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HomeMy WebLinkAboutContract 45370 (2)CITY SECRET INTERLOCAL AGREEMENT CONTRACT BETWEEN FORT WORTH INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees by consensus agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, the Fort Worth Independent School District proposes to continue an After -School Program in conjunction with the City of Fort Worth. NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That for and in consideration of the mutual covenants, promises and agreements contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and the Fort Worth Independent School District, hereinafter referred to as "District," acting by and through Walter Dansby, its duly authorized Superintendent, do hereby covenant and agree as follows: 1. AGREEMENT District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A," Fort Worth ISD After -School Program Goals, Performance Measures and Outcomes FY 2014, attached, and incorporated herein for all purposes incident to this Agreement. District agrees to spend the Program Funds in accordance with its approved Budget Summary and Budget Narrative, described in Exhibit "B," attached and incorporated herein for all purposes incident to this Agreement. City and District together covenant and agree to fully cooperate in the operation of this project and both parties agree that: A. A Coordinating Board shall continue to oversee the implementation and operation of the After -School Program. The Coordinating Board shall consist of thirteen positions. Members of the Board shall serve no more than two terms of three years each, however, positions with asterisks (*) are permanent board members and will not be affected by the term limit rule. Community members will be selected by the Coordinating Board. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Ra©DUN.- [t`Jf}��� t1{-CM17,14��a ae 1 of 18 vtRIOVITC-11 a' RECEIVED FEB 19 2014 9 District — Four Positions 1. Representative of the Superintendent, District* 2. Director, Student Discipline and Placement* 3. Director, Leadership and Learning Network* 4 Executive Director, Art Education or Instructional Music or Athletics City of Fort Worth — Four Positions 5. Representative of the City Manager, City of Fort Worth* 6. Chief of Police, City of Fort Worth or designated representative* 7. Director, Parks and Community Services, City of Fort Worth* 8. Representative of the City of Fort Worth Library Department Community Members — Five Positions 9 President , Safe City Commission* 10. Director or Assistant Director, Tarrant County Juvenile Services* 11. At -large Community Member 12. At -large Community Member 13. At -large Community Member At -large Community members shall have experience that includes one of more of the following categories: • Fort Worth Council of PTAs • District Advisory Board • Child Care Management System (CCMS) • United Way of Metropolitan Tarrant County • Legal professions • Financial professions • Health and wellness professions • Marketing/media professions • Foundations or philanthropy • Evaluation The Coordinating Board shall have the following responsibilities; 1. Approve program -wide scope, goals and objectives 2. Approve site selection process 3. Select sites based on selection criteria 4. Evaluate reported results from campus programs 5. Evaluate funding needs 6. Recommend future direction and standards FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 2 of 18 B. The District shall be responsible for day-to-day administration of the After -School Program and will at a minimum employ a Director and two Program Coordinators. C. The District shall establish a site -based advisory committee at each high school, middle and elementary school that operates an After -School Program. This committee may be a new body, a group continued from a previous year of after -school operations, or the site -based management team provided it includes the principal and representatives of the community, faculty, and student body. D. The District shall continue to work with an independent entity to conduct an in-depth longitudinal evaluation of the After -School Program. The evaluator shall provide an overview and feedback on existing programs and recommendations for improvement. E The City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees shall meet annually to review the After -School Program. 2. ADMINISTRATION AND RECORDS / REPORTS A. The mission of the After -School Program shall be to enable needs -based after- school programs in a safe environment that result in educational physical, and social development for elementary, middle and high-school aged children. 1. The associated program goals, performance measures, and activities are listed in Exhibit A. 2. Operational Imperatives of the After -School Program are to ensure that program participants achieve improvement in core program outcomes through an accountable system of measurement 3. To ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented through an inventory and evaluation of existing programs. B. CITY will* 1. Ensure the implementation of the goals of the After -School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor program compliance. 4. Make recommendations regarding programming 5. Assist/participate with Campus Advisory Committees. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 3 of 18 6. Provide funding for program pursuant to the amounts identified in Exhibit B. 7. Approve the After -School Program Service Provider, but such approval shall not be unreasonably withheld. C. DISTRICT will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines 3. Identify appropriate District students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in program. 6. Provide appropriate student orientation 7. Provide access to necessary use of facilities that are conducive for program activities daily, including use of a telephone 8. Provide regular program updates to respective Site -Based Management Teams. 9. Provide program compliance and project development assistance through the Campus Advisory Committee or Site -Based Management Team. 10. Coordinate planning for tutoring. 11. Ensure After -School staff is receiving support from teachers at the school. 12. Ensure the safety of students After -School. 13. Provide internal and external evaluation services. 14. Select a third -party After -School Program Service Provider. FWISD shall provide the name of After -School Program Service Provider to the CITY for approval within ten (10) days after selection by District. The After -School Program Service Provider shall not provide any services under this Agreement until approved by the CITY. 15. Provide CITY with a copy of their Agreement with the approved After -School Program Service Provider. 16. Ensure that the approved After -School Program Service Provider is in full compliance with this agreement. 3. RECORDS AND TRAINING A. Records to be submitted to CITY by DISTRICT: 1. Annually District shall submit a. A list of participating schools. The list shall include a contact name for each campus, a telephone number, and e-mail address. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 4 of 18 b. Current school year calendar c. Disciphne Pohcy d. Staff Traimng Schedule e. Student Enrollment Procedure f. Student Recruitment Procedure g. Lesson plans, to include planned annual/monthly schedule of activities Monthly a. Performance Activity Report showing success in meeting the goals and measurements as outlined in Exhibit A to this Agreement b. Attendance records shall be taken daily and submitted monthly and shall include: 1) Number of students registered or enrolled 2) Participation — average daily attendance. c. Coordinating Board meeting schedule and minutes. B. Records to be maintained on site: 1. Participant registration 2. Parental consent forms 3. Written Safety Policy and Procedures 4. Disciplinary actions 5. Staff training records Reports that provide a method of evaluation for improvements in Academics, Social Skills, and Recreational Activities. 1. Pre-program 2. Mid -year 3. Post program 4. FUNDING / FISCAL REQUIREMENTS It is understood that during FY 2013 — 2014, the City of Fort Worth shall provide not more than $1,300,000.00 for the support of the After -School Program to the District. It is also understood that the District shall also provide $1,100 000.00 for this project. The City and District may, acting through the Coordinating Board, establish a sliding fee - scale for participation in the program so long as no child at a participating school gets turned away and volunteer time by a parent, guardian, or designee can be counted toward the fee. It is agreed that any fees collected shall be expended towards the After -School Program primarily at the site where the fees are collected. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 5 of 18 In no event shall the total distributions of Program Funds from City made to the District during the term of this Agreement exceed the total sum of $1,300,000.00. District shall keep all program funds in a specific account designated only for the program funds, and shall not commingle the program funds with any other monies. Payment of the Program Funds from City to District shall be made on a cost - reimbursement basis following receipt by City from District of a signed Request for Reimbursement form (RFR), "Exhibit C," incorporated within as if copied in full, and copies of support documentation, which includes copies of timesheets, invoices with proof of payment such as cancelled checks, bank statements or wire transfers, leases or services contracts. District shall evaluate and report on the effectiveness of the program - supported activities towards meeting the Goals that are set forth in Exhibit "A." The Program Performance Measures will be used to clearly show whether the program achieved the desired goals, as stated in Exhibit "A." District shall deliver to City a written detailed Performance Activity Report "Exhibit D," incorporated within as if copied in full, with each RFR to support expenditure of Program Funds. Such narrative shall be signed by the duly authorized officer of District. The RFR and Performance Activity Report shall be submitted to City no later than the fifteenth (15th) day following the end of the month Submittal of a monthly RFR and Performance Activity Report is required even if services are not provided. When services are not provided during a month, a zero dollar RFR and Performance Activity Report is required. The District shall submit monthly RFR with an original signature by an authorized representative to the Program Support Division of the Fort Worth Police Department. ATTENTION: Jacob Browning 350 West Belknap Street, Fort Worth, Texas, 76102 or if designated by the City if changed. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly programmatic report from District. Reimbursements shall be made within thirty (30) days receipt of said documents. District shall be reimbursed for Program Costs only if City determines at its sole discretion that costs are eligible expenditures in accordance with Crime Control and Prevention District (` CCPD") regulations, the approved budget in Exhibit B, and are reasonable and consistent with industry norms. District is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however District must notify City in writing of any such adjustments using the Budget Adjustment Form "Exhibit E," incorporated within as if copied in full Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Program Support Division of the Fort Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated by City if changed. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 6 of 18 5. TERM The term of this Agreement is for a period beginning on October 1, 2013, and ending on September 30, 2014, or when the District satisfactorily reports on the effectiveness of the program -supported activities as required under this Agreement, whichever is later. 6. NON-APPROPRIATON OF FUNDS It is expressly understood and agreed by and between the parties hereto that this Agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth CCPD and that if such funds from the Fort Worth CCPD are not timely forthcoming, in whole or in part, City may, at its sole discretion, terminate this Agreement. 7. TERMINATION OF AGREEMENT This Agreement may be terminated by either party hereto, in whole or in part, at any time and for any reason, upon 30 days written notice to the other party. Such written notice shall specify to what extent the work under the contract is being terminated and the effective date of termination. City and District covenant and agree that in the event either party fails to comply with, or breaches, any of the terms and provisions of this agreement, each party shall provide written notice to the other as soon as reasonably possible after the non -breaching party becomes aware of the failure to comply or breach of contract In the event that the breaching party fails to cure or correct such breaches within a reasonable time following the receipt of notice, such reasonable time not to exceed thirty (30) days, the non - breaching party shall have the right to declare this agreement immediately terminated, and neither party shall have further responsibility or liability hereunder. 8. INDEPENDENT CONTRACTOR District shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of City. District shall be solely responsible for the acts and omissions of its officers members, agents, servants, and employees. Neither City nor District shall be responsible under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members, agents, servants, employees, or officers of the other. 9. NONDESCRIMINATION City and District each covenant to the other that neither such party nor any of its officers members, agents employees, program participants, or subcontractors, while engaged in performing this contract shall in connection with the employment, advancement, or discharge of employees, or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 7 of 18 on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. City and District, in the execution performance or attempted performance of this Agreement, will not discriminate against any person or persons because of sex, race, religion, color or national origin, nor will District permit its agents, employees, subcontractors or program participants to engage in such discrimination. 10. SEVERABILITY The provisions of this Agreement are severable and, if for any reason, a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 11. WAIVER OF DEFAULT The failure of City or District to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's or District's right to assert or rely upon any such term or right on any future occasion 12. APPLICABLE LAW (VENUE) Should any action, whether real or asserted, at law or in equity, arise out of the execution performance, attempted performance or non-performance of this contract and agreement, venue for said action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in accordance with Texas law. 13. SOLE AGREEMENT 1 his written instrument constitutes the entire Agreement by the parties hereto concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the tenns hereof shall be void. 14. RIGHT TO AUDIT District agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the Distract involving transactions relating to this Agreement. District agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace m order to conduct audits in compliance with the provisions of this section. 1 he City shall give reasonable advance notice of intended audits. District further agrees to include in all its subcontracts hereunder a provision to the effect that the sub -consultant agrees that the City shall, until the expiration of three FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 8 of 18 (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub - consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub -consultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give sub -consultant reasonable advance notice of intended audits. District and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse District and sub -consultant for the costs of copies at the rate published in the Texas Administrative Code. If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s) with District. If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge levied against City because of such misuse, misapplication or misappropriation. District's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Performance Narrative, making final payments, disposing of assets purchased with CCPD funds as appropriate and as directed by the Police Department's Contract Services Administrator. District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and City shall have access at all reasonable hours to offices and records of the District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 15. COMPLIANCE WITH LAW District, its officers agents, employees, contractors and subcontractors, shall abide by and comply with all laws, federal, state and local, including the Charter and all ordinances, rules and regulations of the City. It is agreed and understood that, if City calls the attention of District to any such violations on the part of District, its officers agents, employees, contractors or subcontractors, then District shall immediately desist from and correct such violation. 16. ASSIGNMENT Neither party hereto shall assign, sublet or transfer its interest herein. Any attempted assignment, sublease or transfer of all or any part hereof shall be void. FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 9 of 18 17. NOTICES All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: • CITY: Assistant City Manager for the Police Department City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Copies to: Police Department Contract Services Administrator Fort Worth Police Department 350 West Belknap Street Fort Worth, TX 76102 Police Legal Advisor Law Department 1000 Throckmorton Street Fort Worth, TX 76102 DISTRICT: Fort Worth Independent School District After -School Program 100 North University Drive Fort Worth, TX 76102 IN WITNESS. WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, this day of , A.D. 2013. CITY OF FORT WORTH, TX arles W. Daniels As ' . nt City Manager Date: OZ . /7 /4- RECOMMENDED APPROVAL: AI t. 4- usafts— for Jeffrey W. Halstead Chief of Police FORT WORTH INDEPE SCHOOL DISTRI T Walter Dansby Superintende Date: 2 fel IV FY 2014 Interlocal Agreement After School Programs CFW & FWISD DENT Page 10 of 18 APPROVED AS TO FORM_ AND if l} 1GALITY : Jessica Sangsvang Assistant City Attorney Date: ATTEST: ?/. Mary J. Kay City Sectetary Authorization M&C: (T4 7 Date: & H Contract Number: • • WISD Attorney Date: Norman Robbins Secretary, Board of Education FY 2014 Interlocal Agreement After school Programs CFW & FWISD Ft D©QAL RECORD ©f � / SECRETARY FT) `DRTH, t'f Page-4 of 18 4. 2. Exhibit A Fort Worth ISD After -School Program Goals, Performance Measures, and Activities FY 2014 Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Performance Measures Provide a safe environment for 2,800 unduplicated elementary and middle school- 1. aged youth via homework assistance, tutorials, and other relevant educational programs through September 30, 2014. Reduce the truancy rate of program participants by 3% through September 30, 2014. Program Activities 1. Number of unduplicated program participants. Annual Objective 2,800 2. Average daily participation. - ---- ---- 3. Number of tutoring hours per week. Reduction in number of truancy citations received by program participants. 2,520 225 3% FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 12 of 18 Exhibit B Fort Worth After -School Program Budget Summary FY 2014 Budget Item A. Personnel B Fringe Benefits C. Travel D Equipment E Supplies F. Contracts/Consultants G. Other A. Personnel TOTAL Name Position Amount Requested $19,529.00 $1,280,471.00 $1,300,000.00 BUDGET DETAIL Rate of Pay x No. of Hours Community Based Organizations & Contracted Providers will determine rates of compensation for their employees. TOTAL Personnel B. Fringe Benefits Name Position Description of Benefits TOTAL Fringe Benefits C. Travel Purpose of Travel Location Item TOTAL Travel Cost $0 Cost $0 Cost $0 FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 13 of 18 D. Equipment Item TOTAL Equipment E. Supplies Cost Per Item Quantity Cost $0 Item Cost Per Item Quantity Cost General consumable supplies utilized by 85 sites (Items include general office supplies, first aid kits, etc. TOTAL Supplies $19,529.00 F. Contracts/Consultants Description of Services Cost Contract provided services for Fort Worth After School (FWAS) sites — Community Based Organizations (CBOs) include: YMCA (8 sites): $344,565 Clayton YES (19 sites): $935,906 Each CBO provides a combination of the following staffing and/or services at each FWAS site, at varying rates of pay or costs: FWAS Program Coordinator FWAS Supervisor FWAS Specialist Supplies/Mileage Homework Help Teacher Fine Arts Training TOTAL Contracts/Consultants $1,280,471 G. Other Costs Item Cost Per Item Quantity Cost TOTAL Other Costs $0 FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 14 of 18 BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Personnel — NA B. Fringe — NA C. Travel — NA D. Equipment — NA E. Supplies General, consumable office supplies are purchased with these funds. Examples of items purchased include paper pens pencils, paints, construction paper, small carts to store these items and other daily supplies It is extremely rare that FWAS allows the purchase of any single item that exceeds $100. F. Contracts/Consultants Contracted providers play a major role in the delivery of after school programming at each of the 27 sites they are assigned. Contracted providers must submit proposals for their sites that follow the formula below: Program Costs Percent of Budget* Personnel: May not be less than 70% and may not exceed 75% Fine Arts/Supplies/Field Trips 15%-20% Administrative Costs: Shall not exceed 10% Certified Teachers: Shall be compensated at $21.00 per hour * Providers not within these percentages must provide additional information to explain the discrepancies (not to exceed one page). All Full Service Providers will be required to submit funding reports on a monthly basis to District. G. Other Costs — NA FY 2014 Interlocal Agreement After School Programs CFW & FWISD Page 15 of 18 Exhibit C Monthly Request for Reimbursement (RFR) FY 2014 Fort Worth ISD e After School Program Program Period 10/1/13 to 09/30/14 Submit to: Fort Worth Police Department Attn: Aya Ealy Program Support Division 350 West Belknap Street Fort Worth, TX 76102 Period covered by this request: A Budget Category Budget Amount 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indirect Costs Total Programmatic Costs 19,529 00 MEN 1,280,471.00 VON 1, 300, 000.00 Submitting Agency: Agency Contact Name: Phone Number: Email: Address: Invoice Number: to mm/dd/yy mm/dd/yy B Total of Previous Reimbursements Requested Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report I have reviewed this request and certify that the listed expenses are accurate and are chargeable to the FWISD After School Program approved budget. Grantee Authorized Official Title Date FY 14 Interlocal Agreement -After School Program CFW FWISD C This Request Fort Worth ISD Miguel Garcia 817-871-3192 Miauel.Garcia24(afwisd.ora 2901 Shotts Fort Worth, Texas 76107 D (B+C) Total Requested E (A-D) Balance Available Summary: Total Budget: $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund 1, 300, 000.00 1, 300, 000.00 Fiscal Agent Use Only Account Center Page 16 of 18 Agency/Address FWISD 2901 Shotts Fort Worth, Texas 76107 EXHIBIT D AFTER SCHOOL PROGRAM (CCPD) Program Period: PROGRAM SERVICES AND ACTIVITIES PROGRAM NARRATIVE: CURRENT PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED: ANTICIPATED ACTIVITY DURING THE NEXT MONTH: Project Name, After School Program Contract No: Contract Amount: Date of Request: to Please Feel Free to Add Addit►onal Pages ►f Necessary FY 2014 Interlocal Agreement CFW & FWISD CUMULATIVE Page 17 of 18 EXHIBIT E REQUEST FOR BUDGET MODIFICATION DATE: TO: FROM: REASON: Budget Category Annroved Budget Change Requested Revised Budget A. Personnel B. Fringe C. Travel D. Equipment E. Supplies F. Construction G. Contractual H. Other TOTAL DIRECT I. Indirect Signature Date BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS WILL PURCHASE) JUSTIFICATION: FY 14 Interlocal Agreement -After School Program Page 18 of 18 CFW & FWISD M&C Review CITY COUNCIL AGENDA DATE: CODE: SUBJECT: COUNCIL ACTION: Approved on 9/17/2013 9/17/2013 REFERENCE NO.: C-26448 C TYPE: NON - CONSENT LOG NAME: PUBLIC HEARING: Page 1 of 2 Official site of the City of Fort Worth Texas FORT • • • II a II II III II II 35FY14 AFTER S CHOOL PROGRAM N O Authorize Execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the Total Program Amount of $1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS) • RECOMMENDATION: It is recommended that the City Council authorize the execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the total program amount of $1 600 000.00 for Fiscal Year 2014 to operate an After -School Program at select schools within the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2014. DISCUSSION: National research shows that adolescents are at a higher risk of being a victim of crime or committing a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers conducted extensive research and developed a coordinated program for schools throughout the City that have documented juvenile crime problems. This program supplements existing programs and includes a myriad of activities, such as academics, arts, athletics and other enhancement programs. Since that time, the City of Fort Worth, funded by appropriations from the Crime Control and Prevention District has dedicated funding on an annual basis to continue the program. Participating Independent School Districts (ISD) include Fort Worth ISD, Keller ISD, Crowley ISD and White Settlement ISD, of which all After -School Programs are implemented in schools located within the City of Fort Worth. Funding will be allocated as follows to each ISD in FY 2014: * Fort Worth ISD funding in the amount of $1,300,000.00; * Keller ISD funding in the amount of $125,000.00; * Crowley ISD funding in the amount of $125,000.00; and * White Settlement ISD funding in the amount of $50,000.00. Each ISD is responsible for day-to-day administration of the After -School Program. The mission of the After -School Program is to provide quality After -School Programs in a safe environment that result in educational, physical and social development for elementary, middle and high school students, promoting educational competence and reducing juvenile crime. Each District is required to establish program goals and objectives that are measurable and result in desired program outcomes. Additionally, the After -School Program must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of existing programs. These Agreements will be effective October 1, 2013, through September 30, 2014. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet org/council_packet/mc_review. asp7ID=1 8 6 8 0&councildate=9/1 7/20 13 1/13/2014 M&C Review Page 2 of 2 The Financial Management Services Director certifies that upon approval of the above recommendation, funds will be available in the City Manager's Fiscal Year 2014 Budget of the Crime Control and Prevention District Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1.600.000.00 Submitted for Citv Manaaer's Office bv: Charles Daniels (6199) Oriainatina Department Head: Jeffrey W. Halstead (4231) Additional Information Contact: Aya Ealy (4239) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp7ID=18680&councildate=9/17/2013 1/13/2014