Loading...
HomeMy WebLinkAboutContract 45078cllni 8ricREJTARy NriaMMD /An r7p CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Freese and Nichols, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described- as: Near Southside Regional Detention Feasibility Study. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Near Southside Regional Detention Feasibility Study. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $573,116 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 1 of 8 RECEIVED NOV 0 6 20/3 ©R FICIAL RECORD (crH elr SECRETARY (h.TX Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 2 years, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1 000,000 each accident (or reasonably equivalent limits of coverage if wntten on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Transportation and Public Works Department, Stormwater Division, Attention: Steve Eubanks, 1000 Throckmorton, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M Best rating of A: VII or equivalent measure of financial strength and solvency. g. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultants insurance. 1• Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 4 of 8 Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City its officers agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States Distnct Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 6of8 and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV S everability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV N otices N otices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Transportation and Public Works Department Storm Water Division 1000 Throckmorton Fort Worth, Texas 76102 Consultant: Freese and Nichols, Inc. Attn: Kelly Dillard, P E 4055 International Plaza, Suite 200 Fort Worth Texas 76109 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 7 of 8 Article XVQQ Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the — day of &tr' , 20 BY: CITY OF FORT WORTH fi/I44a44a/c) Fernando Costa Assistant City Manager Date: //c//3 APPROVAL RECOMMENDED: By: Doug Wiers Director, Transportation & Publi APPROVED AS TO FORM AND LEGALITY By: VUit!kLM Yt�l • /i� Douglas-W:Black rn Assistant City Attorney ATTEST: Mary J. Kayser,'" City Secretary City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 8 of 8 G_ elite {NI . (�rt BY: ENGINEER Freese and Nichols, Inc. ohn Dewar, P.F. Principal and Vice President Date: <b•703 M&C No.: M&C Date: , it Z IL3 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 Study Area The Near Southside project area refers to the medical district and urban neighborhood just south of Downtown in Fort Worth, Texas. The Near Southside area generally extends to Evans Avenue to the east, Alien Avenue to the south, the Fort Worth and Western Railroad (FWWR) to the west, and 1-30 to the north. The business and residential communities in this area are firmly established, well organized and motivated for revitalization. They are frequently represented by a non-profit entity called Fort Worth South, Inc (FWSI) and supported by a Tax Increment Financing (TIF) district. FWSI is a private, member -funded, non-profit 501(c)(4) development company dedicated to the revitalization of Fort Worth s Near Southside. TIF District #4 is an important redevelopment tool for the Near Southside. It allows tax revenues generated by new investments in the district to be used for funding public improvements within the district. TIF #4 was created in 1997 and will expire in 2022. The boundaries of the Near Southside area include the Fairmount residential neighborhood, a business district and urban village along Magnolia Street, four major hospitals, and numerous other medical businesses. The area is the second largest employment sector in Fort Worth with approximately 30,000 employees. Primary roadways in the watershed include Henderson Street, Rosedale Street, Hemphill Street, Magnolia Avenue, Pennsylvania Avenue, South Main Street, and 8th Avenue. The area is primarily fully developed and rapidly redeveloping, although some vacant or underutilized parcels exist within the study area. Problems and Opportunities The Near Southside project area encompasses four major storm drain watersheds including the Henderson storm drain system to the north, the Butler place storm drain system to the northeast, the Fairmount/Magnolia storm drain system to the west and south, and the RosedaleNan Zandt storm dram system to the east. Two smaller subwatersheds draining to Leslie Creek bound the west side of the project area. These areas representing some of the oldest development within the City of Fort Worth, have a history of known flooding problems including, among others, the following locations 1)Radiology Associates, overland flow along Lipscomb, 2) the Rosedale/I-35 intersection, and 3) portions of the Magnolia storm drain system and Fairmount neighborhood. Opportunities exist to integrate stormwater management initiatives with the community's broader strategic vision for economic activity and quality of life in the Near Southside including master plans for multi -modal transportation, parks, green space, and future land use. The exhibit in Attachment E outlines the study boundary. The vision of this study is to support and facilitate sustainable development while mitigating current and future drainage concerns. Page 1 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 Purpose and Need The purpose of this study is to quantify the frequency and magnitude of flooding in the Near Southside project area to ensure that appropriate provisions are made for future drainage infrastructure needs as the area redevelops; and to identify strategies for locating, sizing, phasing, and funding regional drainage improvements in the study area. In particular, areas of regional detention should be identified that alleviate flooding while promoting redevelopment. This is necessary to prevent the continued damages from flooding and to increase the public safety and welfare in the area. Finally, this study provides an opportunity to partner with community stakeholders to identify affordable, effective and acceptable drainage requirements for redevelopment in the study area. Objectives • Identify a plan to reduce flood risk (or significantly increase level of flood protection) and frequent flooding in the Study Area. The resultant plan shall be effective, affordable and acceptable. Protection of all properties from flooding in the 5-year storm is the primary minimum target. Maximum reduction of flood risk and identification of acceptable solutions will be determined as part of this study. • Integrate stormwater management with green space planning by incorporating, where possible, features that provide a hybrid function of open space and detention storage through the development of alternatives that utilize storage -based and non-traditional methods to reduce flood risk. These drainage improvement features may be enhanced with urban design, landscape architecture, recreational features, and low -impact features. • Identify and/or create opportunities to blend drainage improvement features with other initiatives and plans, and consider implementation opportunities in conjunction with the Near Southside future land use plan. • Support development and redevelopment in the Project area through development of a variety of storm water strategies offered to redeveloping properties in lieu of on -site detention including, but not limited to, participation in regional detention facilities, stormwater impact fee creation, and a "menu' of Low Impact Development (LID) site design alternatives to address increase in Stormwater runoff from redevelopment. The strategies should be consolidated within a regulatory framework that will support and enhance future development and redevelopment. Engage the stakeholder community in partnership to identify and embrace affordable, effective and acceptable strategies for improvement. • Identify and avoid unacceptable increases in flood risk elsewhere, including downstream in receiving storm drain systems. • Page 2 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 • Provide a conceptual design that demonstrates that the proposed plans are feasible, acceptable, and constructible. Provide a phasing concept that allows implementation of multiple strategies and a range of improvements over time. Definition — "Planning Level" The work described in this Scope of Services is a Planning Level exercise. "Planning Level" refers to a level of detail and related work effort specified within this study scope, and is defined as the "level of detail in investigation, analyses, and preliminary design necessary to support the identification of plans and subsequent decisions regarding selection of alternatives and implementation of projects, including communication with the public." Upon implementation, additional detail will be developed to support engineering design and construction. Stakeholders Previous discussions have identified and engaged key external and internal stakeholders in the community. They include FWSI, affected business owners, the South Main Street project team, and the City of Fort Worth's Planning and Development Department and Stormwater Management Department. This study will have a heightened level of engagement with stakeholders. Unique Elements The proposed plans will include an illustrative plan and a series of sketches to portray that improvement alternatives are compatible with the existing and future adjacent community. Compliance Statement This work in this Scope of Services will be in accordance with the 2012 City of Fort Worth Storm Water Management Design Manual, with the following exceptions: The resultant 100-year flood may not be contained within the public right-of-way, as required by criteria. In lieu thereof, any projects proposed will strive to reduce the 100- year flood, and will not increase 100-year flood risk at any location. • The geometry of any proposed detention basins may not be in accordance with the specifications in the manual. In such cases designs will be coordinated with the City to ensure they are sustainable and maintainable. Page 3 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 BASIC SERVICES It is the intent of this Planning Level Study to determine the scope of the existing conditions and project area needs as a first phase of the contract. Upon completion of the first phase, and prior to continuation with the remainder of the scope of services, it is anticipated that a Project U nderstanding and Problem Definition meeting will be held with the Consultant Project Team, P rogram Management Team and City Staff. The purpose of the meeting will be to achieve common understanding of the problem definition and agreement of tasks and effort for Alternatives and Recommendations development. After the Problem Definition meeting and before proceeding with Phase II, a Path Forward will be developed in coordination with the City to affirm or modify the proposed Phase II tasks and schedule. This work flow and phasing are described graphically in the attached Workplan. Anticipated P hase I tasks are denoted in the following scope of services as (Phase /) prior to each task description. Phase I tasks are included in Basic Services Sections II, III, VI and VII of this contract. The following tasks are to be provided by the Consultant as part of the Basic Services: I Study Coordination and Management — Phase I II. Discovery — Phase I III. Public Involvement and Stakeholder Coordination — Phase I&II IV. Sustainable Planning and Concept Design Analysis — Phase II V. Design Charrette — Phase II VI. Existing Conditions H&H Model Development — Phase I VII. Existing Conditions H&H Simulations — Phase 1 VIII. Identification of Potential Features — Phase II IX. Alternative Development — Phase II X. Recommended Plans — Phase III XI. Redevelopment Design Guidelines — Phase II XII. Final Report and Deliverables — Phase III Page 4 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 1. Study Coordination and Management — Activities in support of the study and communi- cation between the Consultant Team, the City, and the Program Management Team. A. Study Meetings — The Consultant team shall attend study meetings with the Program Management Team and City Staff. Specific meetings anticipated during the project are identified in the scope below. The following items apply to the meetings. 1. Agenda — Two days prior to the meeting, the Consultant will submit a draft agenda to the Program Manager. 2. Conduct of Meeting — The consultant will chair the study meetings and will ensure the meeting follows the agenda. 3. Action Items — At the conclusion of the meeting, a list of Action Items will be reviewed. 4. Meeting minutes — The Consultant shall prepare meeting minutes to capture key decisions and action items. Issues discussed should be noted. The meeting minutes shall be submitted to the Program Manager for review and approval within two days of the meeting. B Schedule — The Consultant shall maintain a study schedule in Microsoft Project. This schedule shall be submitted monthly with invoice, along with a Schedule Risk report that identified items behind schedule and other schedule risks. A recovery plan will be provided. If it is necessary to revise the schedule, the Consultant shall submit a Schedule Change Control form to the Program Manager. C. Monthly Summary — The Consultant shall prepare a monthly progress summary report using the City's Monthly Summary Form The Monthly Summary shall include a summary of work completed, description of work in the upcoming month, and should note any key issues related to the study scope and budget. D. Invoice — The Consultant shall invoice the City monthly, and provide the necessary MWBE report to the City. E. Meetings — Task I 1. Up to six (6) coordination meetings as requested to coordinate with the City, FWSI and the development community regarding pending property sales and/or site planning during the life of the project. 11. Discovery (Phase /): The Consultant will perform reconnaissance, acquire and organize data, review existing plans and data, and conduct an initial needs assessment as detailed below. A. Kickoff Meeting: Consultant shall attend one kickoff meeting with City staff and the program management team. Discussion should include introduction of study team, Page 5 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 review of study history, understanding of problems, identification of key stakeholders, recognition of any unique elements, review of objectives, and review of the study scope. B Context and Background Information: The Consultant will acquire relevant data, complete a detailed site assessment, and review existing plans and studies in the Study Area. 1. Data Acquisition - City to provide relevant previous studies, models, GIS data, elevation data, as -built plans flooding complaints, and other relevant information to the Consultant. Consultant shall acquire additional necessary data and information from available data sources. 2. Hydrologic and Hydraulic Models — City to provide the most current versions of the hydrologic and hydraulic models used to simulate and quantify flooding in the Henderson and Magnolia watersheds. This includes the InfoWorks SD model prepared by Halff as part of their Henderson Storm Drain Planning Study, along with the accompanying drainage area maps schematics, and hydrologic models. This also includes the lnfoworks SD model prepared by the City of Fort Worth internal staff. 3. Data Ingestion — Client shall provide and consultant shall document and organize data, and review data as necessary to gain necessary understanding of the problem area, previous studies, and potential solutions. Previous plans shall be thoroughly reviewed and understood. Consultant will review existing plans that provide background and may have impact on the study, including but not limited to. previous feasibility studies, Fort Worth Comprehensive Plan, parks, trails, and open space plans, flood maps, and storm sewer maps. 4. Field Reconnaissance — Consultant shall visit the locations pertinent to the study. Consultant shall take pertinent photographs and organize a digest of photographs. Include a GIS Shapefile showing location of photographs. 5. The consultant shall compile the collected data to develop GIS depictions of key elements that are relevant to the study: a. Study area drainage area delineation, existing drainage system, parcels, land use, zoning, streets rail, utilities (if available), and pipelines (if available). The consultant may identify additional shapefiles to include b. Raster data sets including: Aerial photographs, LiDAR based contours and LiDAR based digital elevation maps. C. Field Surveys: Consultant will collect limited field survey to supplement GIS data for hydraulic modeling purposes Features to be surveyed may include (but are not limited to) storm drain curb inlets, grate inlets, manholes, pipe inverts for all pipes entering or exiting a junction, curb and gutter elevations, culvert crossings, or any other storm drain Page 6 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 appurtenances In addition, the ENGINEER may survey the finished floor elevations and lowest adjacent grades of buildings and residential homes within identified flood prone areas. D. Condition Assessments: Portions of the stormwater features analyzed in the study shall be assessed for structural conditions. Priority will be given to trunk lines that have not been inspected in the past. Pipe features shall be documented with either photographic evidence or CCTV inspection. Pipe condition shall be ranked as good, fair, or poor. Inlets and manholes shall also be documented and noted as good, fair, or poor. An exhibit indicating location and condition of all features, associated photos or video, and any field notes shall be submitted to the City. This scope assumes that the City will clean the lines as required for the camera to pass through. No effort for cleaning is included in this scope. E. Deliverables 1. Assembled GIS data 2. Photographs from field Investigation 3. Field Surveys — Summary of field survey efforts including datums and benchmarks used, coordinate system used, grid to surface conversion factors. Project Control Exhibit showing location of all control points, benchmarks, and elevation reference marks. Data sheets for benchmarks Overall survey exhibit showing locations of all surveyed elements. 4. Finished Floor Elevations — Summary of finished floor elevation survey efforts including homes and structures surveyed, finished floor elevations, and lowest adjacent grade. Exhibit indicating which buildings were surveyed and where shots were taken. Table indicating finished floor elevation and lowest adjacent grade for each building surveyed. 5. Condition Assessments — CCTV video files written report with still images of areas of concern, and exhibit ranking features as good, fair, or poor. 6. DVD with electronic files of each deliverable F. Meetings — Task II 1. One (1) Kickoff Meeting 2. One (1) Site Visit Page 7 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 III. Public Involvement and Stakeholder Coordination: The Consultant will conduct public involvement and stakeholder coordination activities as detailed in the tasks below. It is understood that the nature of this project creates the possibility that the character and scope of these meetings may change as the project develops. Should the effort required to accommodate needed and/or requested meetings, significantly exceed the estimated budget for these tasks, Consultant will notify City in writing. Prior to planning or execution of the first public meeting, and following the data acquisition phase of this project, Consultant will facilitate a Problem Definition Meeting with the City and the City s Program Manager to confirm a more complete understanding of the project and the anticipated tasks and schedule for the remainder of the project. As part of the first phase of the project the Consultant will attempt to notify and engage the stakeholder community regarding this Planning Level study. Phase I stakeholder engagement will utilize multiple media sources to attempt to make contact with all stakeholders wishing to engage in the planning process. This phased approach is depicted graphically in the attached Workplan and is included as part of this Attachment A. A. Public Meetings — Three public meetings are included in this scope of work as follows. 1. Public Meeting #1 — This meeting will serve as an input meeting open to the public to understand the community issues and determine concepts that are feasible to the public. This will be conducted following existing conditions analysis. 2. Public Meeting #2 — The draft plans for the project area will be presented to the public to obtain input and feedback. 3. Public Meeting #3 — The final plan for the project area will be presented to the public. B Creation of a Stakeholder Steering Committee (Phase /) — Work in coordination with CoFW Stormwater Management Team, COFW Planning Department and FWSI to create a Stakeholder Steering Committee. The purpose of the Committee will be to identify impacted stakeholders and to provide a framework for disseminating and receiving information to/from the Community. C. Stakeholder Meetings — Develop and attend up to six (6) meetings with Stakeholder Steering Committee and/or smaller Stakeholder Groups to identify stakeholder needs and concerns. The anticipated meetings are listed below: 1. Steering Committee Meeting #1 (Phase /) — This meeting will serve as a project kickoff for the stakeholder steering committee to communicate the project objectives and schedule It will also serve as an opportunity for the project team to get input and perform data collection activities related to history of flooding in the project area. Goal of this meeting is to develop an understanding of the community. Page 8 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 2. Steering Committee Meeting #2 — The results of the existing conditions modeling and planning possibilities will be presented to the stakeholder meeting. The purpose of this meeting will be to effectively communicate the magnitude of the flooding problem to the stakeholder committee and discuss realm of possibilities from a planning perspective to determine appropriateness. 3. Steering Committee Meeting #3 — Review the results of the Design Charrette and present alternatives to the Steering Committee. 4. Steering Committee Meeting #4 Final plans for regional improvements will be presented to the stakeholder committee for final review and approval. 5. Smaller stakeholder/ landowner group meetings — Up to two (2) meetings are included within the scope for smaller stakeholder groups if needed to further investigate or develop improvement alternatives. D. FWSI Coordination (Phases I and 10 - As the primary representative of project stakeholders, FWSI will play a key role in this project. The following activities specifically related to FWSI are anticipated: 1. Review FWSI Master Plan, Park Planning Analysis, TIF financing models, TIF Project and Finance Plan, TIF funding requirements, and any other relevant information to be provided by FWSI. 2. Identify and discuss regional . improvement alternatives with FWSI Stakeholder Steering Committee. 3. Meet with FWSI and Stakeholder Steering committee to identify strategic funding and partnership alternatives for regional drainage improvements. 4. Coordinate with FWSI to facilitate meetings with impacted property owners regarding property acquisition, park creation and multi -function partnerships for drainage improvement mitigation. 5. Attend meetings with selected property owners to discuss multi -use alternatives. 6. Coordinate with FWSI and design consultant for South Main street project to identify opportunities for incorporating drainage improvements into the active project. Final design of any recommended improvements is not included in this scope and will be considered an additional service 7. Up to four (4) meetings with FWSI are included in this contract. E. City Inter -departmental Stakeholder Coordination - Coordinate with additional Fort Worth Departments to identify and coordinate project sharing and cost sharing with other City CIP Programs including: Page 9 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 1. Community Development — Understand city process for drainage review on redevelopment projects 2. PACS — Identify multi -use park locations and planned projects within the City area. 3. Water Department — Identify planned CIP projects in the area for possible joint projects to create underground detention/storage networks 4. T/PW Streets — Review 2014 Roadway CIP for projects in the study area to create underground detention/storage networks 5. Up to one meeting with each department is included for a total of four (4) meetings. F. Meetings — Task I11 1. Three (3) Public Meetings 2. Six (6) Stakeholder Committee Meetings 3. Four (4) FWSI Meetings 4. Four (4) Inter -Department Coordination Meetings IV. Sustainable Planning and Concept Design Analysis — FNI will conduct sustainability planning at critical milestones throughout the course of the project to identify sustainability goals and assist the project in achieving the stated goals. This task includes the following items. A. Sustainability Work Session - Conduct project team and owner work session to determine preliminary sustainable performance goals for the overall project. B Sustainability Memorandum - Based on results of the work session prepare a Sustainable Planning and Design memorandum that details the goals of the project and describes the planning and conceptual design efforts required to achieve those sustainable performance targets. C. Final Performance Rating - Prepare pre -final sustainable performance rating for the project based on established sustainable infrastructure metrics and meet with owner to review the results. D. Deliverables 1. Sustainability Memorandum 2. Final -performance rating memorandum E. Meetings — Task IV 1. One (1) Sustainability Work Session 2. One (1) Final Sustainability Review Meeting Page 10 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 V. Design Charrette - Consultant will create, coordinate and present design charrette for stakeholders. A. Design charrette will have the following broad goals: 1. Engage and educate stakeholders regarding development impact. 2. Communicate drainage improvement LID alternatives. 3. Describe drainage review process for redevelopment in the study area. 4. Describe alternatives for onsite redevelopment mitigation. 5. Present LID initiatives and success stories from other communities. 6. Describe Public/Private partnerships for creating drainage solutions, and 7. Present regional planning and drainage improvement solutions identified as part of this study. 8. Receive stakeholder input regarding presented concepts. B Meetings — Task V 1. One (1) Design Charrette VI. Existing Condition Hydrologic and Hydraulic (H&H) Model Development (Phase /) - The consultant will be provided Infoworks SD models for the Henderson and Magnolia/Fairmount watersheds. The consultant will perform a technical review of the existing models and make adjustments as necessary. The RosedaleNan Zandt and Butler Place watersheds will require development of H&H models. The purpose of this task is to establish a baseline of H&H models to be used for the study. A. Review and Adjustment of Existing InfoWorks SD (IWSD) Models — Consultant will simulate the storm drain systems using the IWSD models. Consultant will evaluate the models and make any minor refinements necessary to improve performance or address any identified modeling concerns. This task only applies to the Henderson and Magnolia/Fairmount IWSD models. B Development of new IWSD models — Consultant will prepare an IWSD model for the RosedaleNan Zandt system as follows: 1. Model Extents — The downstream limits of the model will be the outfall at New York Avenue to Stream SC-2 The model will include all of the storm drain trunk lines including the primary branches along Rosedale Street, South Calhoun Street, and St Louis Avenue. It is expected that the drainage from 1-35 will be added as a single basin contributing to the storm drain the 1-35 storm drain system will not be explicitly modeled. Page 11 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 2 Data Sources — The IWSD model will be constructed primarily from GIS, as -built records, and LIDAR information. Limited field survey will be collected to verify critical areas. Data inputs to the model will be flagged appropriately based on the data source. 3. Hydrology — Consultant will perform hydrologic calculations for the storm drain system as follows: a. Consultant will delineate contributing watershed sub -basins to the storm drain system in sufficient detail to describe the behavior of the system b. All existing inlet capacity will be accounted for in the model although each inlet may not be individually modeled. It may be necessary to group or lump inlets at intersections to limit the detail in the model. c. Calculations will be based on future land use conditions using the SCS Curve Number method and SWMM routing d. Precipitation inputs will be based on hypothetical frequency events e. All hydrologic calculations will be performed within IWSD model 4. Hydraulics — Consultant will perform hydraulic calculations for the storm drain system as follows: a. Storm drain network will be constructed from GIS, as -built record data, and limited field survey b. Some laterals may be omitted for simplicity c. 2D overland flow calculations will be conducted where necessary. Portions of the model may be modeled using 1 D overland flow links. d. The best available information will be used for the tadwater conditions for stream SC-2. A backwater model will be used if available from the City, otherwise normal depth conditions will be assumed. 5. Model Execution and Analysis — Consultant will execute the model, analyze the results and debug as necessary to address any identified instability concerns. C. Development of Traditional H&H Models — Consultant will prepare traditional H&H analyses for the Butler place system and Leslie Creek subwatersheds to establish the existing conditions discharges at the outlet of each watershed from the Study area. VII. Existing Condition Hydrology and Hydraulic Simulations (Phase /) — The consultant will utilize the IWSD models developed in Task V to demonstrate the performance of the system under existing conditions. This task only applies to the Henderson, RosedaleNan Zandt, and Magnolia/Fairmount watersheds. Page 12 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 A. Hydrology — Consultant will utilize hydrographs for a range of events and durations, including the 3-hour, 6-hour, and 24-hour rainfall for the 2-year, 5-year, 10-year, and 100-year events. B Existing Condition IWSD Simulations — Consultant will develop simulations of the storm drain systems using the 3-hour, 6-hour, and 24-hour duration hydrographs for the 2-year, 5-year, 10-year, and 100-year events. C. Existing Condition Inundation Maps — Consultant will prepare GIS shapefiles showing the inundation for each of the simulations. D. Existing Condition Calculations — Consultant will determine the inundation volume and elevation, segmented by subarea, for each of the simulations. E Deliverables 1. Interim document describing modeling. 2. Inundation maps for 3-hour, 6-hour, 24-hour duration, 2-year, 5-year, 10-year, and 100-year events. 3. Computed flood volumes and elevations for studied events. VIII. Identification of Potential Drainage Improvements — The consultant will identify and size potential storage features using the existing conditions models. A. Volume Evaluation — The Consultant will review the results of the IWSD simulation, and determine the volume necessary to reflect the target improvements to the performance of the system. This assessment will consider the range of events and durations, and the volume required to mitigate each of the modeled events should be identified. A working meeting with City staff will be held to evaluate the storage volume and discuss recommendations from the consultant. City staff and the consultant will agree upon a range of detention volume targets under (Least Aggressive, Moderately Aggressive, and Most Aggressive as described below in Subsection B). B. Initial Assessment — The Consultant will identify potential detention areas within the study area for each watershed. The consultant will develop three storage concepts, as described below. For each concept, the consultant will identify, at a planning level, the potential storage volume that may be acquired, potential control structure locations, and necessary modifications to the drainage network. 1. Least Aggressive — Consultant will identify potential storage in areas that have the most straightforward implementation. The goal of this is, if possible, to identify the volume necessary to meet the target volume from Subsection A. This plan may involve acquisition of property, but will focus on property that is likely part of redevelopment plans. This concept may include areas subject to the Transit Page 13 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 Oriented Development plan, but will recognize that reservation of this land will be limited. This plan will involve minimal disruption to the existing drainage network. 2. Moderately Aggressive — Consultant will identify potential storage sites to meet, if possible, detention features that provide the volume necessary to meet the target volume from Subsection A. This option will consider the effect of property acquisition and relocation of drainage infrastructure. The consultant will identify the most reasonable and cost effective means of obtaining the desired volume. If clear constraints exist that prevent the reasonable identification of features, a reduced volume will be identified. 3. Most Aggressive — Consultant will identify storage features, as necessary, to meet the target volume from Subsection A. This will involve the relocation of drainage infrastructure. No constraints will be imposed on the development to this detention concept. 4. Revision of Detention Targets (if necessary) — Based upon the assessment of potential storage volume (1-3 above) consultant may recommend to City staff the revision of detention targets. City staff and consultant will jointly consider this recommendation and revise target volumes, by location, as needed. 5. Storage Feature Location — Consultant will recommend areas to be eliminated from the plan based upon the feasibility of implementation and potential flood damage reduction. City staff will receive recommendations and, in a work session with consultant, work with the consultant for the potential elimination of features. The purpose of this exercise is to focus the study on areas that have meaningful implementation potential. C. Planning Concepts 1. Illustrative Planning Concept — Consultant will prepare an illustrative plan to convey planning concepts based on volume needs outlined above. Concepts will identify the least aggressive, moderately aggressive, and most aggressive, unless the City eliminated one or more of those from further consideration. 2. Planning Level Cost Estimates — Consultant will identify planning level cost estimates based upon the rough layout plans. The cost estimates should focus on the major cost items and property acquisition, and should include a placeholder for architectural enhancement. The cost estimates shall have appropriate contingencies for a planning level estimate. 3. Screening of Concepts — Consultant will perform an initial feasibility assessment of each concepts. This assessment shall be based upon the estimated cost and potential benefit. The consultant will present this assessment to City staff, and the team will jointly decide on the elimination of certain concepts. Page 14 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 D. Deliverables 1. Target detention volumes. 2. Preliminary concepts. 3. Planning level cost estimates. 4. Interim document describing screening of concepts. IX. Regional Drainage Improvements Alternative Development — The Consultant will refine alternatives. These plans will include architectural features and will be presented to the stakeholders and community. A. Initial Architectural Concept — The Consultant will develop two concepts for each of the conceptual plans. The plans will consider the connectivity with the surrounding environment, compatibility with plans by others, potential to create green infrastructure or other linkages within and through the study area, and constructability. The concepts will be presented in the form of a rough sketch overlay on the GIS-based map base, and will be presented to the City staff in a work session. City staff will comment on the plans and will provide direction to the consultant in the finalization of the concepts. The City may decide to move forward with both alternatives for each plan, or may eliminate one. The City may make suggestions for an additional or revised alternative concept. B Refined Architectural Concept — The Consultant will refine, revise, and potentially add architectural concepts based upon the work session with City staff. 1. Number of Alternatives - No more than two alternatives for each concept will be taken forward. 2. Considerations — The alternatives should further consider connectivity to the community, walkabdity, public features, and compatibility with other plans, cost, and provision of the desired storage volume. 3. Coordination — The Consultant will support City staff in meeting with other entities with plans that may be impacted by the study, or that may have the opportunity for joint -use or plan enhancement. 4. Affected Properties — The Consultant will develop a listing of the properties affected in each alternative concept. 5. Conceptual Opinions of Probable Costs — The cost estimates from Subsection VI II C.2 will be refined to include more detail, although they should still be considered planning level. 6. Preparation of Alternatives — Preparation of concepts at a scale necessary to illustrate to the City and to the public. Presentation will include plan view and cross Page 15 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 section, including architectural renderings that illustrate how the features fit into the surrounding environment. 7. Power Point Presentation — The Consultant will prepare a power point presentation of the alternatives for presentation at a public meeting. C. Constructability Review — The consultant will perform a constructability review of each of the alternative concepts. This review shall identify and assess implementation risks associated with each alternative concept. The consultant will consider cost and funding, coordination with other agencies, construction disruption, right-of-way acquisition, community acceptance, utilities, and other items necessary to consider implementation risk. If necessary, the consultant will identify areas of additional study required to mitigate uncertainty. D. Deliverables ' 1. Alternative concept drawings. 2. Interim document describing constructability review. 3. Power Point presentation. 4. Affected Property list. 5. Opinion of Probable Costs. X. Recommended Plans — The consultant will prepare final recommended plans. A. Recommendation to City — The consultant will recommend specific alternative plans to City staff in a work session. This recommendation will be based upon the studies conducted, the architectural concept, the public sentiment, the overall cost and performance, and the risk of implementation. The consultant and City staff will jointly agree upon the selection of recommended alternatives. B Final Alternative Plans — The consultant will develop final recommended alternative plans. 1. Additional Study — if the consultant recommended additional study for the selected alternative (Subsection A), the City may authorize Additional Services to investigate the feasibility. Plans and recommendations may be revised based upon this study. 2. Performance — the consultant will model the combined proposed plan (all recommended alternatives) in InfoWorksSD, and will develop resultant inundation maps, hydrographs, and flood depths of for the various events studied. 3. Implementation Plan — the Consultant will identify key elements of implementation, and will identify pertinent implementation strategies. These strategies involve potential partnership with other agencies or City Departments, mixed use Page 16 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 development provisions, and Transit -Oriented Development/Form Based Code opportunities. Any construction sequencing and phasing requirements shall be identified. 4. Final Presentation of Alternatives — The consultant will refine previous schematics, sketches, sections, and plans and will supplement as necessary for final presentation. 5. Final Affected Property List — if necessary, the consultant will update the right-of- way acquisition data. 6. Final Opinions of Probable Costs — If necessary, the consultant will update cost projections for the recommended plan. 7. Power Point Presentation — The consultant will develop and present a power point presentation of the recommended plan for presentation at a public meeting. C Deliverables 1. IWSD models, with inundation mapping and depths for studied events. 2 Cost estimates. 3. Property acquisition list. 4. Power point presentation. 5. Summary of Public Meeting. D. Meetings — Task X 1. One (1) Final Presentation XI. Redevelopment Design Guidelines — In addition to regional drainage improvements, this study includes an evaluation of redevelopment stormwater design guidelines specific to infdl development. While the guidelines will be specific to this study area, it is anticipated that they would be appropriate for any infill development sectors across the City with minor modifications. The focus of the guidelines will be on promoting Low Impact Designs to mitigate stormwater impacts from development. A. Identify Strategies - Identify and document strategies and alternatives for Low Impact Design Redevelopment Guidelines that provide Stormwater solutions for redevelopment of parcels in the study area. Guidelines will be categorized based on development size type, location and % increase in impervious cover. Expected strategies to be investigated include the following: 1. LID site design alternatives and BMPs 2. Assessment and participation in regional detention facilities in lieu of on -site detention Page 17 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 3. Stormwater Impact Fees B Coordinate with City - Meet with CFW Stormwater Management Team, CFW Planning Department and FWSI to present identified strategies and to brainstorm additional strategies. C. Coordinate with Stakeholder Committee - Present strategies to Stakeholder Steering Committee for input and concept refinement. D Consolidate Strategies - Consolidate the recommended stormwater strategies within a regulatory framework that will support and enhance future development and redevelopment. Make recommendations to the City on how to incorporate redevelopment guidelines into existing city processes and technical standards Actual revisions of City technical standards, policies, or form -based code is NOT included in this scope of work. D. Deliverables 1. Interim deliverable documenting recommended redevelopment guidelines E. Meetings 1. These topics will be covered as part of the monthly study meetings. XII. Final Report and Deliverables — The Consultant shall compile a final report documenting and describing the analysis. The report shall include clear recommendations. A. Executive Summary — The report shall include an Executive Summary that provides a high level summary of the analysis. The emphasis of the Executive Summary shall be the identification of the problem, the formulation of the alternative concepts, and the recommended concept. B Body of Text — The character and extent of the conceptual design shall be summarized. Much of the body of the report shall be developed by incorporating the Interim Memoranda. C. Address Comments — City staff will provide reviews of the Internal Memoranda prepared during the course of the study Unless requested by City staff, the Internal Memoranda do not require resubmittal, and comments will be addressed in the final report. The final report will be subject to one review by City staff, and the Consultant will appropriately address comments. D Digital Media — The Consultant shall provide all models associated GIS files, exhibits, and narrative on a digital media in addition to the hardcopy text of the report. Page 18 Attachment "A" Scope of Services for 2013 Stormwater Feasibility Planning Studies NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 Summary of Meetings: Task I — 6 meetings Task II — 2 meetings Task III —17 meetings Task IV — 2 meetings Task V —1 meeting Task X —1 meeting Total: 29 Meetings End of Attachment A Page 19 Near Southside Regional Detention Feasibility Study City of Fort Worth, TX Attachment A-1-WORKPLAN Phase 1 - Problem Definition Community Understandin Technical Understanding > KICK-OFF (1) STAFF (6) SITE VISIT (1) O FWSI (4) Planning Concepts Modeling Phase 2 -Alternative Development op..4 Phase 3 - Final Recommendations 2 Alternative 0 Benefit Constructability Renderings RECOMMENDATIONS 4 iRia'tar,.iutaaifilia. ahhq:r1G1:iu Iu ra,wtuasAu:46-2; a a kii fl1: ipLlgtauouaiiirar c=i:1aas,:o,I1:1Ili CITY OF FW (4) SUSTAINABILITY WORKSHOP (1) SUSTAINABILITY REVIEW (1) DESIGN CHARRETTE (1) 1 STAKEHOLDER COMMITTEE (4) PUBLIC MEETING (3) PROBLEM DEFINITION MEETING (1) FINAL PRESENTATION (1) ADDITIONAL STAKEHOLDER/LANDOWNER MEETING (up to 2 as necessary) TOTAL: 29 MEETINGS ATTACHMENT "B" SWS-056 Near Southside Regional Detention Feasibility Study COMPENSATION AND PAYMENT SCHEDULE The Engineer shall be compensated a total project fee of $573,116. Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment "A' for all labor materials supplies and equipment necessary to complete the project. B The Engineer shall be paid in accordance with 'Exhibit B-1", Supplement to Attachment B Each invoice from the Engineer shall be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. C. Additional Tasks that may be assigned, not currently included in the Scope, may be billed and paid on an hourly basis for actual hours worked and expenses incurred, at an hourly billing rate as provided in Exhibit "B-2" No additional Tasks will be performed without prior written authorization from the City. D Professional Services Fee summary is provided in Exhibit "B-3". E Total project fees including SBE participation is provided in Exhibit "B-3A". Schedule The intent of the schedule is to complete the effort described in Attachment "A" and amended in Attachment ' C-1" and deliver a final report within 240 calendar days after the "Notice to Proceed' letter is issued. ATTACHMENT "B" Page 1 of 1 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Professional Services for SWS-056 Near Southside Regional Detention Study <List any changes to the Standard Agreement> None City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of I EXHIBIT "B-1' (SUPPLEMENT TO ATTACHMENT B) SWS-056 Near Southside Regional Detention Feasibility Study METHOD OF PAYMENT & PROGRESS REPORT REQUIREMENTS I. Method of Payment Partial payment shall be made to the Engineer monthly upon City's approval of an invoice from the Engineer outlining the current labor and expenses of the total project The aggregate of such monthly partial fee payments shall not exceed the following: Proiect Phase Estimated Proiect Percent Complete Existing Conditions Analysis 50% Preliminary Report 90% Final Report 1 00% The balance of fees, less previous payments, shall be payable after delivery of the FINAL report and electronic files. Il. Progress Reports A. The Engineer shall submit to the designated representative of the Director of the Department of Transportation/Public Works monthly progress reports covering all phases of the analysis in the format required by the City. B. Periodic reports concerning SBE participation shall be submitted as required by the SBE Office. EXHIBIT "B-1" Page 1 of 1 EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) NEAR SOUTHSIDE REGIONAL DETENTION STUDY SWS-056 HOURLY RATE SHEDULES A summary of current hourly billing rates is provided below: Principal -in -Charge Project Manager Senior Professional Engineer Junior Professional Engineer Engineer -in -Training Registered Landscape Architect Landscape Architect Intern Sr. GIS Jr GIS Engineering Intern CADD Technician Admin/Clerical $200 — $405 $110 —$270 $150 — $270 $110 — $190 $85 — $150 $110 — $165 $85 — $135 $85 $135 $50 —$110 $30 — $90 $35 — $120 $55 — $150 EXHIBIT "B-2" Page 1 of 1 EXHIBIT "B-3' (SUPPLEMENT TO ATTACHMENT B) NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 PROFESSIONAL SERVICES FEE SUMMARY Task Description 1 Study Coordination and Management 2 Discovery 3 Public Involvement and Stakeholder Coordination 4 Sustainable Planning and Concept Design Analysis 5 Design Charrette 6 Existing Conditions H&H Model Development 7 Existing Condition H&H Simulations 8 Identification of Potential Features 9 Alternative Development 10 Recommended Plans 11 Redevelopment Design Guidelines 12 Final Report and Deliverables Total Proposed Fee Fee $16,274 $62,546 $114,415 $24,598 $8,864 $109,670 $17,556 $15,862 $91,132 $29,224 $31,487 $51,488 $573,116 EXHIBIT B-3" Page 1 of 1 EXHIBIT "B-3A" (SUPPLEMENT TO ATTACHMENT B) NEAR SOUTHSIDE REGIONAL DETENTION FEASIBILITY STUDY SWS-056 Consulting Firm SUMMARY OF TOTAL PROJECT FEES P RIME ENGINEER - Freese and Nichols, Inc. S UB ENGINEER• O pen Channels Verdunity Gorrondona DFW Infrastructure P rime Responsibility Engineering and Project Mgmt. P ublic Involvement and Stakeholder Coordination S ustainability Planning Field Survey CCTV Condition Assessment Amount $498,611 $25,000 $10,000 $20,000 $19,505 Percent 87.0% 4.4% 1.7% 3.5% 3.4% Total for Professional Services $573,116 100% S UB ENGINEER shall participate in performing portions of the following Tasks: P roject Description P ublic Involvement S ustainability Planning Field Survey Condition Assessments Scope of Services Task 3 Task 4 Task 2 Task 2 Total Fee $573,116 $573,116 $573,116 $573,116 MWBE Fee $25,000 $10,000 $20,000 $19,505 Percent 4.4% 1.7% 3.5% 3.4% N on-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent N one EXHIBIT "B-3A" Page 1 of 1 ID 0 1 6 7 10 Task Name Project Startup and Kickoff Phase 1 - Problem Definition Community Understanding Kickoff with FWSI 16 Stakeholder Committee Meeting #1 18 Technical Understanding (H&H analysis) 31 Stakeholder Committee Meeting #2 32 Phase 2 - Alternative Development 40 44 48 50 53 54 Design Charrette Stakeholder Meeting #3 Stakeholder Meeting #4 Phase 3 Recommendations Public Meetings Public Meeting #1 55 Public Meeting #2 56 Public Meeting #3 ATTACHMENT D - SCHEDULE SWS-056 Near Southside Regional Detention Study City of Fort Worth Duration 20 days 145 days 96 days 0 days 0 days 130 days Start Tue 10/22/13 Fri 10/25/13 Fri 10/25/13 Finish 2013 2014 2015 2016 Qtr 21 Qtr 3 I Qtr 4 Qtr 1 1 Qtr 21 Qtr 3 I Qtr 4 Qtr 11 Qtr 21 Qtr 31 Qtr 4 Qtr 1 1 Qtr 21 Qtr 31 Mon 11/18/13 Of Project Startup and Kickoff Thu 5/15/14 , Fri 3/7/14 Mon 11/4/13 Mon 11/4/13 Fri 1/10/14 Fri 11/15/13 0 days Thu 5/15/14 180 days Fri 5/16/14 0 days' Thu 8/21/14 0 days Thu 11/27/14 0 days 135 days 295 days 0 days Fri 1/10/14 Thu 5/15/14 Thu 5/15/14 Thu 1/22/15 Thu 8/21/14 Thu 11/27/14 Thu 1/22/15 Thu 1/22/15 Fri 1/9/15 Thu 7/16/15 Thu 5/29/14 Thu 5/29/14 0 days Thu 12/11/14 0 days Thu 7/16/15 Thu 7/16/15 Thu 5/29/14 Thu 12/11/14 yr „ ^•^ ^ ^ Phase 1 - Problem Definition Community Unde -standing 11/4 ® Kickoff with FWSI 1/10 ® Stakeholder Committee Meeting #1 • Technical Understanding (H&H analysis) 5/15 p�Stakeholder Committee Meeting #2 I♦ Phase 2 - Alternativc Development 8,'21 ® Design Charrette 11/27 ®- Stakeholder Meeting #3 9 1/22 5/29 ;Public Meeting #1 12/11 ®Public Meeting #2 Stakeholder Meeting #4 Phase 3 Recommendations Public M :etings Thu 7/16/15 7/16 ® Public Meeting #3 Page 1 i Jam; --IN La Legend f"/ Storm Drain System cs Subwatersheds �] Study Area Limits ar " TERC 11 J-CrittS-ErTiR (AL; Wenn'eca Ave j esley:Creek • Storm Drain • :°: Watershed 0 i broke -Dr; Worth St Co t! PridSt- - �I P? tersrraia,h . _Tu reart%St ciY{riT7i1 t'i,i Magnolia / j Fairmount.Storm > Drain' WatershedEH ro I < I r art c er-Av • I Butter Place. Storm''Drain,,� Y�,Watershed ' :o.:. Rosedale /: t��Van Zandt `'V watershed j ?, rot' st S. w, 441 P# I ' ci 4 or . re,. ir Attachement E E if 5,o,— , - E Presid.! ,6 r.6 cut - vt < _ ▪ In vi or a , • L EIMaddox A e Elmwood Ave -- E Jeffer'son:Ave M&C Review I DATE: CODE: SUBJECT: OUNCIL GENDA COUNCIL ACTION: Approved on 10/22/2013 10/22/2013 REFERENCE NO.: C TYPE: Page 1 of 1 Official site of the City of Fo t Worth Texas FORT WORTH **C-26515 LOG NAME: 20SWMSOUTHSIDEDRAINAGE PUBLIC CONSENT HEARING: NO Authorize Execution of a Professional Services Agreement with Freese and Nichols, Inc., in the Amount of $573,116.00 for the Near Southside Regional Detention Feasibility Plan (COUNCIL DISTRICTS 8 and 9) Ereaa RECOMMENDATION: It is recommended that the City Council authorize the execution of a Professional Services Agreement with Freese and Nichols, Inc., in the amount of $573,116.00 for the Near Southside Regional Detention Feasibility Plan. DISCUSSION: This Agreement will determine the feasibility of stormwater detention and other drainage improvements to address several areas of chronic flooding which damage businesses and restrict infill development in the area served by Fort Worth South, Inc. It will also help shape the strategy for pursuing regional solutions for flooding problems in other older parts of town where it is very difficult to develop infill lots without aggravating existing flooding problems. A Request for Qualifications (RFQ) was published for these services on November 17 and December 1, 2011, in the Fort Worth Star -Telegram, ten consultants responded and the top four consultants were interviewed Freese and Nichols, Inc , was selected as the most qualified consultant for this work. Freese and Nichols, Inc. proposes to perform the scope of work for this contract for a lump - sum fee of $573,116.00 M/WBE Office - Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to 13 percent M/WBE participation. The City's goal on this project is 13 percent. This Stormwater Master Plan study area is located in COUNCIL DISTRICTS 8 and 9, Mapsco 76G, 76H, 76L, 76M, 77E, 77F, 77J, and 77K. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Stormwater Utility Fund TO Fund/Account/Centers FROM Fund/Account/Centers 1) PE69 531200 0209202 $573.116.00 2) PE69 531200 0209202 $573.116.00 Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS SWS-056 Near Southside.odf Fernando Costa (6122) Douglas W. Wiersig (7801) Steven E. Eubanks (7857) http://apps.cfwnet.org/council packet/mc review.asp?ID=18859&councildate=10/22/2013 10/29/2013