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HomeMy WebLinkAboutContract 45507 (2)OPENGOV, INC. SOFTWARE AGREEMENT CUSTOMER INFORMATION UTV SEC ` OI 1. \_`ACT G O0 5:50 .. � . ORGANIZATION CONTACT BILLING CONTACT (If Different) Customer Name: City of Ft. Worth, TX Contact Name: Address: Telephone: Email: Susan Alanis, Assistant City Manager 1000 Throckmorton Street Fort Worth, TX 76102 Fort Worth, TX 76102 817-392-8180 817-392-2221 susan.alanis@fortworthtexas.gov steven.streiffert@fortworthtexas.gov Effective Date: April 14, 2014 Software Services: Steve Streiffert, Assistant Director, Operations, IT Solutions Department 1000 Throckmorton Street Annual Budget View: A proprietary web application that visualizes the customer's general ledger and chart of accounts, making multiple years of annual financial data accessible to citizens and staff through an online portal. Current Year View: A proprietary web application that visualizes the customer's general ledger and chart of accounts such that monthly, quarterly, or year-to-date financial data is accessible through an online portal. Transactions/Checkbook View: A proprietary web application that stores and displays the customer's transactional or checkbook data through a searchable online portal. Fees: In consideration of Customer using the Services identified above, Customer shall pay OpenGov, Inc. a fee of $24,900, billed annually in advance for the period of the agreement, commencing on the Effective Date. Welcome to OpenGov! Thanks for using our software. This Software Agreement ("Agreement") is entered into between OpenGov, Inc., with its principal place of business at 1023 Shoreline Blvd, Suite 100, Mountain View, CA 94043 ("OpenGov"), and you, the entity identified above ("Customer"), as of the Effective Date. This Agreement includes and incorporates the OpenGov Terms and Conditions attached as Appendix A. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Terms and Conditions. Each party s acceptance of this Agreement is conditional upon the other's acceptance of the terms in the Agreement to the exclusion of all other terms. SIGMA Customer Signature: Printed Name: Title: Date: ignature: ed Name: Title: Date: (Susan Alanis Assistant City Manager 41 ltt ( t� C o — P-o (4, 4P_,r/" I.. . 1 $ ¥1 U s 1 1t a. • OFFICIAL RECORD arrir SECRETARY Fri: WORTH, TX APPROVED ,AS TO FORM AND LEGALITY ; Assistant Git Attorney Appendix A OpenGov Terms and Conditions 1. SOFTWARE SERVICES 1.1 Subject to the terms and conditions of these OpenGov Terms and Conditions (the "Agreement"), OpenGov will use commercially reasonable efforts to perform the software services (the "Software Services") identified in the applicable Software Agreement entered into by OpenGov and Customer ("Software Agreement"). 1.2 Customer understands that OpenGov's performance depends on Customer timely providing OpenGov with a copy of the Customer's chart of accounts in .csv or .xls format within the timeframe agreed to by OpenGov and the Customer. In addition, Customer agrees to provide OpenGov with five or more years of general ledger data, also in .csv or .xls format, including budget data for the current year and actual expense and revenue data for past years. Any dates or time periods relevant to OpenGov's performance will be extended appropriately and equitably to reflect any delays caused by Customer's failure to timely deliver any such materials OpenGov shall not be liable for any delays in performance under this Agreement resulting from Customer's failure to meet these obligations. 2. RESTRICTIONS AND RESPONSIBILITIES 2.1 This is a contract for access to the Software Services and Customer agrees not to, directly or indirectly: reverse engineer, decompde, disassemble, or otherwise attempt to discover the source code, object code, or underlying structure ideas, or algorithms of the Software Services, documentation or data related to the Software Services, except to the extent such a restriction is limited by applicable law; modify, translate, or create derivative works based on the Software Services; or copy rent, lease distribute, assign, sell, or otherwise commercially exploit, transfer, or encumber rights to the Software Services; or remove any proprietary notices. 2.2 Customer will use the Software Services only in compliance with all applicable laws and regulations (including, but not limited to, any export restrictions). 2.3 Customer shall be responsible for obtaining and maintaining any equipment and other services needed to connect to, access or otherwise use the Software Services and Customer shall also be responsible for (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (c) for all authorized uses of Customer user accounts. 3. OWNERSHIP. OpenGov retains all right, title, and interest in the Software Services and all intellectual property rights (including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature) therein. 4. CONFIDENTIALITY. Each party (the "Receiving Party") agrees not to disclose (except as permitted herein) any Confidential Information of the other party (the "Disclosing Party") without the Disclosing Party's prior written consent. "Confidential Information' means all confidential business, technical, and financial information of the disclosing party that is marked as 'Confidential" or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure. OpenGov's Confidential Information includes, without limitation the software underlying the Software Services and all documentation relating to the Software Services. 'Confidential Information" does not include "Public Data," which is data that the Customer has previously released or would be required to release according to applicable federal, state, or local public records laws. The Receiving Party agrees: (i) to use and disclose the Confidential Information only in connection with this Agreement; and (ii) to protect such Confidential Information using the measures that Receiving Party employs with respect to its own Confidential Information of a similar nature, but in no event with less than reasonable care. Notwithstanding the foregoing, Confidential Information does not include information that: (i) has become publicly known through no breach by the receiving party (ii) was rightfully received by the receiving party from a third party without restriction on use or disclosure; or (ui) is independently developed by the Receiving Party without access to such Confidential Information Notwithstanding the above, the Receiving Party may disclose Confidential Information to the extent required by law or court order, provided that prior written notice of such required disclosure and an opportunity to oppose or limit disclosure is given to the Disclosing Party 5. DATA LICENSE. Customer grants OpenGov a non-exclusive, transferable, perpetual, worldwide, and royalty -free license to copy, modify, and make derivative works of any data or information submitted by Customer to OpenGov for the development of new software or the provision of the Software Services 6. PAYMENT OF FEES The fees for the Software Services ("Fees") are set forth in the applicable Software Agreement. Customer shall pay all Fees within thirty (30) days after the date of OpenGov's invoice (which OpenGov typically sends 45 days after the Effective Date). Unpaid invoices may be subject to a finance charge of 1 5% per month on any outstanding balance or the maximum permitted by law, whichever is lower. 7. TERM & TERMINATION 7.1 Subject to compliance with all terms and conditions, the initial term of this Agreement shall be from the Effective Date and shall continue for a period of twelve (12) months from that date. The customer will have the option to renew this agreement for subsequent twelve (12) month terms by informing OpenGov of its intention to do so before the end of the current term. The customer will be billed on an annual basis for each twelve (12) month term, and either party may terminate this Agreement at the end of the applicable term without penalty, with thirty (30) days prior written notice. If either party materially breaches any term of this Agreement and fails to cure such breach within thirty (30) days after notice by the non -breaching party (ten (10) days in the case of non-payment), the non - breaching party may terminate this Agreement immediately upon notice. 7.2 Upon termination Customer will pay in full for all Software Services performed up to and including the effective date of termination. Upon any termination of this Agreement: (a) all Software Services provided to Customer hereunder shall immediately terminate; and (b) each party shall return to the other party or, at the other party s option, destroy all Confidential Information of the other party in its possession. 7.3 Sections 3, 4, 8, 9 and 11 shall survive termination of this Agreement. 8. WARRANTY AND DISCLAIMER 8.1 OpenGov represents and warrants that: (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) the Software Services shall be performed in a professional and workmanlike manner in accordance with generally prevailing industry standards. 8.2 Customer represents and warrants that (i) it has all right and authority necessary to enter into and perform this Agreement; (it) it owns all right, title, and interest in and to all data provided to OpenGov for use in and in connection with this Agreement, or possesses the necessary authorization thereto; and (ui) OpenGov's use of such materials in connection with the Software Services will not violate the rights of any third party. 8.3 OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8 THE SOFTWARE SERVICES ARE PROVIDED 'AS IS" AND OPENGOV DISCLAIMS ALL WARRANTIES EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, AND FITNESS FOR A PARTICULAR PURPOSE. 9. LIMITATION OF LIABILITY. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS AFFILIATES REPRESENTATIVES, CONTRACTORS AND EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR RELATED TERMS AND CONDITIONS UNDER ANY THEORY OF CONTRACT, NEGLIGENCE STRICT LIABILITY, OR OTHER THEORY FOR DAMAGE OR LOSS CAUSED BY THE OTHER PARTY OR (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS (B) FOR ANY INDIRECT, EXEMPLARY, PUNITIVE INCIDENTAL SPECIAL, OR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND SUCH PARTY'S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE EXCEPT IN THE EVENT OF GROSS N EGLIGENCE OR INTENTIONAL MISCONDUCT, IN NO EVENT SHALL EITHER PARTY S AGGREGATE CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV (OR IN THE CASE OF CUSTOMER, PAYABLE) FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY. OPENGOV AGREES TO DEFEND, S ETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY CLAIM OR ACTION AGAINST THE CUSTOMER FOR INFRINGEMENT OF ANY PATENT, COPYRIGHT, TRADE SECRET OR SIMILAR PROPERTY RIGHT ARISING FROM CUSTOMER'S USE OF THE SOFTWARE SERVICES IN ACCORDANCE WITH THIS AGREEMENT OPENGOV SHALL HAVE THE RIGHT TO CONDUCT THE DEFENSE OF ANY SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS SETTLEMENT O R COMPROMISE AND TO SETTLE OR COMPROMISE ANY SUCH CLAIM, BUT CUSTOMER SHALL BE ALLOWED TO PARTICIPATE AND GIVE INPUT AS IT RELATES TO ANY SETTLEMENT CUSTOMER AGREES TO GIVE OPENGOV TIMELY WRITTEN NOTICE OF ANY SUCH CLAIM OR ACTION, WITH COPIES OF ALL PAPERS CUSTOMER MAY RECEIVE RELATING THERETO. IF THE SOFTWARE SERVICES OR ANY PART THEREOF IS HELD TO INFRINGE AND THE USE THEREOF IS ENJOINED OR RESTRAINED OR IF AS A RESULT OF A SETTLEMENT OR COMPROMISE, SUCH USE IS MATERIALLY ADVERSELY RESTRICTED, OPENGOV SHALL AT ITS OWN EXPENSE AND AS CUSTOMER'S SOLE REMEDY, EITHER (A) P ROCURE FOR CUSTOMER THE RIGHT TO CONTINUE TO USE THE SOFTWARE SERVICES OR (B) MODIFY THE S OFTWARE SERVICES TO MAKE THEM NON -INFRINGING, PROVIDED THAT SUCH MODIFICATION DOES NOT MATERIALLY ADVERSELY AFFECT CUSTOMER S AUTHORIZED USE OF THE SOFTWARE SERVICES; OR (C) REPLACE THE SOFTWARE S ERVICES WITH EQUALLY SUITABLE, COMPATIBLE, AND FUNCTIONALLY EQUIVALENT NON -INFRINGING SOFTWARE S ERVICES AT NO ADDITIONAL CHARGE TO CUSTOMER; OR (D) IF NONE OF THE FOREGOING ALTERNATIVES IS REASONABLY AVAILABLE TO OPENGOV TERMINATE THIS AGREEMENT AND REFUND TO CUSTOMER THE PAYMENTS ACTUALLY MADE TO CUSTOMER UNDER THIS AGREEMENT 10 MISCELLANEOUS. Capitalized terms not otherwise defined in these Terms and Conditions have the meaning set forth in the applicable Software Agreement. Neither party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement, other than payment obligations, due to any act of god act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third party service, utilities, or equipment provider or any other cause beyond the reasonable control of the party delayed or prevented from performing. OpenGov shall have the right to use and display Customer's logos and trade names for marketing and promotional purposes in connection with OpenGov s website and marketing materials, subject to Customer's trademark usage guidelines (as provided to OpenGov). If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable This Agreement is not assignable or transferable by either party without the other party's prior written consent provided however that either party may assign this Agreement to a successor to all or substantially all of its business or assets This Agreement (including the Software Agreement) is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements communications, and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both parties. No agency, partnership joint venture, or employment is created as a result of this Agreement and neither party has any authority of any kind to bind the other party in any respect In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys' fees except that OpenGov may only recover attorneys fees from Customer as authorized by law. All notices under this Agreement shall be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or e-mail; the day after it is sent if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested. This Agreement shall be governed by the laws of the State of Texas without regard to its conflict of laws provisions. 11. Right to Audit. OpenGov agrees that the Customer shall during the Term, any Renewal Term, and until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records of the OpenGov involving transactions relating to this Agreement in order to determine compliance herewith at no additional cost to the Customer. OpenGov agrees that the Customer shall have access during normal working hours to all necessary OpenGov facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. Customer shall give OpenGov reasonable advance notice of any intended audits.