HomeMy WebLinkAboutContract 44286 (2)CDT SECRETARY Lb
eONTPACT NO.
TEXAS DEPARTMENT OF TRANSPORTATION
AIRPORT PROJECT PARTICIPATION AGREEMENT
(Federally Assisted Airport Development Grant)
TxDOT CSJ No.: 1302MEACH
TxDOT Project No.: AP MEACHAM 3
TxDOT Contract No. : 3 :XAV04 8
Commission Approval: February 28, 2013
NPE Funds Applied: FY12
DUNS: 073170458
C.F.D.A.:20.106
Part I - Identification of the Project
TO: The City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
This Agreement is made and entered into by and between the Texas Department of
Transportation, (hereinafter referred to as the "State"), for and on behalf of the State of Texas, and
the City of Fort Worth, Texas, (hereinafter referred to as the "Sponsor").
The Sponsor desires to sponsor a project for the development of a public aviation facility,
known or to be designated as the Airport under the Airport and Airway Improvement Act of 1982,
as repealed and recodified in Title 49 United States Code, Section 47101 et seq., (hereinafter
referred to as "Title 49 U.S.C."), and Rules, Regulations and Procedures promulgated pursuant to;
and under V.T.C.A. Transportation Code, Title 3, Chapters 21-22, et seq. (Vernon and Vernon
Supp).
The project is described as design services to: runway safety area determination; prepare
electric vault, terminal Arc -Flash and NEC Study; roto-mill, overlay and mark Runway 17-35;
overlay portions of taxiway C between Runway 17-35 and taxiway B; replace medium intensity
runway lights Runway 17-35; replace 2 precision approach path indicator-4 Runway 17-35;
replace ALCMS computer system and upgrade runway signage and new regulator at the Fort
Worth Meacham International Airport.
The Sponsor applies for federal financial assistance and desires the State to act as the
Sponsor's agent in matters connected with the project described above.
The parties, by this Agreement, do fix their respective responsibilities, with reference to
each other, with reference to the accomplishment of the project and wit- reference to the United
OFFICIAL RECORD
1of36
CITY SECRETARY
FT. WORTH, TX
RECF;vrn MAR 192013
States.
Pursuant to and for the purpose of carrying out the provisions of Title 49 U.S.C., and in
consideration of (a) the Sponsor's adoption and ratification of the representations and assurances
contained in the Airport Project Participation Agreement and its acceptance of this Offer as
provided, and (b) the benefits to accrue to the United States and the public from the
accomplishment of the project and compliance with the assurances and conditions provided, THE
TEXAS DEPARTMENT OF TRANSPORTATION, FOR AND ON BEHALF OF THE
UNITED STATES, FEDERAL AVIATION ADMINISTRATION (HEREINAFTER
REFERRED TO AS THE "FAA"), OFFERS AND AGREES to pay, as the United States share
of the allowable costs incurred in accomplishing the project ninety percentum of all allowable
project costs. This grant is made on and subject to the following terms and conditions:
Part II - Offer of Financial Assistance
1. The allowable costs of the project shall not include any costs determined by the State to be
ineligible for consideration as to allowability under Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21-22, et seq., (Vernon and Vernon Supp), and the
Airport Zoning Act, Tex. Loc. Govt. Code Ann. §§ 241.001 et seq. (Vernon and Vernon •
Supp).
2. It is estimated that design/engineering project costs will be approximately $273,024
(Amount A). It is further estimated that approximately $273,024 (Amount B) of the
project costs will be eligible for federal financial assistance, and that federal fmancial
assistance will be for mnety percent (90%) of the eligible project costs. Final
determination of federal eligibility of total project costs will be determined by the State in
accordance with federal guidelines following completion of project.
The estimated project cost for the construction phase of this project is $3,403,100 (Amount
C). The construction phase will be started upon completion of design, dependent upon
availability of federal funds, and approval of the Texas Transportation Commission. A
separate grant will be issued for the construction phase.
In the event that federal funds are unavailable, this Agreement shall automatically be
voided and become of no force and effect except that unexpended or unencumbered
moneys actually deposited by the Sponsor and held with the State for project purposes shall
be returned to the Sponsor.
3. The maximum obligation of the United States payable under this offer shall be $245,722
(Amount D).
This grant should not be construed as block grant funds for the Sponsor, but as a grant for
2 of 36
funding of the scope items as listed on page one of this agreement. It is the intent of the
State to provide funding to complete the approved work items of this grant and not to
amend the scope of work to include items outside of the current determined needs of this
project. Scope of work may be amended as necessary to fulfill the unforeseen needs of this
specific development project within the spirit of the approved scope, subject to the
availability of state, federal, and/or local funds.
4. It is estimated that the Sponsor's share of the total project costs will be $27,302 (Amount
E) The Sponsor specifically agrees that it shall pay any project costs, which exceed the
sum of the federal share (Amount D).
It is further agreed that the Sponsor will reimburse the State for any payment or payments
made by the State in behalf of the Sponsor which are in excess of the federal percentage of
financial participation as stated in Paragraph II-2. The State shall refund to the Sponsor, at
the financial closure of the project, any excess funds provided by the Sponsor.
5. During design, if the estimated eligible construction project costs exceed Amount C,
above the Sponsor may request the State to void this Agreement. The State shall agree to
void this Agreement upon the satisfaction of the following conditions:
a. the Sponsor's request to the State to void the Agreement shall be in writing and
dated and
b. if required by the State, the Sponsor shall reimburse the State for funds expended
on this project and Sponsor shall assume the responsibility for any future expenses
for contracted services or materials related to the project for which a contract had
been executed prior to the Sponsor's request to void the Agreement. Sponsor funds
held by the State may be retained until this requirement is satisfied; and
c. failure on the part of the Sponsor to comply with the conditions of this paragraph
shall constitute a breach of this Agreement.
6. Upon satisfaction of the conditions specified in Paragraph II-5 above, the State shall
declare this Agreement null and void, and this Agreement shall have no force and effect,
except that unexpended or unencumbered moneys actually deposited by the Sponsor and
held with the State for project purposes shall be returned to the Sponsor within a
reasonable time.
7. If there is an overrun in the eligible project costs, the State may increase the grant to cover
the amount of overrun not to exceed the statutory twenty-five (25%) percent limitation, and
will advise the Sponsor by amendment of the increase. Upon receipt of the aforementioned
amendment, the maximum obligation of the United States is adjusted to the amount
specified and the Sponsor will remit their share of the increased grant amount.
3 of 36
Participation in additional federally eligible costs may require approval by the Texas
Transportation Commission. The State will not authorize expenditures in excess of the
dollar amounts identified in this Agreement and any amendments, without the consent of
the Sponsor.
Payment of the United States share of the allowable project costs will be made in
accordance with the provisions of such regulations and procedures as the State and the
FAA, shall prescribe. Final determination of the United States share will be based upon
the final audit of the total amount of allowable project costs and settlement will be made
for any upward or downward adjustments to the Federal share of costs.
8. Sponsor's share of project costs (Amount E) shall be paid initially in cash when requested
by the State. At project closeout, Sponsor will be reimbursed for any credited amounts that
exceed Sponsor's share.
9. Sponsor, by executing this Agreement certifies, and upon request shall furnish proof to the
State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the
State and federal government the right, upon advance written request during reasonable and
regular business hours, to audit any books and records of the Sponsor to verify said funds.
In addition, the Sponsor shall disclose the source of all funds for the project and its ability
to finance and operate the project.
Following the execution of this Agreement and upon written demand by the State, the
Sponsor's financial obligation (Amount E) shall be due and payable to the State. State may
request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to
pay the obligation, either in whole or in part, within 30 days of written demand, the State
may exercise its rights under Paragraph V-7. Likewise, should the State be unwilling or
unable to pay its obligation in a timely manner, the failure to pay shall be considered a
breach and the Sponsor may exercise any rights and remedies it has at law or equity.
Expenditures for eligible project costs for the above project made by the State or the
Sponsor prior to the award of a federal grant for the project, and prior to actual receipt of
the authority to expend federal grant funds, shall be made from Sponsor funds.
10. The State shall make all reasonable attempts to acquire federal funding for the completion
and construction of this project within two years of completion of design services. The
Sponsor agrees to complete and construct this project within two years of completion of
design services, subject to the availability of federal funds.
PART III - Sponsor Responsibilities
1. In accepting the Agreement, the Sponsor guarantees that:
4 of 36
g•
a. it will comply with the Attachment A, Certification of Airport Property Interests,
attached and made a part of this Agreement; and
b. it will comply with the Attachment B, Certification of Airport Fund, attached and
made a part of this Agreement; and
c it will comply with the Attachment C, Airport Assurances (4/2012)(State Modified
4/2012), attached and made a part of this Agreement; and
d. it will, in the operation of the facility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the State
of Texas or the FAA in connection with the federal grant; and
e. the Airport or navigational facility which is the subject of this Agreement shall be
controlled for a period of at least 20 years, and improvements made or acquired
under this project shall be operated, repaired and maintained in a safe and
serviceable manner for the useful life of said improvements, not to exceed 20 years;
and
f. consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds and classes of aeronautical use
without unjust discrimination between such types, kinds and classes and shall
provide adequate public access during the term of this Agreement; and
it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products and
aerial applications. The landing area consists of runways or landing strips,
taxiways, parking aprons, roads, airport lighting and navigational aids; and
h. it shall not permit non -aeronautical use of airport facilities, unless noted on an
approved Airport Layout Plan, without prior approval of the State/FAA; and
i. it will not permit or enter into any arrangement that results in permission for the
owner or tenant of a property used as a residence, or zoned for residential use, to taxi
an aircraft between that property and any location on airport; and
j•
it will acquire all property interests identified as needed for the purposes of this
project and comply with all applicable state and federal laws, rules regulations,
procedures, covenants and assurances required by the State of Texas or the FAA in
connection with the federal grant in the acquisition of such property interests; and
that airport property identified within the scope of this project and Attorney's
Certificate of Airport Property Interests shall be pledged to airport use and shall not
5 of 36
be removed from such use without prior written approval of the State; and
k. the Sponsor shall submit to the State annual statements of airport revenues and
expenses as requested; and
1. all fees collected for the use of an airport or navigational facility constructed with
funds provided under the program shall be reasonable and nondiscriminatory. The
proceeds of such fees shall be used solely for the development, operation and
maintenance of the Sponsor s system of airport(s) or navigational facility(ites).
m. an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the prior creation of an existing airport fund
or a properly executed copy of the resolution, order, or ordinance creating such a
fund shall be submitted to the State. Such fund may be an account within another
fund, but must be accounted for in such a manner that all revenues, expenses,
retained earnings and balances in the account are discernible from other types of
moneys identified in the fund as a whole. All fees, charges, rents, and money from
any source derived from airport operations must be deposited in said Airport Fund
and shall not be diverted to the general revenue fund or any other revenue fund of
the Sponsor. All expenditures from the Airport Fund shall be solely for airport or
airport system purposes. Sponsor shall be ineligible for a subsequent grant or loan
by the State unless, prior to such subsequent approval of a grant or loan, Sponsor
has complied with the requirements of this subparagraph; and
n. for federally funded projects any revenue from airport property mineral rights be
identified as airport revenue; deposited to the airport fund and used for airport
operations; and
o. the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
p•
q•
insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
in the immediate vicinity of the airport to heights and activities compatible with
normal airport operations as provided in Tex. Loc. Govt. Code Ann. § § 241.001 et
seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation
easements or other property interests in or rights to use of land or airspace, unless
Sponsor can show that acquisition and retention of such interests will be
impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible
for a subsequent grant or loan by the State unless Sponsor has, prior to such
subsequent approval of a grant or loan, adopted and passed an airport hazard zoning
ordinance or order approved by the State; and
it will provide upon request of the State, the engineering or planning consultant,
6 of 36
and the FAA copies of any maps, plans, or reports of the project site, applicable to
or affecting the above project; and
r. after reasonable notice, it will permit the State, the FAA, and any consultants and
contractors associated with this project, access to the project site, and will obtain
permission for the State, the FAA, and consultants and contractors associated with
this project, to enter private property for purposes necessary to this project; and
s. all development of an airport constructed with program funds shall be consistent
with the Airport Layout Plan approved by the State and maintained by the Sponsor.
A reproducible copy of such plan, and all subsequent modifications, shall be filed
with the State for approval; and
t. it shall take all steps, including litigation if necessary, to recover funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in
any other manner in any project upon which Federal and State funds have been
expended. For the purposes of this grant agreement, the term "funds" means funds,
however used or disbursed by the Sponsor or Agent that were originally paid
pursuant to this or any other grant agreement. It shall obtain the approval of the
State as to any determination of the amount of such funds. It shall return the
recovered share, including funds recovered by settlement order or judgment, to the
State. It shall furnish to the State, upon request, all documents and records
pertaimng to the determination of the amount of the funds or to any settlement,
litigation, negotiation, or other efforts taken to recover such funds. All settlements
or other final positions of the Sponsor, in court or otherwise, involving the recovery
of such funds shall be approved in advance by the State.
2. The Sponsor certifies to the State that it will have acquired clear title in fee simple to all
property upon which construction work is to be performed, or have acquired a leasehold on
such property for a term of not less than 20 years, prior to the advertisement for bids for
such construction or procurement of facilities that are part of the above project, and within
the time frame of the project, a sufficient interest (easement or otherwise) in any other
property which may be affected by the project.
3. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and hability due to activities of the
Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor,
to the extent of its legal authority to do so, shall also save harmless the State, the State's
agents, employees or contractors from any and all expenses, including attorney fees which
might be incurred by the State in litigation or otherwise resistmg the claim or liabilities
which might be imposed on the State as the result of such activities by the Sponsor, the
Sponsor's agents or employees.
4. The Sponsor's acceptance of this Offer and ratification and adoption of the Agreement
7 of 36
incorporated shall be evidenced by execution of this instrument by the Sponsor, and the
Agreement shall comprise a contract, constituting the obligations and rights of the State of
Texas and the Sponsor with respect to the accomphshment of the project and the operation
and maintenance of the airport. Such Agreement shall become effective upon execution of
this instrument and shall remain in full force and effect for a period of at least 20 years.
5. Sponsor agrees to provide a suitable location for pre -bid and for pre -construction
conferences, and for the submission and opening of construction bids.
6. The Sponsor and not the State shall, for all purposes, be the "Sponsor" of the project
identified above as defined in Title 49 U.S C. Sponsor agrees to assume responsibility for
operation of the facility in compliance with all applicable state and federal requirements
including any statutes, rules, regulations, assurances, procedures or any other directives
before, during and after the completion of this project.
7. The Sponsor shall have on file with the State a current and approved Attorney's Certificate
of Airport Property Interests and Exhibit A property map.
8. The Sponsor shall have on file with the State, Attachment D, Certification Regarding
Drug -Free Workplace Requirements, attached and made part of this agreement.
9. Unless otherwise approved by the State, the Sponsor will not acquire or permit any
contractor or subcontractor to acquire any steel or manufactured products produced outside
the United States to be used for any project for airport development or noise compatibility
for which funds are provided under this grant. The sponsor will include in every contract a
provision implementing this special condition.
10. Except for instrument landing systems acquired with AIP funds and later donated to and
accepted by the FAA, the Sponsor must provide for the • continuous operation and
maintenance of any navigational aid funded under the AIP during the useful life of the
equipment. The sponsor must check the facility, including mstrument landing systems,
prior to commissioning to ensure it meets the operational standards. The Sponsor must
also remove, relocate or lower each obstruction on the approach or provide for the
adequate lighting or marking of the obstruction if any aeronautical study conducted under
FAR Part 77 determines that to be acceptable; and mark and light the runway, as
appropriate. The Federal Aviation Administration will not take over the ownership
operation, or maintenance of any sponsor -acquired equipment, except for instrument
landing systems.
11. For a project to replace or reconstruct pavement at the airport, the Sponsor shall implement
an effective airport pavement maintenance management program as is required by Airport
Sponsor Assurance Number 11. The sponsor shall use such program for the useful life of
any pavement constructed, reconstructed, or repaired with Federal financial assistance at
8 of 36
the airport. As a minimum, the program must conform to the provisions in Attachment E
"Pavement Maintenance Management Program", attached and made part of this agreement.
12. The Sponsor may utilize paving specifications meeting State Highway criteria for runways
at non -primary airports with lengths up to 5,000 feet and serving aircraft not exceeding
60,000 pounds gross take -off weight. The sponsor agrees not to request additional AAP
funds for reconstruction or rehabilitate of pavement construct utilizing State specification
for 10 years from pavement acceptance.
Part IV- Nomination of the Agent
1 The Sponsor designates the State as the party to apply for, receive and disburse all funds
used, or to be used, in payment of the costs of the project, or in reimbursement to either of
the parties for costs incurred.
2. The State agrees to assume the responsibility to assure that all aspects of the grant are done
in compliance with all applicable state and federal requirements mcluding any statutes,
rules, regulations assurances, procedures or any other directives, except as otherwise
specifically provided.
3. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent
to perform the following services:
Receiving Disbursing Agent:
a. apply for, accept receive, and deposit with the State Treasury any and all project
funds granted, allowed, and paid or made available by the State and/or the Umted
States under Title 49 U.S.C. and congressional appropriation;
•
b. receive, review, approve and process Sponsor's reimbursement requests for
approved project costs; and
c. pay to the Sponsor, from granted funds, the portion of any approved reasonable and
eligible project costs incurred by the Sponsor that are in excess of the Sponsor's
share.
Paying Agent*
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with State executed contracts;
9 of 36
Contracting Agent:
e. advertise for professional engineering and/or planning services for, but not limited
to, the preparation of planning studies, plans and specifications for the above
project and for the management of the construction of the above project; select the
consultant; certify consultant selection procedures provide notification of contract
award for professional services; and negotiate professional services fees; and
execute on behalf of the Sponsor, a professional services agreement as related to
this project;
f. administer Disadvantage Business Enterprises (DBE) and/or Historically
Underutilized Business (HUB) Programs in accordance with federal and state
regulations.
Contract Management Agent
g• exercise such supervision and direction of the project work as the State reasonably
finds appropriate. Where there is an irreconcilable conflict or difference of opinion
judgment, order or direction between the State and the Sponsor, any engmeer,
contractor, or materialman, the State shall issue a written order, which shall prevail
and be controlling;
h. coordinate and review project plans, specifications and construction; coordinate and
conduct progress and final inspections.
Construction Phase:
i. authorize the advertisement, receipt and opening of bids for construction of the
above project; and award contracts for construction of the above project and
acquisition of materials related to it; and execute, on behalf of the Sponsor,
construction contracts as related to this project;
j. participate in pre -bid and pre -construction conferences; and issue orders as it deems
appropriate regarding construction progress, including but not limited to Notices to
Proceed, Stop Work Orders, and Change Orders*
k. review, approve and maintain record drawings.
PART V - Recitals
1. The State and the Sponsor shall obtain an audit as required by federal or state regulations.
2. The Sponsor, and not the State, shall be the contractual party to all construction and
professional service contracts entered into for the accomplishment of this project. The
power of attorney, as granted by the Sponsor to the State in Part IV - Nomination of Agent,
10 of 36
is a limited power to perform acts in connection with airport improvements as specified in
or necessitated by this Agreement.
3. The Sponsor agrees to pursue and enforce contract items, which are required by federal
and/or state regulations laws and orders to insure satisfactory performance of contract
vendors. Such items include, but are not limited to, bid bonds, payment bonds, and
performance bonds. Pursuit and enforcement of contract items may require litigation and
other remedies of law.
4. The United States and the State of Texas shall not be responsible or liable for damage to
property or injury to persons which may arise from, or be incidental to, compliance with
this grant agreement.
5. This Agreement is executed for the sole benefit of the contracting parties and is not
intended or executed for the direct or incidental benefit of any third party. Furthermore,
the State shall not be a parry to any other contract or commitment, which the Sponsor may
enter into or assume, or have entered into or have assumed, in regard to the above project.
6. If the Sponsor fails to comply with the conditions of the grant, the State may, by written
notice to the Sponsor, suspend the grant in whole or in part. The notice of suspension shall
contain the following:
The reasons for the suspension and the corrective action necessary to lift the
suspension;
b. A date by which the corrective action must be taken;
c. Notification that consideration will be given to terminating the grant after the
corrective action date.
In the case of suspension or termination the Sponsor may request the State to reconsider
the suspension or termination. Such request for reconsideration shall be made within 45
days after receipt of the notice of suspension or termination.
7. This Agreement is subject to the applicable provisions of Title 49 U.S.C., the V.T.C.A.
Transportation Code, Title 3, Chapters 21- 22, et seq., (Vernon and Vernon Supp.), and the
Airport Zoning Act, Tex. Loc Govt. Code Ann. §§ 241.001 et seq. (Vernon and Vernon
Supp ). Failure to comply with the terms of this Agreement or with the rules and statutes
shall be considered a breach of this contract and will allow the State to pursue the remedies
for breach as stated below.
a. Of primary importance to the State is compliance with the terms and conditions of
this Agreement. If, however, after all reasonable attempts to require compliance
have failed, the State finds that Sponsor is unwilling and/or unable to comply with
11 of 36
any of the terms and conditions of this Agreement, the State may pursue any of the
following remedies: (1) require a refund of any money expended pursuant to the
Agreement, (2) deny Sponsor's future requests for aid, (3) request the Attorney
General to bring suit seeking reimbursement of any money expended on the project
pursuant to the Agreement, provided however, these remedies shall not limit the
State s authority to enforce its rules, regulations or orders as otherwise provided by
law, (4) declare this Agreement null and void, or (5) any other remedy available at
law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Agreement, or for enforcement of any of the provisions of
this Agreement, is specifically set by Agreement of the parties in Travis County,
Texas.
8. The State reserves the right to amend or withdraw this Agreement at any time prior to
acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after
issuance unless extended by the State, which extension shall not be unreasonably be denied
or delayed.
9. This Agreement constitutes the full and total understanding of the parties concerning their
rights and responsibilities in regard to this project and shall not be modified, amended,
rescinded or revoked unless such modification, amendment, rescission or revocation is
agreed to by both parties in writing and executed by both parties.
10. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including §§ 5 and 7 of
Article 11 of the Texas Constitution, if applicable) and to the availability of funds which
lawfully may be applied.
11. The Sponsor's acceptance of this Agreement and ratification and adoption of the Airport
Project Participation Agreement shall be evidenced by execution of this instrument by the
Sponsor. This Offer and Acceptance shall comprise a Grant Agreement, as provided by the
Title 49 U.S.C., constituting the contractual obligations and rights of the United States, the
State of Texas and the Sponsor with respect to the accomplishment of the Project and
compliance with the assurances and conditions as provided.
12. The state auditor may conduct an audit or investigation of any entity receiving funds from
the state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under
this contract acts as acceptance of the authority of the state auditor, under the direction of
the legislative audit committee, to conduct an audit or investigation in connection with
those funds. An entity that is the subject of an audit or investigation must provide the state
auditor with access to any information the state auditor considers relevant to the
investigation or audit.
12•of 36
Part VI - Acceptance of the Sponsor
The City of Fort Worth, Texas, does ratify and adopt all statements, representations,
warranties, covenants and agreements constituting the described project and incorporated materials
referred to in the Agreement, and does accept the Offer, and agrees to all of the terms and
conditions of the Agreement.
Executed this /9..,
r•
itness Signature
Czalitif
Witness Title
a
Ziff
day of iMatirek , 20
The City of Fort Worth, Texas
Sponsor
tyj
Sponsor Signatur
Fernando Costa., Assistant Cite Manager
Sponsor Title
Certificate of Sponsor's Attorney
I9 Charlene Sanders . acting as attorney for City of Fort Worth
Texas, do certify that I have fully examined the Agreement and the proceedings taken by the
Sponsor relating, and find that the manner of acceptance and execution, of the Agreement by the
Sponsor, is in accordance with the laws of the State of Texas.
Dated at
qa/,-/rei
Witss Siendure
Witn&ss Title
11-72
Texas, this ----day of
6?ze,„.12._)
13 of36
Y:.1 , .t.
NO AMC RE MERE
{-CNN . 20 1. :
Attorney Signature
e1/41:0;)441,
�e t* kt4i,t
wM A. fJ
/zip"
0000
Crettuy =or
OPFICIAL RECORD
CITY SECRETARY
FT. WORTHS TX
Part VII - Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect of
activating and/or carrying out the orders established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
By: dPb,...-
6
Date:
&- (t 3
14 of 36
ATTACHMENT A
CERTIFICATION OF AIRPORT PROPERTY INTERESTS
By signature below, the Sponsor does certify that the airport property, as reflected on the
property map and attorney certificate dated March 28, 1997, and on file with TxDOT Aviation
Division, remains unchanged and is an accurate reflection of the property owned and/or controlled
for the Fort Worth Meacham International Airport.
City of Fort Worth, Texas
(Sponsor)
By: ",
Title:
Fernando Costa, Assistant City Manager
Date:
15 of 36
I20 2ui3
4
ATTACHMENT B
CERTIFICATION OF AIRPORT FUND
The Sponsor does certify that an Airport Fund has been established for the Sponsor, and that all
fees, charges, rents, and money from any source derived from airport operations will be deposited
for the benefit of the Airport Fund and will not be diverted for other general revenue fund
expenditures or any other special fund of the Sponsor and that all expenditures from the Fund will
be solely for airport purposes. Such fund may be an account as part of another fund, but must be
accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the
account are discernible from other types of moneys identified in the fund as a whole
16 of 36
The City of Fort Worth. Texas
(Sponsor)
By:
U
Title: Fernando Costa, Assistant City Manager
Date: na*°`- Z, 2,42 i 3
ATTACHMENT C
Part V ASSURANCES Airport Sponsors April 2012
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors
2. These assurances are required to be submitted as part ofthe project application by sponsors requesting funds
under the provisions of Title 49, U.S.C., subtitle VII, as amended As used herein, the term "public
agency sponsor" means a public agency with control of a public -use airport; the term "private
sponsor" means a private owner of a public -use airport; and the term "sponsor" includes both public
agency sponsors and private sponsors.
3. Upon acceptance ofthis grant offer by the sponsor, these assurances are incorporated in and
become part of this grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency
Sponsor. The terms, conditions and assurances of this grant agreement shall remain in full force and
effect throughout the useful life of the facilities developed or equipment acquired for an airport
development or noise compatibility program project, or throughout the useful life of the project items
installed within a facility under a noise compatibility program project, but in any event not to exceed
twenty (20) years from the date of acceptance of a grant offer of Federal funds for the project.
However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and
Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the
terms, conditions, and assurances with respect to real property acquired with federal funds.
Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor. The
preceding paragraph 1 also applies to a private sponsor except that the useful life of project items
installed within a facility or the useful life of the facilities developed or equipment acquired under
an airport development or noise compatibility program project shall be no less than ten (10) years from
the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in this grant agreement, only
Assurances 1, 2 3, 5, 6, 13, 18, 30 32, 33, and 34 in section C apply to planning projects The
terms, conditions, and assurances of this grant agreement shall remain in full force and effect during
the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this
grant that:
17 of 36
1
General Federal Requirements. It will comply with all applicable Federal laws,
regulations, executive orders, policies, guidelines, and requirements as they relate to the application,
acceptance and use of Federal funds for this project including but not limited to the following:
Federal Legislation
•
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis -Bacon Act - 40 U.S.C. 276(a), et seq.'
c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et seq.
d. Hatch Act — 5 U.S.C. 1501, et seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title
42 U.S.0 4601, et seq.12
f. National Historic Preservation Act of 1966 - Section 106 -16 U.S.C. 470(f).1
g. Archeological and Historic Preservation Act of 1974 -16 U.S C. 469 through 469c.1
h Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et seq.
1. Clean Air Act, P.L. 90-148, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U.S.C. 4012a.1
1. Title 49, U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n Civil Rights Act of 1964 - Title VI - 42 U.S.C. 2000d through d-4.
O . Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq.
p. American Indian Religious Freedom Act, P.L. 95-341, as amended.
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.'
r. Powerplant andInduslrial Fuel Use Act of 1978 - Section 403-2 U.S.C. 8373.1
s. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seq.'
t. Copeland Anti kickback Act - 18 U.S.C. 874.1
u . National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et seq.'
✓ . Wild and Scenic Rivers Act, P.L. 90 542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et seq.2
x. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
Executive Order 11246 - Equal Employment Opportunity'
Executive Order 11990 - Protection of Wetlands
Executive Order 11998 —Flood Plain Management
Executive Order 12372 - Intergovernmental Review of Federal Programs Executive Order 12699-
Seismic Safety ofFederal and Federally AssistedNewBuilding Constriction'
Executive Order 12898 - Environmental Justice
18 of36
Federal Regulations
a. 14 CFR Part 13 - Investigative and Enforcement Procedures.
b. 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement
Proceedings.
c. 14 CFR Part 150 - Airport noise compatibility planning.
d. 29 CFR Part 1 - Procedures for predetermination of wage rates.1
e. 29 CFR Part 3 - Contractors and subcontractors on public building or public work financed
in whole or part by loans or grants from the Umted States.1
f. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering federally
financed and assisted construction (also labor standards provisions applicable to non -construction
contracts subject to the Contract Work Hours and Safety Standards Act)!
g. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment
Opportunity Department of Labor (Federal and federally assisted contracting requirements).'
h. 49 CFRPart 18 - Uniform administrative requirements for grants and cooperative
agreements to state and local governments.3
1. 49 CFR Part 20 - New restrictions on lobbying.
j . 49 CFR Part 21 - Nondiscrimination in federally -assisted programs of the Department of
Transportation - effectuation of Title VI of the Civil Rights Act of 1964.
k. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport Concessions.
1. 49 CFR Part 24 - Uniform relocation assistance and real property acquisition for
Federal and federally assisted programs 12
M. 49 CFR Part 26 —Participation By Disadvantaged Business Enterprises in Department of
Transportation Programs.
n. 49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and activities
receivmg or benefiting from Federal financial assistance.1
0. 49 CFR Part 29 — Government wide debarment and suspension (nonprocurement)
and government wide requirements for drug -free workplace (grants).
p. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of
countries that deny procurement market access to U.S. contractors.
q. 49 CFR Part 41- Seismic safety ofFederal and federally assisted or regulated new building
construction. r
Office of Management and Budget Circulars
a. A 87 - Cost Principles Applicable to Grants and Contracts with State and Local Governments.
b. A 133 - Audits of States, Local Governments, and Non -Profit Organizations
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
349 CFR Part 18 and OMB Circular A-87 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State and Local
Governments by this regulation and circular shall also be applicable to private sponsors
receiving Federal
assistance under Title 49, United States Code.
Specific assurances required to be included in grant agreements by any of the above laws, regulations
or circulars are incorporated by reference in this grant agreement.
19 of 36
2 Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for this grant, and to finance and carry
out the proposed project; that a resolution, motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body authorizing the filing of the
application, including all understandings and assurances contained therein, and directing
and authorizing the person identified as the official
representative of the applicant to act in connection with the application and to provide
such additional mformation as may be required.
b. Private Sponsor: It has legal authority to apply for this grant and to finance and carry out
the proposed project and comply with all terms conditions, and assurances of this grant
agreement It shall designate an official representative and shall in writing direct and authorize
that person to file this application, including all understandings and assurances contained
therein; to act in connection with this application and to provide such additional
mformation as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of
the project costs which are not to be paid by the United States. It has sufficient funds available to assure
operation and maintenance of items funded under this grant agreement which it will own or control.
4 Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary to the landing area of the airport or site thereof; or will give assurance satisfactory
to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be camed out on the property of the sponsor, it
holds good title satisfactory to the Secretary to that portion ofthe property upon which
Federal funds will be expended or will give assurance to the Secretary that good title will be
obtained.
5 Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of
any of the rights and powers necessary to perform any or all ofthe tem'is, conditions, and
assurances in this grant agreement without the written approval of the Secretary, and will act
promptly to acquire, extinguish or
modify any outstanding rights or claims of right of others which would interfere with such
performance by the sponsor. This shall be done in a manner acceptable to the Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or
other interests in the piuperty shown on Exhibit A to this application or, for a noise
compatibility program project, that portion of the property upon which Federal funds have
been expended, for the duration ofthe terms, conditions, and assurances in this grant
agreement without approval by the Secretary If the transferee is found by the Secretary to
be eligible under Title 49, United States Code, to assume the obligations of this grant agreement
and to have the power, authority, and financial resources to carry out all such obligations,
the sponsor shall insert in the contract or document transferring or disposing of the
sponsor's interest, and make binding upon the transferee all ofthe terms, conditions, and
assurances contained in this grant agreement
c. For all noise compatibility program projects which are to be carried out by another unit of local
government or are on property owned by a unit of local govemment other than the sponsor,
it will enter into an agreement with that government Except as otherwise specified by the
Secretary, that agreement shall obligate that government to the same terms, conditions, and
assurances that would be applicable to it if it applied directly to the FAA for a grant to
undertake the noise compatibility program project. That agreement and changes thereto
must be satisfactory to the Secretary. It will take steps to enforce this agreement against the
local government if there is substantial non-comphance with the terms of the agreement
d. For noise compatibility program projects to be carried out on privately owned property, it
20 of 36
will enter into an agreement with the owner of that property which mcludes provisions
specified by the Secretary. It will take steps to enforce this agreement against the property
owner whenever there is substantial non-compliance with the terms of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure
that the airport will continue to function as a public -use airport in accordance with these
assurances for the durationofthese assurances.
f. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in this grant agreement and shall msure that such arrangement also requires
compliance therewith
g. It will not permit or enter into any arrangement that results in permission for the owner or
tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft
between that property and any location on airport
6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at the titne of
submission ofthis application) ofpublic agencies that are authorized by the State in which the project is
located to plan for the development of the area surrounding the airport
7. Consideration of Local Interest. It has given fair consideration to the interest of communities in or near
where the project may be located
8. Consultation with Users. In making a decision to undertake any airport development project
under Title 49, United States Code, it has undertaken reasonable consultations with affected parties
using the airport at which project is proposed.
9. Public Hearings. In projects involvmg the location of an airport, an airport runway, or a major
runway extension, it has afforded the opportunity for public hearings for the purpose of considering the
economic, social, and environmental effects of the airport or runway location and its consistency with
goals and objectives of such planning as has been carried out by the community and it shall, when
requested by the Secretary submit a copy of the transcript of such hearings to the Secretary. Further,
for such projects, it has on its management board either voting representation from the communities
where the project is located or has advised the communities that they have the right to petition the
Secretary concerning a proposed project.
10. Air and Water Quality Standards. In projects involving airport location, a major runway
extension, or runway location it will provide for the Governor of the state in which the project is
located to certify in writing to the Secretary that the project will be located, designed, constructed, and
operated so as to comply with applicable air and water quality standards. In any case where such
standards have not been approved and where apphcable air and water quality standards have been
promulgated by the Admimstrator ofthe Environmental Protection Agency, certification shall be obtained
from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days
after the project application has been received by the Secretary
11. Pavement Preventive Maintenance. With respect to a project approved after January 1, 1995, for the
replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented
an effective airport pavement maintenance -management program and it assures that it will use such
program for the useful life of any pavement constructed, reconstructed or repaired with Federal
financial assistance at the airport. It will provide such reports on pavement condition and
pavement management programs as the Secretary determines may be useful.
12. Terminal Development Prerequisites. For projects which include terminal development at a public
use airport, as defined in Title 49, it has, on the date of submittal of the project grant application, all the
safety equipment required for certification of such airport under section 44706 of Title 49, United
States Code, and all the security equipment required by rule or regulation, and has provided for
21 of 36
I3
access to the passenger enplaning and deplaning area of such airport to passengers
enplaning and deplaning from aircraft other than air carrier aircraft.
Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and disposition
by the recipient of the proceeds of this grant, the total cost of the project in connection with
which this grant is given or used, and the amount or nature of that portion of the cost of the
project supplied by other sources, and such other financial records pertinent to the project The
accounts and records shall be kept in accordance with an accounting system that will farilitate
an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General ofthe United States, or any of
their duly authorized representatives, for the purpose of audit and examination, any books,
documents, papers, and records of the recipient that are pertinent to this grant. The Secretary may
require that an appropriate audit be conducted by a recipient. In any case in which an
independent audit is made of the accounts of a sponsor relating to the disposition of the
proceeds of a grant or relating to the project in connection with which this grant was given or
used, it shall file a certified copy of such audit with the Comptroller General of the United States
not later than six (6) months following the close of the fiscal year for which the audit was
made
14 Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for
work on any projects funded under this grant agreement which involve labor, provisions establishing
minimum rates of wages, to be predetermined by the Secretary of Labor m accordance with the Davis -
Bacon Act, as amended (40 U.S.C. 276a 276a-5), which contractors shall pay to skilled and unskilled
labor, and such minimum rates shall be stated in the invitation for bids and shall be included in
proposals or bids for the work.
15 Vderan's Preference.. It shall include in all contracts for work on any
project funded under this grant agreement which involve labor, such provisions as are necessary to
msure that, m the employment of labor (except in executive, administrative, and supervisory
positions) preference shall be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan -
Iraq war veterans, disabled veterans, and small business concerns owned and controlled by
disabled veterans as defined in Section 47112 of Title 49, United States Code. However, this
preference shall apply only where the individuals are available and qualified to perform the work
to which the employment relates.
16 Conformity to Plans and Specifications. It will execute the project subject to
plans, specifications, and schedules approved by the Secretary Such plans, specifications, and schedules
shall be submitted to the Secretary prior to commencement of site preparation, construction, or other
performance under this grant agreement, and, upon approval of the Secretary, shall be incorporated into
this grant agreement Any modification to the approved plans, specifications, and
schedules shall also be subject to approval of the Secretary, and incorporated into this grant agreement.
17. Construction Inspection and ApprovaL It will provide and maintain competent
technical supervision at the construction site throughout the project to assure that the work conforms to
the plans, specifications, and schedules approved by the Secretary for the project. It shall subject the
construction work on any project contained in an approved project application to inspection and approval
by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the
Secretary. Such regulations and procedures shall require such cost and progress reporting by the
sponsor or sponsors of such project as the Secretary shall deem necessary.
18 Planning Projects. In carrying out planning projects:
a It will execute the project m accordance with the approved program narrative contained in the
project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to the
planning project and planning work activities.
22 of 36
H
a
c. It will inch ode in all published material prepared in connection with the planning project a notice
that the material was prepared under a grant provided by the United States.
d. It will make such material available for examination by the public and agrees that no material
prepared with funds under this pxvject shall be subject to copyright in the United States or
any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any ofthe material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of
specific consultants and their subcontractors to do all or any part of this project as well as the
right to disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or
any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's
approval of any planning material developed as part of this grant does not constitute or imply
any assurance or commitment on the part of the Secretary to approve any pending or future
application for a Federal airport grant.
Operation and Maintenance.
The airport and all facilities which are necessary to serve the aeronautical
users ofthe airport, other than facilities owned or controlled by the United States, shall be
operated at all times in a safe and serviceable condition and in accordance with the minimum
standards as may be required or prescribed by applicable Federal, state and local agencies for
maintenance and operation. It will not cause or permit any activity or action thereon which
would interfere with its use for airport purposes. It will suitably operate and maintain the
airport and all facilities thereon or connected therewith, with due regard to climatic and flood
conditions. Any proposal to temporarily close the airport for non -aeronautical purposes must first
be approved by the Secretary In furtherance of this assurance, the sponsor will have in effect
arrangements for-
1) Operating the airport's aeronautical facilities whenever required;
2) Promptly marking and lighting hazards resulting from airport conditions,
including temporary conditions; and
3) Promptly notifying airmen of any condition affecting aeronautical use of the airport
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow, flood or other climatic
conditions interfere with such operation and maintenance Further nothing herein shall
be construed as requiring the maintenance, repair, restoration, or replacement of any
structure or facility which is substantially damaged or destroyed due to an act of God
or other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items
that it owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation. It will take appropriate action to assure that such terminal airspace as
is required to protect instrument and visual operations to the airport (including established minimum
flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or
lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation
of future airport hazards.
21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including the adoption of
zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities
and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In
addition, if the project is for noise compatibility program implementation, it will not cause or permit any
23 of 36
change in land use, within its jurisdiction, that will reduce its compatibility, with respect to the airport,
of the noise compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and without
unjust discrimination to all types, kinds and classes of aeronautical activities, including
commercial aeronautical activities offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege at
the airport is granted to any person, firm, or corporation to conduct or to engage in any
aeronautical activity for furnishing services to the public at the airport, the sponsor will insert and
enforce provisions requiring the contractor to-
1) furnish said services on a reasonable, and not unjustly discriminatory,
basis to all users thereof, and
2) charge reasonable, and not unjustly discriminatory, prices for each unit or service,
provided that the contractor may be allowed to make reasonable and nondiscriminatory
discounts, rebates, or other similar types of price reductions to volume purchasers.
c. Each fixed -based operator at the airport shall be subject to the same rates, fees, rentals, and
other charges as are uniformly applicable to all other fixed -based operators making the same or
similar uses of such airport and utilizing the same or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use any fixed -based
operator that is authorized or permitted by the airport to serve any air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non tenant, or subtenant of another air
earner tenant) shall be subject to such nondiscriminatory and substantially comparable rules,
regulations, conditions, rates, fees, rentals, and other charges with respect to facilities directly and
substantially related to providing air transportation as are applicable to all such air carriers
which make similar use of such airport and utilize similar facilities, subject to reasonable
classifications such as tenants or non tenants and signatory carvers and non signatory carriers.
Classification or status as tenant or signatory shall not be unreasonably withheld by any airport
provided an air carrier assumes obligations substantially similar to those already imposed on
air carriers in such classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person, firm,
or corporation operating aircraft on the airport from performing any services on its own aircraft
with its own employees [including, but not limited to maintenance, repair, and fueling] that it may
choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to in this
assurance, the services involved will be provided on the same conditions as would apply to the
furnishing of such services by commercial aeronautical service providers authorized by the
sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to
be met by all users ofthe airport as may be necessary for the safe and efficient operation of the
airport
i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the
airport if such action is necessary for the safe operation ofthe airport or necessary to serve the
civil aviation needs ofthe public.
Exclusive Rights. It will permit no exclusive right for the use of the airport by
any person providing, or intending to provide aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a
single fixed -based operator shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed -based
operator to provide such services, and
b. If allowing more than one fixed -based operator to provide such services would require the
reduction of space leased pursuant to an existing agreement between such single fixed -based
24 of 36
operator and such airport. It further agrees that it will not, either directly or indirectly, grant or
permit any person, firm, or corporation, the exclusive right at the airport to conduct any
aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental
and sightseeing, aerial photography, crop dusting, aerial advertismg and surveying, air carrier
operations, aircraft sales and services, sale of aviation petroleum products whether or not
conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft,
sale of aircraft parts, and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any
exclusive right to conduct an aeronautical activity now existing at such an airport before the grant
of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and services at the
airport which will make the airport as self-sustaining as possible under the circumstances existing at the
particular airport, taking into account such factors as the volume of traffic and economy of collection.
No part of the Federal share of an airport development, airport planning or noise compatibility project
for which a grant is made under Title 49, United States Code, the Airport and Airway Improvement
Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be
included in the rate basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established after
December 30, 1987, will be expended by it for the capital or operating costs of the airport the local airport
system; or other local facilities which are owned or operated by the owner or operator of the airport and
which are directly and substantially related to the actual air transportation of passengers or property; or for
noise mitigation purposes on or off the airport The following exceptions apply to this paragraph:
1) If covenants or assurances in debt obligations issued before September 3, 1982,
by the owner or operator of the airport or provisions enacted before September 3, 1982, in governing statutes
controlling the owner or operator's financing, provide for the use of the revenues from any of the airport
owner or operator's facilities, including the airport, to support not only the airport but also the
irport owner or operator's general debt obligations or other facilities, then this limitation on the use of all
revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not
apply.
2) If the Secretary approves the sale of a privately owned airport to a public
sponsor and provides funding for any portion of the public sponsor's acquisition of land, this limitation on
the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is
conditioned on repayment to the Secretary by the private owner of an amount equal to the remaming
unamortized portion (amortized over a 20-year period) of any airport improvement grant made to the private
owner for any purpose other than land acquisition on or after October 1, 1996,
plus an amount equal to the federal share of the current fair market value of any land acquired with an airport
improvement grant
made to that airport on or after October 1, 1996.
3) Certain revenue derived from or generated by mineral extraction, production,
lease, or other means at a general aviation airport (as defined at Section 47102 of title 49 United States
Code), if the FAA determines the airport sponsor meets the requirements set forth in Sec. 813 of Public
Law 112-95.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will
direct that the audit will review, and the resultmg audit report will provide an opinion concerning, the use of
airport revenue and taxes in paragraph (a), and indicatmg whether funds paid or transferred to the owner or
operator are paid or transferred in a manner consistent with Title 49, United States Code and any other
applicable provision of law, includmg any regulation promulgated by the Secretary or Administrator.
c Any civil penalties or other sanctions will be imposed for violation of this assurance in
accordance with the provisions of Section 47107 of Title 49, United States Code.
25 of 36
26. Reports and Inspections. It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary
may reasonably request and make such reports available to the public; make available to the
public at reasonable times and places a report of the airport budget in a format prescribed by
the Secretary;
b. for airport development projects, make the airport and all airport records and documents
affecting the airport, including deeds, leases, operation and use agreements, regulations and other
instruments, available for inspection by any duly authorized agent of the Secretary upon
reasonable request;
c. for noise compatibility program projects, make records and documents relating to the project
and continued compliance with the terms, conditions and assurances of this grant agreement
including deeds, leases, agreements regulations, and other instruments, available for inspection by
any duly authorized agent of the Secretary upon reasonable request, and
d. m a format and time prescribed by the Secretary, provide to the Secretary and make available to
the public following each of its fiscal years an annual report listing in detail:
1) all amounts paid by the airport to any other unit of government and the purposes for
which each such payment was made; and
2) all services and property provided by the airport to other units of government and the
amount of compensation received for provision of each such service and property.
27. Use by Government Aircraft It will make available all of the facilities of the
airport developed with Federal financial assistance and all those usable for landing and takeoff of
aircraft to the United States for use by Government aircraft in common with other aircraft at all times
without charge, except, if the use by Government aircraft is substantial, charge may be made for a
reasonable share, proportional to such use, for the cost of operating and maintaining the facilities used.
Unless otherwise determined by the Secretary, or otherwise agreed to by the sponsor and the using agency,
substantial use of an airport by Government aircraft will be considered to exist when operations of such
aircraft are in excess of those which, in the opinion of the Secretary would unduly interfere with use of
the landing areas by other authorized aircraft, or during any calendar month that -
a. Five (5) or more Government aircraft are regularly based at the airport or on land adjacent
thereto, or
b. The total number of movements (counting each landing as a movement) of Govemment aircraft is
300 or more, or the gross accumulative weight of Government aircraft using the airport (the total
movement of Government aircraft multiplied by gross weights of such aircraft) is in excess of
five million pounds.
28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use in
connection with any air traffic control or air navigation activities, or weather -reporting and communication
activities related to air traffic control any areas of land or water, or estate therein, or rights in buildings of
the sponsor as the Secretary considers necessary or desirable for construction, operation, and
maintenance at Federal expense of space or facilities for such purposes. Such areas or any portion
thereof will be made available as provided herein within four months after receipt of a written request
from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing (1) boundaries of
the airport and all proposed additions thereto, together with the boundaries of all oflsrte areas
owned or controlled by the sponsor for airport purposes and proposed additions thereto; (2) the
location and nature of all existing and proposed airport facilities and structures (such as
runways, taxiways, aprons, terminal buildings, hangars and roads), including all proposed
extensions and reductions of existing airport facilities; and (3) the location of all existing and
26 of 36
proposed nonaviation areas and of all existing improvements thereon. Such airport layout plans
and each amendment, revision or modification thereof, shall be subject to the approval of the
Secretary which approval shall be evidenced by the signature of a duly authorized
representative of the Secretary on the face of the airport layout plan. The sponsor will not make
or permit any changes or alterations in the airport or any of its facilities which are not in
conformity with the airport layout plan as approved by the Secretary and which might, in the
opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary determines
adversely affects the safety, utility, or efficiency of any federally owned, leased, or funded
property on or offthe airport and which is not in conformity with the airport layout plan as
approved by the Secretary, the owner or operator will, if requested, by the Secretary (1) eliminate
such adverse effect in a manner approved by the Secretary or (2) bear all costs of relocating
such property (or replacement thereof) to a site acceptable to the Secretary and all costs of
restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and cost
of operation existing before the unapproved change in the airport or its facilities.
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person shall, on the
grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in
any activity conducted with or benefiting from funds received from this grant. This assurance
obligates the sponsor for the period during which Federal financial assistance is extended to the program,
except where Federal financial assistance is to provide, or is in the form of personal property or real
property or interest therein or structures or improvements thereon in which case the assurance obligates
the sponsor or any transferee for the longer ofthe following penods: (a) the period during which the property
is used for a purpose for which Federal financial assistance is extended, or for another purpose involving
the provision of similar services or benefits, or (b) the period during which the sponsor retains ownership
or possession of the property.
31. Disposal of Land.
a.For land purchased under a grant for airport noise compatibility purposes, it will dispose of the
land when the land is no longer needed for such purposes, at fair market value, at the earliest
practicable time. That portion of the proceeds of such disposition which is proportionate to the
United States' share of acquisition of such land will, at the discretion of the Secretary, (1) be paid to
the Secretary for deposit in the Trust Fund or (2) be remvested in an approved noise compatibility
project as prescribed by the Secretary including the purchase of nonresidential buildings or property
in the vicinity of residential buildings or property previously purchased by the airport as part of a
noise compatibility program
b. For land purchased under a grant for airport development purposes (other than noise
compatibility) it will, when the land is no longer needed for airport purposes, dispose of such land at
fair market value or make available to the Secretary an amount equal to the United States'
proportionate share of the fair market value of the land. That portion of the proceeds of such
disposition which is proportionate to the United States share of the cost of acquisition of such land
will, (1) upon application to the Secretary, be reinvested in another eligible airport improvement
project or projects approved by the Secretary at that airport or within the national airport system, or
(2) be paid to the Secretary for deposit in the Trust Fund if no eligible project exists.
c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may
be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer
land, and (2) the revenue from interim uses of such land contributes to the financial self-sufficiency
of the airport. Further, land purchased with a grant received by an airport operator or owner before
December 31, 1987, will be considered to be needed for airport purposes if the Secretary or Federal
agency making such grant before December 31, 1987, was notified by the operator or owner of the
uses of such land, did not object to such use and the land continues to be used for that purpose, such
use having commenced no later than December 15, 1989
d. Disposition of such land under (a) (b) or (c) will be subject to the retention
or reservation of any mterest or right therem necessary to ensure that such land will only be used for
purposes which are compatible with noise levels associated with operation of the airport.
27 of 36
32. Engineering and Design Services. It will award each contract, or sub -contract for program management,
construction management, planning studies feasibility studies, architectural services, preliminary
engineering, design, engineering, surveymg, mapping or related services with respect to the project in
the same manner as a contract for architectural and engineering services is negotiated under Title PC of the
Federal Property and Administrative Services Act of 1949 or an equivalent qualifications -based
requirement prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to fund any
project which uses any product or service of a foreign country during the period in which such foreign
country is hsted by the United States Trade Representative as denying fair and equitable market
opportunities for products and suppliers of the United States in procurement and construction.
34. Policies, Standards, and Specifications. It will carry out the project in accordance with policies,
standards, and specifications approved by the Secretary including but not limited to the advisory circulars
fisted in the Current FAA Advisory Circulars for AIP projects, dated (the latest approved version as of
this grant offer) and included in this grant, and in accordance with applicable state policies, standards, and
specifications approved by the Secretary.
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real property, to the
greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part
24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. (2) It
will provide a relocation assistance program offering the services described in Subpart C and fair and
reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49
CFR Part 24 (3) It will make available within a reasonable period oftime prior to displacement,
comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CUR Part 24.
36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum extent
practicable, intercity buses or other modes of transportation to have access to the airport; however, it has
no obligation to fund special facilities for intercity buses or for other modes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of any DOT -assisted contract or in the
administration of its DBE program or the requirements of 49 CFR Part 26. The Recipient shall take all
necessary and reasonable steps under 49 CPR Part 26 to ensure non discrimination in the award and
administration of DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR Part 26,
and as approved by DOT, is incorporated by reference in this agreement. Implementation of this
program is a legal obligation and failure to carry out its terms shall be treated as a violation of this
agreement. Upon notification to the recipient of its failure to carry out its approved program, the
Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the
matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801).
38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar
is to be constructed at the airport for the aircraft at the aircraft owner s expense, the airport owner or
operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and
conditions on the hangar as the airport owner or operator may impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as
28 of 36
defined in section 47102 of title 49, U.S.C.) has been unable to accommodate one or more
requests by an air camer for access to gates or other facilities at that airport in order to allow the
air carrier to provide service to the airport or to expand service at the airport, the airport owner
or operator shall transmit a report to the Secretary that-
1) Describes the requests;
2) Provides an explanation as to why the requests could not be accommodated; and
3) Provides a time frame within which, if any, the airport will be able to accommodate
the requests
Such report shall be due on either February 1 or August 1 of each year if
the airport has been unable to accommodate the request(s) in the six month period prior to the
applicable due date.
29 of 36
FAA
Airports
Current FAA Advisory Circulars Required for Use in AIP
Funded and PFC Approved Projects
Updated: 1/25/2012
View the most current versions of these ACs and any associated changes at:
htto://www.faa.bov/airports/resources/advisory circulars
70/7460-1 K
150/5000-13A
150/5020-1
150/5070-6B
Change 1
150/5070-7
150/5100-13B
150/5200-28D
150/5200-30C
150/5200-33B
150/5210-5D
150/5210-7D
150/5210-13C
150/5210-14B
150/5210-15A
150/5210-18A
Obstruction Marking and Lighting
Announcement of Availability—RTCA Inc., Document RTCA-221, Guidance
and Recommended Requirements for Airports Surface Movement Sensors
Noise Control and Compatibility Planning for Airports
Airport Master Plans
The Airport System Planning Process
Development of State Standards for Non Primary Airports
Notices to Airmen (NOTAMS) for Airport Operators
Airport Winter Safety and Operations
Hazardous Wildlife Attractants On or Near Airports
Painting, Marking and Lighting of Vehicles Used on an Airport
Aircraft Rescue and Fire Fighting Communications
Airport Water Rescue Plans and Equipment
Aircraft Rescue Fire Fighting Equipment, Tools, and Clothing
Airport Rescue & Firefighting Station Building Design
Systems for Interactive Training of Airport Personnel
30 of 36
150/5210-19A
150/5220-10E
150/5220-16D
150/5220-17B
150/5220-18A
150/5220-20
Change 1
150/5220-21 B
150/5220-22A
150/5220-23
150/5220-24
150/5300-7B
150/5300-13
Changes 1 - 18
150/5300-14B
150/5300-16A
150/5300-17C
150/5300-18B
150/5320-5C
Change 1
150/5320-6E
150/5320-12C
Change 8
150/5320-15A
Driver's Enhanced Vision System (DEVS)
Guide Specification for Aircraft Rescue and Firefighting Vehicles
Automated Weather Observing Systems for Non Federal Applications
Aircraft Rescue and Firefighting (ARFF) Training Facilities
Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
Airport Snow and Ice Control Equipment
Guide Specification for Lifts Used to Board Airline Passengers With Mobility
Impairments
Engineered Materials Arresting System (EMAS) for Aircraft Overruns
Frangible Connections
Foreign Object Debris Detection Equipment
FAA Policy on Facility Relocations Occasioned by Airport Improvements or
Changes
Airport Design
Design of Aircraft Deicing Facilities
General Guidance and Specifications for Aeronautical Surveys: Establishment
of Geodetic Control and Submission to the National Geodetic Survey
General Guidance and Specifications for Aeronautical Survey Airport Imagery
Acquisition and Submission to the National Geodetic Survey
General Guidance and Specifications for Submission of Aeronautical Surveys
to NGS Field Data Collection and Geographic Information System (GIS)
Standards
Surface Drainage Design
Airport Pavement Design and Evaluation
Measurement, Construction, and Maintenance of Skid Resistant Airport
Pavement Surfaces
Management of Airport Industrial Waste
31 of36
150/5325-4B
150/5335-5B
150/5340-1 K
150/5340-5C
150/5340-18F
150/5340-30F
150/5345-3G
150/5345-5B
150/5345-7E
150/5345-10G
150/5345-12F
150/5345-13B
150/5345-26D
150/5345-27D
150/5345-28G
150/5345-39D
150/5345-42F
150/5345-43F
150/5345-44J
150/5345-45C
150/5345-46D
150/5345-47C
150/5345-49C
Runway Length Requirements for Airport Design
Standardized Method of Reporting Airport Pavement Strength PCN
Standards for Airport Markings
Segmented Circle Airport Marker System
Standards for Airport Sign Systems
Design and Installation Details for Airport Visual Aids
S pecification for L821 Panels for the Control of Airport Lighting
Circuit Selector Switch
S pecification for L824 Underground Electrical Cable for Airport Lighting Circuits
S pecification for Constant Current Regulators Regulator Monitors
Specification for Airport and Heliport Beacon
Specification for L841 Auxiliary Relay Cabinet Assembly for Pilot Control of
Airport Lighting Circuits
Specification for L823 Plug and Receptacle, Cable Connectors
Specification for Wind Cone Assemblies
Precision Approach Path Indicator (PAPI) Systems
FAA Specification L853, Runway and Taxiway Retroreflective Markers
S pecification for Airport Light Bases, Transformer Housings, Junction Boxes
and Accessories
Specification for Obstruction Lighting Equipment
S pecification for Taxiway and Runway Signs
Low -Impact Resistant (LIR) Structures
S pecification for Runway and Taxiway Light Fixtures
S pecifications for Series to Series Isolation Transformers for Airport Lighting
System
Specification L854, Radio Control Equipment
32 of 36
150/5345-50B
150/5345-51 B
150/5345-52A
150/5345-53C
150/5345-54B
150/5345-55A
150/5345-56B
150/5360-9
150/5360-12E
150/5360-13
Change 1
150/5360-14
150/5370-2F
150/5370-10F
150/5370-11 B
150/5380-6B
150/5390-2B
150/5395-1
717
Specification for Portable Runway and Taxiway Lights
S pecification for Discharge -Type Flasher Equipment
Generic Visual Glideslope Indicators (GVGI)
Airport Lighting Equipment Certification Program
S pecification for L-1884, Power and Control Unit for Land and Hold Short
S pecification for L893, Lighted Visual Aid to Indicate Temporary Runway
Closure
S pecification for L-890 Airport Lighting Control and Monitoring System
(ALCMS)
Planning and Design of Airport Terminal Facilities at Non -Hub Locations
Airport Signing and Graphics
Planning and Design Guidance for Airport Terminal Facilities
Access to Airports By Individuals With Disabilities
Operational Safety on Airports During Construction
Standards for Specifying Construction of Airports
Use of Nondestructive Testing Devices in the Evaluation of Airport Pavement
Guidelines and Procedures for Maintenance of Airport Pavements
Heliport Design
Seaplane Bases
33 of 36
THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY
DATED: 1/25/2012
150/5100-14D
150/5100-15A
150/5100-17
Changes 1 - 6
150/5200-37
150/5300-15A
150/5320-17
150/5370-6D
Changes 1 - 4
150/5370-12A
150/5370-13A
150/5380-7A
Architectural, Engineering, and Planning Consultant Services for Airport Grant
Projects
Civil Rights Requirements for the Airport Improvement Program
Land Acquisition and Relocation Assistance for Airport Improvement Program
Assisted Projects
Introduction to Safety Management Systems (SMS) for Airport Operators
Use of Value Engineering for Engineering Design of Airports Grant Projects
Airfield Pavement Surface Evaluation and Rating (PASER) Manuals
Construction Progress and Inspection Report — Airport Grant Program
Quality Control of Construction for Airport Grant Projects
Offpeak Construction of Airport Pavements Using Hot -Mix Asphalt
Airport Pavement Management Program
THE FOLLOWING ADDITIONAL APPLY TO PFC PROJECTS ONLY
DATED: 1/25/2012
150/5000-12
Announcement of Availability— Passenger Facility Charge (PFC) Application
(FAA Form 5500-1)
Page 34 of 36
ATTACHMENT D
CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS
A. The grantee certifies that it will or will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition'
(b) Establishing an ongoing drug -free awareness program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurrmg in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring
in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has designated a central point for the receipt of such
notices. Notices shall include the identification number(s) of each affected grant;
(f) Taking one of the fallowing actions, within 30 calendar days of receiving notice under paragraph (d)(2), with
respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requirmg such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal State, or local health, law enforcement, or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b) (c), (d), (e), and (f),
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Meacham International Airport
4201 North Main Street
Fort Worth, Tarrant County, Texas 76106
Check There are workplaces on file that are not identified here.
Signed:// 1 4 6
Fernando Cost, Assistant City Manager
Typed Name and Title of Sponsor Representative
Dated: i%r•-4 12, 20/3
Page 35 of 36
ATTACHMENT E
PAVEMENT MAINTENANCE MANAGEMENT PROGRAM
An effective pavement maintenance management program is one that details the procedures to be followed to assure
that proper pavement maintenance, both preventative and repair, is performed An airport sponsor may use any form
of' inspection program tit deems appropriate. The program must, as a minimum, include the following:
1. Pavement Inventory. The following must be depicted in an appropriate form and level of details:
Location of all runways, taxiways, and aprons
Dimensions
Type of pavement
Year of construction or most recent rehabilitation
For compliance with the Airport Improvement Program assurances, pavements that have been constructed,
reconstructed, or repaired with Federal financial assistance shall be so depicted.
2. Inspection Schedule.
a. Detailed Inspection. A detailed inspection must be performed at least once a year. If a history of
recorded pavement deterioration is available, i.e. Pavement Condition Index (PCI) survey as set forth in
Advisory Circular 150/5380-6, Guidelines and Procedures for Maintenance of Airport Pavements, the
frequency of inspections may be extended to three years.
b. Drive -by Inspection. A drive -by inspection must be performed a minimum of once per month to detect
unexpected changes in the pavement condition.
3. Record Keeping. Complete information on the findings of all detailed inspections and other maintenance
performed must be recorded and kept on file for a minimum of five years. The types of distress, their locations, and
remedial action, scheduled or performed, must be documented. The minim information to be recorded is fisted
below.
a. inspection date
b. location
c. distress types
d. mamtenance scheduled or performed
For drive -by inspections, the date of inspection and any maintenance performed must be recorded.
4. Information Retrieval. An airport sponsor may use any form of record keeping it deems appropriate, so long as
the information and records produced by the pavement survey can be retrieved to provide a report to the FAA as may
be required.
5. Reference. Refer to Advisory Circular 150/5380-6, Guidelines and Procedures for Maintenance of Airport
Pavements, for specific guidelines and procedures for maintaining airport pavements and establishing an effective
mamtenance program. Specific types of distress, their probable causes, inspection guideline, and recommended
methods of repair are presented.
Page 36 of 36