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October 29, 2015
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CITY OF FORT WORTH
REQUEST TO EXERCISE SECOND RENEWAL OPTION
Re: REQUEST TO EXERCISE SECOND RENEWAL OPTION
Taser International, Inc.'s Standard Terms and Conditions and the City of Fort Worth's Addendum
Contract No. 45452 (the "Agreement")
Renewal Term: October 1, 2015 — September 30, 2016
The above -referenced Agreement, which expired on September 30, 2015, has four renewal options. Pursuant to
the Agreement, renewals are at the City of Fort Worth's ("City") option. This letter is to inform you that the City
requests renewal of Contract No. 45452 for an additional one year period, which will begin immediately and will end
on September 30, 2016. All other terms and conditions of Contract No. #45452 remain unchanged. Please return
your signed agreement letter, along with a copy of your current insurance certificate, to the address set
forth below.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone
number listed below.
Sincerely yours,
James Rodriguez, Sr Contract Compliance Specialist
505 West Felix Street
Fort Worth, Texas 76115
817-392-4286
James.rodriguez@fortworthtexas.gov
X Yes, renew this Agreement for a one year period ending on September 30, 2016.
No, do not renew this Agreement.
By: Joshua M. lsner /e) Date: 10/29/2015
Printed Name and Title
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CFW & Taser International
Second Renewal Agreement for CSCO 45452
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 2
Inn
CSC No.
APPROVED AND AGREED
CITY OF FORT WORTH:
By: Vat)
Valerie R. Washington
Assistant City Manager
Date: ‘1( (te I (5.-
APPROVAL RECOMMENDED:
By:
Chief Joel F. Fitzgerald
Chief of Police
Date:
APPROVED AS TO FORM AND LEGALITY:
BY: 1)Vitari)X-
Victoria D. Honey U
Assistant City Attorney
Date: � I �Z
l
CONTRACT AUTHORIZATION:
M&C C-26729
ATTEST •
By:
Mary J.
City Secre : ry
Date: il/g/7.>7
CFW & Taser International
Second Renewal Agreement for CSCO 45452
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
M&C Review
Page 1 of 2
Official site of the City of Fort Worth Texas
FORT WORTII
COUNCIL ACTION: Approved on 3/25/2014
DATE: 3/25/2014 REFERENCE
NO.:
CODE:
SUBJECT:
C TYPE:
**C-26729
CONSENT
LOG NAME:
PUBLIC
HEARING:
Authorize Sole Source Purchase Agreement for Video Surveillance Equipment and
Management System with TASER International, Inc., for an Initial Five Month Term in an
Amount Not to Exceed $216,490.00 and Authorize Five Annual Renewal Options in an
Amount Not to Exceed $501,000.00 Annually (ALL COUNCIL DISTRICTS)
35PD SURVEILLANCE
EQUIPMENT SHG
NO
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a Sole Source Purchase Agreement for video surveillance equipment and management
system with TASER International, Inc., for an initial five month term in an amount not to exceed
$216,490.00, and
2. Authorize five annual renewal options in an amount not to exceed $501,000.00 annually.
DISCUSSION:
In late 2010, the Fort Worth Police Department (FWPD) began testing several video surveillance solutions
to provide on -officer video capabilities for police activity that occurs away from the mounted dash camera of
the patrol vehicle. After extensive testing of various surveillance solutions, the FWPD selected the Axon
Flex System (Camera System) from TASER International, Inc. The Camera System
includes the cameras, associated accessories, mounting and docking station, software interface and
maintenance. The Camera System captures valuable evidence and reduces the number of false
complaints against officers in criminal cases The captured video evidence is stored on Evidence.com, an
online video storage solution owned by TASER International, Inc. The online storage solution allows
officers to store and view digital video evidence from the Axon Flex cameras and various other
sources This secure solution protects the video evidence from tampering and catalogs each event for easy
retrieval and evidence management.
The City previously purchased 195 cameras, the associated accessories docking stations, and
Evidence.com video storage services. Under this Agreement, TASER International, Inc., is providing the
City with 400 cameras, accessory kits, and associated docking stations at no cost to the City. TASER
International Inc., has also agreed to replace the existing 195 cameras currently in use over the course of
five years at no cost to the City. The total savings to the City is $573,975.00 over five years. This purchase
includes additional Evidence.com storage, software licenses, and related services for the additional 400
cameras. These additional cameras will allow FWPD to expand the use of the cameras for patrol, Zero
Tolerance, and Special Weapons and Tactics (SWAT) officers.
The initial term of the Agreement is from May 1, 2014 through September 30, 2014. After the initial term,
the City will have five options to renew the Agreement for additional one year terms beginning October 1st
and ending September 30th of each respective year. The City will pay the initial term from the Fiscal Year
2014 General Fund in an amount not to exceed $216,490.00 FWPD will seek funding from the CCPD fund
for each renewal option in an amount not to exceed $501,000.00 annually.
TASER International, Inc., is the documented sole source provider of the Axon Flex Camera System and
the Evidence.com online storage system. The Axon Flex Camera System is the only system that interfaces
with the City's current on -officer cameras and the Evidence.com online storage solution. The processes
http://apps.cfwnet.org/council packet/mc_review.asp?ID=19651&councildate=3/25/2014 11/6/2015
M&C Review Page 2 of 2
and components of the Axon Flex Camera System are protected by patents and copyright laws TASER
International Inc., is the sole provider of the Evidence.com online storage solution and copyrighted
components.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
RENEWAL OPTIONS - After the initial term, the City will have five options to renew the Agreement for
additional one year terms beginning October 1st and ending September 30th of each respective year. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation,
funds will be available in the current operating budget, as appropriated, of the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 539120 0351301 $216.490.00
Submitted for Citv Manager's Office bv: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Shallah Graham (4229)
ATTACHMENTS
Approved Sole Source.pdf
http://apps.cfwnet.org/councilpacket/mc_review.asp?ID=19651 &councildate=3/25/2014 11/6/2015