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HomeMy WebLinkAboutContract 45295 (2)m n rn 3 t CIITY OF I; o WAN Hill, TNX"S ,:NT R/\ 4 ;T GkQ 2 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES �tS This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Halff Associates, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: Stormwater GIS Data Development Article l Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Stormwater GIS Data Development. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $660,000 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 1 of 8 FF ©UAEn RiblCORU ITV gN{_hLLTir..t " 0 ;RUL)bs b-d; 1 Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of three years, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort intellectual property infringement or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant s exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B' $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Transportation and Public Works Department, Attention: Elizabeth Young IT Lead Programmer Analyst, 1000 Throckmorton Street, Fort Worth, Texas 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 3 of 8 f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or nsk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant s insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. is In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 4 of 8 termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City its officers agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE Cty of Fort Worth Texas S andard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 5 of 8 participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 6 of 8 any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Elizabeth Young, IT Lead Programmer Analyst Transportation and Public Works Stormwater Management Division 1000 Throckmorton Street Fort Worth, Texas 76102 Consultant: Halff Associates, Inc Attnt Erin Atkinson 4000 Fossil Creek Boulevard Fort Worth, Texas 76137 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 7 of 8 Executed and effective this th BY TH Cif F RC B �er�do costa Assistant City Manager Date: APPROVAL PECONC�ED: By: Doug Wier, ig Dire Ctor, TPV\1 4daY of January, 2014. BY; ENGINEER '� Half* Associates, Inc. APPROVED AS TO FORM AND By: Y\A. M 1./ 43ouglas�'c4� �v., Ofttle {nn. Assistant City Attorney City of fort Worth, Texas ices pro offti reement for Professional Sery Standard. ia1 Release Date: OS/09/2012 Page 8 of 8 Fria Atkinson Director ofGIS Date: • E.GALITY M&C No.: M&C Date: Kveth Cr Lip 1 OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX ATTACHMENT "A" Scope of Work Stormwater GIS Data Development City Project No. The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, `ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER OBJECTIVE ENGINEER will provide GIS services to support the needs of the CITY's stormwater division. Specific GIS services will include quality control of the stormwater asset inventory, digital conversion of historic topographic contours, planning for open channel and dam inventories, update of easements and strategic planning. WORK TO BE PERFORMED 1. Stormwater Asset Inventory Quality Control a. Provide initial QC for 16 mapsheds b. Provide mapshed approval process for 125 mapsheds c. Response to comments for the final approval of 222 mapsheds d. Update 111 of the 153 city identified design plans with as -built plans i. Review as -built plans for stormwater assets ii. Clip and georeference as -built tiff images iii. Digitize stormwater assets iv. Review 38 remaining design plans to ensure compatibility with future maintenance procedures e. Support for data replication during comment response process, 5 months f. Web map hosting for stormwater asset inventory, 1 year 2. Digital Conversion of 1960's Topography from paper to vector contours a. Convert scans of paper topography maps to digital vector layers b. Contour lines will be converted to polylines c. Spot elevations will be converted to points d. Contour lines and spot elevations will be attributed with the elevation values shown on the paper maps e. Contours from each topographic sheet will be edge matched f. Quality control will be performed on each sheet using a visual inspection to check spatial registration, four transects to check attribute values, and surface generation to identify anomalies with hillshade analysis g. Approved contours and spot elevations will be used to generate a terrain database within a file geodatabase h. The deliverable will be an Esri file geodatabase compatible with ArcGIS v.10 3. Open Channel Planning a. Review existing channel inventory performed by the City and TranSystems b. Review existing channel attributes defined as part of the stormwater inventory project City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 1 of 2 c. Collect the current needs of the Stormwater Management Division to support an open channel GIS program d. Provide a recommendation for a multi -year program for collecting the required open channel inventory information 4. Dam Inventory Planning a. Review existing dam inventory performed by Freese and Nichols b Evaluate data gaps c. Collect the current needs of the Stormwater Management Division to support a dam inventory GIS program d. Provide a recommendation for collecting the required asset information to complete the City's dam inventory 5. Easement Update Program a Update existing GIS data i. Add filing date for plats H. Collect any additional ID numbers associated with plats (FP/FS) iii. Add utility easements with associated stormwater lines iv. Identify additional private easements or maintenance agreements b. Create easements from additional data sources identified during the Stormwater GIS Inventory Project i. Real Property Database (approximately 637 easements) ii. Archived plats located in Stormwater offices (approximately 1,000 plats) iii. Task includes document scanning c. Collect and populate private maintenance agreements, encroachments, and facility maintenance agreements i. Clean and populate data from existing Stormwater spreadsheets 6. Stormwater Strategic GIS Planning a. Asset inventory maintenance b. Custom tool development to support CCTV data loading i. CCTV inspection tables will be loaded to the CCTV Route feature class ii. Continuous observations will be converted to point locations at five foot intervals ID. CCTV observations will be loaded to the CCTV Observation table iv. CCTV observations will be displayed as route events v. CCTV observation ratings will be used to calculate the CCTV condition score for individual pipe segments c. Flow accumulation automation i. Update flow schematic with stormwater assets from approved mapsheds ii. Convert flow schematic to a network dataset to support flow tracing Hi. Update city wide flow accumulation grid with current flow schematic iv. Update flow accumulation grid after all mapsheds have been approved v. Create a custom tool to identify updates in the asset inventory that require changes to the network dataset vi. Create a custom tool that generates a flow accumulation grid for a user specified area d. Support of custom tools during City's migration to ArcGIS v10.1 City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 2 of 2 ATTACHMENT B COMPENSATION Stormwater GIS Data Development City Project No. Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category P rincipal -in -Charge P roject Manager S enior Professional Engineer Junior Professional Engineer Engineer -in -Training (EIT) Database Programmer S enior GIS Junior GIS Engineering Intern GIS Intern CADD Technician Clerical Billing Rate ($/hour) $200.00 - $240.00 $155.00 - $185.00 $100.00 - $125.00 $90.00 - $110.00 $85 00 - $95.00 $100 00 - $115.00 $85.00 - $100 00 $67.50 - $85.00 $50.00 - $55.00 $45.00 - $50.00 $75.00 - $85.00 $50.00 - $60.00 1 1 1 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses mail, supplies, printing and reproduction services other direct expenses associated with delivery of the work, plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 5 B-1 ATTACHMENT B COMPENSATION iv. Budgets ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. I11. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 5 B-2 IV. Summary of Total Project Fees Firm Prime Consultant Halff Associates, Inc. M/WBE Consultants Inventive Concepts Non-M/WBE Consultants N TB Associates ATTACHMENT B COMPENSATION P rimary Responsibility P roject Management Asset Management Quality Control Open Channel, Dam Inventory, and Strategic GIS Planning Digital Conversion of Topographic Data Easement Update P roject Number & Name Stormwater GIS Data Development City M/WBE Goal = 14% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 5 TOTAL Total Fee $ 660,000 Fee Amount $467,000 71% $93,000 14% $100,000 15% $ 660,000 100% (MBE)(SBE) (MBE)(SBE)% Fee $ 93,000 14% Consultant Committed Goal = 14% B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 5 Halff Associates, Inc. 4000 Fossil Creek Boulevard Fort Worth, TX 76137 Tel: 817-847-1422 Fax: 817-232-9784 email: eatkinson@halff.com COFW Project Manager Elizabeth Young, GISP Proj. Invoice No. Invoice date: Period (From - To) DOE No. T&PW Proj No. City Secy. Cont. No. 1 Consultant's Project Manager Erin Atkinson, PE, CFM, GISP Name of Project : 1 STORMWATER GIS DATA DEVELOPMENT Work Phase TA01 Stormwater GIS Data Development CONTRACT AMOUNT Invoice - T&PW STORMWATER GIS Revised Amt. Orig. Amount incl. Amendment $ - $ $ 660, 000.00 $ $ $ $ 660,000.00 I $ TOTAL CONTRACT AMOUNT 1 $ 660,000.00 I TOTAL CONTRACT AMOUNT TO DATE (including amendments) 1 $ 660,000.00 I List all amendments to date (Do not invoice for additional work until the related amendment has been executed by the city) City Secy. Date Amendment No. Description Contract No. Executed by Total Amount for the City amendment 1I 21 3I 41 en TOTALS 1 $ TOTAL THIS INVOICE Make all checks payable to : Halff Associates, Inc. Submitted by' Erin Atkinson, PE, CFM, GISP Director of GIS Halff Associates, Inc. 4000 Fossil Creek Boulevard Fort Worth, TX 76137 City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 5 of 5 B-5 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Stormwater GIS Data Development City Project No. None City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of l ATTACHMENT "D" SCHEDULE Stormwater GIS Data Development City Project No. A. Stormwater Asset Inventory Quality Control Quality control of the stormwater asset inventory will begin upon Notice to Proceed. The estimated completion date for the quality control phase of this project is June 30, 2014 B. Digital Conversion of Historic Topography The final delivery of the data products associated with the historic topographic is planned for July 31, 2014. GIS Program Planning The open channel, dam inventory, and strategic GIS planning programs will be started after the stormwater asset inventory quality control task has been completed. D. Easement Update Program The easement update program will be completed by December 31, 2014. E Stormwater GIS Data Development Web Map Hosting Hosting services for the stormwater GIS asset inventory will be provided for a period of three (3) years with an approximate end data of December 31, 2016. City of Fort Worth, Texas Attachment D Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/7/2014 - Ordinance No. 21084-01-2014 DATE• Tuesday, January 07, 2014 REFERENCE NO.: **C-26621 LOG NAME: 20SWMGIS- DATADEVELOPMENT SUBJECT: Authorize Execution of a Three -Year Contract with Halff Associates, Inc., in an Amount Not to Exceed $660,000.00 to Provide Geographic Information Systems Services for the Transportation and Public Works Department Stormwater Management Division and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of a three-year contract with Halff Associates, Inc., in an amount not to exceed $660,000.00 for Geographic Information System services for the Transportation and Public Works Department Stormwater Management Division; and 2 Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Utility Fund in the amount of $660,000.00 and decreasing the available cash balance of the Stormwater Utility Fund by the same amount. DISCUSSION: The Transportation and Public Works Department, Stormwater Management Division, recently completed a five year initiative to map key data associated with the City's drainage infrastructure in a Geographic Information System (GIS). This contract will provide services for the next 36 months to optimize the value of the GIS for preventing flooding by increasing the effectiveness of the maintenance/repair of, and improvements to, the drainage system. Examples of some of the specific services to be provided under this contract include: quality control services to ensure the accuracy of the data, inclusion of drainage easement data in the GIS, tools to make system data readily available to crews in the field, and conversion of key topographic data from paper to digital. Halff Associates, Inc., agrees to provide these services over the life of the contract for an amount not to exceed $660,000.00. Staff considers this cost to be fair and reasonable for the desired scope of services. M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to 15 percent SBE participation. The City's SBE contract goal on this project is 14 percent. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance funds will be available in the current operating budget, as appropriated, of the Stormwater Utility Fund. Upon approval, the available cash balance of the Stormwater Utility Fund will exceed the minimum reserve as outlined in the Financial Logname: 20SWMGIS- DATADEVELOPMENT Page 1 of 2 Management Policy Statements. FUND CENTERS: TO Fund/Account/Centers 1) PE69 531200 0209003 FROM Fund/Account/Centers $660.000.00 2) PE69 531200 0209003 $660.000.00 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: Fernando Costa (6122) Douglas W. Wiersig (7801) Elizabeth Young (6785) ATTACHMENTS 1. 20SWMGIS- DATADEVELOPMENT AO14.doc (Public) 2. Halff Associates Compliance Memo.pdf (CFW Internal) 3. PE69-SZZZZZ-02090ZZ.docx (CFW Internal) 4. SWS-073 MWBE Goal.pdf (CFW Internal) Logname: 20SWMGIS- DATADEVELOPMENT Page 2 of 2