Loading...
HomeMy WebLinkAboutContract 45156 (2)v ` f!MNs u FM, COMM, -i1Cr Wee INTERLOCAL AGREEMENT BETWEEN CROWLEY INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH WHEREAS, the City Council of Fort Worth ("City") and the Crowley Independent School District Board of Trustees ("District") have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, the City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, the District proposes to continue an After -School Program in conjunction with City. NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That for and in consideration of the mutual covenants, promises and agreements contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and the Crowley Independent School District, hereinafter referred to as "District," acting by and through Dan Powell, its duly authorized Superintendent, do hereby covenant and agree as follows: 1. AGREEMENT District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A," Crowley ISD After -School Program Goals, Performance Measures and Outcomes FY 2014, attached, and incorporated herein for all purposes incident to this Agreement. District agrees to spend the Program Funds in accordance with its approved Budget Summary and Budget Narrative, described in Exhibit "B," attached and incorporated herein for all purposes incident to this Agreement. City and District together covenant and agree to fully cooperate in the operation of this project and both parties agree to all following terms: I. PROGRAM PURPOSE A. The primary purpose of the Program shall include the following: Provide after -school programs in identified schools that result in educational, physical and social development and crime reduction for elementary and middle school aged children. B. The Program goals shall include the following: FY 2014 Interlocal Agreement After School Programs CFW & CISD IT C: D V D NDV , 7 2013 OFFICIAL RE© E RD ©1117 SECRETARY MierPOTI 1. Educational Competence and Crime Reduction a. Provide homework assistance, tutorial, and relevant educational programs for participants that support the academic mission of the education institution b. Improve the awareness of the importance of learning through the involvement of educators, professional programmers, mentors, and volunteers. c. Reduce the level of truancy through programs that foster an understanding of the importance of staying in school and result in improved school attendance and reduction in dropouts. 2. Physical and Social Development a. Address physical needs through the provision of after school snacks, recreational, cultural, and wellness activities. b. Involve the Program participants in activities that promote social developments, which target specific community needs as identified by parents, students, and educators. II. ADMINISTRATION AND RECORDS/REPORTS A. City will: 1. Ensure the implementation of the goals of the After -School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor program compliance. 4. Make recommendations regarding programming. 5. Assist/participate with Campus Advisory Committees. 6. Provide funding for program. 7. Approve the After -School Program Service Provider, but such approval shall not be unreasonably withheld. B. District will: 1. Provide guidance and direction in the development of programs and activities on campus 2. Supervise, monitor and guide to ensure alignment of project activities with program guidelines. 3. Identify appropriate students for referral and program participation 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in program. 6. Provide appropriate student orientation 7. Provide access to necessary use of facilities that are conducive for program activities daily, including use of a telephone. 9. Ensure After -School staff is receiving support from teachers at the school. FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 2 of 20 10. Ensure the safety of students After -School. 11. Select a third -party After -School Program Service Provider. District shall provide the name of After -School Program Service Provider to the City for approval within ten (10) days after selection by District. The After -School Program Service Provider shall not provide any services under this Agreement until approved by the City 12. Provide City with a copy of their Agreement with the approved After -School Program Service Provider 13. Ensure that the approved After -School Program Service Provider is in full compliance with this Agreement III. PROGRAM OPERATION District will 1. Ensure the maximum staff to student ratio is 1:15 for elementary schools and 1:20 for middle schools. 2. Ensure that students are supervised at all times during the After School Program until the student is picked up. 3. Ensure substitute staff is available to maintain staff/student ratios. 4. Make transportation arrangements 5. Evaluation: a. Plan for data collection b. Develop pre-tests, mid -year tests, and post-tests. 6. Ensure that the After School Program Service Provider: a. Complies with staff attendance. 1. Staff shall allow enough time to set up prior to student arrival and be ready to greet students as they arrive. 2. On -Site Coordinators shall not leave the jobsite during the hours of operation without contacting and receiving approval from their supervisor An alternate On -Site Coordinator shall be designated until regular employee returns. 3. Program leaders, staff, and volunteers shall not take personal calls during program hours. 4. Program staff shall notify On -Site Coordinator 2 hours, if possible, and not less than 30 minutes prior to the start of the Program if staff is unable to report for duty. 5. Staff shall not eat or drink any Program snacks provided to Program students b. Organize volunteers. 1. Volunteers shall be supervised by a staff member. 2. Volunteers shall attend an orientation or training session. FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 3 of 20 3. Volunteers shall be instructed on the importance of confidentiality, speech behavior, and dress code. 4. Volunteers shall complete an application/commitment form and be interviewed/screened prior to placement. c. Conduct criminal background checks on all new/returning staff and volunteers. d. Fill out Incident Reports, maintain files, and notify City of any offenses, investigations, or similar incidents that occur with a Program participant within 48 hours of occurrence. e. Ensure Program staff has First Aid supplies readily available at all times. f. Ensure a minimum of one Program staff is currently certified in CPR and First Aid by a nationally recognized organization that certifies CPR and First Aid training. g. Ensure at least one Program employee is on site at any time when children are present. h. Implement the following dress code: 1. Program Staff and Volunteers shall be clean and neat when reporting to work. 2. Staff and Volunteers shall be identified by an identification card, a nametag, or staff shirt. 3. Staff and Volunteers shall not have excessive or exposed body art/tattoos or numerous ear piercing. 4. Male Staff and Volunteers shall remove earrings. 5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or nose jewelry 6. Staff and Volunteers shall not wear the following a. Cut-off shorts b. Baggy pants c. Gang related attire d. Revealing clothing e. Clothing with inappropriate logos, slogans, or text. i. Ensure that all visitors sign in and out with the On -Site Coordinator. IV. PROGRAM EVALUATION A. Program evaluation shall be developed to provide information regarding these objectives: FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 4 of 20 1. Benefits of the Program for children and their communities. 2. Document the scope of services and activities offered in each Program site. 3. Quantify the level of participation in each Program site 4. Determine the Program offerings that are most effective in meeting the needs of the children and their communities, both short and long term. 5. Provide a basis upon which future funding decisions are made. 6. Provide criteria for determining program continuation. B. Data to be collected: 1. Enrollment/Attendance 2. Program Efficiency Data — cost per unit of service 3. Program Quality Data 4. Program Satisfaction Data — rating by children and parents as to interest in continuing enrollment in the program. 5. Program Outcome Data C. Data collection strategies: 1. Forms (attendance, registration, etc) 2. Surveys 3. Interview 4. Focus Groups 5. Site Observations V PROGRAM IMPLEMENTATION A. District will: 1. Establish homework/tutoring space. 2. Coordinate additional hours for libraries and labs. 3. Evaluation: a. Conduct pre-tests as needed. b. Review attendance data collection and assist as needed with any difficulties. 4. Review other performance data collection. VI. GENERAL PROGRAM REOUIREMENTS. A. All of the following components are required in the development of activities: FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 5 of 20 1. Academic activities encompassing the following guides that will inspire creative learning, improve critical thinking, and relate directly to the students' class work. a. Homework assistance. b. Tutoring in specific subjects. c. Hands on learning; exploring a variety of learning styles coupled with student abilities. d. Variety of topics and interests: nature, environment, multi -cultural diversity, and enrichment. 2. Sports and recreation, both structured and unstructured, allowing for individual and team play exercises. a. Physical Fitness b. Outdoor individual and/or team oriented; golf, tennis, volleyball, basketball badminton c. Indoor individual and/or team oriented; gymnastics, board games, table tennis, etc. d. Other recreational activities that may not otherwise be available for students to participate. e. Recreational pursuits for any physically challenged individuals. 3. Community Service a. Two service projects per school year. B. One of the following is required in the development of activities. However, all may be used and programming may be mixed to provide learning opportunities in all three. 1. Fine Arts — provide skill development and/or appreciation of the arts. a. Visual arts, i.e. painting, graphics, drawing, etc. b. Performing arts, i.e. vocal or instrument music lessons, choir, drama, dance public speaking, etc. c. Arts and Crafts. 2. Character Development — activities promoting positive values and emphasizing social competencies such as honesty, integrity, responsibility, friendship skills, and peaceful conflict resolution a. Programs promoting resistance and refusal skills. b. Assertiveness training. c. Self -Esteem and positive self worth programs. d. Analyzing media and peer influences. 3. Student Life Skills — activities teaching skills and providing knowledge on topics students can use. FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 6 of 20 a. Cooking. b. Nutrition. c. Consumer Issues. VII. RECORDS AND TRAINING A. Records to be submitted to City by District: 1. Annually a. District shall submit a list of participating schools. The list shall include a contact name for each campus, a telephone number, and e-mail address. b. Current school year calendar. c. Discipline Policy. d. Staff Meeting. e. Staff Training Schedule. f. Student Enrollment Procedure. g. Student Recruitment Procedure. 2. Monthly a. Performance Activity report showing success in meeting the goals and measurements as outlined in Exhibit A to this Agreement. b. Attendance records shall be taken daily and submitted monthly and shall include: 1. Number of students registered or enrolled. 2. Participation — average daily attendance. c. Lesson plans 1. Planned monthly schedule of activities. Plan shall include location, including room numbers, and time of activities. 2. Highlights of previous month's activities. d. Campus Advisory Committee meeting schedule and minutes. 3. Records and reports may be e-mailed to Jacob.Browningna,fortworthtexas.gov, or as designated by City. B. Records to be maintained on site 1. Participant registration, 2. Parental consent forms, FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 7 of 20 3. Written Safety Policy and Procedures, 4. Disciplinary actions, and 5. Staff training records. C. Reports shall provide a method of evaluation for improvements in Academics, Social Skills, and Recreational Activities. 1. Pre-program, 2. Mid -year, and 3. Post program. D. Training 1. A minimum of 15 hours of training is required for Program staff. 2. Staff meetings and Campus Advisory Committee meetings shall not be considered training. 2. FUNDING / FISCAL REQUIREMENTS The City shall be under no obligation to make any payments under this Agreement or be otherwise liable for any other obligations unless and until the Fort Worth City Council approves this Agreement as part of the corresponding Fiscal Year adopted budget, and the budget becomes effective. In no event shall the total distributions of Program Funds from City made to the District during the term of this Agreement exceed the total sum of $125,000.00. District shall keep all Program Funds in a specific account designated only for the Program Funds, and shall not commingle the Program Funds with any other monies. Payment of the Program Funds from City to District shall be made on a cost - reimbursement basis following receipt by City from District of a signed Request for Reimbursement form (RFR), "Exhibit C" and copies of support documentation which includes copies of timesheets, invoices with proof of payment such as cancelled checks, bank statements or wire transfers, leases or services contracts. District shall deliver to City a written detailed Performance Activities Report "Exhibit D with each RFR to support expenditure of Program Funds. Such narrative shall be signed by District or duly authorized officer of District. The RFR and Performance Activity Report shall be submitted to City no later than the fifteenth (15th) day following the end of the month. Submittal of a monthly RFR and Performance Activity Report is required even if services are not provided. When services are not provided during a month, a zero dollar RFR and Program Narrative is required. The District shall submit monthly RFR with an original signature by an authorized representative to the Program Support Division of the Fort Worth Police Department. ATTENTION: Jacob Browning, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated by the City. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly programmatic report from District. Reimbursements shall be made within thirty (30) days receipt of said documents. District shall be reimbursed for Program Costs FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 8 of 20 only if City determines at its sole discretion that costs are eligible expenditures in accordance with CCPD regulations, approved budget "Exhibit B" and are reasonable and consistent with industry norms. District is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, District must notify City in writing of any such adjustments using the Budget Adjustment Form "Exhibit h" attached hereto and incorporated for all purposes Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Program Support Division of the Fort Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated by the City. 3. TERM The term of this Agreement is for a period beginning on October 1, 2013, and ending on September 30, 2014, or when the District satisfactorily reports on the effectiveness of the program -supported activities as required under this Agreement, whichever is later. 4. PROGRAM PERFORMANCE District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." District agrees to provide a monthly Performance Activity Report to document the performance of the work described in Exhibit "A." The Performance Activity Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Additionally, the Performance Activity Report must include any successes realized in descriptive detail. The monthly Performance Narrative shall be submitted to City no later than the fifteenth (15th) day after the end of each month 5. NON-APPROPRIATON OF FUNDS It is expressly understood and agreed by and between the parties hereto that this Agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control and Prevention District are not timely forthcoming, in whole or in part, City may, at its sole discretion, terminate this Agreement. 6. TERMINATION OF AGREEMENT This Agreement may be terminated by either party hereto, in whole or in part, at any time and for any reason, upon 30 days written notice to the other party. Such written notice shall FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 9 of 20 specify to what extent the work under the Agreement is being terminated and the effective date of termination City and District also agree that in the event either party fails to comply with, or breaches, any of the terms and provisions of this Agreement, each party shall provide written notice to the other as soon as reasonably possible after the non -breaching party becomes aware of the failure to comply or breach of this Agreement In the event that the breaching party fails to cure or correct such breaches within a reasonable time following the receipt of notice, such reasonable time not to exceed thirty (30) days, the non -breaching party shall have the right to declare this Agreement immediately terminated, and neither party shall have further responsibility or liability hereunder. 7. INDEMNIFICATION District shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of City. District shall be solely responsible for the acts and omissions of its officers, members, agents, servants, and employees. Neither City nor District shall be responsible under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members, agents, servants, employees, or officers of the other. 8. NONDESCRIMINATION City and District each covenant to the other that neither such party nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. City and District, in the execution, performance or attempted performance of this Agreement, will not discriminate against any person or persons because of sex race, religion, color or national origin, nor will District permit its agents, employees, subcontractors or program participants to engage in such discrimination. 9. SEVERABILITY The provisions of this Agreement are severable and, if for any reason, a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 10. WAIVER OF DEFAULT The failure of City or District to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's or District's right to assert or rely upon any such term or right on any future occasion FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 10 of 20 11. APPLICABLE LAW (VENUE) Should any action whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in accordance with Texas law. 12. SOLE AGREEMENT This written instrument constitutes the entire agreement by the parties hereto concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 13. RIGHT TO AUDIT District agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the District involving transactions relating to this Agreement District agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give reasonable advance notice of intended audits. District further agrees to include in all its subcontracts hereunder a provision to the effect that the sub -consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give sub -consultant reasonable advance notice of intended audits. District and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse District and sub - consultant for the costs of copies at the rate published in the Texas Administrative Code. If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s) with District. If as a result of any audit it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge levied against City because of such misuse, misapplication or misappropriation. FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 11 of 20 District's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Performance Narrative, making final payments, disposing of assets purchased with CCPD funds as appropriate and as directed by the Police Department's Contract Services Administrator. District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of the District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 14. COMPLIANCE WITH LAW District, its officers, agents, employees, contractors and subcontractors, shall abide by and comply with all laws, federal, state and local, including the Charter and all ordinances, rules and regulations of the City. It is agreed and understood that, if City calls the attention of District to any such violations on the part of District its officers, agents, employees, contractors or subcontractors, then District shall immediately desist from and correct such violation. 15. ASSIGNMENT Neither party hereto shall assign, sublet or transfer its interest herein. Any attempted assignment, sublease or transfer of all or any part hereof shall be void. 16. NOTICES All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY : Copies to: Assistant City Manager for the Police Department City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Police Department Contract Services Administrator Fort Worth Police Department 350 West Belknap Fort Worth, TX 76102 Police Legal Advisor Law Department 1000 Throckmorton Street Fort Worth, TX 76102 FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 12 of 20 DISTRICT: Crowley Independent School District Superintendent of Schools 512 Peach Street PO Box 688 Crowley, TX 76036 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples in Fort Worth, Tarrant County,7'l Texas, this day of AltiI.lttitier , A.D. 2013. CITY OF FORT WORTH C .r es W. Daniels Assistant City Manager Date: APPROVAL RECOMMENDED: C.O. Jeffery VT. Halstead in/is Chief of Police APPROVED AS TO FORM AND LEGALITY: Jessica S n swan Assistant City Attorney Date: aleu‘i3 dLX Mar J. Kayser City Secretary Authorization M&C: L. - ZAP CROWLEY INDEPENDENT SCHOOL DISTRICT inittam Dan Powell Superintendent, Date: /05-h, 4 r District's Attorney Date: FY 2014 Interlocal Agreement After School Programs CFW & CISD cretary, Board of Education FIRM L'10. (c7,,,figiev caE irrArfw PC 2. 3. Exhibit A Crowley ISD After -School Program Goals, Performance Measures, and Outcomes FY 2014 Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Performance Measures Provide a safe environment for 200 unduplicated elementary and middle school- 1 aged youth via homework assistance, tutorials, and other relevant educational programs through September 30, 2014. Improve the truancy rates of program participants by 5% through September 30, 2013. Improve the truancy rates of program participants by 5% when compared to the overall school attendance rate though September 30, 2014. Program Outcomes 1. Number of unduplicated program participants. Annual Objective 200 2. Average daily participation. 3. Number of tutoring hours per week. FY 2014 Interlocal Agreement After School Programs CFW & CISD 60 20 Page 14 of 20 Exhibit B Crowley ISD After -School Program Budget Summary FY 2014 Budget Item Amount Requested A. Personnel $119,196 B. Fringe Benefits 0 C. Travel 0 D Equipment 0 E Supplies $5,804 F. Contracts/Consultants 0 G. Other 0 TOTAL $125,000 BUDGET DETAIL A. Personnel 1 Certified Teachers $21 per hour x 1836 hours total =$38,556 Cost: $119,196 Support Staff $10 per hour x 8064 hours total= $80,640 TOTAL Personnel B. Fringe Benefits Name Position Description of Benefits Cost TOTAL Fringe Benefits C. Travel Purpose of Travel Location Item Cost TOTAL Travel D. Equipment FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 15 of 20 Item Cost Per Item Quantity Cost TOTAL Equipment E. Supplies General Supplies as needed per campus TOTAL Supplies F. Contracts/Consultants $0 $5,804 Description of Services Cost TOTAL Contracts/Consultants $ G. Other Costs Item Cost Per Item Quantity Cost TOTAL Other Costs $0 FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 16 of 20 BUDGET NARRATIVE The detailed budget narrative explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated A. Personnel — Costs associated with this item are to be utilized in the following manner: Certified Teachers will conduct tutoring for students who need additional help with their core classes throughout the afterschool centers. Calculated cost: 1,836 Teacher hours X $21 an hour Estimated total for the year $38,556 Support Staff will conduct sports and enrichment classes with students on a daily basis throughout the afterschool centers Calculated cost: 8,064 support staff hours X $10 an hour = Estimated total for the year $80,640. B. Fringe — N/A C. Travel — N/A D. Equipment — No funds are budgeted under the equipment category E. Supplies — General supplies will be purchased on a need base for each campus. Three campuses will receive a supply budget of $5,804 to assist with daily operation needs. F. Contracts/Consultants — N/A G. Other Costs — No funds are budgeted under the other costs category FY 2014 Interlocal Agreement After School Programs CFW & CISD Page 17 of 20 Exhibit C Monthly Request for Reimbursement (RFR) FY 2013 Crowley ISD - After School Program Program Period 10/1/13 to 09/30/14 Submit to: Fort Worth Police Department Attn: Aya Ealy Grants & Contracts Management - 3rd Floor 350 West Belknap Street Fort Worth, TX 76102 Period covered by this request: A Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indirect Costs Total Programmatic Costs Budget Amount dal $ $ Submitting Agency: Agency Contact Name: Phone Number: Email: Address: Invoice Number: to mm/dd/yy mm/dd/yy B Total of Previous Reimbursements Requested EWE Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report / have reviewed this request and certify that the listed expenses are accurate and are chargeable to the CISD After School Program approved budget. Grantee Authorized Official Title FY 2014 Interlocal Agreement After School Programs CFW CISD Date C This Request MEN Crowley ISD Crystel Polk 817-297-5217 crvstel. nolk(a_crowlev. k 12.tx. us 512 Peach Street P.O Box 688 Crowley, TX 76036 D (B+C) Total Requested E (A-D) Balance Available ISM MEM ale • Nab MIMI Summary: Total Budget: $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund Fiscal Agent Use Only Account Center Page 18 of 20 1 Exhibit D AFTERSCHOOL PROGRAM (CCPD) Agency/Address Project Name: After School Program Crowley ISD Contract No: 512 Peach Street Contract Amount: P.O. Box 688 Crowley, Texas 76036 Date of Request: Program Period: to PROGRAM SERVICES AND ACTIVITIES PROGRAM NARRATIVE: CURRENT PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED: ANTICIPATED ACTIVITY DURING THE NEXT MONTH: CUMMULATIVE Please Feel Free to Add Additional Pages if Necessary FY 2014 Interlocal Agreement -After School Program Page 19 of 20 CFW and CISD EXHIBIT E REQUEST FOR BUDGET MODIFICATION DATE' TO: FROM: REASON: Budget Category Annroved Budget Change Requested Revised Budget A. Personnel B. Fringe C. Travel D Equipment E Supplies F. Construction G. Contractual H. Other TOTAL DIRECT I. Indirect Signature Date BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS WILL PURCHASE) JUSTIFICATION: FY 2014 Interlocal Agreement -After School Program Page 20 of 20 CFW & CISD M&C Review Cou NCIL AGENDA COUNCIL ACTION: Approved on 9/17/2013 Page 1 of 2 Official site of the City of Fort Worth, Texas FORT Wowrii DATE: 9/17/2013 REFERENCE NO.: C-26448 LOG NAME: SCHOOL PROGRAM 35FY14 AFTER CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the Total Program Amount of $1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the total program amount of $1,600,000.00 for Fiscal Year 2014 to operate an After -School Program at select schools within the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2014. DISCUSSION: National research shows that adolescents are at a higher risk of being a victim of crime or committing a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers conducted extensive research and developed a coordinated program for schools throughout the City that have documented juvenile crime problems. This program supplements existing programs and includes a myriad of activities, such as academics, arts, athletics and other enhancement programs. Since that time, the City of Fort Worth, funded by appropriations from the Crime Control and Prevention District, has dedicated funding on an annual basis to continue the program. Participating Independent School Districts (ISD) include Fort Worth ISD, Keller ISD, Crowley ISD and White Settlement ISD, of which all After -School Programs are implemented in schools located within the City of Fort Worth. Funding will be allocated as follows to each ISD in FY 2014: * Fort Worth ISD funding in the amount of $1,300,000.00; * Keller ISD funding in the amount of $125,000.00; * Crowley ISD funding in the amount of $125,000.00; and * White Settlement ISD funding in the amount of $50,000.00. Each ISD is responsible for day-to-day administration of the After -School Program. The mission of the After -School Program is to provide quality After -School Programs in a safe environment that result in educational, physical and social development for elementary, middle and high school students, promoting educational competence and reducing juvenile crime. Each District is required to establish program goals and objectives that are measurable and result in desired program outcomes. Additionally, the After -School Program must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of existing programs. These Agreements will be effective October 1, 2013, through September 30, 2014. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc review.asp?ID-1 86 8 0&councildate=9/1 7/20 1 3 11/21/2013 M&C Review Page 2 of 2 The Financial Management Services Director certifies that upon approval of the above recommendation, funds will be available in the City Manager's Fiscal Year 2014 Budget of the Crime Control and Prevention District Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1.600.000.00 Submitted for City Manaaer's Office by: Charles Daniels (6199) Originating Department Head: Jeffrey W. Halstead (4231) Additional Information Contact: Aya Ealy (4239) ATTACHMENTS http://apps.cfwnet.org/counciljacket/mc review.asp?ID=18680&councildate=9/17/2013 11/21/2013