HomeMy WebLinkAboutContract 45154-A1 (2).,:tcliaY SEC
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AMENDMENT NO. 1
To City Secretary Contract No. 45154
Professional Services Agreement with
Troy L. Coleman, Ph.D.
WHEREAS, the City of Fort Worth ("City") and Troy L. Coleman, Ph, D.,
("Consultant") made and entered into City Secretary Contract No. 45154, (the "Agreement"), which
was authorized by Assistant City Manager Charles Daniel on November, 26, 2013; and
WHEREAS, the Agreement involves professional consulting services related to a review,
investigation, and evaluation of the complaints of Sgt. Dwayne E. Dalco, Sgt. D. R. Johnson and
April McCalib concerning their grievances against the City's current and former employees
(collectively, the "Complaints"); and
WHEREAS, the Agreement has not been modified by previous amendments; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the Agreement to
include an unanticipated additional investigation which the parties anticipate will not add to the cost
of the previously agreed upon investigations; and
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, hereby amend the Agreement as follows:
1.
Section 1, Scope of Services, is hereby modified to amend Exhibit A, Statement of Work,
which is revised, attached hereto and incorporated herein, to add the complaints of Lt. Eldridge
Edney to the list of matters to be investigated.
RECEIVED DEC 12 2013
r C FFIC1AL REMRD
Amendment No. 1 to Professional Services Agreement — CFW and Troy L. Coleman, Ph.D. hi wry SECR8 UY
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2.
All other provisions of the Agreement, which are not expressly amended herein, shall
remain unchanged and in full force and effect.
EXECUTED and AGREED on this the
Fort Worth, Tarrant County, Texas.
CITY OF FORT WORTH:
Ch:rles Daniels
Assis •1 ity Manager
ATTFS'
tand-L-
Mafy J. Kayser
City Secretary
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APPROVED AS TO FORM
AND LEGAL
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Gerald Pruitt
Deputy City Attorney
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4-MA- day of�, A-4--4AA-44a-r , 2013, in
TROY L. COLEMAN, Ph. D.
Troy LIColeman, Ph. D.
OFFICIAL RECORD
(CATV Y SECRETARY
Amendment No. 1 to Professional Services Agreement — CFW and Troy L. Coleman, Ph.D'.
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1
EXHIBIT A
STATEMENT OF WORK
Consultant shall provide the City with services related to the review, investigation, and evaluation of
the complaints of Lt Eldridge Edney, Sgt. Dwayne E. Dalco, Sgt. D. R. Johnson and April McCalib
concerning their grievances against the City s current and former employees. In particular, Consultant
will complete each of the below -listed Tasks in accordance with the terms of the Amended Agreement
and this Statement of Work.
Task 1. Development of Investigative Plan - The activities of this task will help establish a course of
action for investigation, evaluation and resolution of the complaints. Consultant will present the City
of Fort Worth and the Fort Worth Police Department with a detailed list of data and documents to be
used to understand the details of the complaints and the environment giving rise to them. In addition,
Consultant will:
a. Review all available, problem -defining complaint documents in order to (i) identify the issues and
(ii) determine relevance of information presented; and
b. Outline (i) how fact-finding should progress and (ii) the necessary steps and the type of information
that needs to be sought to properly evaluate the allegations.
Task 2. Preparation of Notice to Involved Parties — In this task Consultant will develop notice forms to
provide complainants, managers, accused employees, witnesses, and other involved parties with the
following information:
a. Notice that formal complaints have been filed and that an investigation is occurring;
b. Description of the process to be used for investigating the complaints;
c. Identification of designated points of contact to whom all questions and concerns regarding the
complaints and/or investigation should be addressed;
d. Overview of the structure and anticipated timeline for the investigation;
e. Notice emphasizing that reprisal or retaliation directed against any person filing a complaint or
anyone participating in the course of the investigation is prohibited by Title VII of the 1964 Civil
Rights Act; and
f. Description of other issues relevant to the protocol of the investigation, with such description
tailored to address those issues specifically applicable to each of the following classifications of
involved parties: (1) complainants (2) managers; (3) accused employees; (4) witnesses; and (5) other
Fort Worth Police Department employees or officials believed to have information pertinent to a full
and complete evaluation of the complaints.
Task 3. Review of Current Infolniation — In this task, Consultant will conduct a desk review of all
available information and documents to determine what is known and to develop recommendations
about how interview notes or other documentation should be used in evaluating the allegations in the
complaints In addition, other information gathering steps will be taken to support recommendations
for resolving the complaints. As part of its review, Consultant will identify witnesses who may have
knowledge of the situation or events resulting in the complaints or may have information regarding
relevant City or Police Department policies and will gather contact information for all such individuals.
Task 4. Information Gathering — In this task, Consultant will prepare formal requests for additional
documents that Consultant deems necessary to thoroughly evaluate the complaints and shall serve such
requests on the following groups of individuals: (1) complainants; (2) managers; (3) accused
employees; (4) witnesses; and (5) other Fort Worth Police Department employees or officials believed
to have pertinent information. In addition, as part of this task, Consultant will gather relevant policy
documentation, official publications, and other formal or informal communications that may have
bearing on the full and complete evaluation of the complaints
Task 5 Interviews of Involved Parties — In this task, Consultant will schedule and conduct interviews
Amendment No. 1 to Professional Services Agreement — CFW and Troy L. Coleman, Ph.D. 3 of 4
with each of the following groups of involved parties: (1) complainants (2) managers; (3) accused
employees; (4) witnesses; and (5) other Fort Worth Police Department employees or officials believed
to have information pertinent to a full and complete evaluation of the complainants. Consultant will
document all interviews and analyze the documentation to develop recommendations regarding
determination, resolution, and/or remedial action
Task 6. Post -Interview Follow Up — In this task, Consultant will analyze all information gathered and
developed in the preceding tasks and determine what additional or follow up documentation or
information is needed to complete the evaluation of the complaints and prepare findings and
recommendations. Consultant will distribute requests for such documentation and information, review
the data received in response to the requests, and complete the evaluation of the complaints. In
addition, Consultant will confer with the City Manager's Office to finalize the format Consultant is to
use in presenting the City with Consultant's Investigation Summary and its Final Report.
Task 7. Preparation of Investigation Summary — In this task, Consultant will prepare his Investigation
Summary, describing in detail (1) the process Consultant used in his investigation and evaluation,
including an identification of all documents reviewed, individuals interviewed and time spent in
reviewing documents, conducting interviews, and analyzing data in light of applicable law and City
policy; and (2) all issues raised in the complaints.
Task 8. Presentation of Final Report — In this task, Consultant will present the City Manager's Office
with his Final Report, including findings and recommendations regarding each issue identified in the
Investigation Summary and specifically providing recommendations on actions to formally resolve the
complaints, which may include, but are not limited to, recommending remediation or conciliation and
closure.
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