
program -supported activities as required under this Agreement, whichever is later.
4. PROGRAM PERFORMANCE
District agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
District agrees to provide a monthly Performance Activity Report to document the performance
of the work described in Exhibit 'A.' The Performance Activity Report shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Additionally, the Performance
Activity Report must include any successes realized in descriptive detail. The monthly
Performance Activity Report shall be submitted to City no later than the fifteenth (15th) day after
the end of each month
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5. NON-APPROPRIATON OF FUNDS
It is expressly understood and agreed by and between the parties hereto that this
Agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth
Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control
and Prevention District are not timely forthcoming, in whole or in part, City may, at its sole
discretion, terminate this Agreement.
6. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party hereto in whole or in part, at any time
and for any reason, upon a 30 days written notice to the other party. Such written notice shall
specify to what extent the work under the Agreement is being terminated and the effective date
of termination.
City and District also agree that in the event either party fails to comply with, or
breaches, any of the terms and provisions of this Agreement, each party shall provide written
notice to the other as soon as reasonably possible after the non -breaching party becomes aware
of the failure to comply or breach of this Agreement. In the event that the breaching party fails to
cure or correct such breaches within a reasonable time following the receipt of notice, such
reasonable time not to exceed thirty (30) days, the non -breaching party shall have the right to
declare this Agreement immediately terminated, and neither party shall have further
responsibility or liability hereunder.
7. INDEMNIFICATION
District shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. District shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, and employees. Neither City nor District shall be responsible
under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members,
agents, servants, employees, or officers of the other.
District must include the following language in any agreement or contract with the
After -School Program Service Provider
(After -School Program Service Provider) shall indemnify, defend and
hold harmless the City of Fort Worth, District, and any and all parties
claiming by, through, or under those entities (collectively, "Indemnified
Parties") from and against any and all liabilities, losses, damages, costs,
expenses (including, without limitation, court costs, reasonable attorneys'
fees, and expenses), causes of action, suits, claims, demands, or judgments
of any nature, whether foreseen or unforeseen, ordinary or extraordinary
(collectively, "Claims"), arising or alleged to arise from or in connection
with any injury to or death of any person or any damage to or loss of
property of {After -School Program Service Provider}, its employees and
invitees, on or about the premises during the hours of {After -School
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Program Service Provider} permitted use and arising out of or
connected with {After -School Program Service Provider} obligations
under this Agreement, EVEN IF SUCH CLAIMS RESULT FROM OR
ARE CLAIMED TO HAVE RESULTED FROM THE,
CONCURRENT NEGLIGENCE OF THE INDEMNIFIED PARTIES.,
8. CLAIMS, WAIVER OF IMMUNITY
District and City agree to notify the other promptly upon the receipt of any claim or
lawsuit brought in connection with any injury, death or damages related to this Agreement.
District and City agree to make their respective officers, agents, and employees available
at all reasonable times for any statements and case preparation necessary for the defense of
any claims or litigation for which the other party may be responsible hereunder.
District shall require the After -School Program Service Provider to promptly notify the City
and District on the receipt of any claim or lawsuit brought in connection with any injury,
death, or damages related to this Agreement.
Nothing herein shall be deemed to constitute a waiver of any immunity or affirmative
defense that may be asserted by District or the City as to any claim of any third party.
Nothing herein shall be construed in any manner to create a cause of action for the benefit of any
person not a party to this Agreement or to create any rights for the benefit of any person not a
party to this Agreement not otherwise existing at law.
District agrees to require its contractors to furnish the City with certificate of insurance,
acceptable to the City, as proof that they secured and paid for a policy of commercial
liability insurance covering all public risks related to work performed under this
Agreement. Certificates of Insurance must show that the City is named as an
Additional Insured, and that the policy is endorsed with a Waiver of Subrogation in favor of the
City.
9. NONDESCRIMINATION
City and District each covenant to the other that neither such party nor any of its officers,
members, agents, employees, program participants, or subcontractors, while engaged in
performing this Agreement shall in connection with the employment, advancement, or discharge
of employees, or in connection with the terms, conditions or privileges of their employment,
discriminate against persons because of their age, except on the basis of a bona fide
occupational qualification, retirement plan or statutory requirement City and District, in the
execution, performance or attempted performance of this Agreement, will not discriminate
against any person or persons because of sex, race, religion, color or national origin, nor will
District permit its agents, employees, subcontractors or program participants to engage in such
discrimination.
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10. SEVERABILITY
The provisions of this Agreement are severable and, if for any reason, a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
11. WAIVER OF DEFAULT
The failure of City or District to insist upon the performance of any term or provision of
this agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's or District's right to assert or rely upon any such term or
right on any future occasion.
12. APPLICABLE LAW (VENUE)
Should any action whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in
accordance with Texas law.
13. SOLE AGREEMENT
This written instrument constitutes the entire agreement by the parties hereto concerning
the work and services to be performed hereunder, and any prior or contemporaneous, oral or
written agreement which purports to vary from the terms hereof shall be void.
14. RIGHT TO AUDIT
District agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the District involving transactions relating to this
Agreement. District agrees that the City shall have access during normal working hours to all
necessary facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. The City shall give reasonable
advance notice of intended audits.
District further agrees to include in all its subcontracts hereunder a provision to the effect
that the sub -consultant agrees that the City shall, until the expiration of three (3) years after final
payment under the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such sub -consultant, involving transactions to the
subcontract and further, that City shall have access during normal working hours to all sub -
consultant facilities, and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this article. City shall give sub -consultant
reasonable advance notice of intended audits. District and sub -consultants agree to photocopy
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such documents as may be requested by the City. The City agrees to reimburse District and sub -
consultant for the costs of copies at the rate published in the Texas Administrative Code.
If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future contract(s)
with District.
If, as a result of any audit, it is detennined that District misused, misapplied or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
District's obligation to City shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but are not limited to: providing final
Performance Narrative, making final payments, disposing of assets purchased with CCPD funds
as appropriate and as directed by City s Contract Services Administrator.
District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and City shall have
access at all reasonable hours to offices and records of the District, its officers, members, agents,
employees, and subcontractors for the purpose of such monitoring.
15. COMPLIANCE WITH LAW
District, its officers, agents, employees, contractors and subcontractors, shall abide by
and comply with all laws, federal, state and local, including the Charter and all ordinances, rules
and regulations of the City. It is agreed and understood that, if City calls the attention of District
to any such violations on the part of District, its officers, agents, employees, contractors or
subcontractors, then District shall immediately desist from and correct such violation
16. ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest herein without prior written
consent of the other party, and any attempted assignment, sublease or transfer of all or any part
hereof without such prior written consent shall be void.
17. NOTICES
All notices required or permitted by this Agreement must be in writing and are deemed delivered
on the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle; (ii) with proper postage (certified mail return receipt
requested); and (iii) addressed to the other party at the address as follows or at such other address
as the receiving party designates by proper notice to the sending party:
CITY: Assistant City Manager for the Police Department
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Copies to:
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Police Department Contract Services Administrator
Fort Worth Police Department
350 West Belknap
Fort Worth, TX 76102
DISTRICT: Keller Independent School District
Superintendent of Schools
350 Keller Parkway
Keller, TX 76248
III WI'1'NES S WHEREOF, the parties hereto hav xecuted this Agreement in multiples in
Fort Worth, Tarrant Count Texas, this7fbdayof,�(.4t / , A.D. 2013.
y
CITY OF FORT WORTH
haxles W. Daniels
Assistant City Manager
Date: 0/, D‘ . /¢
APPROVAL RECOMMENDED:
#14fravpi
Jeffrey W. Halstead
Chief of Police
APPROVED AS TO FORM
AND LEGALITY:
Jessica Sangsvang
Assistant City Attorney
Date: 1 Id
ATTEST:
Mary J. Keys
City Secretary
Authorization M&C:
KELLER INDEPENDENT SCHOOL
DISTRICT
Ranel
Supe endent
Date: /Z L.3 // '3
/
s Attorney
e: D'/49-6 /�
Secretary, Board of Trustees
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Exhibit A
Keller ISD After -School Program
Goals, Performance Measures, and Outcomes FY 2014
Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Performance Measures
Provide a safe environment for 600 unduplicated elementary and middle school-
1. aged youth via homework assistance, tutorials, and other relevant educational
programs through September 30, 2014.
Program Outcomes
1. Number of unduplicated program participants.
2. I Average daily participation.
3. I Number of tutoring hours per week/school.
Annual
Objective
600
540 (90%)
4
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A. Personnel
Name
Exhibit B
Keller ISD After -School Program
Budget Summary FY 2014
Budget Item
A. Personnel
B. Fringe Benefits
C. Travel
D Equipment
E Supplies
F. Contracts/Consultants
G. Other (scholarships)
H. Other (Admin.)
TOTAL
TOTAL Personnel
B. Fringe Benefits
Name
TOTAL Fringe
C. Travel
Purpose of Travel
TOTAL Travel
D. Equipment
Item
TOTAL Equipment
Position
Position
Location
Cost Per Item
Amount Requested
$65,000
$47,500
$12,500
$125,000
BUDGET DETAIL
Rate of Pay x No. of hours
NA
Description of Benefits
NA
NA
NA
Item
Quantity
$0
Cost
$0
Cost
$0
Cost
$0
Cost
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E. Supplies
Item Cost Per Item Quantity Cost
TOTAL Supplies NA $0
F. Contracts/Consultants
Description of Services Enrichment activities to include: Tutoring/homework help, Dance,
Drama, Art
Cost
TOTAL Contracts/Consultants $65,000
G. Other Costs (Scholarships)
Item/Weeks Cost Per Item Quantity/Children Cost
30 $49.00 32
TOTAL Other Costs (Scholarships) $47,500
H. Other Costs
Item/Months Cost Per Month Quantity
Administration Fee $1,562.50 8 months
Cost
TOTAL Other Costs (Administration Fee) $12,500
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FY 2014 BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures by individual item. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated
A. Personnel No funds are budgeted under the personnel category
B. Fringe No funds are budgeted under the fringe category
C. Travel No funds are budgeted under the travel category
D. Equipment No funds are budgeted under the equipment category
E Supplies No funds are budgeted under the supplies category
F. Contracts/Consultants The most noted effects of latch key children include juvenile crime and other undesirable
activities. The Census bureau reports that 61 percent of children between the ages of 6 — 17 who
participate in after school activities are highly engaged in school academics. Children who
participate in after school enrichment activities are also less likely to commit juvenile crime and
other undesirable activities. Clayton YES! programs are designed to keep children engaged in
activities within a safe environment and at the same time reduce juvenile crime.
Clayton YES! Enrichment Specialist are contracted to provide activities that include dance,
drama, art, nutrition, physical fitness, character development and tutoring. The cost of contract
providers range from $18.00 to $50.00 per hour per session. Children eagerly participate in these
activities after school which are the peak times for juvenile crime. Children who participate in
after school activities have significantly lower to no incidences of Juvenile crime.
Clayton YES! programs link youth with community resources such as police and fire departments
which aid in increasing awareness of crime prevention and intervention.
G. Other Costs — Scholarships
Scholarship specific dollars provide 30 Keller ISD students with the opportunity to attend before
and/or after school enrichment activity programs at a greatly reduced weekly fee of $35 (more
than half the regular fee structure). Eligibility is based on participation in the federal free and
reduced lunch program. The program not only benefits the youth involved but gives the parents
the assurance that their children are involved in a safe, relevant educationally enhanced after
school program.
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H. Other Costs — Administration Fee
The administration fee is to assist in covering indirect costs for billing, payroll and Executive
Director.
FY 2014 Interlocal Agreement After School Programs
CFW & KISD Page 18 of 21
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2014 Keller ISD - After School Program
Program Period 10/1/13 to 09/30/14
Submit to: Fort Worth Police Department
Attn: Jacob Browning
Planning - 3rd Floor
350 West Belknap Street
Fort Worth, TX 76102
Submitting Agency:
Agency Contact Name:
Phone Number:
Email:
Remit to Address:
Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
Budget Category
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants/Contracts
8 Other -Direct Cost
9 Indirect Costs
Total Programmatic Costs
A
Budget Amount
B
Total of Previous
Reimbursements
Requested
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the fisted
expenses are accurate and are chargeable to the
KISD After School Program approved budget
Grantee Authorized Official
Title
Date
C
This
Request
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $
Keller ISD
Mr. R. Mark Youngs
817-744-1000
Mark Younas(a�Kellensd.net
350 Keller Parkway
Keller Texas, 76248
D
(B+C)
Total
Requested
Fiscal Agent flse Duly.:;;
:artd <,cAcc'_ount T
E
(A-D)
Balance
Available
FY 2014 Interlocal Agreement After School Program
CFW KISD
Page 19 of 21
Agency/Address
Keller ISD
350 Keller Parkway
Keller, Texas 76248
EXHIBIT D
AFTER SCHOOL PROGRAM (CCPD)
Program Period:
PROGRAM SERVICES AND ACTIVITIES
PROGRAM NARRATIVE:
CURRENT
Project Name: After School Program
Contract No:
Contract Amount:
Date of Request:
to
PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED:
ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
Please Feel Free to Add Additional Pages if Necessary
FY 2014 Interlocal Agreement After School Programs
CFW & KISD
CUMMULATIVE
Page 20 of 21
EXHIBIT E
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe
C. Travel
D Equipment
E Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
I. Indirect
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
FY 2014 Interlocal Agreement After School Program Page 21 of 21
CFW & KISD
M&C Review Page 1 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FORT WbRFI1
COUNCIL ACTION: Approved on 9/17/2013
DATE: 9/17/2013 REFERENCE NO.: C-26448 LOG NAME:
CODF:
SUBJECT:
C TYPE:
NON -
CONSENT
PUBLIC
HEARING:
35FY14 AFTER
SCHOOL PROGRAM
NO
Authorize Execution of After -School Program Agreements with Fort Worth Independent
School District, Keller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After -School Program Agreement
with Fort Worth Independent School District, Keller Independent School District, Crowley Independer
School District and White Settlement Independent School District in the total program amount of
$1,600,000.00 for Fiscal Year 2014 to operate an After -School Program at select schools within the
City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2014.
DISCUSSION:
National research shows that adolescents are at a higher risk of being a victim of crime or committin!
a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in
Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district
personnel and related service providers conducted extensive research and developed a coordinated
program for schools throughout the City that have documented juvenile crime problems. This
program supplements existing programs and includes a myriad of activities, such as academics, arts
athletics and other enhancement programs. Since that time, the City of Fort Worth, funded by
appropriations from the Crime Control and Prevention District, has dedicated funding on an annual
basis to continue the program. Participating Independent School Districts (ISD) include Fort Worth
ISD, Keller ISD, Crowley ISD and White Settlement ISD, of which all After -School Programs are
implemented in schools located within the City of Fort Worth. Funding will be allocated as follows to
each ISD in FY 2014:
* Fort Worth ISD funding in the amount of $1,300,000.00;
* Keller ISD funding in the amount of $125,000.00;
* Crowley ISD funding in the amount of $125,000.00; and
* White Settlement ISD funding in the amount of $50,000.00.
Each ISD is responsible for day-to-day administration of the After -School Program. The mission of
the After -School Program is to provide quality After -School Programs in a safe environment that
result in educational, physical and social development for elementary, middle and high school
students, promoting educational competence and reducing juvenile crime. Each District is required t
establish program goals and objectives that are measurable and result in desired program
outcomes. Additionally, the After -School Program must ensure that existing programs are not
duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of
existing programs.
http://apps.cfwnet.org/council packet/mc_review.asp?ID=18680&councildate=9/17/2013 12/3 1/2013
M&C Review Page 2 of 2
These Agreements will be effective October 1, 2013, through September 30, 2014.
EISCAL IN FORA VIATION/ClERTIFICATIO ICJ
:
The Financial Management Services Director certifies that upon approval of the above
recornmendation! funds will be available in the City Manager's Fiscal Year 2014 Budget of the Crime
Control and Prevention District Fund.
TO Fund/Accoun�VCeinters FROM Fund/Account/Centers,
G 7 539120 0359601 $1600,20001.00
............
Subm'Ifted f'or,Cily Mana r , Offi�c, Charles Daniels (6199)
Sri cilinat,ii,ng, Dq N., Jeffrey W. Halstead (4231)
part,ment Head
Additional, Information contact: Aya Ealy (4239)
.......... .................
ATTACHMENTS
http:,//'apps.,c,fwnet.org/c,ouncil, packeUmc review.asp'?ID—18,6 80&colunc l'idate=9/17/201.3 12/31/2013