HomeMy WebLinkAboutContract 42815White Settlement ISD — After School
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CONTRACT NO. Z 81 S
INTERLOCAL AGREEMENT
BETWEEN
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
This INTERLOCAL AGREEMENT is made an entered into this the � 144 da
d Y of
r 2011, by and between the CITY OF FORT WORTH (the "CITY "), a home -
rule municipal corporation of the State of Texas, and the BOARD OF TRUSTEES of the
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT (the "WSISD "), a political
subdivision of the State of Texas and a legally constituted Independent School District located
within Tarrant County, Texas.
RECITALS
This Agreement is made under the authority granted to the CITY and the WSISD by and
pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL
COOPERATION ACT.
WHEREAS, the Fort Worth City Council and the White Settlement Independent School
District Board of Trustees have determined that the security and well -being of students at
elementary and middle schools during the after - school hours of 3:00 p.m. to 6:00 p.m. are of
prime importance;
WHEREAS, the Fort Worth City Council and the White Settlement Independent School
District Board of Trustees by consensus agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, the White Settlement Independent School District proposes to provide,
through an independent after - school program provider, an After - School Program (hereinafter
referred to as the "Program ") in conjunction with the City of Fort Worth.
NOW THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
GOALS AND OBJECTIVES
A. The primary purpose of the Program shall include the following:
1. Provide after- school programs in identified schools that result in
educational, physical, and social development and crime reduction for elementary
and middle school aged children.
OFFICIAL RECORD(
Page' of' 15 CITY SECRETARY
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White Settlement ISD — After School
B. The Program goals shall include the following:
Educational Competence
a. Provide participants with homework assistance, tutorial, and
relevant educational programs that support the academic mission
of the education institution.
b. Improve the awareness of the importance of learning through the
involvement of educators, professional programmers, mentors, and
volunteers.
C. Reduce the level of truancy through programs that foster an
understanding of the importance of staying in school and result in
improved school attendance and reduction in dropouts.
2. Physical and Social Development
a. Address physical needs trough the provision of after - school snacks
and recreational, cultural, and wellness activities.
b. Involve the Program participants in activities that promote social
developments and that target specific community needs as
identified by parents, students, and educators.
3. Crime Reduction
a. Reduce the number of juvenile student arrests from targeted
schools through effective programs.
b. Reduce the number of juvenile victims of crime within the
attendance zones of target schools during the school day between
the hours of 3:00 p.m. and 6:00 p.m.
2. FUNDING
A. It is agreed between the parties that during the 2011 -2012 school year, the CITY
will provide up to Fifth Thousand Dollars ($50,000.00) for the support of the
After - School Program to WSISD. Funding will be based on the proposal
presented by WSISD. CITY agrees to make payments on a schedule agreed to by
both parties. Each payment will be made to WSISD and delivered by first class
mail to the address in Paragraph 16 herein.
B. WSISD may provide matching funds for this Program.
TERM
The term for this Agreement is for a period beginning on October 1, 2011, and ending on
September 30, 2012, and shall cover the entire 2011 -2012 school year. This Agreement
may be renewed by both parties on an annual basis through the approval of an addendum.
This Agreement may not exceed four (4) renewal terms.
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White Settlement ISD After School
4. NON - APPROPRIATION OF FUNDS
It is expressly understood and agreed between the parties that this Agreement is wholly
contingent upon the actual receipt by the CITY of funds from the Fort Worth Crime
Control and Prevention District. If, for ANY reason, such funds from the Fort Worth
Crime Control and Prevention District are not timely forthcoming in whole or in part,
WSISD agrees and understands that the CITY may, at its sole discretion, terminate this
Agreement.
5. ADMINISTRATION.
A. CITY will:
1. Ensure the implementation of the goals of the After - School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor Program compliance.
3. Make recommendations regarding programming.
4. Assist /participate with Campus Advisory Committees.
5. Provide funding for Program.
6. Approve the After - School Program Service Provider, but such approval
shall not be unreasonably withheld.
B. WSISD will:
1. Provide guidance and direction in the development of programs and
activities on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities
with Program guidelines.
3. Identify appropriate WSISD students for referral and Program
participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in the Program.
6. Provide appropriate student orientation.
7. Provide access to necessary use of facilities that are conducive for
Program activities daily, including use of a telephone.
8. Establish and facilitate After - School Campus Advisory Committee or Site -
Based Management Team.
9. Provide Program compliance and project development assistance through
the Campus Advisory Committee or Site -Based Management Team.
10. Coordinate planning for tutoring.
11. Ensure After - School staff is receiving support from teachers at the school.
12. Ensure the safety of students after school.
13. Provide internal and external evaluation services.
14. Select a third -party After - School Program Service Provider. WSISD shall
provide the name of After - School Program Service Provider to the CITY
for approval within ten days after selection by WSISD. The After- School
Program Service Provider shall not provide any services under this
Agreement until approved by the CITY.
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White Settlement ISD — After School
15. Ensure that the approved After - School Program Service Provider is in full
compliance with this Agreement
C. After - School Program Service Provider
The After - School Program Service Provider shall:
a. Implement After - School Program goals.
b. Appoint On -Site Coordinator.
C. Establish communication between the CITY, WSISD, and On -Site
Coordinator.
d. Ensure experienced staff assigned to WSISD.
e. Provide training opportunities for staff.
f. Be responsible for administrative records and reports as outlined in
Paragraph 6.
g. Provide required reports to CITY through WSISD.
h. Ensure the Program operates within budget.
i. Be responsible for financial management of contracted services.
j. Establish regular meetings with Campus Advisory Committee or
Site -Based Management Team.
k. Ensure safety of students after school.
2. After - School On -Site Coordinators shall:
a. Provide oversight of Program at schools.
b.. Supervise day -to -day activities of Program staff.
C. Develop working relationship with principal and school staff.
d. Coordinate information exchange between CITY, WSISD, and
After - School Program Service Provider.
e. Maintain student records and reports.
f. Attend training offered by After - School Program Service Provider
or WSISD.
g. Ensure safety of students after school.
D. Campus Advisory Committee or Site -Based Management Team shall:
1. Consist of campus Principal, campus teachers, On -Site Coordinator,
students, parents, and members of the community.
2. Hold regular scheduled monthly meetings.
3. Prepare and submit applications for funding.
4. Conduct Program planning and development.
5. Participate in the selection of the After - School Program Provider for each
campus.
6. Participate in Program evaluation.
7. Prepare and maintain accurate meeting minutes.
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White Settlement ISD After School
6. REPORTS. RECORDS. AND TRAINING
A. Records to be submitted to CITY by WSISD:
1. Annually
a. A list of participating schools that includes a contact name for each
campus, a telephone number, and an e -mail address
b. Current school year calendar
C. Discipline Policy
d. Staff Meeting Schedule
e. Staff Training Schedule
f. Student Enrollment Procedure
g. Student Recruitment Procedure
h. Performance data showing success in meeting the goals and
measurements as outlined in Exhibit A to this Agreement.
2. Monthly
a. Daily attendance records that document:
1. Number of students registered or enrolled.
2. Participation — average daily attendance.
b. Lesson plans
1. Planned monthly schedule of activities. Plan shall include
location, including room numbers, and time of activities.
2. Highlights of previous month's activities.
C. Campus Advisory Committee meeting schedule and minutes.
3. Records and reports may be e- mailed to CITY.
B. Records to be maintained on site
1. Participant registration
2. Parental consent forms
3. Written Safety Policy and Procedures
4. Disciplinary actions
5. Staff training records
C. Reports shall provide a method of evaluation for improvements in Academics,
Social Skills, and Recreational Activities.
1. Pre - Program
2. Mid -year
3. Post Program
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White Settlement ISD — After School
D. Training
1. A minimum of 15 hours of training is required for Program staff.
2. Staff meetings and Campus Advisory Committee meetings shall not be
considered training.
7. FISCAL REQUIREMENTS.
A. Program Budget shall:
1. Include a financial plan to implement the Program based on a minimum
average daily attendance.
2. Ensure Program operates a minimum of 4 days per week from school
dismissal until 6:00 p.m.
B. Equipment and Supplies for After - School Service Provider
1. All funding, including administrative costs, payroll, professional and
contracted services, travel, printing, supplies, materials, and other
operations costs shall be limited to the funds acquired by WSISD from the
CITY.
2. Equipment with a per -unit cost of $100.00 or more shall not be purchased.
C. Program funding is based on a fixed amount of $1,000.00 per student per school
year. Funding is dependent upon a required daily average attendance. For the
Program /school year 2011 -2012, the required daily attendance average of 50
participants is required. This attendance average may be modified if funding
levels increase or decrease during any renewal contract period.
D. Invoices
1. Invoices from WSISD shall be prepared monthly and submitted to the
CITY by the 15th day of each month for the previous month of service.
An invoice will be paid no later than the 15th day of the month after which
the invoice was initially submitted. Invoices shall be submitted to the
address in Paragraph 16, NOTICES, to the Attention: Senior
Administrative Assistant.
2. Funds may only be used for eligible items. It is WSISD's responsibility to
ensure that the After - School Program Service Provider is spending the
funds only on eligible supplies and activities. If audited, WSISD will
reimburse the CITY for the total amount of any expenditure that is not
allowed by the Program.
3. No funds may be used to pay for religious worship, instruction, or proselytizing; for
any equipment or supplies for such; or for construction, remodeling, repair, operation,
or maintenance of any facility or part of a facility to be used for religious worship,
instruction, or proselytizing.
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White Settlement ISD After School
8. GENERAL PROGRAM REQUIREMENTS.
A. All of the following components are required in the development of activities:
1. Academic activities encompassing the following guides that will inspire
creative learning, improve critical thinking, and relate directly to the
students' class work.
a. Homework assistance.
b. Tutoring in specific subjects.
C. Hands on learning; exploring a variety of learning styles coupled
with student abilities.
d. Variety of topics and interests: nature, environment, multi - cultural
diversity, and enrichment.
2. Sports and recreation, both structured and unstructured, allowing for
individual and team play exercises.
a. Physical Fitness
b. Outdoor, individual and /or team oriented: golf, tennis, volleyball,
basketball, badminton, etc.
C. Indoor, individual and /or team oriented: gymnastics, board games,
table tennis, etc.
d. Other recreational activities that may not otherwise be available for
students to participate.
e. Recreational pursuits for any physically challenged individuals.
3. Community Service
a. Two service projects per school year.
B. One of the following is required in the development of activities. However, all
may be used, and programming may be mixed to provide learning opportunities in
all three.
Fine Arts — provide skill development and /or appreciation of the arts.
a. Visual arts, e.g., painting, graphics, drawing, etc.
b. Performing arts, e.g., vocal or instrument music lessons, choir,
drama, dance, public speaking, etc.
C. Arts and Crafts
2. Character Development — activities promoting positive values and
emphasizing social competencies such as honesty, integrity, responsibility,
friendship skills, and peaceful conflict resolution.
a. Programs promoting resistance and refusal skills
b. Assertiveness training
C. Self- Esteem and positive self worth programs
d. Analyzing media and peer influences
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White Settlement ISD — After School
Student Life Skills — activities teaching skills and providing knowledge on
topics students can use.
a. Cooking
b. Nutrition
C. Consumer Issues
9. PROGRAM OPERATION
A. WSISD will
1. Ensure the maximum staff -to- student ratio is 1:15 for elementary schools
and 1:20 for middle schools.
2. Ensure that students are supervised at all times during the After - School
Program until the student is picked up.
3. Ensure substitute staff is available to maintain staff /student ratios.
4. Make transportation arrangements.
5. Evaluation:
a. Plan for data collection
b. Develop pre- tests, mid -year tests, and post- tests.
6. Ensure that the After - School Program Service Provider:
a. Complies with staff attendance.
1. Staff shall allow enough time to set up prior to student
arrival and be ready to greet students as they arrive.
2. An On -Site Coordinator shall not leave the jobsite during
the hours of operation without contacting and receiving
approval from his or her supervisor. An alternate On -Site
Coordinator shall be designated until the regular employee
returns.
3. Program leaders, staff, and volunteers shall not take
personal calls during Program hours.
4. Program staff shall notify On -Site Coordinator 2 hours, if
possible, and not less than 30 minutes prior to the start of
the Program if staff is unable to report for duty.
5. Staff shall not eat or drink any Program snacks provided to
Program students.
b. Organizes volunteers.
1. Volunteers shall be supervised by a staff member.
2. Volunteers shall attend an orientation or training session.
3. Volunteers shall be instructed on the importance of
confidentiality, speech, behavior, and dress code.
4. Volunteers shall complete an application/commitment form
and be interviewed /screened prior to placement.
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White Settlement ISD After School
C. Conducts criminal background checks on all new /returning staff
and volunteers.
d. Fills out Incident Reports, maintains files, and notifies CITY,
within 48 hours of occurrence, of any offense, investigation, or
similar incident that occurs involving a Program participant.
e. Ensures Program staff have First Aid supplies readily available at
all times.
f. Ensures that at least one Program staff at each site is currently
certified in CPR and First Aid by a nationally recognized
organization that certifies CPR and First Aid training.
g. Ensures at least one Program employee is on site at any time when
children are present.
h. Implements the following dress code:
1.
Program Staff and Volunteers shall be clean and neat when
reporting to work.
2.
Staff and Volunteers shall be identified by an identification
card, a nametag, or staff shirt.
3.
Staff and Volunteers shall not have excessive or exposed
body art/tattoos or numerous ear piercing.
4.
Male Staff and Volunteers shall remove earrings.
5.
Staff and Volunteers shall not wear tongue, eyebrow, lip, or
nose jewelry.
6.
Staff and Volunteers shall not wear the following:
a. Cut -off shorts
b. Baggy pants
C. Gang related attire
d. Revealing clothing
e. Clothing with inappropriate logos, slogans, or text.
Ensures that all visitors sign in and out with the On -Site
Coordinator.
10. PROGRAM EVALUATION
A. Program evaluation shall be developed to provide information regarding these
objectives:
1. Benefits of the Program for participants and their communities.
2. Document the scope of services and activities offered at each Program
site.
3. Quantify the level of participation at each Program site.
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White Settlement ISD — After School
4. Determine the Program offerings that are most effective in meeting the
needs of the children and their communities, both short and long term.
5. Provide a basis upon which future funding decisions are made.
6. Provide criteria for determining Program continuation.
B. Data to be collected:
1. Enrollment /Attendance
2. Program Efficiency Data cost per unit of service
3. Program Quality Data
4. Program Satisfaction Data rating by children and parents as to interest in
continuing enrollment in the Program.
5. Program Outcome Data
C. Data collection strategies:
1. Forms (attendance, registration, etc)
2. Surveys
3. Interviews
4. Focus Groups
5. Site Observations
11. PROGRAM IMPLEMENTATION
A. WSISD will:
1. Continue recruitment activities.
2. Establish homework/tutoring space.
3. Coordinate additional hours for libraries and labs.
4. Evaluate:
a. Conduct pre -tests as needed.
b. Review attendance data collection and assist as needed with any
difficulties.
C. Review other performance data collection.
12. INDEPENDENT CONTRACTOR WSISD and After - School Program Service Provider
shall operate hereunder as independent contractors and not as officers, agents, servants,
or employees of the CITY. WSISD and After - School Program Service Provider shall
have the exclusive control of and the exclusive right to control the work designated to the
WSISD and the After - School Program Service Provider to be performed hereunder and
all persons performing the same. WSISD and the After - School Program Service Provider
shall be solely responsible for the acts and omissions of their respective officers,
members, agents, and employees. CITY shall not be responsible under the doctrine of
respondeat superior for the acts and omissions of WSISD or the After - School Program
Service Provider, or of the officers, members, agents, employees, or officers of WSISD
or the After - School Program Provider.
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White Settlement ISD — After School
The CITY shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of the WSISD. The CITY shall have the exclusive control of
and the exclusive right to control the work designated to the CITY to be performed
hereunder and all persons performing the same. CITY shall be solely responsible for the
acts and omissions of its officers, members, agents, and employees. WSISD shall not be
responsible under the doctrine of respondeat superior for the acts and omissions of
CITY, its officers, members, agents, employees, or officers.
No provision of this Agreement shall operate or be construed as a waiver by either party
of any immunity from liability that it has or could be asserted under the doctrine of
governmental immunity or any other immunity that it has under law.
13. INDEMNIFICATION: WSISD must include the following language in any
agreement or contract with the After - School Program Service Provider
[After - School Program Service Provider] shall indemnify, defend, and hold
harmless the City of Fort Worth, WSISD, and any and all parties claiming
by, through, or under those entities (collectively, "Indemnified Parties ") from
and against any and all liabilities, losses, damages, costs, expenses (including,
without limitation, court costs, reasonable attorneys' fees, and expenses),
causes of action, suits, claims, demands, or judgments of any nature, whether
foreseen or unforeseen, ordinary or extraordinary (collectively, "Claims "),
arising or alleged to arise from or in connection with any injury to or death
of any person or any damage to or loss of property of [After- School Program
Service Provider], its employees and invitees, on or about the premises during
the hours of [After - School Program Service Provider's] permitted use and
arising out of or connected with [After- School Program Service Provider]
obligations under this Agreement, EVEN IF SUCH CLAIMS RESULT
FROM OR ARE CLAIMED TO HAVE RESULTED FROM THE
CONCURRENT NEGLIGENCE OF THE INDEMNIFIED PARTIES,
14. CLAIMS, WAIVER OF IMMUNITY WSISD and CITY agree to notify the other
promptly upon the receipt of any claim or lawsuit brought in connection with any injury,
death or damages related to this Agreement. WSISD and CITY agree to make their
respective officers, agents, and employees available at all reasonable times for any
statements and case preparation necessary for the defense of any claims or litigation for
which the other party may be responsible hereunder.
WSISD shall require the After - School Program Service Provider to promptly notify the
CITY and WSISD on the receipt of any claim or lawsuit brought in connection with any
injury, death, or damages related to this Agreement.
Nothing herein shall be deemed to constitute a waiver of any immunity or affirmative
defense that may be asserted by WSISD or the CITY as to any claim of any third party.
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White Settlement ISD — After School
Nothing herein shall be construed in any manner to create a cause of action for the benefit
of any person not a party to this Agreement or to create any rights for the benefit of any
person not a party to this Agreement not otherwise existing at law.
WSISD agrees to require its contractors to furnish the CITY with certificate of insurance,
acceptable to the CITY, as proof that they secured and paid for a policy of commercial
liability insurance covering all public risks related to work performed under this
Agreement. Certificates of Insurance must show that the CITY is named as an
Additional Insured, and that the policy is endorsed with a Waiver of Subrogation in favor
of the CITY.
15. TERMINATION OF AGREEMENT
A. If the CITY, the WSISD, or the After- School Program Service Provider fails, for
any reason, to perform any provision of this Agreement, this Agreement may be
terminated if the default continues for a period of thirty (30) days after the notifying party
notifies the defaulting party in writing of the default and of its intention to declare this
Agreement terminated. If the defaulting party does not cure or correct such breach within
the thirty (30) day period, the notifying party shall have the right to declare this
Agreement immediately terminated, and neither party shall have further responsibility or
liability hereunder.
B. This Agreement may be terminated by either party, in whole or in part, at any
time and for any reason, upon written notice to the other party. Such written notice shall
specify to what extent the work under the contract is being terminated and the effective
date of termination.
16. NOTICES Any notice provided for or permitted under this Agreement shall be made
in writing and may be given or served by (i) delivering the same in person to the party to
be notified, or (ii) depositing the same in the mail, postage prepaid, certified with return
receipt requested, and addressed to the party to be notified, or (iii) sending by telecopy or
electronic mail (e -mail) with a copy thereof sent by registered mail on the same day. If
notice is deposited in the mail pursuant to (ii) or (iii) of this Section 16, it will be
effective upon receipt or refusal. For the purpose of notice, the addresses of the parties
are, until changed as provided below, as follows:
City:
City of Fort Worth
Parks and Community Services
4200 S. Freeway, Ste 2200
Fort Worth, Texas 76115
With Copy to:
Denis McElroy
Assistant City Attorney
1000 Throckmorton Street
Fort Worth, Texas 76102
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WSISD:
Superintendent of Schools
White Settlement Independent
School District
401 S. Cherry Lane
White Settlement, Texas 76108
However, the parties may from time to time change their respective addresses, and each
shall have the right to specify as its address any other address upon at least ten days'
written notice to the other party.
17. NONDISCRIMINATION
A. Neither CITY, WSISD, the After - School Program Service Provider, nor any of
their officers, members, agents, employees, Program participants, or subcontractors,
while engaged in performing this Agreement, shall in connection with the employment,
advancement, or discharge of employees, or in connection with the terms, conditions or
privileges of their employment, discriminate against persons because of their age, except
on the basis of a bona fide occupational qualification, retirement plan, or statutory
requirement.
B. The CITY and WSISD agree that in the execution, performance, or attempted
performance of this Agreement, they will not discriminate against any person or persons
because of gender, religion, color, sexual orientation, or national origin, nor will WSISD
permit its agents, employees, subcontractors, or Program participants to engage in such
discrimination.
18. SEVERABILITY The provisions of this Agreement are severable. If for any reason
a clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or a federal or state agency, board, or commission having jurisdiction
over the subject matter thereof, such invalidity shall not affect other provisions that can
be given effect without the invalid provision.
19. WAIVER OF DEFAULT The failure of either party to insist upon the performance of
any term or provision of this Agreement or to exercise any right herein conferred shall
not be construed as a waiver or relinquishment to any extent of that party's right to assert
or rely on any such term or right on any future occasion.
20. FORCE MAJEURE
If either party is unable, either in whole or part, to fulfill its obligations under this
Agreement due to acts of God; strikes, lockouts, or other industrial disturbances; acts of
public enemies; wars; blockades; insurrections; riots; epidemics; public health crises;
earthquakes; fires; floods; restraints or prohibitions by any court, board, department,
commission, or agency of the United States or of any state; declaration of a state of
disaster or of emergency by the federal, state, county, or City government in accordance
with applicable law; issuance of a Level Orange or Level Red Alert by the United States
Department of Homeland Security; any arrests and restraints; civil disturbances; or
explosions; or some other reason beyond the party's reasonable control (collectively,
"Force Majeure Event "), the obligations so affected by such Force Majeure Event will be
suspended only during the continuance of such event.
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White Settlement ISD After School
21. AUDITS AND INSPECTIONS
A. WSISD agrees that the CITY shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers, and records of the WSISD involving transactions
relating to this Agreement. WSISD agrees that the CITY shall have access during normal
working hours to all necessary facilities and shall be provided adequate and appropriate
workspace in order to conduct audits in compliance with the provisions of this section.
The CITY shall give reasonable advance notice of intended audits.
B. WSISD further agrees to include in all its subcontracts hereunder a provision to
the effect that the sub - contractor agrees that (i) the CITY shall, until the expiration of
three (3) years after final payment under the subcontract, have access to and the right to
examine any directly pertinent books, documents, papers, and records of such sub-
contractor involving transactions related to the subcontract, and (ii) the CITY shall have
access during normal working hours to all sub - contractor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. CITY shall give sub - consultant reasonable advance notice of
intended audits. WSISD and sub - contractors agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse WSISD and sub - contractor for
the costs of copies at the rate published in the Texas Administrative Code.
22. APPLICABLE LAW.
A. This Agreement shall be subject to and construed in accordance with the laws of
the State of Texas.
B. Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this
Agreement, venue for said action shall lie in Tarrant County, Texas or the Federal
Court of the Northern District.
23. SUBCONTRACTING. Other than the approved After - School Program Service
Provider, WSISD will not assign or subcontract any of its rights or responsibilities under
this Agreement without prior formal written amendment to this Agreement properly
executed by the CITY and WSISD.
24. SOLE AGREEMENT. This written instrument and any attached exhibits constitutes
the entire understanding of the parties hereto concerning the work and services to be
performed; any prior or contemporaneous, oral or written contract that purports to vary
from the terms hereof shall be void.
25. AMENDMENT. No amendment, modification, or alteration of the terms hereof
shall be binding unless the same is in writing, dated subsequent to the date hereof, and
duly executed by the parties hereto.
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White Settlement ISD After School
26. PARTIES BOUND. This Agreement shall be binding on the successors and assigns of
both parties in like manner as on the original parties.
27. SIGNATURE AUTHORITY. The person signing this Agreement hereby warrants
that he or she has the legal authority to execute this Agreement on behalf of his or her
respective party, and that such binding authority has been granted by proper order,
resolution, ordinance, or other authorization of the entity. The other party is fully entitled
to rely on this warranty and representation in entering into this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement and any
attachments and exhibits in multiples in Fort Worth, Tarrant County, Texas, this the
day of 4rij 12011.2-
CITY OF FORT WORTH
By:
Sus Alani's
Assist-ainf City Manager
ATTEST:
APPROVED AS TO FORM
AND GALITY:
l
By:
Assistant "y Attorn
M &C: C -25077
_T 20 11
WHITE SETTLEME INDEPENDENT
SCHOOL-B"TRI
M.
of Educati
White Settlement
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School District
OFFICIAL RECORD!
Page 15 of 15 CITY SECRETARY
FT. WORTH, TX
Exhibit A
White Settlement I.S.D. After - School Program Goals and
Program Effectiveness Measurements
#
Goal
# of students affected
1.
To provide homework assistance, tutorials, and
Approximately 50 students
3.
other relevant educational programs
affected annually during
Increase parental and community involvement in participants' education
5.
regular school year
2.
To decrease the number of students being cited
Approximately 50 students
for truancy problems, thereby reducing crime by
affected annually during
keeping students in school
re ular school year
3.
To increase levels of self -worth and importance
Approximately 50 students
among program participants
affected annually during
regular school year
4.
To increase the number of opportunities for
Approximately 15 adults
parents and community members to participate
that directly affect 30
in student improvement programs
students
5.
To increase the number of college readiness
Approximately 30 students
programs for students that will encourage
annually during regular
students to pursue higher education
school year.
#
Effectiveness Measurements
1.
Improve Participants' Grades (by comparing beginning school year grades vs.
final grades)
2.
Reduce truancy rates among participants (by comparing truancy rates among
participants vs. total school population)
3.
Increased self -worth among program participants
4.
Increase parental and community involvement in participants' education
5.
Increase the number of participants that go on to attend college or some form
of higher education (by comparing participants vs. total school population)
ill &C Review
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 7/26/2011
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT `'NORTH
_I r_
DATE: 7/26/2011 REFERENCE NO.: C -25077 LOG NAME: 35ASPCCPDFY12
CODE: C TYPE: CONSENT HEARING: NO
SUBJECT: Authorize Execution of an After - School Program Agreement with Fort Worth Independent
School District, Keller Independent School District, Crowley Independent School District,
and White Settlement Independent School District in the Amount of $1,610,000.00 for the
First Year (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an After - School Program Agreement in the Amount of
$1,610,000.00 for the First Year with four school districts that are attended by residents of Fort Worth,
including Fort Worth Independent School District, Crowley Independent School District, Keller
Independent School District, and White Settlement Independent School District to operate an After -
School Program at selected schools as a juvenile crime prevention measure during fiscal year 2012;
and
2. Authorize the Agreement to be renewed for up to four one -year periods without further action from
City Council.
DISCUSSION:
Beginning in Fiscal Year 2001, a multi - disciplinary task force recommended funding for a program
called the Fort Worth After - School Program at selected elementary and middle schools in the City of
Fort Worth. Since that time, the City of Fort Worth, funded by appropriations from the Crime Control
and Prevention District, has dedicated funding annually to continue the program for the four
Independent School Districts (ISD).
This year the funding will be an estimated $1,610,000.00 for the four ISDs and is included in the
proposed Fiscal Year 2012 Fort Worth Crime Prevention District budget. The Fort Worth Independent
School District (FWISD) will provide matching funds in the amount of $1.1 million and continue to
administer this project. Funding will be allocated as follows to each ISD the first year:
• FWISD funding in the amount of $1,300,000.00
• Keller ISD funding in the amount of $125,000.00
• Crowley ISD funding in the amount of $125,000.00
• White Settlement ISD funding in the amount of $60,000.00
Each School District is responsible for day -to -day administration of the After - School Program. The
mission of the After - School Program is to enable needs -based after - school programs in a safe
environment that result in educational, physical, and social development for elementary and middle
aged children. Each District is required to establish program goals and objectives that are
measurable and result in desired outcomes through a scientific evaluation process and are to ensure
that program participants achieve improvement in core program outcomes through an accountable
system of measurement. Additionally, the after - school programs must ensure that existing programs
are not duplicated, or if appropriate, are expanded or complimented through an inventory and
http://apps.cfwnet.org/counciI_packet/mc—review.asp'?ID= I 5428&counci ldate= 7/26/2011 1/17/2012
A &C Review
evaluation of existing programs.
Page 2 of 2
This Agreement shall not be effective until October 1, 2011, and the City shall not be obligated to
make any payments under this Agreement or be otherwise liable for any other obligations unless and
until the City Council approves the above recommended items as a part of the Fiscal Year 2012
adopted budget, and the budget becomes effective.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, and upon the adoption of the Fiscal Year 2011- 2012 budget by the City Council to
include the above recommended items, funds will be available in the Fiscal Year 2012 operating
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers
FROM Fund /Account/Centers
GR79 539120 0359601 $1,610.000.00
Submitted for City Manager's Office by: Charles W. Daniels (7504)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Gerald L. Chandler (4219)
ATTACHMENTS
http: / /apps.cfwnet.org /council _packet /me_ review .asp' ?ID = 15428 &councildate = 7/26/2011 1/17/2012