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HomeMy WebLinkAboutContract 44975 (2)cSFraktnitEACGRElsz roAfro 1, Li is_ 1. s, AGREEMENT FOR COMMUNITY BASED FROG 1' M. OPII-;KING DOORS FOR WOMEN IN Nli{,KDq INC. jH TSCAII , YEAR 2014 In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FOR' Il' WOR' I1'I$, a home rule municipal corporation of the State of Texas, ("City") acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and OPENING DOORS FOR Wi MEN IN NEB, 9 INC., a Texas private non-profit corporation ("Contractor") acting by and through Sandra Stanley, Director, its duly authorized representative. REC]F FAN ,S WH KREAS 9 City has determined that Community Based Programs are necessary to support crime prevention in City during Fiscal Year 2014 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and W IUI Kt IDEAS, Contractor has agreed to operate a Community Based Program called "Change a Life, Nehemiah Project" program which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to contract with Contractor to operate the Change a Life! Nehemiah Project program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $29,495.00 ("Program Funds") to provide to the Contractor for the operation of the Change a Life! Nehemiah Project program; NOW, THE 1':ifi,F0 1' , in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. esponsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Program FY 2014 Community Based Program Opening Doors for Women in Need, Inc. OFFICIAL ! E O- ft) CITY SECREVIEV b11 FT. WORTH, TX _ Proposal, attached, and incorporated herein for all purposes incident to this Agreement Contractor shall be responsible for day-to-day administration of the Change a Life! Nehemiah Project program. Contractor agrees to expend the Program Funds in accordance with its Change a Life! Nehemiah Project program budget, described in Exhibit "B," attached. Program activities shall be reported in accordance with Exhibit D," attached and effectiveness measures shall be reported in accordance with Exhibit `E," attached 2. Program Funds 2.1 In no event shall the total distribution of Program Funds from City made to the Contractor during the term of this Agreement exceed the total sum of $29,495.00. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbuisement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR, as described in Fxhibit "C," attached, and monthly Program Activities Report shall be submitted to City no later than the 15t1i day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. Submit the monthly RFR with an original signature by an authorized representative to the Grants and Contracts Management Section of the- Fort Worth Police Department, ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth Texas, 76102. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents 2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, Contractor must notify City in writing of any such adjustments Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Grants and Contracts Management Section of the Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap St., Fort Worth, Texas, 76102. 3. Term This Agreement shall commence upon October 1, 2013, or the date that the City has executed this Agreement ("Effective Date"), whichever occurs later, and shall end on FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 2 of 11 September 30 2014. All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2014. 4. Proi ram Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A.' 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measures Report to document the performance of the work described in Exhibit "D ' and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January April, July, and October RFR and Program Activities Report submittals. Additionally, the Project Effectiveness Measurement Report must include any successes r ealized in descriptive detail. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15t' day after the end of each month. 4.3 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD and not from any other monies of City. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by City to Contractor of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by City Council for the purposes set forth in this Agreement 5.3 This Agreement may be terminated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 3 of 11 5.4 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Conti actor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subconti acts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the perfoiniance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement foi cause, and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder or as so directed by the Contract Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Change a Life! Nehemiah Project program. Contractor shall maintain replace or repair any item of equipment used in support of the Change a Life! Nehemiah Project program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Change a Life! Nehemiah Project program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Change a Life! Nehemiah Project program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts Management Section at the address set forth in paragraph 2 3 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 4 of 11 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the light to investigate, examine and audit at any time any and all such records relating to operations of Contractor under this Agreement Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City shall make such records readily available for investigation, examination, and audit In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the light to withhold further funding under this and/or future contract(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any pact of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Program Activities Report and Pi ogi am Effectiveness Measurement Reports, making final payments, disposing of Change a Life! Nehemiah Project program assets as appropriate and as directed by City's Contract Administrator (see paragraph 13.3.). 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 5 of 11 program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee, or invitee of the Conti actor, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LL4BILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING FY 2014 Community Based Program Opening Doors for Women in Need, Inc Page 6 of 11 HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Change a Life! Nehemiah Project program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Change a Life! Nehemiah Project program during his tenure or for one year thereafter, shall have any interest, direct or indii ect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial intei est, dii ect or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractoi of any land, materials, supplies, or services purchased with any funds transferred hereunder except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge expressed or implied, of Contractor or its subconti actors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 7 of 11 Contractor permit its officers, members, agents, employees, subcontractors or program participants to engage in such discrimination. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal state and local including all ordinances, rules and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and con ect such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terns and conditions of this Agreement. If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392- 4243, to act as Contract Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 14. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 15. Insurance Requirement 15.1 Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a foini that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a faun that is acceptable to the City's Risk Manager. (c) Automobile Liability $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 8 of 11 15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable and, if for any reason a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance o1 non-performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous oral or written agreement which purports to vary from the teens hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 9 of 11 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party. CITY: Copies To: Charles W. Daniels, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Jacob Browning, Planner Fort Worth Police Department 350 W. Belknap Street Fort Worth, TX 76102 CONTRACTOR: Sandra Stanley, Director OPENING DOORS FOR WOMEN IN NEED, INC. 3507 Horne Street Fort Worth, TX 76107 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement 16.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. FY 2014 Community Based Program Opening Doors for Women in Need, Inc. Page 10 of 11 I WITNESS VVI IIERf OF, the parties hereto have executed this agreement in Fort Worth, Tarrant County, Texas, to be effective this day of 2013. CITY OF FORT WOR EH Charles W. DanieY Assistant City Manager w• /Leak° Jeffrey W. Halstead �b �0.�3 Chief of Police � APPROVED AS TO FORM AND LEGALITY: Charlene Sanders Assistant City Attorney ATTEST: Mary Ka9ser City Secretary n multiples OPENING DS FOR WMEN IN NEF,D 9 INC a Texas Private Non - Profit Corporation f OA 74k4(i Da (IP Oho° 00.18 0 ° r -od0V0G0,gL b \tttnfitiattstc)P FY 2014 Community Based Program Opening Doors for Women in Need, Inc. OFFICIAL RECORD j CITV SECRETAItTf FT. WORTH, TX c i rs Iy r ®_ a In Inc. Project: Save a Women Save a Child A Request for Funding to the I For additional information contact: Sasha Kane, Senior Contract Compliance Specialist Grants and Contracts Management Section Fort Worth Police Department 817-392-4243 sashakane@fortworthtexas.gov Fort Worth Crime Control and Prevention District In 1995, the citizens of Fort Worth voted to establish a Crime Control and Prevention District (CCPD), and the District has been renewed by voters in 2000, 2005, and most recently in 2009 for a five-year period Revenue from the'/h cent sales tax serves a role in providing the necessary resources to effectively implement crime reduction strategies pertaining to violent crime, gangs, neighborhood crime, school safety, youth, and police enhancements. The fund is administered by the Fort Worth Police Department, and it is managed by a nine -member Board of Directors that establishes the annual budget and policies, oversees expenditures and evaluated programs funded by the district. The CCPD Board is interested in collaborating with non-profit organizations to achieve the Crime Control and Prevention District Mission to: "Enhance Fort Worth s ability to increase safety and reduce crime through partnerships increased capabilities, a training, and crime prevention and intervention programs. " • Requests for Proposals Eligible Applicants Registered non-profit organizations are eligible to apply for funding, as long as the organization applying for funds has not previously received two -years of community based funding for the same program from the Crime Control and Prevention District Additionally all program activities must serve the City of Fort Worth and its residents. Types of Proposals that will be considered Only proposals that meet one of these goals will be considered: 1. Support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs; 2. Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3. Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Priority consideration will be given to programs addressing prevention or intervention of youth and/or family violence. Funds Available The Crime Control and Prevention District Board of Directors will vote on the Community Based Program funding level in the FY 2014 CCPD budget. In the past, the Board has allocated $200,000 in its annual budget for the Community Based Program 1 Funding Timeline Contracts will be awarded in the fall of 2013. The program period is scheduled to run from October 1, 2013 to September 30, 2014. Mandatory Proposer's Conference In order to be eligible to submit a proposal, a representative from your agency is required to attend one of two proposer s conferences that will be held at 6:00 PM on Wednesday, March 20 2013 and Wednesday March 27 2013, at the Police and Fire Training Center, located at 1000 Calvert Street, Fort Worth, Texas 76107. Technical Assistance Technical assistance to complete this application is available prior to submission. If your organization requires technical assistance, please call Sasha Kane at 817-392-4243 or by email at sasha.kanecfortworthtexas.aov. • • Deadlines P roposals must be postmarked or hand -delivered by 5:00 PM on Friday April 19. 2013. P roposals postmarked or delivered after this deadline will not be considered. It is encouraged to submit the proposals in advance of the deadline so that staff may verify that the proposal is complete. Incomplete proposals will snot be considered. Proposals should be hand -delivered or mailed to: S asha Kane Grants and Contracts Management Section Program Support Division Fort Worth Police Department 350 W Belknap Street Fort Worth, TX 76102 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 2 Application Contents Complete proposals must include ALL of the following items. Incomplete proposals will be rejected Proposals will be reviewed for required documentation upon submittal. Proposals missing required items will not be accepted It is recommended that applications are submitted prior to the deadline to ensure it is complete and will be accepted. REQUIRED ITEMS • PROPOSAL COVER SHEET PROGRAM ABSTRACT (Short program description, roughly 2 paragraphs, on separate page) PROPOSAL NARRATIVE P ROGRAM ACTIVITIES AND SCHEDULE P ROGRAM ACTIVITIES SUMMARY P ROGRAM•EFFECTIVENESS MEASURES SUMMARY EFFECTIVENESS MEASURE SUMMARY LEVERAGE OF FUNDS BUDGET SUMMARY AND BUDGET DETAIL •BUDGET NARRATIVE LICENSING INFORMATION (If applicable. If not applicable, please include statement to that effect.) INSURANCE - A statement of concurrence must be provided NON-PROFIT STATUS - Attach documentation of non-profit status BOARD INFORMATION LIST OF NAMES OF BOARD OFFICERS AGENCY BYLAWS JOB DESCRIPTIONS RESUMES OF PERSONNEL INVOLVED IN THE PROGRAM FINANCIAL AUDIT OR STATEMENT (If your agency is not required to have an audit, please include a statement as to why not.) ONE ORIGINAL AND SIX COPIES FY 2014 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET AGENCY: Opening Doors for Women In Need DIRECTOR: Sandra Stanley PHONE NUMBER: 817-920-9326 PHYSICAL ADDRESS: 3507 Horne Street, Fort Worth 76107 • • CONTACT PERSON: Sandra Stanley EMAIL ADDRESS: stanleyms@sbcglobal.net P HONE NUMBER: 817-938-8415 (cell) 817-920-9326 (office) FAX NUMBER: 817-731-4954 P ROGRAM TITLE: • • • CCPD FUNDS REQUESTED: $ 29,495 AGENCY STATUS: Private Nonprofit 0 Public Nonprofit • Mark the goal(s) that your program addresses. • • • • • • • • S upport efforts to reduce violent crime and gang related activities through enhanced enforcement activities and crime prevention programs S upport efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods and S upport efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally, does program address the priority consideration listed below? P rogram is a prevention or intervention program for youth and/or family violence. CERTIFICATION: I certify that the information contained in this proposal fairly represents the above -named agency's operating plans and budget for the proposed program. 1 acknowledge that I have read and understand the requirements and provisions of the Request for Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the procurement process, I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. TYPED NAME: TITLE: fid, SIGNATURE: , /v eiubien cfroule7 4 DATE: q /'i,` ,5 t 1 PROGRAM ABSTRACT Provide a short description of your program to be funded. Please summarize the problem and what your program will do to address it. (Roughly 2 paragraphs in length on a separate page) Opening Doors for Women in Need (ODWIN) began providing services eight years ago. ODWIN offers poverty relief services in the neighborhood through a clothes closet, food pantry and community garden are provided. ODWIN serves in on of Tarrant County high return zip codes: 76107, 76102, and 76105 These three zip codes are noted as being the three areas that receive the most release from prison in Tarrant County. ODWIN is the only agency located in the 76107 area that assists ex -offenders reintegrate into their community. The failure to meet these basic needs in the target population puts ex -offenders in extremely high risk for re -arrest and re -incarceration. The ODWIN Save a Woman Save a Child project will serve 20 women over the age of 18 with children The project's goal is to assist with reintegration to the community case management and mentoring, providing local access to substance abuse treatment and mental health treatment, obtaining job readiness, obtaining sustainable employment, decreasing chances of recidivism, and becoming contributing members of the local community. PROPOSAL NARRATIVE Provide a 4-5 page description of your program to be funded. In this narrative, please respond to each of the following questions: 1) Describe in detail the problem that your program addresses. The ODWIN Change A Life Nehemiah Project will be located in the Como Community, located in zip code 76107 an area of Fort Worth that is high in crime and substance abuse. The Tarrant County Reentry Council reports that prisoner reentry has become a significant criminal justice and community safety issue in this concentrated area of Tarrant County. Currently there is a 41 % parole revocation rate of ex -offenders in Tarrant County. Ex - offender's original crimes are driven by poverty and illicit drug use, both substantial problems in zip code 76107. In Texas, the rate of illicit drug use among youths aged 12-17 years ranks higher than the rate in the United States (4.63% compared to 4.12%). Among substance abuse admissions 55% of the women do not have high school completion and 43.4% are unemployed. Among the residents of 76107 15% have incomes below the poverty level compared to 12.4% of U.S. residents. In zip code 76107, 20% do not have a high school diploma. The zip code has the highest concentration of released parolees in all of Tarrant County. Sixty-three percent of those paroled in Tarrant County in 2000 have been re -arrested with more than 41 % re -incarcerated. There are three zip codes with the highest concentration of releases from prison and substance abuse in Tarrant County: 76107, 76102, and 76105. The ODWIN Change A Life Mentoring Project is the only agency in 76107 that is focusing on the negative impacts of Reentry in the local community and is also assisting with the other two zip codes as the needs of this target population are rising. This demand is what led the agency to formalize the mentoring program currently in place through pre-release work in the state and federal prison through mentoring and continued work at post -release. ODWIN has also assisted and collaborated with other agencies outside the targeted area to offer a broader scale of services to the target population in 76107. Research established by a University of Texas at Arlington's graduate student's dissertation illustrated a link is beginning to be identified that shows a causal relationship between parental incarceration and criminality in their children. The Oregon Youth Study (OYS) was a longitudinal study of 206 boys that began in 1983 (Eddy & Heid, 2003). The OYS participants grew up in lower to working class European American families Participants were recruited from four grade classes in 12 public elementary schools. At the beginning of the study, 2% of the boys had parents who had been arrested as adults; 9% had a mother who had been arrested; and 22 % had a father who had been arrested. By the age of 18, 80% of participants who had had either a mother arrested or a mother and father arrested had been arrested two or three times. However, for youths whose parents were never arrested, 20% had two or more arrests. The study showed that participants with criminal parents were more likely to be arrested than those youths without criminal parents. 6 2) Describe what your program does to 1) support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs The ODWIN Change A Lifel Nehemiah Project will have the following core components as recommended by Ready for Work (R4W) program organizations, which ODWN uses as a foundational guide Recruitment of Mentors and Mentees 4 Intake 4 Case Management 4Job Training 4 Mentoring -a Job Placement -*Continuous Follow-up. The case management and mentoring will be maintained throughout the involvement of the mentee in the program. The Volunteer Mentor will maintain the case management and mentoring components with supervision and guidance of the paid staff. 1) The program reduces violent crime by minimizing the recidivism in the neighborhood. The jobs program will support efforts to reduce violent crime through crime prevention. When the unemployed are disenfranchised from society and feel angry over their inability to find work the anger can turn into violent crime. When incomes fall below a needed level the unemployed are tempted to commit property crimes or get involved in selling drugs. Pressure on parents is transferred to youth and often leads to juvenile crime. 2) The jobs training program will increase the safety of residents and decrease crime through the Como Neighborhood/West Fort Worth by building job skills and improving self-esteem. This will help participants gain jobs and avoid crime. The safety of the residents will be enhanced in this way. 3) The program is alleviating pressure from the children by supporting the parent and decreasing the likelihood of parent re -offending and going back to incarceration This decreases and eliminates the incidents of juvenile crime and increases the safety of the youth. 3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence and/or family violence? Describe how your program addresses this priority? One of the core components of the mentoring curriculum is the victims sensitivity training offered by a partner agency for Victim Services awareness. This is crucial due to the high incidence of family violence present in the parent's life prior to incarceration. Family violence can be the root of problem, along with poverty and lack of opportunities for the parent. 4) How will you measure the effectiveness of the program? You must include specific performance measures within the Activities and Outcomes Summary and describe evaluation tools and the method of data collection that you will use. If awarded funding, these performance measures will be included as an exhibit in the contract, and you will be required to report progress towards these measures, which will be reported to the CCPD Board. The focus at this time will include these performance measures: program attendance, graduation rates, success in meeting individualized goals, improved health status, job 7 obtainment and retention, days of sobriety, and avoidance of recidivism. Additionally, Pre and post measures of self-esteem, aggressiveness, participation in criminal activity and job attainment will be measured on entry to the program and completion of it. The tools to be used include the Rosenberg Self Esteem Scale (Rosenberg, 1965), Aggression Scale (Orpinas and Frankowski, 2001), selected crime activity questions from Baron (2008). Job seeking activity and job attainment will be measured at 6 weeks post -graduation and then at 6 months and 1 year later. 5) Who will the program benefit? How many people? What age group? What geographic area will it serve? Please include geographic boundaries. The program will service 50 clients in its first year. Priority will be given to residents of the Como Neighborhood and West Fort Worth (but not limited). All must be residents of Fort Worth and be 18 years of age or older. The Como Neighborhood is located North of Lancaster, South of Camp Bowie, East of Bryant Irvin and West of Lake Como. ODWIN is located on Horne Street, a major road through the heart of Como. 6) What makes this program unique from any other crime prevention program in Fort Worth? In comparison to the programs awarded grants from the CCPD in 2013, this program is the only one that addresses recidivism, mentoring, job training and employment in a way that allows empowerment of the parent to decrease family violence and increase safety of the youth in the community. When quality of life is improved and obtained through empowerment, accountability, and self-esteem in positively impacts the community and decreases criminal activity. 7) Is the program already in operation? If so, how long have you operated the program? What resources are currently used to operate the program? Why are CCPD funds necessary at this time? The program is in place with ODWIN's transitional living program and has shown success in the decrease of recidivism. The funding would allow the agency to expand services and allow the program to formalize The agency has started a Memorandum of Agreement with Dawson's State Jail to formalize the recruitment of offenders that will be released into the local community. The agency has also applied for federal funding to expand the mentoring program and hire more specialized staff; if awarded the program will expand further in the fall of 2013. 8) Is this a new program? If so, what other funds have you applied for? Also, please describe the sequence of steps needed to implement your program and the timeframe in which this will occur. The program is established in the transitional living program and funded through charitable donations from the local community. The agency has applied for federal funding through the Bureau of Justice's 2nd Chance grant; if awarded it will expand in the fall of 2013 9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached budget forms. The expenditures for the program will be for a part-time Mentor Coordinator and expenses 8 related for travel (mileage and participants' bus passes), equipment (laptop and cell phone) and supplies (basic needs kits for participants). 10) If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your plan to sustain this program. The agency has over ten years' experience in assisting offenders reintegrate into the community successfully and will continue to sustain the mentoring program beyond CCPD funding with continued use in the transitional living program, the upcoming construction of the Nehemiah Project coming in 2014 with additional wraparound services for the community, and access to federal funding through the 2nd Chance Act for Reentry. The Como Community is historically a low-income black neighborhood with reportedly higher incidence of substance related crimes than any neighboring areas in Fort Worth. ODWIN has been in existence in the center of the Como Community with the mission of assisting ex - offenders in their successful transition back into society Living in the impoverished and crime -prone neighborhood, ODWIN clients continue to be at risk of substance abuse and recidivism. With a growing concern for community and client safety, ODWIN initiates the programs to prevent substance abuse in the Como Community as well as to treat those who are affected by substance related problems including crimes, incarceration, and homelessness. The goals and objectives of the agency and the mentoring project are to lower recidivism and make the local community safe and healthy. Helping the ex -offender integrate properly into the community, assist with gainful employment, and improving their quality of life allows for the community to become safer and continue toward the community's goal of being active, healthy, and respectable community that strives of improving the quality of life of its residents and the economics of the community also improve. Opening Doors for Women In Need Inc Job Description Program Director Job Title: Program Director Function: • To implement the strategic goals and objectives of the organization • With the chair, enable the Board to fulfill its governance function • To give direction and leadership toward the achievement of the organization's philosophy, mission, strategy, and its annual goals and objectives Reports to: Board of Directors Major Functions/ 1. Board Administration and Support -- Supports operations and Accountabilities: administration of Board by advising and informing Board members, interfacing between Board and staff, and supporting Board's evaluation of chief executive 2. Program, Product and Service Delivery -- Oversees design marketing, promotion, delivery and quality of programs, products and services 3. Financial, Tax, Risk and Facilities Management an Recommends yearly budget for Board approval and prudently manages organization's resources within those budget guidelines according to current laws and regulations 4. Human Resource Management -- Effectively manages the human resources of the organization according to authorized personnel policies and procedures that fully conform to current laws and regulations 5. Community and Public Relations -- Assures the organization and its mission, programs, products and services are consistently presented in strong, positive image to relevant stakeholders b. Fundraising (nonprofit -specific) -- Oversees fundraising planning and implementation, including identifying resource requirements, researching funding sources, establishing strategies to approach fenders, submitting proposals and administrating fundraising records and documentation Job Title: Program: Reports To: Prepared Date: Approved By Approved Date: Opening Doors for Women in Need (ODWIN) Job Description Mentor Coordinator/Manager ODWIN Change Your Life Mentoring Program Director March 16, 2013 Sandra Stanley (Founder/Director) March 18 2013 ODWIN Change Your Life Mentoring Project: providing mentoring to men and women exiting prison to help each person reach self-sufficiency and become successfully integrated into the community. The primary responsibility of the Mentor Coordinator/Manager is to provide oversight and guidance to the mentoring program at ODWIN Additional responsibilities include recruitment and training of the mentors for the program. B. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties included the following. Other duties may be assigned. 1. Coordinate the mentoring component of the reentry program. 2. Recruit and train new mentors from local congregations and the community who will be able to support the program mission by mentoring adult, same -sex ex -prisoners. 3. Recruit other volunteers from local congregations and the community for clerical support, outreach and other services. 4. Provide regular updates to Director. 5. Screen mentors for eligibility and suitability. 6. Prepare mentees as to the expectation of the mentoring relationship. 7. Match mentors with mentees in a manner that brings mutual support and energy to the overall recovery and empowerment goals of participants. 8. Monitor progress of the mentoring relationships through regular contact and prepare necessary reports. 9. Maintains client confidentiality. 10. Correctly completes monthly reports. a. Enters client information into database and tracks client information as determined by various fenders of program 11. Establishes and maintains a well organized filing and record system to include all necessary documentation and forms. 12. Maintains professional work behaviors and relationships. 13. Adheres to all agency policies and procedures. 14. Other duties as assigned. C. INTERRELATIONSHIPS Department and program staff, clients, staff of community organizations and businesses, visitors, volunteers, and students D. SUPERVISORY RESPONSIBILITIES Provide supervision volunteer mentors. E. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. I . EDUCATION and/or EXPERIENCE: a. Bachelor degree required; will consider years of service in field in lieu of Bachelor degree b. Working knowledge of Reentry service area c. Previous volunteer recruitment experience required d. Excellent planning, organizing, and project management skills are necessary. e. Understanding of and experience working with various faith -based traditions within the community especially those that are traditional partners of the program, which is also faith -based and that will represent potential volunteers for program. 2. COMMUNICATION / LANGUAGE SKILLS: f. Must communicate clearly in both written and spoken word. g. Ability to interact effectively with diverse populations. h. Knowledge of proper telephone etiquette. 1. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. j. Ability to effectively present information and respond to questions from groups of managers, public groups, clients, customers, and the general public. 3. MATHEMATICAL SKILLS: a. Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. b. Ability to calculate figures and amounts such as rate, ratio, proportion, percentage. c. Ability to apply concepts of basic algebra. 4. REASONING ABILITY: a. Ability to define and solve both practical and complex problems. b. Ability to collect data, establishes facts, and draw valid conclusions. c. Ability to interpret and manage a variety of abstract and concrete variables in situations where only limited standardization exists. d. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 5. OTHER: a. Familiarity with client populations and their needs. b. Ability to operate a vehicle. c. Provide own reliable transportation to attend meetings, seminars, and carry out job functions. d. Ability to establish and maintain effective working relationships with individuals and groups as Iisted under "Interrelationships' above. e. Ability to work in somewhat crowded office space. f. Ability to work effectively under pressure. g. Ability to organize, prioritize and utilize effective time management techniques. h. Ability to work independently and with a minimum of supervision. i. Familiar with and able to use appropriate format for business correspondence and reports, various filing systems, computer hardware and software, recordkeeping procedures. j. Ability to operate/work with general office equipment, accessories, and computer systems. These include, but are not limited to, the following: multi -line phone system, calculator, postage machine and scale, copier keyboard (typewriter or computer), audio-visual equipment such as TV/VCRs or easels filing cabinets, building keys. b. CERTIFICATES, LICENSES, REGISTRATIONS: a. Must have and maintain a current Texas driving license and evidence of vehicular liability insurance. P. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, climb or balance; use hands to finger, handle, or feel objects, tools, utensils, or controls; reach with hands and arms; and talk or hear. Must speak clearly and be easily understood The employee is occasionally required to twist, stoop, kneel, crouch, or crawl. The employee must occasionally Lift and/or move up to 50 pounds and push or pull items. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. G. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Work environment is primarily inside. Some off -site work is required to attend Meetings, and provide outer office coverage as requested. 2. While performing the duties of this job, the employee is exposed to few environmental or hazardous conditions; however, the employee may occasionally be exposed to wet and/or humid conditions, fumes or airborne particles, and outside weather conditions. The noise level in the work environment is usually quiet. The employee may occasionally be exposed to physical or verbal outbursts from clients. 3. The employee may be exposed to communicable diseases. H. PROFESSIONAL EXPECTATIONS: 1. Exemplify through values, beliefs and practices of ODWIN with commitment to addressing the needs of the target population. Should demonstrate in verbal interactions and nonverbal behavior compassion, respect, and an understanding of the human worth, dignity, and spirit of all persons. 2. Commit to the highest standards of performance, ethical behavior and business practices and comply with rules and expectations of the profession. 3. Demonstrate sound judgment and independence of thought. 4. Respect the rights and dignity of all individuals, families and groups with whom we come into contact. Consider the interests and values of clients and others, and show courtesy at all times. 5. Provide culturally competent services and maintain a work environment which demonstrates cultural awareness, recognizing that culture is not limited to racial or ethnic affiliations. 6. Protect confidentiality of information of all individuals, families and groups with whom we come in contact and comply with all applicable legal requirements. Keep both client and employee information confidential. 7. Provide clients and employees with information regarding established complaint procedures as needed. 8. Avoid the action or appearance of taking advantage of clients by personally accepting tips, gifts, contributions or gratuities of any kind in return for service. 9. Participate cooperatively in activities to ensure solid team efforts towards the satisfaction of client and community needs. 10. Take personal responsibility for learning, knowing, and complying with both agency and program policies and procedures including all personnel policies and procedures. 11. Be aware of and observe appropriate boundaries. 13. Engage in self -development. Participate in in-service programs for self -enrichment to maintain high quality of practice, and seek further professional growth through other training/educational opportunities. 14. Assume personal responsibility for timely completion of assignments without interference to quality of work. 15. Adapt to changing work environment, program requirements, and workload. 16. Present and maintain professional appearance and demeanor; adhere to dress code of position/work area. 17. Assume responsibility for personal attendance and punctuality. 18. Accept criticism/guidance to improve a work habit and performance. 19. Assist in maintaining a clean, safe environment for clients, visitors, and co-workers. 20. Participate in the quality assurance activities of the agency. 21. Be truthful and candid. 22. Provide constructive feedback regarding agency problems to management as appropriate. Understand how to express concerns appropriately, balancing the right to employee expression with support of the agency, especially in the external arena. 23. Assist in training and orientation of other employees as requested. I have reviewed this job description and understand the performance expected. I understand that periodically it may be necessary for me to perform other duties as assigned by a supervisor. Furthermore, I understand that my employment with Opening Doors for Women In Need (ODWIN) is "at will". I have received a copy of this job description. Employee's Name Employee's Signature Director's Signature Date Job Title: Program: Reports To: Prepared Date: Approved By Approved Date: A. SUMMARY Opening Doors for Women In Need (ODWIN) Job Description Volunteer Mentor ODWIN Change Your Life Mentoring Program Mentor Coordinator/Manager March 16, 2013 Sandra Stanley (Founder/Director) March 18, 2013 ODWIN Change Your Life Mentoring Project: providing mentoring to men and women exiting prison to help each person reach self-sufficiency and become successfully integrated into the community. The primary responsibility of the Volunteer Mentor is to develop and maintain a relationship with mentees during pre-release and post -release for the mentoring program at ODWIN. B. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties included the foltowing: I. Develop and maintain a meaningful one-on-one relationship with up to three program participants of the same gender as yourself. 2. Participate in mentor orientation and attend other scheduled training sessions. 3. Promote the mentor program in the local community. 4. Abide by all guidelines set forth by the program and organization. S. Provide regular updates to Mentor Coordinator. 6. Prepare mentees as to the expectation of the mentoring relationship. 7. Provide mentorship to mentees in a manner that brings mutual support and energy to the overall recovery and empowerment goals of participants. 8. Maintain client confidentiality. 9. Maintain professional work behaviors and relationships. 10. Adheres to all agency policies and procedures. C. INTERRELATIONSHIPS Department and program staff, clients, staff of community organizations and businesses, visitors, volunteers, and students. D. SUPERVISORY RESPONSIBILITIES None. E. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be 21 years of age or older. Must be able to adhere to the Texas Department of Criminal Justice (TDJC) policies, rules, and regulations that will be expressed in the training modules of the ODWIN and TDJC training. EDUCATION and/or EXPERIENCE: o High School diploma required; Associate or Bachelor degree preferred. ® Relatively successful in life and career (i.e., able to offer guidance to newly released ex -prisoners). O Understanding of and experience working with various faith -based traditions within the community especially those that are traditional partners of the program, which is also faith -based F. PROFESSIONAL EXPECTATIONS: 1. Exemplify through values, beliefs, and practices of ODWIN with commitment to addressing the needs of the target population. Should demonstrate in verbal interactions and nonverbal behavior compassion, respect, and an understanding of the human worth, dignity, and spirit of all persons. 2. Respectful of mentee's religious beliefs and cultural sensitivities. 3. Willing to spend time alone with an adult, same -sex ex -prisoner convicted of a non- violent, non -sexual offense(s). 4. Genuine desire to help ex -prisoners maintain a stable, crime -free lifestyle Excellent planning, organizing and project management skills are necessary. 5. Demonstrate sound judgment and independence of thought. 6. Respect the rights and dignity of all individuals, families and groups with whom we come into contact. Consider the interests and values of clients and others, and show courtesy at all times. 7. Provide culturally competent services and maintain a work environment which demonstrates cultural awareness, recognizing that culture is not limited to racial or ethnic affiliations. Protect confidentiality of information of all individuals, families and groups with whom we come in contact and comply with all applicable legal requirements. Keep both client and employee information confidential. 9. Avoid the action or appearance of taking advantage of clients by personally accepting tips, gifts, contributions or gratuities of any kind in return for service. 10. Be aware of and observe appropriate boundaries. 1 I . Present and maintain professional appearance and demeanor. 12. Assume responsibility for personal attendance and punctuality. 13. Accept criticism/guidance to improve a work habit and performance. 14. Provide constructive feedback regarding agency problems to management as appropriate. Understand how to express concerns appropriately, balancing the right to employee expression with support of the agency, especially in the external arena 15. Assist in training and orientation of other volunteers as needed and available. I have reviewed this job description and understand the performance expected. The agency understands that I am a volunteer and can remove my offer of services at any time. I have received a copy of this job description. Employee's Name Employee's Signature Director's Signature Date • A. Personnel Name • • BUDGET SUMMARY A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Contracts/Consultants G. Other TOTAL • • • BUDGET DETAIL Amount Requested I $27,000 $995 $1000 $500 $29,495 Position Rate of Pay x # of Hours , • • • • Cost • To be hired Mentor Coordinator $18 X 1250 $22,500 • • Payroll taxes (federal, social security, and Medicare at 20% of annual salary) $4,500 TOTAL Personnel B. Fringe Benefits N ame Position N o benefits paid Description of Benefits TOTAL Fringe Benefits C. Travel P urpose of Travel Location Item Mileage for Mentor Coordinator for 75 miles per month 75 miles/per month x 0.55 cents (IRS standard) x 12 months (Travel to correctional facilities and community meetings) 300-350 daily to weekly bus passes for participants of program TOTAL Travel 16 $27,000 Cost $0 Cost $495 $500 $995 D Equipment Item Cost per Item CeII phone $300 Laptop $700 TOTAL Equipment E Supplies Item • Cost per Item • • Quantity 1 1 • Quantity • • Cost $300 $700 $1,000 Cost • Basic needs kit $1 0 50 $500 (Minimal toiletries and personal items to leave correctional facility with; agency supplies clothing as well at their costs) • • . TOTAL Supplies F. Contracts/Consultants Description of the Service TOTAL Contracts/Consultants G. Other Costs Item Cost per Item TOTAL Other Costs Quantity 17 • • • $500 Cost $0 Cost $o • • BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program Please explain how costs are calculated. A. Personnel The Mentor Coordinator will be the heart of the program and will paid $181per hour and work part-time at 1,250 hours annually; this comes to $22 500 plus payroll $4 500 for payroll taxes (federal, social security, and Medicare at 20% of annual salary) to total $27,000. The total request for personnel for the one year of the program will be $27,000 for the salary of the personnel under this program. • • • B. Fringe No other costs are requested for this grant proposal • • • C. Travel • • • • • • • The paid personnel under the program (Mentor Coordinator) will be allotted 900 miles annually to travel between Fort Worth and Dallas, Texas (Tarrant County to Dallas County) to ensure rapport, maintain relationships, maintain compliance measures, and e nsure the quality and integrity of the program is maintained. The computation of the 900 miles by the IRS Standard Mileage Rates for 2013 at 0.55 cents per mile, which is $495. The needs for transportation assistance is high for the target population, so the project n eeds access to bus passes to ensure the participants of the project make it to their mandated appointments, employment readiness and searching needs, and their medical n eeds. Based on the fare ride aid offered by the local transportation it will cost $1.50 per day or $7.50 per week. The agency is requesting $500 for bus passes and anything over this amount will be covered by the agency. D Equipment There will be a need for the mentor coordinator to have one computer (laptop) for the sole use by the paid personnel. Based on various reviews of computers and warranty, a local electronic store Best Buy gave the best quote for a non-profit at $700 per laptop for mobile use. The paid personnel will need a cell phone and based on added line to the agency with initial cost of the phone (smartphone capabilities) at $300 and monthly cost will be maintained by agency. The total request for equipment needed for the program is $1,000. 18 E. Supplies The project will need to offer basic needs kits to the participants as they exit the correctional facility. The basic needs kits will adjust depending on the need of the individual. However a general need is for toiletries, a couple of days of clothing, shoes, bed linens, and towels are needed for their exit location into a Reentry transitional living offered by the agency or other approved housing referrals The agency is requesting $10 for each participant of the program to go towards their basic needs kit, any costs over this amount will be covered by the agency. F. Contracts(Consultants None under this grant. G. Other • • • • • • No other costs are requested for this grant proposal • Monthly Request for Reimbursement (RFR) FY 2014 Community -Based Programs Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Department Jacob Browning 350 West Belknap Street 2nd Floor Fort Worth, TX 76102 Period covered by this request: Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indnect Costs Total Programmatic Costs Submitting Agency: Agency Contact Name: Email: Phone Number: Address: Invoice Number: 10/01/13 to 09/30/14 ,nun/dd/yy A B Total of Previous Reimbursements Budget Amount Requested 27,000.00 $ 995.00 $ 1,000.00 1 $ 500.00 $ $ 1$ 1$ 29,495.00 $ Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report I have reviewed this request and certify that the listed expenses are accurate and are chargeable to the CCPD Community Based Program approved budget Grantee Authorized Official Title Date nm/dd/yy C This Request Summary: Total Budget: $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund__ Opening Doors for Women in Need, Inc Sandra Stanley stanleyms@sbcglobal.net (817) 920-9326 3507 Home Street Fort Worth, TX 76107 D (B+C) Total Requested E (A-D) Balance Available �$ $ _ -995.00 $ 1,000.00 $ 500.00 ($ $ 1 $ 29,495.00 29,495.00 29,495.00 Fiscal Agent Use Qn1y_ Account 27,000.00 Center FY 2014 Community -Based Programs Program Activities Report Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Depaitment Agency: Opening Doors for Women in Need, Inc. Jacob Browning Name: Sandra Stanley 350 West Belknap Street Email. stanleyms@sbcglobal.net 2nd Floor Phone Number: (817) 920-9326 Fort Worth, TX 76102 Address: 3507 Horne Street Fort Worth, TX 76107 Period covered: 10/01/13 to 09/30/14 # Activities Monthly Total Cumulative Total Oct 1st- Present Year End Goal 1 Number of recruitment activities conducted. 20 2 Number of clients in the transitional living program. 7 3 Number of clients in the job -readiness program. 50 4 Number of clients in the entrepreneurship training program. 50 5 Number of individual career assessments given to program clients. 50 6 Number of self-esteem assessments given to program clients. 50 FY 2014 Community -Based Programs Program Effectiveness Measurement Report Program Period 10/01/13 to 09/30/14 Due Quarterly: 1st Qtr (Oct -Dec) due Jan 15th, 2nd Qtr (Jan -Mar) due Apr 15th, 3rd Qtr (Apr -Jun) due Jul 15th, and 4th Qtr (Jul -Sep) due Oct 15th Submit to: Fort Worth Police Department Agency: Opening Doors for Women in Need, Inc Jacob Browning Name. Sandra Stanley 350 West Belknap Street Email. stanleyms@sbcglobal.net 2nd Floor Phone Number: (817) 920-9326 Fort Worth, TX 76102 Address: 3507 Horne Street Fort Worth, TX 76107 Period covered: 10/01/13 to 09/30/14 # Effectiveness Measurements 1 2 75% of transitional living program clients will not re -offend and return to prison. Please include a narrative of events and accomplishments that occurred during the reporting period. 75% of program clients are meeting their individual goals as set in their pre -evaluation. Please include a narrative of events and accomplishments that occurred during the reporting period. 3 50% of job -readiness and entrepreneurial training program clients will obtain employment. Please include a narrative of events and accomplishments that occurred during the reporting period. 4 75% of job -readiness and entrepreneurial training program clients will show an increase in their post -assessment evaluations. Please include a narrative of events and accomplishments that occurred during the reporting period. 5 75% of program clients report an increase in self-esteem based upon their pre- and post -evaluation assessments. Please include a narrative of events and accomplishments that occurred during the reporting period. Please include a narrative of any success stories during the reporting period.