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HomeMy WebLinkAboutContract 45820STANDARD AGRE Olic3 �,L( f �'°N [ Ivry CITE( OF FORT WORTH, TEXAS 1 7.11.11ENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Lockwood, Andrews & Newnam, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Sycamore Creek Design Basin Parallel Interceptor Improvements at Various Locations within the Sycamore Creek Drainage Basin. Article Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be $575,828.00 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 1 of 16 � OPFICIAL RECORD III SECRETARY btr WORTH, tialK RECEIVL:o iAN 0E; 2014 (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement providing professional engineering consultation and advice and furnishing customary services incidental thereto. B Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 2 of 16 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution These conditions and cost/execution effects are not the responsibility of the ENGINEER Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires* provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment Al the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 3 of 16 (3) ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions time or quality of performance by third parties; quality type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore the ENGINEER makes no warranty that the CITY's actual PROJECT costs financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects, that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 4 of 16 matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed The ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 5 of 16 (3) order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not Tess than $1 000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non -owned is acceptable. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 6 of 16 i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 7 of 16 documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. g. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 8 of 16 m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 9 of 16 P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY s personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services the CITY will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. D Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 10 of 16 E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 11 of 16 (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bnng a claim against ENGINEER I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bnng, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 12 of 16 ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B Reuse of Project Documents All designs, drawings, specifications documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT whether the PROJECT is completed or not Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 13 of 16 CITY'S approval will be obtained in writing prior to proceeding with termination services. E Suspension, Delay, or Interruption to Work The CITY may suspend delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business u nderstandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty tort including n egligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole n egligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 14 of 16 J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceabiltty will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI B , VI.D., VLF., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules constitutes the entire AGREEMENT, supersedes all prior wntten or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B - Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 15 of 16 Executed and effective this the `"1 day o BY: CITY OF FORT WORTH 57444m4chLA-- Fernando Costa Assistant City Manager Date: 1/7/11 1 APPROVAL RECOMMENDED: By: ' ja S Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY By: VIAA (IAA \ADA Duu0ds vri aratk Assistant City Attorney ATTEST: Mary J. Kgyse City Secretary , 2013. BY: ENGINEER Lockwood, Andrews & Newnam, Inc. usti a Reeves, P.E. Team Leader Date:jz •/to •201$ M&C No.: C-26567 M&C Date: November 19, 2013 alit fttCvt' City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 08/09/2012 Page 16 of 16 OFFICIAL RECORD I! CITY SECRETARy FT. WORTH, TX ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> ATTACHMENT A Scope for Engineering Design Related Services for Sanitary Sewer Improvements DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Preliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8 Survey and Subsurface Utility Engineering Services Task 9 Plan Submittal Checklists Task 10.Route Analysis and Conceptual Design Task 11.Contingency Services Project includes: • Rehabilitation of ten (10) segments of the Sycamore Creek Sanitary Sewer Interceptor totaling approximately 4,975 linear feet and of which three (3) segments are assumed to be constructed using open -cut methods. Segments include the following: o SEGMENT 1 - M-164R STA 62+97 to STA 60+39 442 ft 24-inch o SEGMENT 2 - M-275A STA 59+14 to STA 50+201,000 ft 48 inch o SEGMENT 3 - M-275 STA 79+97 to STA 75+00 500 ft 48-inch o SEGMENT 4 - M-275 STA 103+23 to STA 93+79 1,200 ft 48-inch o SEGMENT 5 - M-275A STA 112+70 to STA 111+14 161 ft 45 inch o SEGMENT 6 - M-275A STA 171+28 to STA 167+53 375 ft 45-inch o SEGMENT 7 - M-275A STA 191+83 to STA 190+58 150 ft 45-inch City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> o SEGMENT 8 - M-275A STA 216+21 to STA 212+99 322 ft 45-inch o SEGMENT 9 M-275 STA 1+75 to STA 0+00 175 ft 54-inch o SEGMENT 10 - M-275A STA 216+21 to M-275A STA 212+99 650 ft 45 inch • Route analysis and conceptual design for the Sycamore Creek Relief Sanitary Sewer Interceptor approximately from a point just north of IH-30 and just east of Beach Street to a point near Ellis Ranch Trail just east of SH-287. This includes approximately 24,650 linear feet of sanitary sewer pipeline ranging in diameter from 54 to 45 inches. Tasks 1 through 9 are exclusive to the rehabilitation of ten (10) segments of the existing Sycamore Creek Sanitary Sewer interceptor. Task 10 is exclusive to route analysis and conceptual design of a new, parallel interceptor. Task 11 outlines contingencies associated with rehabilitation work only (Tasks 1 through 9). TASK 1. DESIGN MANAGEMENT. ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources ENGINEER shall manage change, • communicate effectively, • coordinate internally and externally as needed, and • proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • • Lead, manage and direct design team activities Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1 2 Communications and Reporting • • • • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements Conduct review meetings with the CITY at the end of each design phase P repare invoices and submit monthly in the format requested by the CITY. P repare and submit monthly progress reports in the format provided by the Water Department City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth s Schedule Guidance Document. Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs and make changes necessary to meet their requirements, as part of the design scope. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. • • ASSUMPTIONS • 10 MWBE reports will be prepared • 4 meetings progress/working with city staff (separate from design/submittal review meetings outlined herein) • 20 monthly water department progress reports will be prepared • 20 monthly project schedule updates will be prepared • CITY will pay all fees associated with obtaining permits identified as necessary during Conceptual Design. DELIVERABLES • • • • • • • 4 Meeting summaries with action items 20 Monthly invoices 20 Monthly progress reports 1 Baseline design schedule 20 Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes 10 Monthly M/WBE Report Form and Final Summary Payment Report Form Plan Submittal Checklists (See Task 9) TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 3 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS 8 CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> The purpose of the conceptual design is for the ENGINEER to • Study the project, • Identify and develop alternatives that enhance the system, • Present (through the defined deliverables) these alternatives to the CITY • Recommend the alternatives that successfully addresses the design problem, and • Obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection • • In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project • The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, ICAP reports, record drawings, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans. The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. Data Review and Analysis • ENGINEER will review television inspection and ICAP Reports as provided by the CITY for ten (10) sewer Tine segments. 2.3. Constructability Evaluation • ENGINEER will work in conjunction with the CITY to coordinate with stakeholders to evaluate construction alternatives and impacts, assuming total of 10 (ten) meetings with potential stakeholders listed below:: • Sycamore Creek Golf Course • Mike Carlson Motor Company • TxDOT • Autumn Chase Apartments • Union Pacific Rail Road • City of Ft. Work Parks Department • Texas Christian University City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 4 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Fort Worth Chapter IABPFF • Kingdom Manifestors International Ministries • Oncor • D&J Technologies • V Bar V Real Estate Partnership • Trinity Trails 2.4. Golf Course Mitigation Plan • With assistance from CITY, ENGINEER will develop mitigation plan for the Sycamore Creek Golf Course evaluating how best to minimize impacts of: • Construction activity • Construction access • Construction staging • By-pass pumping. • Construction sequencing/schedule • Construction odor/noise 2.5. The Conceptual Design Package shall include the following: • ENGINEER will develop and provide a Conceptual Design Package in the form of a preliminary engineering/design report consisting of graphic exhibits and written summary of alternative design concepts considered strengths and weaknesses of each, and the rationale for selecting the recommended design concept. Specific contents may include, but not necessarily limited to: • 30% design drawings. • Evaluation of means and methods potentially utilized by contractors to complete work. • Recommendations for constructing improvements to manholes. • Recommendations for mitigating or controlling odors during construction activities. • Potential/likely extent of diversion (by-pass) pumping required. • Description of potential/likely issues that may affect existing system operations. • Description of potential/likely real property (temporary and permanent) requirements for construction activity, operation, and maintenance. • Proposed phasing of any water and sanitary sewer work that is included in this project documented in both the project schedule and narrative form City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 5 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Documentation of key design decisions. • Estimates of probable construction cost. 2.6. Design Concepts Review Meeting • ENGINEER will participate in a technical review meeting with the CITY, the purpose of which is for the ENGINEER to present recommended project(s)/concept(s) to the CITY for approval. • ENGINEER will compile all comments from the design concept review meeting and respond with a revised concept/preliminary engineering report. ASSUMPTIONS 5 copies of the conceptual design package (30% design) will be delivered. Report shall be letter sized and comb- bound with a clear plastic cover. Drawings will be 11x17 size fold outs bound in the report • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw • ENGINEER shall prepare the meeting minutes of the Concept Review meeting and revise the report, if needed. • ENGINEER shall not proceed with Preliminary Design activities without obtaining written approval by the CITY of the Conceptual Design Package. • Television inspection color digital videos (DVDs) of the lines are to be provided by the CITY and are assumed to be of sufficient quality upon which ENGINEER can make recommendations regarding appropriate methods to construct or rehabilitate sewer and to show existing service connections. Videos assumed to include manhole conditions and to be continuous for pipe sections between manholes and provided with inspection report forms that include a narrative log of pipe defects and condition, sags, and service connection locations and conditions (indexed to the footage counter and including flow depth at time of the inspection). DELIVERABLES A. Conceptual Design Package TASK 3. PRELIMINARY DESIGN (60 PERCENT). P reliminary plans and specifications shall be submitted to CITY per the approved Project S chedule. ENGINEER will develop the preliminary design of the infrastructure rehabilitation as follows. 3.1. Environmental Site Assessment • ENGINEER shall complete a Phase I Environmental Site Assessment (ESA) at no more than three (3) locations where open cut construction activity is to be utilized. City of Fort Worth, Texas Attachment A P MO Release Date: 07.23.2012 P age 6 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> 3.2 Geotechnical Engineering • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made at no more than three (3) locations where open cut construction activity is to be utilized. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made along the project alignment for the CONTRACTOR s use in determining soil conditions for preparing bids and a Trench Safety Plan. 3.3. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet • A Proiect Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on City Datum only; descriptive location (i.e set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall project easement layout sheet(s) with property owner information. • Overall project sanitary sewer layout sheets. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Overall water and/or sanitary sewer abandonment sheet. • Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc., in the same coordinate system as the Control Points. • Bench marks per 1,000 ft of plan/profile sheet — two or more. • Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropriate. Plan and profile sheets which show the following: proposed sanitary sewer plan/profile and recommended pipe size, manholes, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • Tree mitigation plans, including a project layout with tree locations graphically identified by tree number with appropriate protection removal, and/or replacement measures to be utilized defined • Access management plans including a project layout sheet with access locations available for use by the CONTRACTOR graphically identified • • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 7 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Bypass pumpina plans, including a project layout sheet with either locations available for use by the CONTRACTOR for bypass pumping graphically identified or locations not available for use by the CONTRACTOR graphically identified. • Erosion control plans. utilizing erosion control measures to be incorporated by the CONTRACTOR during the preparation of a Storm Water Pollution Prevention Plan (SWPPP) that is consistent with the Texas Commission on Environmental Quality Pollutant Discharge Elimination System (TPDES) Permit requirements • The ENGINEER shall make provisions for reconnecting all identifiable wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. • The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction During design survey if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed) The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de - hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated • Provide map showing location of new manhole construction at the end of existing sewer segments, 90 degree bends, or tee connections. Site survey or specific design plans for manhole construction is not included as part of the scope. The contract documents shall specify that it is the Contractor's responsibility to coordinate utility location etc. manhole construction. • The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D section of the CITY s specifications. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 8 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> 3.4. Opinion of Probable Construction Cost • ENGINEER will prepare and submit an opinion of probable cost for the Preliminary Design (60 Percent). 3.5. Specifications • ENGINEER shall prepare 60% design level specifications that shall include: • Standard CITY specifications to the extent possible • Special/project specific specifications including by-pass pumpina requirements for wet weather flow conditions and pumpina shut down • Front-end documents provided by the CITY • Special specifications • Bid form 3.6. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY s comments from the field visit and submit this information to the CITY in writing. 3.7. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project The DWF files should be created directly from the CAD files as opposed to PDF files. 3.8. Traffic Control Plan • Develop a traffic control plan utilizing standard traffic reroute configurations posted as `Typicals" on the CITY's Buzzsawwebsite. The typicals need not be sealed individually, if included in the sealed contract documents. 3.9. Stakeholder Coordination • ENGINEER shall prepare exhibits and attend two (2) public meeting to discuss the project(s). City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 9 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • ENGINEER shall coordinate with affected property owners and other appropriate stakeholders to determine special requirements and/or utility conflicts that need to be noted in the construction documents. ASSUMPTIONS • No more than three (3) segments of the ten (10) identified will be rehabilitated via open cut construction. • 2 public meeting(s) will be conducted or attended during the preliminary design phase. CITY will coordinate, schedule, identify location and reserve facilities for public meetings • 3 borings at an average bore depth of 30 feet each will be provided. However, ENGINEER shall not proceed with any geotechnical investigation without prior written approval by the CITY. Limited clearing or grubbing activity is acceptable to the CITY but only as required to perform geotechnical borings • 3 Phase I ESAs will be provided. However, ENGINEER shall not proceed with any Phase I ESA without prior written approval by the CITY. CITY Will make available any previous Phase I ESA or other environmental reports conducted at identified locations. • Traffic Control "Typicals" will be utilized to the extent possible. It is assumed zero (0) supplemental traffic control drawings will be required. • CITY will identify and/or provide peak wet weather flow of the existing interceptor at each segment. • 5 sets of 11x17 size plans will be delivered for the Constructability Review. • 5 sets of 11x17 size plans will be delivered for the Preliminary Design (60% design). • 5 sets of specifications will be delivered for the Preliminary Design (60% design). • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. No more than 5 project specific specifications will be developed • 5 sets of 11x17 size drawings will be delivered for Utility Clearance. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Utility Clearance drawings C. Traffic Control Plan City of Fort Worth, Texas Attachment A HMO Release Date: 07.23.2012 Page 10 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> D. Storm Water Pollution Prevention Plan E. Estimates of probable construction cost F. Data Base listing names and addresses of residents and businesses affected by the project. G. Phase I Environmental Site Assessment Report(s). H. Geotechnical Report(s). I. Exhibits as required for public meetings. TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan for 10 segments of rehabilitation according to the current CITY iSWM Criteria Manua/ for Site Development and Construction which will be incorporated into the SWPPP by the contractor. • Draft Final plans (90%) and specifications shall be submitted to CITY per the approved Project Schedule. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Construction Documents (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • The ENGINEER shall submit a final design estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid items. ASSUMPTIONS • 5 sets of 11x17 size drawings and 5 sets of 22x34 size drawings and 5 specifications will be delivered for the 90% Design package. • A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • 5 sets of 22x34 size drawings and 5 specifications will be delivered for the 100% Design package. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. 90% construction plans and specifications. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 11 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> B. 100% construction plans and specifications. C. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. D. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in a .xis file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 12 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings • Final Design Drawings shall be submitted in both Adobe Acrobat PDF format (version 6 0 or higher) format and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all associated sheets of the particular plan set Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf' where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in Buzzsaw. 2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. The naming convention to be used for the DWG files shall be as follows: I. TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name — "W-1956_SHT01.dwg", "W- 1956_SHT02.dwg", etc. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 13 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> II. Water and Sewer file names shall use the X number as for PDF and DWF files but shall include the sheet number in the name — "X- 12155_SHT01.dwg', "X-12755_SHT02.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project will be bid only once and in one (1) package/project only and awarded to one contractor. • 1 sets of construction documents will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. • 5 sets of 11x17 size and 5 sets of 22x34 size drawings plans and 5 specifications (conformed, if applicable) will be delivered to the CITY. • PDF, DWF and DWG files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. CFW Data Spreadsheet D. Recommendation of award E. Construction documents (conformed, if applicable) TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will provide support services for construction administration of one (1) construction contract. ENGINEER shall not assume any responsibility or liability for performance of the construction services; for the safety of persons and property during construction; or for compliance with federal, state and local statutes, rules, regulations and codes applicable to the conduct of the construction services. In addition, ENGINEER shall have no influence over the construction means, methods, techniques, sequences or procedures. Construction safety shall remain the sole responsibility of the CONTRACTOR. ENGINEER will support the construction phase of the project as follows 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend no more than one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 14 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • ENGINEER will review shop drawings and submittals submitted by CONTRACTOR for compliance with design concepts. ENGINEER shall review and approve or take other appropriate action upon CONTRACTOR's submittals such as shop drawings, product data, and samples but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. • ENGINEER's action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in the ENGINEER's professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities. ENGINEER will conduct periodic site visits as construction proceeds to observe and report on the executed work. • When ENGINEER is called upon to observe the work of the CONTRACTOR(s) for the detection of defects or deficiencies in such work, excluding the ENGINEER's responsibilities under its scope of work regarding CONTRACTOR(s) compliance in accordance with the Project plans and specifications, the ENGINEER will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect • The ENGINEER shall not make inspections or reviews of the safety programs or procedures of the CONTRACTOR(s) and shall not review their work for the purpose of ensuring their compliance with safety standards. • The ENGINEER shall visit the project site at periodic intervals as construction proceeds to observe and report on progress with no more than two (2) site visits per segment for ten (10) identified segments. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the ' Final" project walk through and assist with preparation of final punch list 6.2 Record Drawings • The ENGINEER shall prepare Record Drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o As -Built Survey o Red -Line Markups from Contractor o Red Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions City of Fort Worth, Texas Attachment A PMO Release Date: 07.23,2012 Page 15 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: o These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings modified and stamped as Record Drawings, on mylar for record storage The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the mylars. • Record Drawings shall also be submitted in both Adobe Acrobat PDF format (version 6 0 or higher) format and DWF format There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_rec47.pdf" where "W-1956" is the assigned file number obtained from the CITY, `_rec' designating the file is of a record drawing plan set, 47" shall be the total number of sheets in this file. Example: W-0053_rec3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_rec36.pdf' where "X- 35667" is the assigned file number obtained from the CITY, "_rec' designating the file is of a record drawing plan set, "36" shall be the total number of sheets in this file. Example: X-12755_recl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawings folder in Buzzsaw. ASSUMPTIONS 10 RFI's are assumed. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 16 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • 2 Change Orders are assumed. • 20 Submittals are assumed ENGINEER shall review up to one (1) re -submittal per item. Beyond two (2) submittals per item, CONTRACTOR shall compensate ENGINEER for services • One copy of full size (22"x34") mylars will be delivered to the CITY. • ENGINEER shall be required to attend and support the CITY at no more than one (1) public meeting. • ENGINEER will transmit electronic (PDF) responses for all reviewed submittals and/or clarifications via email or CITY designated FTP for distribution to selected CONTRACTOR. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings on Mylar TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way, easements needs for construction of the project Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The ENGINEER shall submit the right-of-way and/or easement documents to CITY PM for real property acquisition • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 17 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER shall prepare and submit Temporary Right of Entry documents for landowners to CITY PM for real property acquisition. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.4. Park Conversion Exhibits • ENGINEER shall prepare exhibits on letter size for proposed Park Conversion easements. ASSUMPTIONS • • • 10 Easements or right-of-way documents will be necessary. 10 Temporary right -of -entry documents will be necessary. 4 Park conversion exhibits will be necessary. • Right -of -Way research and mapping includes review of property/right-of-way records based on current Internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc ). It does not include effort for chain of title research parent track research, additional research for easements not included in the TAD right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. DELIVERABLES A. Easement exhibits and meets and bounds provided on CITY forms. B. Temporary Right of Entry Letters C. Park Conversion Exhibits TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 18 of 28 • ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> location of buried utilities, structures, trees (measure caliper, identify overall canopy and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. The minimum survey information to be provided on the plans shall include the following: • A Project Control Sheet showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400 • The following information about each Control Point; • Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) • X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. • Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Coordinates on all P.C. s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. • No less than two horizontal bench marks, per line or location. • Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropriate. • ASSUMPTIONS • Topographic survey at intersection will include no more than 100 ft. in each direction. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. TASK 9. PLAN SUBMITTAL CHECKLISTS. Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 19 of 28 Attachment "A" Type ATTACHMENTA DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> PLAN SUBMITTAL CHECKLIST REQUIREMENTS Traffic Signal (Submit All @ 30%) Street X Storm Water Water / Sewer *If included in street project Storm Water 30% Storm Water 60% Street Lights (Submit All @ 30% X Water /Sewer (Submit All @ 60%) X Traffic Engineering (Submit All @ 60%) X Traffic Control 30% Traffic Control 60% Traffic Control 90% Required for all work in City ROW X X X TASK 10. ROUTE ANALYSIS AND CONCEPTUAL DESIGN (30 PERCENT). 10.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 10.2. Communications and Reporting • Prepare invoices and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the Water Department • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly MWWBE Report Form and Final Summary Payment Report Form at the end of the project • Conduct planning and review workshops with the CITY. ASSUMPTIONS • 10 MWBE reports will be prepared • 6 meetings progress/working with city staff (separate from design/submittal review meetings or workshops outlined herein) City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 20 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • 12 monthly water department progress reports will be prepared • 12 monthly project schedule updates will be prepared DELIVERABLES • 6 Meeting summaries with action items • 12 Monthly invoices • 12 Monthly progress reports • 1 Baseline design schedule • 12 Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes • 10 Monthly M/WBE Report Form and Final Summary Payment Report Form 10.3 Basis of Design Study The Basis of Design Study is an initial look at the scope of the wastewater interceptor 30 Percent design. The study will investigate the following long term solutions for the Sycamore Creek Interceptors and recommended alternatives: • Option 1 Replace Sycamore Creek Interceptor for Full Build -Out Capacity once it reaches the end of the design life. • Option 2: Rehabilitate existing interceptor to increase design life while providing additional flow capacity in a new relief interceptor. Capacities in both interceptors will match Full Build -Out Wastewater flow. • Option 3 (Combination Options 1 & 2): Replace portions of Sycamore Creek Interceptor for Full Build -Out Capacity and rehabilitate portions of existing interceptor to increase design life while providing additional flow capacity in a new relief interceptor. Capacities in both interceptors will match Full Build -Out Wastewater flow. • ENGINEER will obtain, review, and confirm with the CITY's existing & future wastewater model, reviewing existing and future model data and confirming build out capacity of the future Sycamore Creek interceptor. Determine interceptor size for relief interceptor while utilizing existing interceptor rehabilitated size for full build -out PWWF wastewater flows. • Evaluate extents of Option 3 • Determine logical segments of the existing line to upgrade for full build -out capacity and segments for rehabilitation only. • Create map of upgraded existing segment versus rehabilitated segments. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 21 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Evaluate order of magnitude Net Present Worth (NPW) evaluations for Options (construction depth and methods on new construction not included) for comparison purposes to determined which Option to base Design Basis. • Prepare Basis of Design memorandum showing exhibits of each option and order of magnitude NPW evaluation for each option. 10.4. Utility Conflict, Property Research & Preliminary Stakeholder Investigation • Accumulate and review existing applicable data, criteria, standards, regulations and other information pertinent to the work described here and necessary to describe the surface and subsurface conditions and constraints that may affect or be affected by the alternative alignments, including compliance with Golf Courses, Parks TxDOT, UPRR, and TCU criteria. Such data shall include, but not be limited to: relevant site plans topographic maps; geologic maps; floodplain maps; wetlands maps; environmental maps; endangered species habitat maps; historical and archeological information; land use and planning maps; property maps; rights -of -way records; aerial photographs; geotechnical information; hydrogeological records and models; existing wells; record drawings; existing utilities; applicable Federal, State and County regulations, guidelines, GIS maps, and correspondence. • Prepare a conceptual project area map. • Submit map of area to potential utilities to determine if there are any utility conflicts in the area. Obtain utility record drawings within the project area and potential alignments. The utility drawings will be used to (1) identify existing utilities and (2) assist with the route evaluation. • Identify preliminary permits and licenses required from governmental agencies, public or private utilities, railroads, TCU, City of Ft Work Parks Department, golf course, TXDOT, NPDES, and wetlands. Summarize coordination efforts necessary for these entities, describe deficiencies/conflicts and develop a timeline for approvals. 10.5. Environmental Corridor Study Investigation • Analysis will include a limited environmental site assessment for the impact area. ENGINEER will request an EDR report with the database of environmental and historical land use information to help assess and manage environmental risk. Information will be summarized and used in the construction cost estimating Floodplains, Phase 1 ESA, THC, and wetlands will be investigated. • Environmental investigation will be pursued for the preferred/selected route only. 10.6. Alternative Construction Methods • Evaluate construction methods options based on open -cut verses trenchless along the routes. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 22 of 28 ATTACHMENTA DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • Identify areas and limits of areas along the proposed routes where open -cut construction is not an option. • Determine cost of tunneling for identified areas. 10.7. Develop a Constraints Map(s) to include Utilities, Stakeholders, Environmental, Geotechnical 10.8. Alternative Route Analysis ENGINEER will provide an investigation of feasible routes for CITY WW CIP Segment 3 & 4. Primary objectives of the analysis are to consider improving sanitary sewer capacity, replacement of existing sanitary interceptor, and phasing interceptor replacement for cost savings and low impacts to surrounding community. Route analysis will be performed for no more than three (3) alternative alignments. • Gather, obtain, and review available preliminary route assessment information performed by the CITY for the WWMP. • Develop up to three (3) different routes for analysis. • Create GIS map of the horizontal extents of the alignments for use for capacity/hydraulic analysis. Alignments will be developed during Preliminary Engineering and approved by CITY prior to further analysis. • Perform field visits as appropriate along each route to collect data. • Develop conceptual profile and siphon for the three (3) alignments developed. Develop conceptual exhibits of profiles for cost estimating purposes in the decision matrix. Identify number of siphons for decision matrix. • Identify proposed right-of-way or real estate acquisitions for the route alternatives using GIS parcel data A summary indicating right-of-way and easement needs, and/or other required real estate is necessary to weigh the acquisition impact on the project schedules. The summary will include the number, location and sizes of parcels based upon readily available information to determine approximate property values. Where property values are not available, the value of surrounding properties may complete the evaluation. The report will also indicate if right-of-way or easements are adequate for proposed sanitary sewer sizes and if encroachments exist. • Coordination with stakeholders in cooperation with the CITY. Assume up to total of 10 (ten) meetings. • Develop data for decision matrix that may potentially, but not necessarily includes (1) probable opinion of construction cost, (2) permit implications, (3) easement requirements, (4) utility conflicts, (5) construction duration, (6) traffic impacts, (7) environmental impacts, (8) hydraulics, (9) topography, and (10) community impacts. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 23 of 28 • ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> A draft decision matrix outline will be presented to the CITY for review and comment prior to finalizing the decision analysis A workshop will be held to discuss the alignment selection process including the weighting factors and scoping of the options. • Opinions of probable construction costs will be developed for comparative purposes between alignment alternatives. Unit costs will be developed for construction items that are being compared to determine a point allotment for the decision matrix Example items may include, but not be limited to: (1) linear feet of open cut through open ground, (2) linear feet of open cut under pavement, (3) linear feet of tunnel, (4) cost of shallow tunnel shafts, and (5) cost of deep tunnel shafts. • The decision matrix will be populated and analyzed with findings, pros and cons, and recommendations documented. • Present recommended alternative to CITY as a Route Analysis package for discussion and approval in workshop. 10.9. Construction Phasing • Determine optimal construction timing for parallel interceptor based on existing infrastructure capacity. • Based on proposed alignment, determine phasing plan based on the following criteria: • Ability to connect into existing interceptor • One time construction through parks areas • Funding considerations • Develop a single map showing construction phasing of segments. 10.10. Conceptual Design Package • Prepare 11x17 preliminary plan and profile sheets for the preferred route, including conceptual locations of structural manholes, siphons, and junction boxes. Prepare conceptual opinion of probable construction cost with consideration to timing of improvements and inflation between phases to full build out of the interceptor. • Develop Conceptual Design Report summarizing and compiling principal findings and conclusions from the evaluation of the existing sanitary sewers. The report shall include the following: • Results of utilities and environmental research City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 24 of 28 • Conceptual schedule for improvements that includes engineering, permitting, easement acquisition, and construction by phase. • Identification of materials for construction of new/parallel utilities. • Description of issues that may affect existing system operations. • Proposed phasing. Understanding of permit requirements for each phase of work. • Documentation of key design decisions ASSUMPTIONS • 5 copies of Route Analysis package will be delivered • 5 copies of 11x17 conceptual (30 Percent) plan and profile sheets will be delivered 0 geotechnical borings will be required. Wastewater flow data and diurnal patterns for design years will be given by CITY based on previous studies. • Stakeholder coordination will be performed primarily over the phone with no more than 8 separate personal meetings required. • • • ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> Route analysis study • • No field topographic survey will be required. • ENGINEER will prepare meeting minutes with action items following all review workshops. • LiDAR data and CITY GIS data will be acceptable and utilized to develop new invert/grade elevations. • • • All analysis, evaluation, and design parameters will only consider standards in place on the date of execution of this agreement. ENGINEER shall not proceed with conceptual (30 Percent) design activities without obtaining written approval by the CITY of the Route Analysis package. Conceptual plan and profile sheets will not be broken into separate construction phases but will assume full build out. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 25 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • For development of OPCC with consideration to inflation between phases to full build out CITY will provide or approve all inflation rates identified/proposed by ENGINEER. DELIVERABLES A. Meeting minutes with action items B. Route Analysis package C. Conceptual (30 Percent) plan and profile sheets D. GIS files of proposed route TASK 11. CONTINGENCY SERVICES. The following are established as contingency services and shall not be pursued by the ENGINEER without prior written approval by the CITY. 11.1. Bid Phase Services • Bidding of the rehabilitation project in more than one (1) phase/project or on more than one (1) occasion at no fault of the ENGINEER. • Contingency limited to no more than one (1) additional phase/project or one (1) additional bid occasion. 11.2. Additional Sewer Rehabilitation Design 11.3. Phase I Environmental Site Assessment • Requirement for more than five (5) Phase I ESAs. • Contingency limited to provision of no more than two (2) additional Phase 1 ESAs. 11.4. Geotechnical Engineering • Requirement for more than five (5) geotechnical borings or more than 150 vertical boring feet in total. • Contingency limited to two (2) additional geotechnical borings or no more than 80 vertical boring feet in total. 11.5. Topographic Survey • Requirement for topographic survey, easements, park exhibits, or rights -of -entry beyond those specifically identified herein. • Contingency limited to no more than ten (10) additional days of field work/support. ASSUMPTIONS City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 26 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> • ENGINEER shall provide a formal written proposal for utilization of any contingency services prior to execution. • ENGINEER shall not proceed with any work under Contingency Services without first obtaining written approval by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 27 of 28 ATTACHMENT A DESIGN SERVICES FOR <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> CITY PROJECT NO.: <02200> ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scone of Services CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY s written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed These additional services include the following: • Negotiation of easements or property acquisition including temporary right -of - entries. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to submitting for permits (ie.TxDOT, railroad, etc.) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to easements, right-of-way, and/or temporary right -of -entries. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 28 of 28 ATTACHMENT B COMPENSATION Design Services for SYCAMORE CREEK INTERCEPTOR REHABILITATION & BASIN ROUTE STUDY City Project No. 02200 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $575.828 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment 8 PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm P rime Consultant P rimary Responsibility Engineering Design P roposed MBE/SBE Sub -Consultants Engineering Design Engineering Design EJES Inc. Hamilton Civil Engineering Dougherty Sprague Environmental, Inc. Gorrondona and Associates, Inc. P hase I Environmental Site Assessment Topographic Surveying, easement preparation, and Geotechnical Engineering N on-MBE/SBE Consultants N/A Project Number & Name City Project No. 02200 Sycamore Creek Interceptor Rehabilitation & Basin Route Study City MBE/SBE Goal = 18% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 TOTAL Total Fee $575,828 Fee Amount $ 458,803 80% $ 5,575 1 % $ 20,640 4% $ 13,550 2% $ 77,260 13% $0 $575,828 0% 100% MBE/SBE Fee MBE/SBE $117,025 Consultant Committed Goal = 20% 20% B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 3 B-3 Task No. Task Description EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN, vs 3 (09/12/13) Design Services for SYCAMORE CREEK INTERCEPTOR REHABILITATION & BASIN ROUTE ANALYSIS Design Management (Sycamore Creek Interceptor 1.0 Rehabilitation) 1.1 Managing the Team 1.2 Communications and Reporting Conceptual (30%) Design (Sycamore Creek Interceptor 2.0 Rehabilitation) 2.1 Data Collection 2.2 Data Review and Analysis 2.3 Constructability Evaluation 2.4 Golf Course Mitipation Plan 2.5 Conceptual Design Package 2.6 Prepare for, Attend, and Respond to Design Review Meeting Preliminary (60%) Design (Sycamore Creek Interceptor 3.0 Rehabilitationk 3.1 Phase I Environmental Site Assessments (3) 3.2 Geotechnical En$ineerinq (3 Borings to 30- i) 3.3 Preliminajv Desi_q Package 3.4 Opinion Probable Construction Cost 3.5 Technical Specifications 3.6 Constructability Review 3.7 Utility Clearance 3.8 Traffic Control Plans 3.9 Stakeholder Coordination Final Design (90%) and Final Construction Documents (100%) 4.0 (Svamore Creek Intercptor Rehabilitation] 4.1 Prepare and Submit Final Draft c90%k PS8,E 4.2 Prepare and Submit Final f 100%) PS&E 4.3 Engineer Opinion of Probable Construction Cost Bid Phase Services (Sycamore Creek Interceptor 5.0 Rehabilitation) 5.1 Bid Support and Tabulation 5.2 Prepare and Issue Conformed Documents Construction Phase Services (Sycamore Creek Interceptor 16.0 6.1 Rehabilitation) Construction Sy Qort 6.2 Prepare and Submit Record Drawings ROW/Easement Services (Sycamore Creek Interceptor 7.0 Rehabilitation) 7.1 Ri v t-of-Wa Research 7.2 Right-of-Way/Easement rep, tion lid Submittal (10) 7.3 Temporary Right of Eny"ubmiffaf ( ) 7.4 Par Conversion Exhibits (4) Survey and Subsurface Utility Engineering Services (S amore Creek Interceptor Rehabilitation) Tcopographic Survey !8.0 8.1 9.0 10.0 10.1 10.2 10.3 10.4 10.5 10.6 10.7 10.8 10.9 10.10 Plan Submittal Checklists (Sycamore Creek Interceptor Rehabilitation) Route Analysis and Conceptual Design (Sycamore Creek Basin) MManagiin99 the Team Basof Design udyReporting is Utilities, Propejtv, and Stakeholders Environmental Corridor Study Investigation Desktop Geotechnical Investigation Altemative Construction Method Evaluations Develop Constraints Mays/Exhibits Hydraulic Analysis of Aftematives Alternative Route Analysis Construction Phasing Development Conceptual Design Package SUBTOTAL (WITHOUT CONTINGENCY) 11.0 Contingencx Services 11.1 Support Bidding of Multjple Proiects(Phases (<= 2 Bids) 11.2 Extension of Rehabilitation Segments 11.3 Phase I Environmental Site Assessments (<=2 Sites) 11.4 Geotechnical Engineering f 2 Borings <= 8 -FT Total 11.5 Topographic Survey (As Needed <= 10 Days) Principal Project Manager City Project No. 02200 Labor (hours) Sr. Project ' Project • Engineer Engineer Total L . . EIT CADD Admin Cost $ Ex )ense Subconsultant Travel Reproduction SBE Non-SBE $ - $ $ - $ $ - $ 9.0 33.0 55.0 108.0 164.0 74.0 22.0 $ 58,920 $ 4,000 $ 4.0 2.0 2.0 8.0 4.0 $ 2,490 $ - $ 4.0 8.0 2.0 12.0 20.0 4.0 $ 6,800 $ - $ 2.0 16.0 20.0 8.0 - 2.0 $ 6,740 $ - $ 2.0 8.0 16.0 8.0 16.0 10.0 $ 7,320 $ 2.000 $ 2.0 7.0 31.0 58.0 112.0 58.0 1.0 $ 32,910 $ 2.000 $ 1.0 4.0 4.0 8.0 1.0 $ 2,660 $ - $ 4.0 2.0 2.5 35.5 11.0 0.5 2.0 4.0 8.0 8.0 2.0 93.0 59.0 1.0 21.0 4.0 99.0 55.0 4.0 28.0 4.0 8.0 8.0 158.0 156.0 78.0 16.0 40.0 16.0 152.0 8.0 4.0 37.0 $ 74`360 10.0 $ 650 10.0 $ 650 1.0 $ 45,635 $ 2,968 8.0 $ 13rr028 $ 1,500 8.0 $ 4,260 $ 1560 $ 4110 4.0 13.0 20.0 28.0 64.0 44.0 16.0 2.0 2.0 10.0 16.0 24.0 32.0 1.0 2.0 2.0 8.0 8.0 24.0 12.0 10.0 - 9.0 2.0 4.0 6.0 4.0 4.5 3.5 1.0 13.0 12.0 1.0 6.0 4.0 2.0 24.0 20.0 4.0 2.0 2.0 44.0 40.0 4.0 14.0 10.0 12.0 10.0 2.0 12.0 4.0 8.0 - 64.0 16.0 52.0 4.0 12.0 12.0 39.5 11.5 3.0 0.5 118.0 32.0 10.0 2.0 1.0 3.0 17.0 2.0 4.5 61.0 2.0 1.0 1.0 2.0 36.0 6.0 27.0 217.0 191.0 6.0 20.0 6.0 413.0 8.0 62.0 30.0 8.0 32.0 5.0 12.0 65.0 16.0 65.0 144.0 36.0 89.0 389.0 694.0 690.0 400.0 18.0 80.0 20.0 72.0 40.0 20.0 - 24.0 20.0 230.0 28.0 36.0 210.0 292.0 $ 22140 $ 10805 $ 7,530 $ 3„,505 $ 3b3 1,855 $ 35,485 $ 5,850 $ 9420 $ 1g,195 $ $ $ $ 2,260 $ 2,760 $ - $ $ 10.0 $ 21 485 $ 10.0 $ 17,490 $ $ 3,995 $ 2,000 1,000 1.000 - $ - $ - $ - $ - $ 14 000 - $ 8,000 $ - $ - $ 1,000 $ - $ - $ 5,000 $ - $ - $ - $ $ - $ $ - $ 350 $ - $ 50 $ - $ - $ - $ 100 $ - $ 50 $ - $ 150 $ - $ - $ - $ - $ Total Expense Cost $ - $ - $ 300 - $ - $ - $ 50 $ 100 $ 150 $ $ 5,050 $ 100 - $ - $ - $ 225 $ - $ 225 $ - $ - $ $ 32,340 $ 32.040 66.0 $ 239,828 40.0 $ 15,743 $ 24,665 $ 17,308 - $ - $ - $ 8,380 - $ 7.510 - $ 4.0 $ 68.545 $ 12,840 22.0 $ 84,838 1,144.0 700.0 162.0 $ 422,290 $ 3,800 $ $ $ $ $ 3,800 $ $ $ $ $ $ - $ - $ $ - $ - $ $ - $ - $ $ 91,625 $ - $ 975 6.0 16.0 32.0 56.0 56.0 18.0 $ 224300 $ 25,400 $ 2.0 8.0 8.0 24.0 16.0 8.0 $ 8,000 $ - $ 4.0 8.0 24.0 32.0 40.0 10.0 $ 14.000 $ - $ - - - - $ - $ 3,900 $ - $ - $ 6,000 $ $ - $ 15,500 $ 225 $ 75 $ 150 $ - $ 150 $ - $ 150 $ 200 $ - $ 200 $ Task Sub Total $ 63,970 50 $ 2,540 - $ 6,800 100 $ 6,840 2,300 $ 9,620 2.450 $ 35,360 150 $ 2,810 39,234 $ 113,594 6``435 $ 7 085 10,362 $ 11, 12 16.915 $ 62,550 - $ 2�68 - $ 13/028 $ 1S00 2,486 $ 6146 3,036 $ 4 596 - $ 4110 2,\425 $ 24,565 1//975 $ 1180� 1,250 $ 9,080 - $ 3.505 150 $ 5,708 - $ 3,703 150 $ 2,005 425 $ 21,910 225 $ 17,715 200 $ 4,195 - $ 15,400 $ 15,400 - $ - $ 8,800 $ 1,100 $ 5,500 $ 8,800 1,100 5,500 - $ 35`574 $ 35,574 - $ 35,574 $ 35,574 800 100 350 350 $ 1,775 $ 5,280 $ $ $ $ 100 $ 4,180 $ - $ 650 $ 350 $ 103,538 $ 245,108 $ $ 15,743 $ 24,865 $ '(7,408 $ 4,180 $ 8,380 $ 7,510 $ 69,195 $ 12.840 $ 85,188 $ 525,828 28,000 $ - $ 60 $ 4,290 $ 6,600 $ 17,050 $ 50``000 8,000 14,060 4290 6,600 17,050 TOTAL 63.0 223.0 405.0 726.0 1,200.0 756.0 180.0 $ 444,290 $117,025 $ - $ 975 $ 1,835 $ 131,538 $ 575,828 Rehabilitation Portion (Task 1-9 + 11) Description Conceptual Desi n (30%) Preliminary Destgp 60% Final Design (10A) Survey Subtotal Total I Water Line Footage I Sewer Line Footage (A) Total Fee (B) Survey Fee (B1) Contingency (C) Total Fee (-tsurvey Fee I Water Fee (0% of C) $0.00 $ 0 0% 4,975 100% 4.975 100% 271,938 46,340 50,000 $ 225.598 Sewer Fee (100% of C) $ 225,598 WP Water Sewer I 31 $ $ 67,6791 32 $ $ 135.3591 33 $ $ 22,60 I 51 $ $ 46,040 $ $ 271,938 I $ 271,938 1 Entire Sycamore Creek Interceptor - Conceptual Design (Task 10) I Water Line Footage I Sewer Line Footage (A) (B) (C) Description Conceptual Desin {30%) Preliminary Design 60%) Final Design (10 /0) Survey Subtotal Total Total Fee $ Survey Fee Total Fee -) surve . Fee Water Fee j %ofC) $0.00 WP Water 31 $ 32 $ 33 $ 51 $ 0 24,650 24.650 0% 100% 1000, 245,108 $ 245,108 Sewer Fee (100% of C $ 245,108 Sewer $ 245,108 $ 245,108 245,108 Project Summarx Total Hours 3,553 Total Labor $ 444,290 Total Expense $ 131,538 MBE/SBE Subconsultanf $ 117,025 Non-MBE/SBE Subconsultanf $ 10°A, Sub Markup $ 11,703 MBE/SBE Participation 20.3% Total Project Cost $ 575,828 City of Fort Worth, Texas Attachment B - Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date: 8.09.2012 Exhibit B-3 C ro' es:i,uornaC Seo-voces Pa rr e it Request Project Manager: ,Liam Conlon Project: (Sycamore Creek Interceptor Rehabilitation & Basin Route Study I City Project #: 102200 City Sec Number: I Compan v Name: (Lockwood, Andrews & Newnam, Inc. Consultan :'s PM: Vendor lm oice #: Payment Request #: From Date To Date: invoice Date: Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 1 Justin C. Reeves Consultant Instructions: Summary Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: Iireev_es(calan-inc.com Office Address:I1320 S University Dr, Suite 450 I Fort Worth, TX 76108 Telephone: 18171 820-0420 Fax: 1(817)1120-0441 Remit Address:I2925 Briarpark Drive I Houston, TX 77042 Agreement Amendment FAC and Work Type Description Amount Amount Sewer P258-7051702200 $575,828.0C Totals Ths Payment Request Agreement Amount to Date $575,828.0C $575,828.00 $575,828.00 Overall Percentage Complete: Completed Percent Amount Completed LOCK UNLOCK ($) Invoiced Current Previously Invoice Remaining Balance $575,828.0C $575,828.00 Profess] .)na] Project: City Project : Work Type C esc: F/A/C: City Sec Number: Purchase Oder: Services Payment Request Project Manager: Liam Conlon Exhibit B-3A Sycamore Creek Interceptor Rehabilitation & Basin Route Study 02200 Sewer Consultant Instructions: P258-7051702200 Company \lame: Lockwood, Andrews & Newnam, Inc. Consultant's PM: Vendor Invoi :e #: Payment Request #: From Date: To Date: invoice Date: Pay Item; 31 - Conceptual I: esign 32 - Preliminary I: esign 33 - Final Design 51 - Preliminary:.urvey Justin C. Reeves Description Totals This Unit: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: jreeves@Ian-inc.com Office Address: 1320 S University Dr, Suite 450 I Fort Worth, TX 76108 Telephone: (817) 820-0420 Fax: (817) 820-0441 Remit 2925 Briarpark Drive I Houston, TX 77042 Agreement Amendment Amendment Amount Number Amount $163,046.00 $326,093.00 $54,349.00 $32,340.00 $575,828.00 Agreement Amount to Completed Percent Date Amount Completed $163,046.00 $326,093.00 $54,349.00 S32,340,00 $575,828.00 Overall Percentage Complete: ($1Invoiced Current Previously Invoice Remaining Balance S163,046.00 $326,093.00 $54,349.00 $32,340.00 $575,828.00 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> City Project No. 02200 NONE City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page tof1 ATTACHMENT D ID 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Task Mode 6114 `r 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Task Name Print Date: 12/4/13 <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> City Project No. 02200 Duration Start Finish Predecessors INTERCEPTOR REHABILITATION 490 days 1/1/14 11/17/15 Notice to Proceed 1 day 1/1/14 1/1/14 Data Collection & Review 40 days 1/2/14 2/26/14 2 Topographical Survey 45 days 1/29/14 4/1/14 2SS+20 days Stakeholder Coordination 90 days 2/26/14 7/1/14 2SS+40 days 30% Conceptual Design 55 days 1/2/14 3/19/14 Prepare 30% Conceptual Plans 40 days 1/2/14 2/26/14 2SS,3FF 30% Conceptual Plan Submittal 0 days 2/26/14 2/26/14 7FF Review 30% Conceptual Plan (CFW) 10 days 2/27/14 3/12/14 8 Hold Project Meeting 5 days 3/13/14 3/19/14 9 60% Preliminary Design 55 days 4/2/14 6/17/14 Prepare 60% Preliminary Plans & Specifications 40 days 4/2/14 5/27/14 10,4 60`i% Preliminary Plans & Specification Submittal 0 days 5/27/14 5/27/14 12FF Review 60% Preliminary Plans & Specifications (CFW) 10 days 5/28/14 6/10/14 13 Hold Project Meeting 5 days 6/11/14 6/17/14 14 90% Final Design 40 days 6/18/14 8/12/14 Prepare 90% Final Plans & Specifications 30 days 6/18/14 7/29/14 15 90% Final Plans & Specification Submittal 1 day 7/29/14 7/29/14 17FF Review 90% Final Plans & Specifications (CFW) 5 days 7/30/14 8/5/14 18 Hole Project Meeting 5 days 8/6/14 8/12/14 19 Finalize Bid Documents (100% Design) 30 days 8/13/14 9/23/14 5 Prepare 100% Final Plans & Specifications 25 days 8/13/14 9/16/14 20 10C% Final Plans & Specification Submittal 1 day 9/16/14 9/16/14 22FF Review 100% Final Plans & Specifications (CFW) 5 days 9/17/14 9/23/14 23 Advertise 20 days 9/24/14 10/21/14 24 Receive & Evaluate Bids 15 days 10/22/14 11/11/14 25 Council Award 10 days 12/10/14 12/23/14 26FS+20 days Construction/Engineering Support 155 days 2/18/15 9/22/15 27FS+40 days As-Bu It Drawings 20 days 9/23/15 10/20/15 28 Project Closeout 20 days 10/21/15 11/17/15 29 BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN 211 days? 1/2/14 10/23/14 Basis of Design Study 70 days 1/2/14 4/9/14 Pre pare Basis of Design Memorandum 60 days 1/2/14 3/26/14 2,37FF Submit Basis of Design Memorandum 0 days 3/26/14 3/26/14 33FF Review Basis of Design Memorandum (CFW) 10 days 3/27/14 4/9/14 34 Utilities, Property, and Stakeholders 60 days 4/10/14 7/2/14 2,35 Envircnmental Corridor Study Investigation 40 days 1/2/14 2/26/14 2 Project: Sycamore Creek Intercep Date: 12/4/13 Task Split Milestone Summary FORT WORTH., 2014 2015 sIoINID JIFIMIAIMIJIJIAISIOINID JIFIMIAIMIJIJIAISIOINIDI 4111. 111....,.. , .. . 1.• . 1.•., _,l.,P! .i. ,. I, l .... . I . I ...1 IT 4:1/26 Project Summary C'""'"""""""`" ' External Milestone ( External Tasks Deadline Progress SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN Page 1 of 2 ID Task ' Task Nam_ Mode 38 39 .� 40 41 42 43 44 I _� 45 46 j a 47 48 Print Date: 12/4/13 <SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN> City Project No. 02200 Alternative Construction Method Evaluations Develop Constraints Maps/Exhibits Alternative Route Analysis Consti uction Phasing Development Conceptual Design Package Prepare Conceptual Drawings Conipile Conceptual Design Report Sub -nit Conceptual Design Package Rev ew Conceptual Design Package (CFW) Address CFW Comments Sub nit FINAL Conceptual Design Package Project: Sycamore Creek In ercep Date: 12/4/13 Task Split $IISi 1uI,I,l11.11 I Duration I Start I Finish % Predecessors I � 15 days 7/3/14 7/23/14 35,36 10 days 4/10/14 4/23/14 35 30 days 5/22/14 7/2/14 33,36FF,37FF,3. 15 days 7/3/14 7/23/14 40 66 days? 7/24/14 10/23/14 30 days 7/24/14 9/3/14 41,44FF,39 20 days 7/24/14 8/20/14 41,39 1 day? 9/4/14 9/4/14 43,44 20 days 9/5/14 10/2/14 45 15 days 10/3/14 10/23/14 46 0 days 10/23/14 10/23/14 47 Milestone ♦ Summary Si OI Ni D 2014 J I FI MI Al MI AI SI OI NI D ♦' 10/23 Project Summary '''' "*.. f' External Milestone* Progress External Tasks U Deadline • SYCAMORE CREEK INTERCEPTOR REHABILITATION, BASIN ROUTE ANALYSIS & CONCEPTUAL DESIGN FORT WORTH. 2015 J FI MI AI MI JI JI AI SI OI NI DI, Page 2 of 2 Attachment E: Sycamore Creek Interceptor Rehabilitation City Project No. 02200 Jrc- „c.- 1 -rJJ I .1 rii F 1 r\`` I I 'r }1 ]L f 1 tilt u'. hII 1iL I',I 1,1} � 0 'l{• rlrz 11:141 I r111vp• '1Ir J=: I I I�� r I ''1J'I II 'II r {.ilr „LrlrI'-I i c= ; 1II11 sr 'I1,, Y r 1 lyltl ''-r'''r1,.Yi 'al Ji t-P Ine r IThll' --1: u)I I (: 4 4L, '1 .I ..J II4-.'1r� 1' I 11r 1 f I 1 .I I{=p1 Ib 1 t' (11 yI1-'' LL 1k. n`'� '-T � � ` ' li-vl1411FF , lr� Ili `III L I I I r ill 111I 'tat- n �( III I111_'tilli r'f �I ills Il� "^Ii+ I- nI II hJPIrrrr'�' Jr r-,II -' gyp` 1\rh 111 IFF{Irt'1 itirr r.l ! "'I rrir 115 li J1. I Ill ll I I '` , ; 1 1 til-.r -I+:. LI iduki; r J ;n, �, I`' r Il is-' 1i11111 II-I'1' P1-II;l lIr), a '\°1I III 11J1 i, 1I`'1 I J `1-tiI� I-lt, I y 1 SLR 1r� t 1'i1 )11 1 11 I 1i 17 " Ilr ,I 111-;I{1 ,Irrv' -� 1 {, Ian i- -a.J�1r P,N I tUIO.n...1 f' 11 bl.( 1,r' 1i,'11-11'; I, I• I I'4 trl r, yr Illn' ISm. 1 11,, N''4nrli ' �+,{I 1 1 h 11 11'SJ'nrn4 LI `n' 'I11I d-I-4'r 1 I'1 -il FORT WORD Ir>_1r awl, ti Sycamore Creek Intercepter a1 I RehaboDitation e lI.r1 Segment 1 442-fft 24-inch L:l-I Segment 2 1J,000-fft 48-thch i`S- I1 Seganment 3 500-ft 4 g S rncto Segment 4 1,200-f 4S-inch Segment 5 161-ft .15-inch Segment 6 375-it d5-inch Segment 7 150-It 45-inch Segment 8 322-ft 45-inch Segment 9 175-ft 59-inch Segment 10 650-fit 48-inch K, , 4 II II iLj'I u �14thH I.{'{IiaNxll , {Il�,r.�lL. lu. 'If' ., II II s. "tt f ° » r I, i{ r 1 r ,t I I ,ice F JPi li {FIt 1 f T I ,I - a - �J- r-, I—{�.uyui4J 1}/I I1: �}n'I - 11 n1 1 1 1 f 1" / 1 1 - " l'!II' III �'r_17 Fit -EL, 'I-., to 4 L IfIT P?t r' fl,l �I j 1 'I1114,- 41- .1 rr / \� '1 1'- ✓ I rI,44 �th; FI ,u.r��1I'r1�'�II �1 t, ,1 1d II F'llid t II NTr�T:I r'It.IJ I• l :r! j I,;,; 11 r !1 ▪ {wifrf1 1t) jT�J 1 1 Mr' i,; 'f•'NP![t''"I'f1—'141 Ir r7yr�t„I-1.n v1 r' 1 1111 ,a=1h „ qa E1 , al I L rdf l `i4.11air ' I _,.:1 1. , rilli t,T vrJL 41'1. �=�I,�.!-,;_I 'I{fin T u� 'l�.�',,� 1,.,.,1� L'd 1 i-- r.' St 121. 1,11 :'' Ili' 0.1LL rl rl�r I▪ ' I '1" 1 lit -w, lt� k 'i1j1r'I Ti Legend Segment Rehabilitation Manholes on Enlarged View Fort Worth Public Sewer Lines Diameter U.= <12 Inch ® 15 24 'nch 12742 inch > or • 60 inch Manholes Exlsting Sewer N Not To Scale Lockwood, Andrew a no pry . mlw,s or warcinui Inc. macs accuracy ey Ckd on J,6 m+ap or the data Item whim It. via pmume. lam map is Not imitable to Emoicta ertahlsh bounndaannenbweenland locabons or utility ,Mr..bum,e whew auvey dao: a v Imle and rind lrcnnm. w habeen established. �n Lockwood, Andrews & Newnam, Inc. A tau h DAI V CV V!'a N, Release Date December 2013 Attachment E: Sycamore Creek Interceptor Basin Route Analysis City Project No. 02200 II— 1 I)'1 jirr rjr ti . 1- -I .. t -1 - — iJ,i 1. i y -'I 1 '�i1 1 r 1 L IIr hr% �1- I :.`' �I�':Il�-'L 1r 1' rr . il,-Ii-�;_ IIr ^^'II'' rrj�LJ 111 :,I, lt 11 Li i ,J •%Jtir l- 11,1i1h; -11 ua ,', i!1 .: „ r fll 1r='1-iia h. 1i, :I isl'_ I,f �'�`ITIi-L"ll-I iI�-L I .a Cr,.tr. tN� t u;i'yl !I ',IF`I 1I l 1Japii \I YI I I f .I 1'I�I 1 �71 _ I ICI l ui LTJ � 171 1 1 r, �'Y,I.�",,-," j''. 117:11111111:"1 'ff7,�� Icy 1 I� i ar b-- Iil lI f,-LTS,, 11 'ICI 1t1Y h'1 "tI �1::11-1[411;1‘ ILIC r kfi lflhi1I (1 fl Ilia ,k 1'; u�-1 Il�h -!4-P -ill 4 tRI wr ll ill ' ;Id.p(i (I1 h= CT'w Li—i^rl^l"I'�'�yr�lllri�i�r " f�� �11.1 riI I r, t J i sly +rxr;"rm 1.ri-4 tf Lp i Tly 4' 11: 1111, I- 1(1}it t l bl 1 lUi(l I fi- 11I ILIt �� »Il 1 i J ICI , I4i11`'I/I ltj l''jJlr�l_' Cr' 122 lL�ill�l (cacJ"h!�'''1J7i1J4 Tv,��.i��u I"r11; 111 Ir `Wl7, 1µr I.. Ir44.� 1! Legend Sycamore Creek �:nterceptoc Rehabilitation Segment Segment Segment Segment Segment Segment Segment Segment Segment Segment 4-42-at 24,-inch 2 t,000-tt 48-inch 3 500-ft 48-inch 4 1,209-fft 48-inch 5 161-ft 45-inch 6 375-ft 45-inch 7 150-€t 45-inch 8 322-ft 45-inch 9 175-ft 54-inch 10 850-ft 48-inch Potential Future Parallel Interceptor Scyamore Interceptor Manholes Existing Sewer N Not To Scale Lockwood, Andrews & Nnwnam inc. 4q M mprnnnWdnnv or wanan40 rnwdnn Accuraq of pPNeness al the ma lorbon depicted this map or the dna from which fewa produced Thin map Is NOT suitable survey purpasesand does not pureed to depict or ulaS sb houndanen between land surves Ircn nna nrw ty no-anxcwre where y data Is avaIabie and veld Ircatom have Men esbw,hed Lockwood, Andrews & Newnan, Inc. .\ LtO A IMO' CO%UTAN) Release Date December 2013 M&C Review • Page 1 of 2 flY COUNCIL AGENDA Official icial site of hie C i y of Fort World', Texas FORT WORTII COUNCIL ACTION: Approved on 11/19/2013 c Ordinance No. 21041 41 �2013 DATE: 11/19/2013 REFERENCE NOo: 'C 26567 LOG NAME: 6OSCM275VAR-LAN CODF,: C W : CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Engineering Agreement with Lockwood, Andrews & Newnam, Inc., in the Amount of $575,828.00 for Sycamore Creek Drainage Basin Parallel Interceptor Improvements at Various Locations Within the Sycamore Creek Drainage Basin, Provide for Project Management, Real Property Acquisition and Utility Coordination Costs for a Project Total in the Amount of $585,828.00 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 8) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of $585,828.00 from the Water and Sewer Fund to the Sewer Capital Projects Fund; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Projects Fund in the amount of $585,828.00 from available funds; and 3. Authorize the execution of a contract with Lockwood, Andrews & Newnam, Inc., in the amount of $575,828.00 for Sycamore Creek Drainage Basin Parallel Interceptor Improvements at various locations. DISCUSSION: This project consists of the preparation of plans and specifications for the replacement of the severely deteriorated portions of the City's Sanitary Sewer Main 275 at ten locations within the Sycamore Creek Basin. The project will also provide for route analysis and conceptual design for the Sycamore Creek Drainage Basin Parallel Interceptor. Lockwood, Andrews & Newnam, Inc., proposes to perform the design work for a lump sum fee of .$575,828.00, Staff considers this fee to be fair and reasonable for the scope of services proposed. M/WBE Office - Lockwood, Andrews & Newnam, Inc., is in compliance with the City's BDE ordinance by committing to 20 percent SBE participation. The City's SBE goal on this project is 18 percent. In addition to the contract amount, $10,000.00 is required for project management, real property acquisition and utility coordination. The project is located in COUNCIL DISTRICT 8, Mapsco 77D, 77R and 78N. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers httn'//anns efwnet nredennnril narket/mr. vPviPIAT 2Qn7M-1 9177R72111n•rn»nriirlatP-1 1 /1 1 1 /27/2f 1 '� M&C Review Page 2 of 2 1&2) P258 476045 7051702200ZZ 2) P258 511010 705170220030 2) P258 541100 705170220041 2) P258 531350 705170220042 2) P258 531350 705170220073 2) P258 531200 708170220031 2) P258 531200 708170220032 2) P258 531200 708170220033 2) P258 531200 708170220051 $585.828.00 $7.000.00 $1.000.00 $1,000,00 $1,000.00 $1631046.00 $3261093.00 $54.349.00 $32,340.00 Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 60SCM275VAR-LAN MAP 01.pdf 60SCM275VAR-LAN MAP 02.pdf 60SCM275VAR-LAN MAP 03.pdf 60SCM275VAR-LAN MAP 04.pdf 60SCM275VAR-LAN MAP 05.0df 60SCM275VAR-LAN MAP 06.0df 60SCM275VAR-LAN MAP 07.pdf 60S C M2 75VAR-LAN MAP 08.pdf 60SCM275VAR-LAN MAP 09.pdf 60SCM275VAR-LAN MAP 10.pdf 60SCM275VAR-LAN P258.docx 1) PE45 538040 0709020 $585.828.00 3) P258 531200 708170220031 $163.046.00 3) P258 531200 708170220032 $326,093.00 3) P258 531200 708170220033 $54,349.00 3) P258 531200 708170220051 $32.340.00 Fernando Costa (6122) S Frank Crumb (8246) Liam Conlon (6824) http://apps.efwnet.oxg/council packet/me review.asp?ID=19127 amp;eouneildate =11 / 1... 11/27/2013