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HomeMy WebLinkAboutContract 45394-A1 (2)Gritty a (tONwJw TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 58140001788 FY 2014 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568) 1Vs4 s-'E1y • This Amendment No. 1 to Comprehensive Energy Assistance Program Contract Number. 58140001788 ("First Amendment") by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed on the respective dates indicated to ratify, confirm and acknowledge the execution date of this First Amendment to be April 1, 2014. RECITALS WHEREAS, the Department and Subrecipient, respectively, executed that Comprehensive Energy Assistance Program Contract Number. 58140001788 and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SECTION 1. Section 4. F. Department Obligations, of this Contract is hereby amended to read as follows: "Section 4. F. Denartment Obligations. Notwithstanding any other provision of this Contract, the total of all payments and other obligations incurred by Department under this Contract shall not exceed the sum of $4,708,871.00." SECTION 2. Exhibit B. Budget, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit B. SECTION 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this First Amendment. In the event this First Amendment and the terms of the Contract are in conflict, this First Amendment shall govern, unless it would make the Contract void by law. SECTION 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. SECTION 5. This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. SECTION 6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. SECTION 7. By signing this First Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. • ( (1( `�r�r-1 n YidONVE 'EL IT:: Page 1 of 4 SECTION 8. This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns. SECTION 9. This First Amendment shall be effective and memorializes an effective date of April 1, 2014. WITNESS OUR HAND EFFECTIVE: 4/1/2014 SUBRECIPIENT• City of Fort Worth a political subdivision of the State of Texas By: Susan Alanis Title: Assistant City Manager Date: May 7, 2014 1:16 pm TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: Timothy K. Irvine Title: Its duly authorized officer or representative Date: May 14, 2014 2:45 pm Page 2 of 4 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NO. 58140001788 AMENDMENT NO. 1 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) (CFDA # 93.568) APPROVED AS TO FORM AND L ALITY: 7 7 Tyler Wallagi Assistant ity Attorney ATTEST: M&C C-26598 Dated: December 10, 2013 CITY OF FORT WORTH By: Susan Alanis (signed electronically -see attached contract) Title: Assistant City manager Date: May 7, 2014 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Timothy K. Irvine (signed electronically -see attached contract) Title: Its duly authorized officer or representative Date: May 14, 2014 OFFMEAL © 11Ycw c ( I mr p 15i . 2_I WYE', T r K TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 58140001788 FY 2014 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568) EXHIBIT B BUDGET City of Fort Worth. a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS $ 4,708,871.00 CEAP FUNDS CURRENTLY AVAILABLE $ 1,200.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORY FUNDS Administration $ 294,229.00 Direct Services $ 4,413,442.00 TOTAL CEAP BUDGET $ 4,707,671.00 BUDGET CATEGORY FUNDS Household Crisis $ 2,030,184.00 Utility Assistance $ 2,030,183.00 Program Services $ 353,075.00 TOTAL DIRECT SERVICES $ 4,413,442.00 Subrecipient's service area consists of the following Texas counties: TARRANT Oh 46.00 46.00 8.00 100.00 General Administrative and coordination of CEAP, including costs and all indirect (overhead) cost, examples include salaries, fringe benefits, non -training travel, equipment, supplies, audit and office space are limited to 6% of the contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of administrative costs for Program Services, must be paid with nonfederal funds. Page 3 of 4 Program Services costs shall not exceed the maximum 8% of total Direct Services Expenditures. Program Services cost includes direct administrative cost associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable Program Services costs when associated with providing client direct services. Other Program Services costs may include outreach activities and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP. Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required Approval of this budget does not constitute prior approval for such purchases. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and final budget revision must be received by the Depaituient no later than 45 days prior to the end of the Contract Term. Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds. Page 4 of 4 M&C Iae%view • Page 1 of CITY COUNCIL AGENDA .If r Ind Official site of the CiO:y of Fort Worth, Texa 1 FORT %SbRTII •Ir . . ua .II .•e 1 I . 1 ! I I It 1. '1!l ; I I .. 1 lei I I t T ii i ee ttearaxasca.tifs.3 a.95 `'.a`ss`;F:w-at1F '.':?. .•_ ._ .t-airs i- it4- lot `. _ COUNCIL ACTION: Approved on 12/10/2013 - Ordinance No. 210574 2-2013 tzteffrall-trArgerartrt• DATE: 12/10/2013 REFERENCE NO.: C-26598 LOG NAME: �NONnCONSENT' PUBLIC DE: C IULno HEARING: SUBJECT: Authorize Acceptance of a Grant and Execution of a Contract with the Texas Department of Housing and Community Affairs for the 2014 Comprehensive Energy Assistance Program in the Amount Up to $8,000,000.00 Through December 31, 2014, Authorize Interfund Loan, Waive Indirect Costs and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: B0CEAP2O1 4 NO 1. Authorize the acceptance of a grant and the execution of a contract with the Texas Department of Housing and Community Affairs in the amount up to $8,000,000.00 for the 2014 Comprehensive Energy Assistance Program; 2. Authorize a non -interest bearing interfund loan from the fund balance of the General Fund to the Grants Fund in the amount of $500,000.00 for interim financing of this grant project pending contract execution; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of $8,000,000.00; and 4. Waive indirect costs. DISCUSSION: The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs (TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through the Community Action Partners (CAP), which is managed by the City's Parks and Community Services Department. The TDHCA has notified the City to use the prior year's grant award and contract amount as a planning figure for the 2014 CEAP. The total 2013 contract amount was $6,815,354.00. In response to the continuing increase in energy rates, CAP staff projects an increase in funding resulting in an estimated grant award in the amount up to $8,000,000.00 for this program in 2014. The TDHCA has proposed to substantially modify the rules governing the administration of the CEAP. Under the new rules, there will be three components: 1. Household Energy Crisis a weatherization and/or energy related assistance, repair of HVAC systems and/or purchase of window units; 2. Utility Assistance o assistance to households with a composition of elderly and/or disabled members or a child under the age of five; and 3. Case Management - promoting energy self-sufficiency. http:/✓apps.cfivmet.org/council packet/me revtewaso?ID=19239&councildate=12/10/2013 5/19/2014 1Vi&C Review Page 2 of All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded access to the program. Applicant households will be determined eligible according to income guidelines and program procedures. Benefit determinations include household income, household size, energy consumption and/or vulnerability and the availability of funds. CAP staff will accept applications at 10 neighborhood Community Action Partners facilities and at other identified lotions throughout Tarrant County. Payments will be made for eligible clients directly to the utility vendors and heating and cooling system repair companies. TD1=1CA allows no more than six percent of the grant award (excluding travel and training) to be budgeted for administrative costs and five percent for case management administrative costs. The remaining funds will be used for Household Energy Crisis and Utility Assistance for the duration of the contract. As of September 2013, CAP served 13,379 households and 30,961 individuals. Interim financing is necessary in order to provide for transition from ono grant funding program period to the next. Repayment to the General Fund will be made after the first reimbursement, which is anticipated to be in the March or April timefrarne. No matching funds are required from the City for the CEAP grant. A waiver by the City of indirect costs will maximize program benefits. This program serves ALL COUNCIL DISTRICTS. ISM -; L R` FORMATItal/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Upon execution of the grant contract, interim funding will be returned to the General Fund after the first reimbursement. t Fund/Acc*un Centers GR76 488185 080200688000 $8.000,000.00 GR76 5XXXXX 080200688XXX $8.000.000.00 GR76 220001 000200688000 $500.000.00 FRO, . Fund/ccount/C,, �itors GG01 136076 0000000 $500.000.00 Submitted for City Manager's Office bv: Susan Alanis (8180) Oriainatinci Department Head: Richard Zavala (5704) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS 80 CEAP2OI4 AO.docx 4. .~019 .1••••.. "See . • http ://apps . cf'wnet.org/council packet/me review. asp?ID=192398ccouncil date=l2/10/2013 5/19/201z