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Home My WebLink AboutContract 45189-B2 (2)ed eV ECRAAM G T! ACT MO, LIC APPENDIX 11:2 APEX Systems, Inc. CSC No. 45189 In accordance with the Professional Services Agreement entered into between Apex Systems, Inc. ("Contractor") and the City of Fort Worth ("Client" or "City") effective as of November 6, 2013 and approved by M&C C-26551 on November 5, 2013 (the "Agreement"), this Appendix B-2 is incorporated into the Professional Services Agreement and hereby reads as follows: 1. The term of this work order shall be extended to end when all services have been completed under this work order as contemplated herein, but not later than the end date set forth below. 2. This Work Order incorporates by reference all of the terms and conditions of the Professional Services Agreement, specifically the services to be provided under Section 1 of said agreement. 3 The services to be performed under this Work Order shall be as follows: PROGRAMMER ANALYST A. Responsible for providing applications support for deploying Laserfiche document management software (Laserfiche) to the Purchasing Division of the Financial Management Services Department. This will include working with the business planners and customers to develop and test fields, templates, and workflows to classify and file scanned documents. B. Responsible for providing applications support for deploying Laserfiche to the Transportation and Public Works Department. This will include working with the business planners and customers to develop and test fields, templates, and workflows to classify and file scanned documents. C Responsible for providing applications support for the deployment of the Electronic Equipment Purchase Requisition (eEPR) Laserfiche solution for the Equipment Services Department (ESD). This will require working with the business planners, ESD customers and DocuNav and will include providing the required support tables, data feeds, and first level support to troubleshoot implementation issues. D. Responsible for completion of the City Secretary's Office portal configuration and coordination of site integration with the City's existing web infrastructure. E. Responsible for developing data feeds needed for the implementation of the open data portal site for the Office of Communication and Public Engagement. Appendix B-2 Apex Systems, Inc. Page 1 of 2 IFIFICIALitECORDI RECEIVELJ JLJN �I'N'V SECRETARY 16201<' n WORTH, TX 4. Personnel assigned to provide services under this Work Order' Names William Roton Start Date: June 16, 2014 End Date* August 28, 2014 Payment Terms: Payment Rate: $61.00 per hour AGREED AND ACCEFTFD: CITY OF FORT WORTH usai Alanis Assistant City Manager Dates LO 2 APPROVED AS TO FORM AND LEGALITY: Maleshia Farmer Senior Assistant City Attorney Appendix B-2 Apex Systems, Inc. Page 2 of 2 APEX Systems, Inc. Signature Name Title Date PIC(' \lit/ 1g • OFFICIAL RECORD.; CITY SECRETARY Ft WORTH, TX iV187,C Review Page 1 of 3 IL Official site of the City of Fort Worth, Texas FORT WORTII COUNCIL ACTION: Approved As Amended on 11/5/2013 DATE' 11/5/2013 CODE* S UBJECT: REFERENCE NO.: C TYPE: C-26551 LOG NAME" NON- PUBLIC CONSENT HEARING: Ratify Expenditures in the Amount of $7,473.00 and Authorize Execution of Professional S ervices Agreements for Technology Staffing and Placement Services with Apex S ystems, Inc., Kforce Inc. Sentari Technologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracts for the Information Technology Solutions Department in the Combined Aggregate Amount of $3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS) 04TECHNOLOGY STAFFING AND PLACEMENT SERVICES MULTIPLE AWARD NO RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of $7,473.00 and authorize the execution of Professional Services Agreements for Technology Staffing and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR-SDD- 2337 with Sentan Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc., using DIR- SDD-2367 for the Information Technology Solutions Department in the combined aggregate amount of $3,142,630.00 on an annual basis. DISCUSSION: The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implementation of technology projects and to use as temporary backfills for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Communications System Upgrade; Radio Tower Replacement Project; S oftware package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.; and Migrations of unsupported database versions to the most recent and supported version of MS SQL S erver database. Funds are included in the approved operating and capital budgets of the specific projects. Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the IT Solutions Department and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, these Agreements shall be authorized for a combined aggregate amount of $3,142,630.00 annually. Each Agreement shall begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of the http://apps.cfwnet org/councilpacket/mc review.asp?ID=19039&councildate=11/5/2013 6/10/2014 M&C Review Page 2 of 3 respective cooperative DIR contracts. All of the Agreements will be non-exclusive, and services will be provided by the vendors based on the City's staffing needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement VENDOR Apex Systems, Inc. Kforce, Inc Sentan Technologies, Inc. TEKsystems Inc. RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at the City's option, in accordance with the terms established in the contracts between DIR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE AMENDMENT - An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as sufficient funds have been appropriated. CONTRACT NUMBER AUTI IORIZED DIR-SDD-2274 DIR-SDD-2337 DIR-SDD-2385 DI R-SDD-2367 $ 571, 31 5.00 $ 571,315.00 $1 000 000.00 $1 000,000.00 COOPERATIVE AGREEMENT END DATE 8/28/2014 8/07/2014 8/07/2014 9/03/2014 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund, Information Systems Capital Projects Fund, General Fund and Stormwater Utility Fund. TO Fund/Account/Centers S ubmitted for City Manaaer's Office bv: O riainatina Department Head: Additional Information Contact: FROM Fund/Account/Centers P I68 539120 0043010 P I68 539120 0045021 P I68 539120 0043020 P I68 539120 0045000 P I68 539120 0045010 P I68 539120 0045030 P I68 539120 0048001 P I68 539120 0048002 P251 539120 041030173580 P E69 539120 0209000 GG01 539120 0135010 C296 539120 0131030136180 GG01 539120 0141000 P I68 539120 0046020 Susan Alan's (8180) Peter Anderson (8781) Mai Tran (8858) $598,890.00 $1,646.748.00 $6,474.00 $114,167.00 $334.231.00 $190.669.00 $452,145.00 $157.021.00 $214.979.00 $251,690.00 $167.186.00 $100.942.00 $400,000.00 $83.173.00 http://apps.cfwnet.org/council_packet/mc review.asp?ID=19039&councildate=11/5/2013 6/10/2014 M&C Review Page 3 of 3 ATTACHMENTS http://apps.cfwnet org/council_packet/me_review. asp7ID=1 903 9&councildato=1 1/5/2013 6/10/2014