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HomeMy WebLinkAboutContract 45149 (2)©DTY UCit c;aOlt- T Ma STATE OF TEXAS COUNTIES OF TARRANT, WISE AND DENTON UNITED COMMUNITY CENTERS, INC. SAFE HAVEN YOUTH PROGRAM sa BETHLEHEM (BETHLEHEM COMMUNITY CENTER) THIS Agreement is made between the City of Fort Worth ("City"), a municipal corporation, acting herein by and through Charles W. Daniels, its duly authorized Assistant City Manager, and United Community Centers, Inc., ("UCC") acting by and through Celia Esparta, it duly authorized President/CEO. RECITALS WHEREAS, City has determined that Safe Haven Youth Programs are necessary to support crime prevention in the City during F Y 2014 to support the adoption of a prevention focus by the police department and the community and to provide a secure environment for children; and WHEREAS, UCC has agreed to operate a Safe Haven Youth Program which will provide a secure environment in which children can receive educational tutoring assistance; and support the adoption of a prevention focus by the police department and the community; and WHEREAS, City desires to contract with UCC to operate the Safe Haven Youth Program at their Bethlehem Community Center; and WHEREAS, City, as consideration for the performance of UCC, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $132,986.00 ("Program Funds") to provide to UCC for the operation of the Safe Haven Youth Program -Bethlehem; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. Responsibilities of UCC UCC covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Perfoi'ruance Measures, attached, and incorporated herein for all purposes. UCC shall be responsible for day-to-day administration of the Safe Haven Youth Program -Bethlehem. UCC agrees to expend the Program Funds in accordance with the Safe Haven Youth Program - SAFE HAVEN-BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 1 of t7@flfl 5 ©Ala i i.r li'�[10 11uc.J11�\f%��i u a t40\: 215 Bethlehem budget, described in Exhibit "B," attached and incorporated herein for all purposes. 2. Program Funds 2.1 In no event shall the total distributions of Program Funds from City made to the UCC during the term of this Agreement exceed the total sum of $132,986 00. All of UCC's expenditures under this Agreement must be completed prior to September 30, 2014. 2.2 Payment of the Program Funds from City to UCC shall be made on a cost - reimbursement basis following receipt by City from UCC of a signed Request for Reimbursement form (RFR), Exhibit "C," attached and incorporated herein for all purposes, and copies of support documentation which include copies of timesheets invoices with proof of payment such as cancelled checks bank statements or wire transfers, leases, or services contracts. UCC shall deliver to City a written detailed Performance Activities Report, ` Exhibit D,' attached and incorporated herein for all purposes, as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such report shall be signed by UCC or duly authorized officer of UCC. The RFR, shall be submitted to City no later than the fifteenth (15`I') day following the end of the month. Submittal of a monthly RFR and Performance Activities Report is required even if services are not provided. When services are not provided during a month, a zero dollar RFR and Performance Activities Report is required. Submit monthly RFR with an original signature by an authorized representative to the Program Support Division of the Fort Worth Police Department. ATTENTION: Jacob Browning, 350 West Belknap Street, Fort Worth Texas, 76102 or as designated by City. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly performance activities report from UCC. Reimbursements shall be made within thirty (30) days receipt of said documents. UCC shall be reimbursed for Program Costs only if City determines at its sole discretion that costs are eligible expenditures in accordance with CCPD regulations, approved budget (Exhibit B) and are reasonable and consistent with industry norms 2.3 UCC is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds* however, UCC must notify City in writing of any such adjustments using the Budget Adjustment Form `Exhibit E," attached and incorporated herein for all purposes. Any adjustment of more than 5% of a category must have written permission from City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Program Support Division of the Fort Worth Police Department, ATTENTION: Aya Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102, or as designated by City. SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 2 of 17 3. Term The term of this Agreement is for a period beginning on October 1, 2013, and ending on September 30, 2014. All of UCC s expenditures under this Agreement must be completed prior to September 30 2014. 4. Program Performance 4.1 UCC agrees to maintain complete and accurate documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 UCC agrees to provide a monthly Performance Activity Report to document the performance of the work described in Exhibit "A." The Performance Activity Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Additionally, the Performance Activity Report must include any successes realized in descriptive detail. The monthly Performance Activity Report shall be submitted to City no later than the 15t1 day after the end of each month. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to UCC hereunder shall be exclusively from monies received from the CCPD and not from any other monies of City. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by UCC under or in connection with this Agreement. 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement City may terminate this Agreement; termination to be effective on the later of (i) thirty (30) days following delivery by City to UCC of written notice of City s intention to terminate or (ii) the last date for which funding has been appropriated by the City Council for the purposes set forth in this Agreement. 5.3 This Agreement may be terminated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in event of default or inability to perform or to comply with the terms herein on the part of UCC or for other good cause. 5.4 Termination will be effected by delivering to UCC a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon UCC s receipt of notice of termination, UCC shall. SAFE HAVEN-BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 3 of 17 (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds except as may be necessary for completion of the work not terminated. 5.5 in the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, UCC's sole remedy shall be reinstatement of this Agreement. UCC expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, UCC shall return to City any property provided hereunder or as so directed by the Contract Administrator. City will have no responsibility or liability for UCC's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Administrative Requirements 6.1 UCC agrees to keep detailed and accurate records to document its adherence to applicable local, state and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement or until the completion of any audit, whichever is later. City or its representatives shall have the right to investigate, examine and audit at anytime any and all such records relating to operations of UCC under this Agreement. UCC, its officers members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit In the event of such audit by City a single audit of all UCC s operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. UCC shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 6.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to UCC by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s) with UCC. 6.3 If, as a result of any audit it is determined that UCC misused, misapplied or misappropriated all or any part of the Program Funds, UCC agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge levied against City because of such misuse, misapplication or misappropriation SAFE HAVEN-BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 4 of 17 6.4 UCC's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Performance Narrative, making final payments, disposing of the Safe Haven Youth Program -Bethlehem assets as appropriate and as directed by City's Contract Administrator (see paragraph 12 3). 6.5 UCC covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by UCC under this Agreement, and City shall have access at all reasonable hours to offices and records of UCC, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7. Independent Contractor 7.1 UCC shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. UCC shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees or invitees. The doctrine of respondeat superior shall not apply as between City and UCC its officers, members, agents, servants, employees, subcontractors, program participants, licensees or invitees and nothing herein shall be construed as creating a partnership or joint enterprise between City and UCC. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the UCC, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by UCC, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees. 7.2 City shall in no way nor under any circumstances be responsible for any property belonging to UCC, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged. 8. Indemnification 8.1 UCC covenants and agrees to indemnify, hold harmless and defend, at its own expense, City and its officers, agents, servants and employees from and against any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of or in connection with the execution performance, attempted performance or nonperformance of this agreement and/or the operations, activities and services of the program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF UCC OR OF CITY; and UCC hereby assumes all liability and responsibility of City and its officers, agents, servants, and SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 5 of 17 employees for any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kinds or character, whether real or asserted, ansing out of or in connection with the execution, performance, attempted performance or non-performance of this contract and agreement and/or the operations, activities and services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES CONTRACTORS OR SUBCONTRACTORS OF CITY. UCC likewise covenants and agrees to and does hereby indemnify and hold harmless City from and against any and all injury, damage or destruction of property of City, arising out of or in connection with all acts or omissions of UCC, its officers, members, agents, employees subcontractors, invitees, licensees, or program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF UCC 8.2 UCC agrees to and shall release City, its agents, employees, officers and legal representatives from all liability for injury, death, damage or loss to persons or property sustained in connection with or incidental to performance under this agreement even if the injury, death, damage or loss is caused by City's sole or concurrent negligence. 8.3 UCC shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 9. Non -Assignment No assignment or delegation of duties under this Agreement by UCC shall be effective without City's prior written approval. 10. Prohibition Against Interest 10.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Safe Haven Youth Program -Bethlehem is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Safe Haven Youth Program -Bethlehem during his tenure or for one year thereafter, shall have any interest direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. UCC shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 10.2 No officer, employee, member or program participant of UCC shall have a financial interest, direct or indirect in this Agreement or the monies transferred hereunder, or be financially interested directly or indirectly, in the sale to UCC of any land materials supplies, or services purchased with any funds transferred hereunder, except on behalf of UCC, as an officer, employee, member or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of UCC or its subcontractors, shall render this Agreement voidable by City of Fort Worth. SAFE HAVEN-BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 6 of 17 11. Nondiscrimination 11.1 In accordance with the federal, state and local laws and ordinances, UCC covenants that neither it nor any of its officers, members, agents, employees, program participants or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. 11.2 UCC will not unlawfully discriminate against any person or persons because of age, race, religion, disability, color, national origin, or familial status, nor will UCC permit its officers, members, agents, employees, subcontractors or program participants to engage in such discrimination. 12. Compliance 12.1 UCC, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal state and local, including all ordinances, rules and regulations of City If City calls to the attention of UCC any such violation on the part of UCC or any of its officers members, agents, employees, subcontractors or program participants, then UCC shall immediately desist from and correct such violation. 12.2 UCC shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of UCC to any such violations on the part of UCC or any of its officers, members, agents, employees, program participants or subcontractors, then UCC shall immediately desist from and correct such violation. 12.3 City designates Aya Ealy, (817) 392-4239 to act as Contract Services Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 13. Waiver of Immunity If UCC is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; UCC hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 14. Insurance Requirement SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 7 of 17 14.1 UCC shall procure and shall maintain during the term of this Agreement the following insurance coverage. (a) Commercial General Liability (CGL): $1,000,000.00 per occurrence, with a $2,000,000.00annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000.00 per occurrence, with a $1,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. 14.2 UCC's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 14.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement 14.4 UCC further agrees that it shall comply with the Worker s Compensation Act of Texas and shall provide sufficient compensation insurance to protect UCC and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 15. Miscellaneous Provisions 15.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 15.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 15.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. 15.4 UCC represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 8 of 17 15.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be approved by each party. 15.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party. 1. CITY: Charles W. Daniels, Assistant City Manager City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Copies To: Aya Ealy, Contract Services Administrator Fort Worth Police Department 350 West Belknap Street Fort Worth, TX 76102 2. UCC: Pablo Calderon, Program Director United Community Centers, Inc., Bethlehem Center 970 E. Humbolt Street Fort Worth, Texas 76104 (817) 927-5556 Ext. 113 15.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly for the construction operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 15.8 UCC certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service UCC shall notify City in writing of any changes to its 501 (c) (3) tax- exempt status during the term of this Agreement 15.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. SAFE HAVEN-BETHLEHEM FY I4 CFW and UNITED COMMUNITY CENTERS Page 9 of 17 15.10 The provisions and conditions of this Agreement are solely for the benefit of City and UCC and are not intended to create any rights, contractual or otherwise, to any other person or entity. IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2013. CITY OF FORT ORTH Aim w. itt Thffry W, Halstead gofp3 Chief of Police arles W. Daniels Assistant City Manager UNITED COMMUNITY cgi ' ' '- s, INC. AP . RO ED AS TO FORM AND LEGAL T: Jessica Sangsvang Assistant City Attorney ece N it 8 Y �017 c 0 T= : � t 4 Io 42000000000 v Authorization: Contract No. M&C: CI f • SAFE HAVEN-BETHLEHEM FY I4 CFW and UNITED COMMUNITY CENTERS OFFICIAL RECORD CITY SECRETARY else MT?€M)Rru, TX "EXHIBIT A" United Community Centers, Inc. Goals, Performance Measures, and Outcomes FY 2014 oittnimititrotitst "1`l'�± To provide 200 units of service in the youth program 2. To provide 11,000 hours of Recreational & Athletic Activities to the youth 3. To provide 7,500 hours of Cultural Enrichment Activities to the youth 4. To provide 12,000 hours of Educational and Enhancement Activities to the youth S To provide 6,000 hours of Alcohol & Substance Abuse Prevention Activities to the youth SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 11 of 17 "FXHIBIT B" United Community Center, Inc. Program Budget BUDGET SUVIlVIARY Budget Item A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Conti acts/Consultants G. Other A. Personnel Name TOTAL, Personnel Name TOTAL Fringe C. Travel Purpose of Travel TOTAL Travel SAFE HAVEN-I3ETHLEHEM FYI4 CFW and UNITED COM MUND Y CENTERS TOTAL Amount Requested $77,996.00 $7.500.00 $0 $0 $2.500.00 $28,000.0 $16,990.00 $132,986.00 BUDGET DFTAIL Position Rate of Pay x No. of Hours ACT III Q&A Coordinator Receptionist PIT Junior Counselor PIT Child Care Associate PIT Child Care Associate PIT Child Care Associate P/T ACT III Associate Custodian Janitorial Position Description of Benefits Benefit and Taxes NA Location Item NA Cost $1 1,092.00 $ 8,320.00 $ 9,600.00 S 9,800.00 $ 9.600.00 $ 9,800.00 $9,800.00 $ 9,984.00 $77,996.00 Cost $7,500.00 $7,500.00 Page 12 of 17 Cost $0 D. Equipment Item Cost Per Item Quantity Cost TOTAL Equipment NA $0 Item Cost Per Item Supplies and Curriculum Quantity Cost $ 2,500.00 TOTAL Supplies $2,500.00 F. Contracts/Consultants Name Position Rate of Pay x No. of Hours Cost Contract Director and Educational $ 28,000.00 Consultants $28,000.00 TOTAL Contracts/Consultants G. Other Costs Telephone Utilities Security Insurance Repairs and Maintenance Transportation I OTAL Other Costs $16.990.00 SAFE HAVEN-BETHLEHEM FY 14 CFW and UNITED COMMUNITY CENTERS Page 13 of 17 BUDGET NARRATIVE The detailed budget narrative explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Personnel - Costs associated with this item are to be utilized in the following manner: To pay a A CT III Q&A Coordinator Receptionist, PIT Junior Counselor (3) PIT Child Care Associates, PIT ACT III Associate, and Custodian Janitorial salary B Fringe All fringe has been included in the amount allocated for personnel Level of fringe benefits depends greatly on the position held. C. Travel No funds aie budgeted under the travel category D >~ quipment No funds are budgeted under the equipment category E Supplies To pay for supplies for the youth program and curriculum F. Contracts/Consultants To pay for the time the Director and Consultants work at the center G. Other Costs To cover the cost of telephone, utilities, security, insurance, repairs and maintenance, and transportation SAFE HAVEN-BETHLEHEM FYI4 CFW and UNITED COMMUNITY CENTERS Page 14 of 17 Exhibit C - Monthly Request for Reimbursement (RFR) FY 2014 UCC Safe Haven Youth Program Budget Request Submit to: Fort Worth Police Department Aya Ealy 350 West Belknap Street 3rd Floor Fort Worth, TX 76102 Period covered by this request: Budget Category 1 Director and Consultants 2 ACT III Q&A Coordinator 3 Receptionist 4 P/T Junior Counselor 5 P/T Child Care Associate 6 P/T Child Care Associate 7 P/T Child Care Associate 8 P/T ACT III Associate 9 Maintenance/Custodian 10 Supplies and Curriculum 11 Transportation 12 Benefits and Taxes 13 Other: Total Programmatic Costs A Budget Amount $ 28,000.00 11;092:00 8,320:00_. 9;600.00': 9;800-.0a: -91600,0( 9,800:00. 9,800,001 9,984.00' 2;500:00' 4,000.00 7,500.00 12,990.00 132, 986.00 10/1/2013 to mm/dd/yy B Total of Previous Reimbursements Requested Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report 1 have reviewed this request and certify that the listed expenses are accurate and are chargeable to the Bethlehem Community Center approved budget. Grantee Authorized Official Date Title Submitting Agency: United Community Centers, Inc. Agency Contact Name: Don Campion Phone Number 817-927-5556 ext. 112 Email: dcampion cr unitedcommunitvicenters.ora Invoice Number: 9/30/2014 mm/dd/yy C This Request Summary: Total Budget $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund, D (B+C) Total Requested 132, 986.00 132,986.00 Fiscal Agent Use Only Account - E (A-D) Balance Available Center SAFE HAVEN -BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 15 OF 17 Agency/Address EXHIBIT D United Community Centers, inc. Safe Haven Program (CCPD) 111 Project Name: Safe Haven Program Contract No: Contract Amount: Date of Request: Program Period: to IPROGRAM SERVICES AND ACTIVITIES PROGRAM NARRATIVE: CURRENT 1 CUMMULATIVE PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED: ANTICIPATED ACTIVITY DURING THE NEXT MONTH: Please Feel Free to Add Additional Pages if Necessary SAFE HAVEN-BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 16 of 17 EXHIBIT E REQUEST FOR BUDGET MODIFICATION DATE: TO: Aya Ealy FROM: REASON: Budget Category Annroved Budget Change Requested Revised Budget A. Personnel B. Fringe C. Travel D. Equipment E. Supplies F. Construction G. Contractual H. Other TOTAL DIRECT I. Indirect Signature Date BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS WILL PURCHASE) JUSTIFICATION: SAFE HAVEN•BETHLEHEM FY14 CFW and UNITED COMMUNITY CENTERS Page 17 of 17 M&C Review Crr COUNCIL AGENDA Page 1 of 2 Official site of the City of Fort Worth, Texas FORTWORTH COUNCIL ACTION: Approved on 9/24/2013 DATE: 9/24/2013 REFERENCE NO.: CODE: SUBJECT: **C-26464 LOG NAME: HEARING: Authorize Execution of an Agreement with United Community Centers, Inc., in the Amount Up to $132,990.00 to Continue Operation of a Youth Safe Haven Program at the Bethlehem Community Center in Fort Worth (COUNCIL DISTRICT 8) 35FY14 UNITED COMMUNITY CENTER -SAFE HAVEN PROGRAM C TYPE: CONSENT PUBLIC NO RECOMMENDATION: It is recommended that the City Council authorize the execution of an Agreement with the United Community Centers, Inc., a non-profit organization, in the amount up to $132,990.00 to continue operation of a Youth Safe Haven Program at the Bethlehem Community Center in Fort Worth. DISCUSSION: The original Safe Haven Program was first operated in the near southeast part of Fort Worth and was later expanded to other designated sites in Fort Worth. Youth Safe Havens are places where children in targeted neighborhoods play and learn with other children without the fear of being a victim of crime. The United Community Centers, Inc. (UCC), provides a Youth Safe Haven Program for youth living within a five -mile radius of the Bethlehem Community Center located at 970 East Humbolt Street. On October 9, 2001, the City Council authorized execution of a contract for the continued operation of the Youth Safe Haven Program to be operated by the UCC and the program has continued through Fiscal Year 2013. This Mayor and Council Communication will authorize the program to continue through Fiscal Year 2014. The program provides youth with quality programs in character/leadership, educational activities, cultural arts, health/life skills and recreation. Program staff address additional educational, social, psychological and physical needs youth may experience. The program's focus and goal is to change lives by caring for the "whole child." This approach provides youth the tools they need to become responsible adults. This contract shall not be effective until October 1, 2013 and the City shall not be obligated to make any payments under this contract until the Fiscal Year 2014 budget becomes effective. The Bethlehem Community Center is located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendation, funds will be available in the Fiscal Year 2014 operating budget, as appropriated, of the Crime Control and Prevention District Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359808 $132.990.00 http://apps.cfwnet.org/council packet/mc_review.asp?ID=18682&councildate=9/24/2013 9/24/2013 M&C.Review Page 2 of 2 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Charles Daniels (6199) Jeffrey W. Halstead (4231) Aya Ealy (4239) http://apps.cfwnet org/council_packet/mc review.asp7ID=18682&councildate=9/24/2013 9/24/2013