HomeMy WebLinkAboutContract 45216 (2)CITY SECRETARY,
CONT"ACT NO.
INTERLOCAL AGREEMENT
BETWEEN
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
WHEREAS, the City Council of Fort Worth ("City") and the White Settlement
Independent School District Board of Trustees ("District") have determined that the security and
well-being of students at middle and elementary schools during after -school hours of 3:00 PM to
6:00 PM are of prime importance; and
WHEREAS, the City and the District agree that the activities of elementary and middle
school children during these critical hours are of paramount importance to both government
entities; and
WHEREAS, the District proposes to continue an After -School Program in conjunction
with City.
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and
through Charles W. Daniels, its duly authorized Assistant City Manager, and the White
Settlement Independent School District, hereinafter referred to as "District," acting by and
through Frank Molinar, its duly authorized Superintendent, do hereby covenant and agree as
follows:
1. AGREEMENT
District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A," White Settlement ISD After -
School Program Goals, Performance Measures and Outcomes FY 2014, attached, and
incorporated herein for all purposes incident to this Agreement. District agrees to spend the
Program Funds in accordance with its approved Budget Summary and Budget Narrative,
described in Exhibit "B," attached and incorporated herein for all purposes incident to this
Agreement. City and District together covenant and agree to fully cooperate in the operation of
this project and both parties agree to all following terms:
I. PROGRAM PURPOSE
A. The primary purpose of the Program shall include the following:
Provide after -school programs at Blue Haze Elementary School that result in
educational, physical and social development and crime reduction for elementary
and middle school aged children.
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RECEIVED DEC 2 0 2013
RECE1VED NOV 27 2013
B. The Program goals shall include the following:
1. Educational Competence and Crime Reduction
a. Provide homework assistance, tutorial, and relevant educational
programs for participants that support the academic mission of the
education institution.
b. Improve the awareness of the importance of learning through the
involvement of educators, professional programmers, mentors, and
volunteers.
c. Reduce the level of truancy through programs that foster an
understanding of the importance of staying in school and result in
improved school attendance and reduction in dropouts.
2. Physical and Social Development
a. Address physical needs through the provision of after school
snacks, recreational, cultural, and wellness activities.
b. Involve the Program participants in activities that promote social
developments, which target specific community needs as identified
by parents, students and educators.
II. ADMINISTRATION AND RECORDS/REPORTS
A. City will:
1. Ensure the implementation of the goals of the After -School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Provide funding for program.
7. Approve the After -School Program Service Provider, but such
approval shall not be unreasonably withheld.
B. District will:
1. Provide guidance and direction in the development of programs and
activities on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities
with program guidelines
3. Identify appropriate students for referral and program participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in program.
6. Provide appropriate student orientation.
7. Provide access to necessary use of facilities that are conducive for
program activities daily, including use of a telephone.
9 Ensure After -School staff is receiving support from teachers at the school.
10. Ensure the safety of students After -School.
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11. Select a third -party After -School Program Service Provider.
District shall provide the name of After -School Program Service Provider
to the City for approval within ten (10) days after selection by District.
The After -School Program Service Provider shall not provide any services
under this Agreement until approved by the City
12. Provide City with a copy of their Agreement with the approved
After -School Program Service Provider
13. Ensure that the approved After -School Program Service Provider is
in full compliance with this Agreement
III. PROGRAM OPERATION
A. District will
1. Ensure the maximum staff to student ratio is 1:15 for elementary schools
and 1:20 for middle schools
2. Ensure that students are supervised at all times during the After School
Program until the student is picked up.
3. Ensure substitute staff is available to maintain staff/student ratios.
4. Make transportation arrangements.
5. Evaluation:
a. Plan for data collection
b. Develop pre-tests, mid -year tests, and post-tests.
6. Ensure that the After School Program Service Provider:
a. Complies with staff attendance.
1. Staff shall allow enough time to set up prior to student
arrival and be ready to greet students as they arrive.
2. On -Site Coordinators shall not leave the jobsite during the
hours of operation without contacting and receiving
approval from their supervisor. An alternate On -Site
Coordinator shall be designated until regular employee
returns.
3. Program leaders, staff, and volunteers shall not take
personal calls during program hours.
4. Program staff shall notify On -Site Coordinator 2 hours, if
possible, and not less than 30 minutes prior to the start of
the Program if staff is unable to report for duty.
5. Staff shall not eat or drink any Program snacks provided to
Program students.
b. Organize volunteers.
1. Volunteers shall be supervised by a staff member.
2. Volunteers shall attend an orientation or training session.
3. Volunteers shall be instructed on the importance of
confidentiality, speech, behavior, and dress code.
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4. Volunteers shall complete an application/commitment form
and be interviewed/screened prior to placement.
c. Conduct criminal background checks on all new/returning staff and
volunteers.
d. Fill out Incident Reports, maintain files, and notify City of any
offenses, investigations, or similar incidents that occur with a
Program participant within 48 hours of occurrence.
e. Ensure Program staff has First Aid supplies readily available at all
times.
f. Ensure a minimum of one Program staff is currently certified in
CPR and First Aid by a nationally recognized organization that
certifies CPR and First Aid training.
g. Ensure at least one Program employee is on site at any time when
children are present.
h. Implement the following dress code:
1. Program Staff and Volunteers shall be clean and neat when
reporting to work.
2. Staff and Volunteers shall be identified by an identification
card, a nametag, or staff shirt.
3. Staff and Volunteers shall not have excessive or exposed
body art/tattoos or numerous ear piercing.
4. Male Staff and Volunteers shall remove earrings.
5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or
nose jewelry
6. Staff and Volunteers shall not wear the following:
a. Cut-off shorts
b. Baggy pants
c. Gang related attire
d. Revealing clothing
e. Clothing with inappropriate logos, slogans, or text.
Ensure that all visitors sign in and out with the On -Site
Coordinator.
IV. PROGRAM EVALUATION
A. Program evaluation shall be developed to provide information regarding these
objectives:
1. Benefits of the Program for children and their communities.
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2. Document the scope of services and activities offered in each Program
site.
3. Quantify the level of participation in each Program site
4. Determine the Program offerings that are most effective in meeting the
needs of the children and their communities, both short and long term.
5. Provide a basis upon which future funding decisions are made.
6. Provide criteria for determining program continuation.
B. Data to be collected:
1. Enrollment/Attendance
2. Program Efficiency Data — cost per unit of service
3. Program Quality Data
4. Program Satisfaction Data — rating by children and parents as to interest in
continuing enrollment in the program
5. Program Outcome Data
C. Data collection strategies:
1. Forms (attendance, registration, etc)
2. Surveys
3. Interview
4. Focus Groups
5. Site Observations
V. PROGRAM IMPLEMENTATION
A. District will:
1. Establish homework/tutoring space.
2. Coordinate additional hours for libraries and labs.
3. Evaluation:
a. Conduct pre-tests as needed.
b. Review attendance data collection and assist as needed with any
difficulties.
4. Review other performance data collection.
VI. GENERAL PROGRAM REOUIREMENTS.
A. All of the following components are required in the development of activities:
1. Academic activities encompassing the following guides that will inspire
creative learning, improve critical thinking, and relate directly to the
students' class work
a. Homework assistance.
b. Tutoring in specific subjects.
c. Hands on learning; exploring a variety of learning styles coupled
with student abilities.
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d. Variety of topics and interests: nature, environment, multi -cultural
diversity, and enrichment.
2. Sports and recreation, both structured and unstructured, allowing for
individual and team play exercises.
a. Physical Fitness
b. Outdoor individual and/or team oriented; golf, tennis, volleyball,
basketball badminton
c. Indoor individual and/or team oriented; gymnastics, board games,
table tennis, etc.
d. Other recreational activities that may not otherwise be available for
students to participate.
e. Recreational pursuits for any physically challenged individuals.
3. Community Service
a. Two service projects per school year.
B. One of the following is required in the development of activities. However, all
may be used and programming may be mixed to provide learning opportunities in
all three.
1. Fine Arts — provide skill development and/or appreciation of the arts.
a. Visual arts, i.e. painting, graphics, drawing etc.
b. Performing arts, i.e. vocal or instrument music lessons, choir,
drama, dance, public speaking, etc.
c. Arts and Crafts.
2. Character Development — activities promoting positive values and
emphasizing social competencies such as honesty, integrity, responsibility
friendship skills, and peaceful conflict resolution
a. Programs promoting resistance and refusal skills.
b. Assertiveness training.
c. Self -Esteem and positive self worth programs.
d. Analyzing media and peer influences.
3. Student Life Skills — activities teaching skills and providing knowledge on
topics students can use.
a. Cooking.
b. Nutrition.
c. Consumer Issues.
VII. RECORDS AND TRAINING
A. Records to be submitted to City by District:
1. Annually
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a. District shall submit a list of participating schools. The list shall
include a contact name for each campus, a telephone number, and
e-mail address.
b. Current school year calendar.
c. Discipline Policy.
d. Staff Meeting.
e. Staff Training Schedule.
f. Student Enrollment Procedure.
g. Student Recruitment Procedure.
2. Monthly
a. Performance Activity report showing success in meeting the goals and
measurements as outlined in Exhibit A to this Agreement.
b. Attendance records shall be taken daily and submitted monthly and
shall include:
1. Number of students registered or enrolled.
2. Participation — average daily attendance.
c. Lesson plans
1. Planned monthly schedule of activities. Plan shall include
location, including room numbers, and time of activities.
2. Highlights of previous month s activities.
d. Campus Advisory Committee meeting schedule and minutes.
3. Records and reports may be e-mailed to
Jacob.BrowninWafortworthtexas.gov, or as designated by City.
B. Records to be maintained on site
1. Participant registration,
2. Parental consent forms,
3. Written Safety Policy and Procedures,
4. Disciplinary actions, and
5. Staff training records.
C. Reports shall provide a method of evaluation for improvements in Academics,
Social Skills and Recreational Activities.
1. Pre-program,
2. Mid -year, and
3. Post program
D. Training
1. A minimum of 15 hours of training is required for Program staff.
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2. Staff meetings and Campus Advisory Committee meetings shall not be
considered training.
2. FUNDING / FISCAL REQUIREMENTS
The City shall be under no obligation to make any payments under this Agreement or be
otherwise liable for any other obligations unless and until the Fort Worth City Council approves
this Agreement as part of the corresponding Fiscal Year adopted budget and the budget becomes
effective.
In no event shall the total distributions of Program Funds from City made to the District
during the term of this Agreement exceed the total sum of $50,000.00. District shall keep all
Program Funds in a specific account designated only for the Program Funds, and shall not
commingle the Program Funds with any other monies.
Payment of the Program Funds from City to District shall be made on a cost -
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement form (RFR), "Exhibit C" and copies of support documentation which includes
copies of timesheets, invoices with proof of payment such as cancelled checks, bank statements
or wire transfers, leases or services contracts. District shall deliver to City a written detailed
Performance Activities Report "Exhibit D" with each RFR to support expenditure of Program
Funds. Such narrative shall be signed by District or duly authorized officer of District. The RFR
and Performance Activity Report shall be submitted to City no later than the fifteenth (15th) day
following the end of the month. Submittal of a monthly RFR and Performance Activity Report
is required even if services are not provided. When services are not provided during a month, a
zero dollar RFR and Program Narrative is required.
The District shall submit monthly RFR with an original signature by an authorized
representative to the Program Support Division of the Fort Worth Police Department
ATTENTION: Jacob Browning, 350 West Belknap Street Fort Worth, Texas, 76102 or as
designated by the City. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly programmatic report from District. Reimbursements shall be made
within thirty (30) days receipt of said documents. District shall be reimbursed for Program Costs
only if City determines at its sole discretion that costs are eligible expenditures in accordance
with CCPD regulations, approved budget "Exhibit B" and are reasonable and consistent with
industry norms.
District is authorized to adjust any categories in the budget in an amount not to exceed
5% of those particular categories without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, District must notify City in writing of any
such adjustments using the Budget Adjustment Form "Exhibit E" attached hereto and
incorporated for all purposes. Any adjustment of more than 5% of each category must have
written permission from City prior to any budget adjustment being made Budget adjustments
shall be submitted to the Program Support Division of the Fort Worth Police Department,
ATTENTION: Aya Ealy, 350 West Belknap Street, Fort Worth, Texas, 76102 or as designated
by the City.
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3. TERM
The term of this Agreement is for a period beginning on October 1, 2013, and ending on
September 30, 2014, or when the District satisfactorily reports on the effectiveness of the
program -supported activities as required under this Agreement, whichever is later
4. PROGRAM PERFORMANCE
District agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
District agrees to provide a monthly Performance Activity Report to document the
performance of the work described in Exhibit "A." The Performance Activity Report shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. Additionally, the
Performance Activity Report must include any successes realized in descriptive detail The
monthly Performance Narrative shall be submitted to City no later than the fifteenth (15th) day
after the end of each month.
5. NON-APPROPRIATON OF FUNDS
It is expressly understood and agreed by and between the parties hereto that this
Agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth
Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control
and Prevention District are not timely forthcoming, in whole or in part City may, at its sole
discretion, terminate this Agreement.
6. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party hereto, in whole or in part, at any time
and for any reason, upon 30 days written notice to the other party. Such written notice shall
specify to what extent the work under the Agreement is being terminated and the effective date
of termination.
City and District also agree that in the event either party fails to comply with, or
breaches, any of the terms and provisions of this Agreement, each party shall provide written
notice to the other as soon as reasonably possible after the non -breaching party becomes aware
of the failure to comply or breach of this Agreement In the event that the breaching party fails to
cure or correct such breaches within a reasonable time following the receipt of notice, such
reasonable time not to exceed thirty (30) days, the non -breaching party shall have the right to
declare this Agreement immediately terminated, and neither party shall have further
responsibility or liability hereunder.
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7. INDEPENDENT CONTRACTOR
District shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. District shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, and employees. Neither City nor District shall be responsible
under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members,
agents servants, employees, or officers of the other.
8. NONDESCRIMINATION
City and District each covenant to the other that neither such party nor any of its officers,
members, agents, employees, program participants, or subcontractors, while engaged in
performing this Agreement shall in connection with the employment advancement, or discharge
of employees, or in connection with the terms, conditions or privileges of their employment,
discriminate against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, or statutory requirement. City and District, in the execution
performance or attempted performance of this Agreement, will not discriminate against any
person or persons because of sex, race, religion, color or national origin nor will District permit
its agents, employees, subcontractors or program participants to engage in such discrimination.
9. SEVERABILITY
The provisions of this Agreement are severable and, if for any reason, a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court or federal
or state agency board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
10. WAIVER OF DEFAULT
The failure of City or District to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's or District's right to assert or rely upon any such term or
right on any future occasion.
11. APPLICABLE LAW (VENUE)
Should any action whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said
action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in
accordance with Texas law.
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12. SOLE AGREEMENT
This written instrument constitutes the entire agreement by the parties hereto concerning
the work and services to be performed hereunder, and any prior or contemporaneous, oral or
written agreement which purports to vary from the terms hereof shall be void.
13. RIGHT TO AUDIT
District agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the District involving transactions relating to this
Agreement. District agrees that the City shall have access during normal working hours to all
necessary facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. The City shall give reasonable
advance notice of intended audits
District further agrees to include in all its subcontracts hereunder a provision to the effect
that the sub -consultant agrees that the City shall, until the expiration of three (3) years after final
payment under the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such sub -consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours to all sub -
consultant facilities, and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this article. City shall give sub -consultant
reasonable advance notice of intended audits District and sub -consultants agree to photocopy
such documents as may be requested by the City. The City agrees to reimburse District and sub -
consultant for the costs of copies at the rate published in the Texas Administrative Code.
If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future contract(s)
with District.
If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the
amount of such monies so misused misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse misapplication or
misappropriation.
District's obligation to City shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but are not limited to: providing final
Performance Narrative making final payments, disposing of assets purchased with CCPD funds
as appropriate and as directed by the Police Department's Contract Services Administrator.
District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and City shall have
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access at all reasonable hours to offices and records of the District, its officers, members, agents,
employees and subcontractors for the purpose of such monitoring
14. COMPLIANCE WITH LAW
District, its officers, agents, employees, contractors and subcontractors, shall abide by
and comply with all laws, federal, state and local, including the Charter and all ordinances, rules
and regulations of the City It is agreed and understood that, if City calls the attention of District
to any such violations on the part of District its officers, agents, employees, contractors or
subcontractors, then District shall immediately desist from and correct such violation.
15. ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest herein. Any attempted
assignment, sublease or transfer of all or any part hereof shall be void.
16. NOTICES
All notices required or permitted by this Agreement must be in writing and are deemed delivered
on the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle; (ii) with proper postage (certified mail return receipt
requested); and (iii) addressed to the other party at the address as follows or at such other address
as the receiving party designates by proper notice to the sending party:
CITY :
Copies to:
Assistant City Manager for the Police Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Police Department Contract Services Administrator
Fort Worth Police Department
350 West Belknap
Fort Worth, TX 76102
Police Legal Advisor
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
DISTRICT: White Settlement Independent School District
Superintendent of Schools
401 S. Cherry Lane
Fort Worth, Texas 76108
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples in Fort
Worth Tarrant County, Texas, this day of , A D 2013.
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CITY OF FORT WORTH
C rles W. Daniels m"
Assistant City Manager
Date: I/. A./3
APPROVAL RECOMMENDED:
Jeffery W. Halstead ibaq3
Chief of Police
APPROVED AS TO FORM
AND LEGALITY:
Jessica angsva r g
Assista'ftj City Attorney
Date:
ATTEST:
/Mai/y J. Kayser
City Secretary
Authorization
M&c: C- 2ip
Y�
FY 2014 Interlocal Agreement
CFW & WSISD
WHITE SETTLEMENT
INDEP ,VDENT SCHOOL DISTRICT
Frank linar
Superin
Date:
5 ndent, l
Q1A 114ns(64.4>
District's Attorney / J
Date: l
( 3
Secretary, Board of Education
Page 13 of 20
2.
3.
Exhibit A
White Settlement ISD After -School Program
Goals, Performance Measures, and Outcomes FY 2014
Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Performance Measures
Provide a safe environment for 50 unduplicated elementary and middle school-
1. aged youth via homework assistance, tutorials, and other relevant educational
programs through September 30, 2014.
Improve the truancy rates of program participants by 5% through September 30,
2014.
Improve the truancy rates of program participants by 5% when compared to the
overall school attendance rate though September 30, 2014.
Program Outcomes
1. Number of unduplicated program participants.
Annual
Objective
50
2. Average daily participation.
3. Number of tutoring hours per week.
50
12
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Exhibit B
White Settlement ISD After -School Program
Budget Summary FY 2014
Budget Item
A. Personnel
B Fringe Benefits
C. Travel
D Equipment
E Supplies
F Contracts/Consultants
G. Other
A. Personnel
Name
TOTAL Personnel
B. Fringe Benefits
Name
TOTAL
Amount Requested
$28,298.00
$6,330.00
$125.00
0
$4,863.00
0
$10 384.00
50,0000.00
BUDGET DETAIL
Position Rate of Pay x No. of Hours
Executive Salary
Exec. Program Staff
Clerical Full Time Staff
Program Staff (Part -Time)
Position
TOTAL Fringe Benefits
Description of Benefits
Hospitalization -Health Ben
Retirement Plans
Group Life Insurance
Disability Insurance
FICA --Social Security
Workers Compensation Exp
Cost
$ 3,810.00
$11,232.00
$ 3,536.00
$ 9,720.00
$28,298.00
Cost
$ 1,464.00
$ 1,980.00
$ 60.00
$ 240.00
$ 2,163.00
$ 423.00
$6,330.00
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C. Travel
Purpose of Travel
TOTAL Travel
D. Equipment
Location
Item Cost Per Item
TOTAL Equipment
E. Supplies
Item
Food Expense
Enrichment Program Expense
TOTAL Supplies
Cost Per Item
F. Contracts/Consultants
Description of Services
TOTAL Contracts/Consultants
G. Other Costs
Item
Rental of Space
Mileage Payments
Telephone Expense
Metropolitan Support
Area and National Support
Cost Per Item
TOTAL Other Costs (Scholarships)
Item
Travel/Training Conference
Quantity
Quantity
Quantity
Cost
$ 125.00
Cost
$0
Cost
$ 863.00
$ 4,000.00
$4,863.00
Cost
$
Cost
$ 2,600.00
$ 420.00
$ 600.00
$ 6,500.00
$ 264.00
$10,384.00
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BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures by individual item. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel — $28,298.00
Costs associated with this item are to be utilized in the following manner to provide a
portion of Executive Salary, Exec. Program Staff, full time Clerical Staff and part time
Program Staff.
B. Fringe - $6,330.00
A portion of fringe has been included in the amount allocated for personnel Level of fringe
benefits depends greatly on the position held.
C. Travel—$125.00
For staff travel expenses
D. Equipment — $0 00
No funds are budgeted under the equipment category.
E. Supplies — $4,863.00
To provide for food and other items related to the Enrichment program.
F. Contracts/Consultants — $0.00
No funds are budgeted under the equipment category.
G. Other Costs — $10,384.00
Other program costs include space rental, mileage reimbursement, telephone expenses,
Metropolitan Area and National Support, which includes expenditures for marketing, HR, IT, risk
management, facilities and program support.
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Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2014 White Settlement ISD - After School Program
Program Period 10/1/13 to 09/30/14
Submit to: Fort Worth Police Department
Attn: Aya Ealy
Program Support Division
350 West Belknap Street
Fort Worth, TX 76102
Period covered by this request:
A
Budget Category
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants/Contracts
8 Other -Direct Cost
9 Indirect Costs
Total Programmatic Costs
Budget Amount
28,298.00 $
6,330.00 $
125.00 $
$
4,863.00 $
$
10,384.00 $
$
50,000.00 $
Submitting Agency:
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
tO
mm/dd/yy mm/dd/yy
B
Total of Previous
Reimbursements
Requested
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
FWISD After School Program approved budget.
Grantee Authorized Official Date
Title
FY 2014 Interlocal Agreement After School Programs
CFW & WSISD
C
This
Request
*10
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $
Fund
White Settlement ISD
D
(B+C)
Total
Requested
50, 000.00
50,000.00
Fiscal Agent Use Only
Account
E
(A-D)
Balance
Available
28,298.00
6,330.00
125.00 -
4,863.00
10,384.00
50,000.00
Center
Page 18 of 20
Agency/Address
EXHIBIT D
AFTERSCHOOL PROGRAM (CCPD)
Project Name. WSISD - After School Program
Contract No:
Contract Amount:
Date of Request:
Program Period: to
PROGRAM SERVICES AND ACTIVITIES
PROGRAM NARRATIVE:
CURRENT CUMMULATIVE
PROBLEMS ENCOUNTERED/SOLUTIONS PROPOSED:
ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
FY 2014 Interlocal Agreement After School Programs
CFW & WSISD
Page 19 of 20
EXHIBIT E
REQUEST FOR BUDGET MODIFICATION
DATE:
TO: Aya Ealy
FROM:
REASON:
Budget Category Anuroved Budget Change Requested Revised Budget
A. Personnel
B. Fringe
C. Travel
D. Equipment
E Supplies
F. Construction
G. Contractual
H. Other
TOTAL DIRECT
I Indirect
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
FY 2014 Interlocal Agreement After School Programs
CFW & WSISD
Page 20 of 20
M&C Review
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 9/17/2013
DATE: 9/17/2013 REFERENCE NO.: C-26448 LOG NAME: SCHOOL PROGRAM
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT WoRTII
35FY14 AFTER
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of After -School Program Agreements with Fort Worth Independent
School District, Keller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2014 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After -School Program Agreements
with Fort Worth Independent School District, Keller Independent School District, Crowley Independent
School District and White Settlement Independent School District in the total program amount of
$1,600,000.00 for Fiscal Year 2014 to operate an After -School Program at select schools within the
City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2014.
DISCUSSION:
National research shows that adolescents are at a higher risk of being a victim of crime or committing
a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in
Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district
personnel and related service providers conducted extensive research and developed a coordinated
program for schools throughout the City that have documented juvenile crime problems. This
program supplements existing programs and includes a myriad of activities, such as academics, arts,
athletics and other enhancement programs. Since that time, the City of Fort Worth, funded by
appropriations from the Crime Control and Prevention District, has dedicated funding on an annual
basis to continue the program. Participating Independent School Districts (ISD) include Fort Worth
ISD, Keller ISD, Crowley ISD and White Settlement ISD, of which all After -School Programs are
implemented in schools located within the City of Fort Worth. Funding will be allocated as follows to
each ISD in FY 2014:
* Fort Worth ISD funding in the amount of $1,300,000.00;
* Keller ISD funding in the amount of $125,000.00;
* Crowley ISD funding in the amount of $125,000.00; and
* White Settlement ISD funding in the amount of $50,000.00.
Each ISD is responsible for day-to-day administration of the After -School Program. The mission of
the After -School Program is to provide quality After -School Programs in a safe environment that
result in educational, physical and social development for elementary, middle and high school
students, promoting educational competence and reducing juvenile crime. Each District is required to
establish program goals and objectives that are measurable and result in desired program
outcomes. Additionally, the After -School Program must ensure that existing programs are not
duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of
existing programs.
These Agreements will be effective October 1, 2013, through September 30, 2014.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council packet/mc_review.asp?ID=18680&councildate=9/17/2013 11/20/2013
M&C Review Page 2 of 2
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available in the City Manager's Fiscal Year 2014 Budget of the Crime
Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359601 $1,600.000.00
Submitted for City Manaaer's Office by: Charles Daniels (6199)
Oriainatina Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp7ID=18680&councildate=9/17/2013 11/20/2013