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HomeMy WebLinkAboutContract 44281 (2)CI \L'giriA CAPHRACT CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Brown & Gay Engineers, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Northside II 48-inch Water Main, Phase I from Heritage Trace Parkway to Alta Vista Road. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be in the amount of $1,158,764.00 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 1 of 16 OFFIUAL RECURD vrinvED MAR 15�13- SECRETARY r a. WORM, TX i (5) No interest will accrue on any contested portion of the billing until mutually resolved. If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 2 of 16 observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution These conditions and cost/execution effects are not the responsibility of the ENGINEER Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 3 of 16 (3) shall inform the CITY. When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 4 of 16 Record drawings if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not Tess than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1728/2013 Page 5 of 16 (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000 00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify premises/operations, products/completed operations contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non -owned is acceptable. i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 6 of 16 extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not Tess than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 7 of 16 j. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102 f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000 00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 8 of 16 sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 9 of 16 ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY s personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. D Timely Review The CITY will examine the ENGINEER'S studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors and other consultants as the CITY deems appropriate, and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 10 of 16 observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 11 of 16 (3) (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance • The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 12of16 B Reuse of Project Documents All designs, drawings, specifications documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 13 of 16 Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of n egligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER o r ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business u nderstandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including n egligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole n egligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 14 of 16 J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI B , VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 15 of 16 Executed and effective this the i ‘c day o BY: CITY OF FORT WORTH .4 _ Fernando Costa o- sch . , it0,E Assistant City Manager Date: V/9/7 APPROVAL RECOMMENDED: Y B Um\-A1 S Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY By: Douglas W. Black Assistant City Attorney ATTEST: MarJ. Kays City Secreta BY: ENGINEER Brown & Gay Engineers, Inc William D. Dillon, PE Executive Vice President Dates M&C a C-26144 M&C Dates March 5, 2013 „tn°aCall•4�. I91 . 14° 7P(*.e 0 r 97 o City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 16 of 16 er 4See ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 ATTACHMENT A Scope for Engineerina Design Related Services for Water Transmission System Improvements DESIGN SERVICES FOR NORTHSIDE 1148-INCH WATER MAIN, PHASE 1 (48-INCH WATER SUPPLY MAIN TO CAYLOR WATER TANK) CITY PROJECT NO.: 2082 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Larae Diameter Scope 26,270 linear feet of 48-Inch supply main from Heritage Trace Parkway to 42-inch connection at Timberland Boulevard and Alta Vista Road to resupply Caylor Tank located in Council District 2 and can be found on City Water Map Nos. 2048-452, 2054-452, 2054-456, 2054-460, 2060-460, 2060-464, 2066-460, 2066-464, 2066-468. Small Diameter Scope Street Ridgeview Circle from Keller Hicks Road to Dead End Keller Hicks Road from Riverside Drive to Alta Vista Road Task 1. Task 2. Task 3. Task 4. Task 5 Task 6. Task 7 Task 8. Task 9 Task 10 Council District 2 Water and Sewer Map No. 2060-460 2060-464 Existing Size (in.) 6 Water Sanitary Sewer Proposed Replacement size (in.) 8 Length Lateral or Existing Proposed Length (ft.) Main Size (in.) size On.) (ft.) 3,000 TBD N/A 8 3,000 2054 460 2 2060-460 2 & 6 12 5,350 2066 460 Total Linear Footage 8,350 WORK TO BE PERFORMED Design Management Conceptual Design Preliminary Design Final Design Bid Phase Services Construction Phase Services ROW/Easement Services Survey and Subsurface Utility Engineering Services Permitting . Plan Submittal Checklists TASK 1. DESIGN MANAGEMENT. City of Fort Worth, Texas Attachment A — Keller Hicks Option PMO Release Date: 07.23.2012 Page 1 of 22 Total Linear Footage' 3,000 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT Na: 2082 ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources ENGINEER shall manage change, • communicate effectively • coordinate internally and externally as needed, and • proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work 1.1. Managing the Team Lead, manage and direct design team activities. • Ensure quality control is practiced in performance of the work. • • Communicate internally among team members. • Task and allocate team resources. 1.2. Communications and Reporting • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. • Conduct review meetings with the CITY at the end of each design phase. • Prepare invoices and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the Water Department • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. Complete Monthly MBE/SBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • Communicate, contract manage engineering and surveying subconsultants (Gorrondona & Associates, Inc., HVJ Associates, V&A Consulting Engineers, Inc., and The Rios Group) to provide the specified services for this project. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II 48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 ASSUMPTIONS • 12 MBE/SBE reports will be prepared. • 4 meetings with city staff. • 12 monthly water department progress reports will be prepared. • 12 monthly project schedule updates will be prepared. DELIVERABLES A. Meeting summaries with action items. B. Monthly invoices. C. Monthly progress reports. D. Baseline design schedule. E Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes. F. Monthly SBE Report Form and Final Summary Payment Report Form. G. Plan Submittal Checklists (See Task 10). TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to • Study the project, • identify and develop alternatives that enhance the system, • Present (through the defined deliverables) these alternatives to the CITY, • Recommend the alternatives that successfully addresses the design problem, and • Obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1 Route Selection • The ENGINEER will evaluate nine separate routes for consideration and determine two recommended alternate alignments for the project taken into the Conceptual Design Package. • All nine alignments are presented on GIS based exhibits for CITY review. • All of the nine alignments will be discussed and evaluated at a total of nine meetings. Coordinate with the City for hydraulic modeling of two routes and with two connection locations each to determine the preferred alignment that will benefit the system. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 3 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 • A total of three presentations will presented to City Staff to engage other departments. • Three site visits will be conducted to gather photographs for the presentations, identify conflicts, and evaluate route selections. • Prepare preliminary opinion of probable construction costs for nine alignments. • Develop proposed Street cross -sections for offsets and locations of proposed pipeline locations within Ridgeview Circle and Keller Hicks Road. • The two recommended alternate alignments shall have the projected easement costs developed for the recommendations 2.2. Data Collection • In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project. • The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re- routing plans. • The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.3 Coordination Meetings and Route Coordination • The ENGINEER shall set and attend two coordination meetings with Keller 1SD for the development of design concept. • The ENGINEER shall set and attend two coordination meetings with the residents along Ridgeview Circle to coordinate construction of sanitary sewer improvements and inform about project. • The ENGINEER shall set and attend up to three meetings required to coordinate with TXDOT to determine the ultimate ROW width required for the expansion of I-35W. • The ENGINEER shall set and attend up to three meetings required to coordinate with the land development consultant and the City of Fort Worth Planning Department to coordinate the proposed utility corridors across the planned development, The Mansions at Timberland (CASE NO FS-011-181). • The ENGINEER shall set and attend up to three meetings required to coordinate with the land development consultant and the City of Fort Worth Planning Department to coordinate the proposed utility corridors across the planned development, Moriah at Timberland Addition (CASE NO. FP-012-011). City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 4 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 • The ENGINEER shall set and attend up to three meetings required to coordinate with the land development consultant and the City of Fort Worth Planning Department to coordinate the proposed utility corridors across the planned development, Alliance Town Center North (CASE NO. PP-012-022). • The ENGINEER shall set and attend up to three meetings required to coordinate with the land development consultant and the City of Fort Worth Planning Department to coordinate the proposed utility corridors across the planned development owned by the Baptist Foundation of Texas. 2.4. Geotechnical Investigations • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. 2.5 Soil Corrosivity Evaluation • Document Review — Review the proposed pipeline alignment, and available geotechnical reports with chemical analysis data and preliminary plans and specifications for pipeline design. • In -Situ Soil Resistivity Testing and Soil Analysis — measure soil resistivity using the Wenner Four Electrode Method along the proposed alignment. The resistivity testing will be conducted at 1,000-foot intervals along the alignment to a depth of 15 feet below grade. Perform an investigation to identify potential sources of stray current and nearby metallic pipelines that may influence the proposed pipeline. This investigation includes a review of utility survey data and/or a field investigation. Work with the project geotechnical engineer and obtain 8 soil samples for chemical analysis. Test the samples for as -received and minimum resistivity, and chemical analysis of chlorides sulfates, pH, and bicarbonates. Basis of Design memo — Analyze the in -situ soil resistivity and chemical analysis data with respect to corrosivity to the pipe. Prepare a technical memorandum with the basis of design for the recommended corrosion control system. The TM will present the collected field data, interpret the results with respect to the corrosivity of the soil and provide recommendations for the corrosion control system. The recommendations for cathodic protection of the pipeline will be based on the results of the corrosivity evaluation. 2.6 The Conceptual Design Package shall include the following: • Coordinate with the project surveyor to identify adjacent property owners to stake in the field locations of soil borings, obtain topographic information, and to define easements/right-of-way limits in the vicinity of the project. Evaluate and develop the proposed pipeline alignment based on the collected survey, geotechnical, and existing utility information. The alignment will be evaluated based on its ability to minimize impacts to existing utilities, minimize the impact on • • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 5 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 the public and the environment, minimize the need to acquire excessive easements, and to minimize the construction cost. • Coordinate and evaluate the geotechnical information and available soil data to confirm the method of excavation to be permitted for this construction. Additionally, evaluate and recommend the materials of construction for the pipeline, the backfill, and the associated appurtenances. If it is determined that tunneling is a viable installation method, the tunnel liner requirements will be evaluated for both construction and the finished tunnel. • Graphic exhibits and written summary of alternative design concepts and construction sequencing considered, strengths and weaknesses of each and the rationale for selecting the recommended design concept. • Evaluate the requirements of the pipeline and transmission system, evaluating the n eed for surge relief facilities, air relief valves, and other associate appurtenances n eeded to provide a complete pipeline. • Conduct a field visit to the site to identify design requirements along the recommended conceptual alignment. Conduct meeting with the City to review the alternative pipeline alignments, materials of construction pipeline facilities, and define operational and maintenance issues. Obtain and address the City's comments in preparation for the completion of the Conceptual Design Package. • Evaluate design and construction schedule based on alternatives. Documentation of key design decisions. • Opinion of probable construction cost. 2.7. Quality Assurance Quality Control (QA/QC). ASSUMPTIONS • • • • 2 initial coordination meeting(s) will be conducted or attended. 23 borings at an average bore depth of 20 feet each will be provided. • 8 borings at an average bore depth of 30 feet each at anticipated bore locations. • 4 monitoring wells at an average bore depth of 20 feet each with steel risers will be provided • 2 copies of the conceptual design package will be delivered, including roll plots of alignment based on topographic survey with property information and GIS based roll plots with aerials parcel information, and major contours. • Technical Memorandum shall be letter sized and bound with a clear plastic cover. Drawings will be survey based roll plots. • ENGINEER shall host Concept Review meeting two weeks after submitting the Conceptual design package and provide meeting minutes of the Concept Review meeting. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 6 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO,: 2082 • ENGINEER shall proceed with Preliminary Design activities upon submission of the Conceptual Design Package to the CITY. DELIVERABLES A. Conceptual Design Package. B. Geotechnical Data Report. C. Soil Corrosivity Report. TASK 3. PRELIMINARY DESIGN (60 PERCENT), P reliminary plans and specifications shall be submitted to CITY per the approved Project S chedule. ENGINEER will develop the preliminary design of the infrastructure, based on the recommended alignment alternative from the Conceptual Design, as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet. Index of Drawinas. Leaend and Abbreviation Sheet. General Construction Notes Sheet. • Water Pipeline Construction Notes. • • • Joint Restraint Calculation Sheets. One each for Bar -Wrapped Cylinder Pipe (AWWA C303), Polyurethane Coated Steel (AWWA C200) and Ductile Iron (AWWA C150). A Proiect Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on City Datum only, descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). The horizontal control shall be as described in Task 8 • • Overall project easement layout sheet(s) with property owner information. • Overall aroiect water and/or sanitary sewer layout sheets. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Shutdown and Seauencina sheets. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 7 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 • Overall water and/or sanitary sewer abandonment sheet. • Plan and profile sheets (Large Diameter Transmission) which show the following: proposed water plan/profile and recommended pipe size, isolation butterfly valves, existing sample locations, existing fire line locations, existing utilities and utility e asements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. o Coordinates on all P.C.'s, P.T.'s, P.I.'s, valves, mainline fittings, etc., in the same coordinate system as the Control Points. o Bench marks per 1,000 ft of plan/profile sheet — two or more. o Bearings given on all proposed centerlines, or baselines. • Plan and profile sheets (Small Diameter Replacement) which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view Connection Sheets - The ENGINEER shall make provisions for developing connection sheets and details for all connections made to the proposed 48 inch transmission main. • The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. • The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line u ntil after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de -hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 8 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II 48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. • Provide map showing location of new manhole construction at the end of existing sewer segments, 90 degree bends, or tee connections. Site survey or specific design plans for manhole construction is not included as part of the scope. The contract documents shall specify that it is the Contractor's responsibility to coordinate utility location, etc. manhole construction. • The ENGINEER will prepare standard and special detail sheets for water line installation including all appurtenances. These may included connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. SHEETS 1 5 6 8 9 14 15 20 21 - 21 22 29 30 - 32 33 38 39 39 40 40 41 44 45 - 61 62 - 96 97 109 110 113 114 W. 128 129 134 135 151 152 - 164 165 166 167 168 SHEET DESCRIPTION GENERAL LOCATION AND NOTES JOINT RESTRAINT CALCULATIONS P ROJECT CONTROL SHEETS EASEMENT LAYOUT SHEETS SANITARY SEWER LAYOUT SHEET S EWER - PLAN AND PROFILE S EWER STANDARD DETAILS 48 INCH WATER LAYOUT SHEETS 12-INCH WATER LAYOUT SHEET 8-INCH WATER LAYOUT SHEET S HUTDOWN, SEQUENCING & ABANDONMENT 48-INCH PLAN AND PROFILE - GREENFIELD 48 INCH PLAN AND PROFILE - ROAD RIGHT-OF-WAY 12-INCH PLAN AND PROFILE 8-INCH PLAN WATER DETAILS CATHODIC PROTECTION DETAILS EROSION CONTROL PLAN & DETAILS TRAFFIC CONTROL PLAN & DETAILS LANDSCAPE RESTORATION GENERAL DETAILS SCALE N/A N/A 1 "=200' 1 "=200' 1 "=200' 1"=20' N/A 1 "=200' 1 "-200' 1 "=200' N/A 1 '-40' 1"-20' 1"-20' I 1"-20' N/A N/A 1"=40' N/A N/A 3.2. Constructability Review • Prior to the 60 percent review meeting with the CITY the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CMTY's comments from the field visit and submit this information to the CITY in writing. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 9 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 • Conduct the constructability review. Based on the information collected during the walk-through, the constructability review will be conducted to verify the impact to existing utilities, the impact on the public and the environment, the need to acquire excessive easements, and the construction cost has been minimized. 3.3. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual PDF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. 3.4. Traffic Control Plan • Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. • Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department and Tarrant County where applicable. These drawings shall be sealed by a professional engineer registered in the State of Texas • Coordinate and include appropriate TxDOT Standard Traffic Control Details. 3.5. Corrosion Control Design • Plans, Specifications and Opinion of probable Cost — Prepare details. The technical specifications will conform to Sections 33 04 11 and 33 04 12 of the City's Standard Construction specification Documents. Prepare an opinion of probable cost for the construction of the cathodic protection system. This task is based on the design of a cathodic protection system for the pipeline 3.6 Draft Project Manual and Opinion of Probable Construction Cost • Develop and submit draft version of the Project Manual with list of technical specifications required for the project. • Develop and prepare a preliminary opinion of probable construction cost. 3.7. Quality Assurance Quality Control (QA/QC). ASSUMPTIONS • 3 public meeting(s) will be conducted or attended during the preliminary design phase. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 10 of 22 • • ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 Traffic Control "Typicals" will be utilized to the extent possible. It is assumed an additional 6 project specific traffic control sheets will be developed. 2 sets of full size plans will be delivered for the Constructability Review of each part. • 2 sets of full size plans will be delivered for the Preliminary Design (60% design) of each part. • 2 sets of specifications will be delivered for the Preliminary Design (60% design) of each part. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications. B. Utility Clearance drawings. C. Traffic Control Plan. D. Data Base listing names and addresses of residents and businesses affected by the project. E Draft Project Manual. F. Opinion of probable construction cost. TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: 4.1. Prepare Draft Final plans (90%), Project Manual and technical specifications and submit to the CITY per the approved Project Schedule. 4.2. Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Construction Documents (100%) to the CITY in preparation for advertising the project for bid, per the approved Project Schedule Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. 4.3. The ENGINEER shall submit a final design opinion of probable construction cost with both the 90% and 100% design packages. This opinion shall use ONLY standard CITY bid items. 4.4. Quality Assurance Quality Control (QA/QC). City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 11 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 ASSUMPTIONS • 2 sets of half size drawings and 2 sets of full size drawings and 2 specifications will be delivered for the 90% Design package. • A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • 2 sets of full size drawings and 2 specifications will be delivered for the 100% Design package. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specifications. C. Detailed opinion of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. D. Original cover mylar for the signatures of authorized CITY officials. TASK 5 BID PHASE SERVICES ENGINEER will support the bid phase of the project as follows. It is anticipated that up to two construction packages will be bid publicly. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Contract documents shall be uploaded in an .xls file. Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set The .dwf will consist of individual files one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 12 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • • Issue contract addenda resulting from the pre -bid conference and any bidder's questions requiring changes to the Plans, Specifications, or Contract Documents. It is anticipated that three (3) Addenda will be required. Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, assist the CITY in determining the qualifications and acceptability of prospective contractors subcontractors, and suppliers, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings • Final Design Drawings shall be submitted in both Adobe Acrobat PDF format (version 6 0 or higher) format and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all associated sheets of the particular plan set Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956 org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in Buzzsaw. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 13 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. The naming convention to be used for the DWG files shall be as follows: I. TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name — "W-1956_SHT01.dwg", "W- 1956_SHT02.dwg", etc. II. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name — "X- 12155_SHT01.dwg', "X-12755_SHT02.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392 8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project may be bid only once and maybe awarded to two contractors. • 20 sets of construction documents will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. • 10 sets of full size and 10 sets of half size drawings plans and 14 specifications (conformed, if applicable) will be delivered to the CITY • PDF, DWF and DWG files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda. B. Bid tabulations. C. CFW Data Spreadsheet. D. Recommendation of award. E Construction documents (conformed, if applicable). TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows. 6.1 The ENGINEER will participate and document the proceedings of the preconstruction conference. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 14 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 6.2 After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the project to residents. The City shall select a suitable location and mail the invitation letters to the affected customers. 6.3 The ENGINEER shall visit the project site at designated intervals as construction proceeds to observe and report on progress. 6.4 The ENGINEER will provide corrosion control technical assistance during construction including Final System Checkout. The final checkout will include recording pipe -to -soil potentials at available test stations to determine if the structure is receiving adequate levels of cathodic protection. Prepare a letter report documenting the results of the testing. 6.5 As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents review change orders, and make recommendations as to the acceptability of the work. The ENGINEER shall respond to requests for information within two (2) days. 6.6 The ENGINEER shall review, approve, or take other appropriate action upon Contractor submittals such as Shop Drawings, product data and samples. Then ENGINEER shall provide a written response to the Contractor within two (2) days to avoid a delay in the work. 6.7 The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.8 Record Drawings • The ENGINEER shall prepare Record Drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o As -Built Survey. o Red Line Markups from Contractor. o Red -Line Markups from City Inspector. o Copies of Approved Change Orders. o Approved Substitutions. • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 15 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II 48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, on mylar for record storage The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the mylars • Record Drawings shall also be submitted in both Adobe Acrobat PDF format (version 6 0 or higher) format and DWF format There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_rec47.pdf " where "W-1956" is the assigned file number obtained from the CITY, `_rec" designating the file is of a record drawing plan set, ` 47" shall be the total number of sheets in this file. Example: W-0053_rec3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — `X-35667_rec36.pdf' where "X- 35667" is the assigned file number obtained from the CITY, "_rec' designating the file is of a record drawing plan set, "36" shall be the total number of sheets in this file. Example: X-12755_recl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawings folder in Buzzsaw. ASSUMPTIONS 0 10 Periodic Site Visits are assumed. 20 RFI's are assumed. 20 Shop Drawings with up to 10 requiring re -submittals are assumed. One copy of full size (22"x34") mylars will be delivered to the CITY. DELIVERABLES A. Public meeting exhibits. B. Response to Contractor's Request for Information. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 16 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II 48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 C. Review of Shop Drawings. D. Record Drawings on Mylar. TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager 7.1. Right -of -Way Research The ENGINEER shall determine rights -of -way, easements needs for construction of the project Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. • 7.2. Right-of-Way/Easement Preparation and Submittal The ENGINEER shall coordinate with surveyor and assist in preparing documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. The ENGINEER shall submit the right-of-way and/or easement documents to CITY PM for real property acquisition • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER shall prepare and submit Temporary Right of Entry documents for landowners to CITY PM.. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. • • ASSUMPTIONS • 18 Easements or right-of-way documents will be necessary. • 12 Temporary right -of -entry documents will be necessary for surveying. • Right -of -Way research and mapping includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc ). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 17 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 DELIVERABLES A Easement exhibits and metes and bounds meeting the CITY standards. B. Temporary Right of Entry Letters. TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES ENGINEER will provide survey support as follows. 8.1. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper identify overall canopy and have qualified arbonst identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: a) A Project Control Sheet, showing ALL Control Points, used or set while gathering data Generally on a scale of not Tess than 1:400 • The following information about each Control Point; a) Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod) b) X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on CITY Datum only. The horizontal control shall be on NAD83 North Central Zone surface coordinates using a TxDOT surface factor of 1.00012 and the control shall be set a 500-foot intervals. c) Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Coordinates on all P.0 s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. • No less than two horizontal bench marks, per line or location. • Bearings given on all proposed centerlines, or baselines. 8.2. Temporary Right of Entry Preparation and Submittal City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 18 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 • Prior to entering property, the ENGINEER shall prepare and submit Temporary Right of Entry for landowners to CITY PM. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3 Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level C as described below for the length of the full length of the pipeline alignment. The SUE shall be performed in accordance with Cl/ASCE 38-02. • Quality Level D Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g , utility owner base maps, "as built' or record drawings, permit records, field notes, geographic information system data oral histories, etc ) on the existence and approximate location of existing involved u tilities. • Review records for evidence or indication of additional available records; duplicate or conflicting information; need for clarification • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets electronic files and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownerships date of depiction; quality level(s); end points of any utility data; line status (e g , active, abandoned, o ut of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) • Identify surface features, from project topographic data and from field o bservations, that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with u tility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 19 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II48•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 In addition to the Level C, provide Subsurface Utility Engineering (SUE) to Quality Level A as described below for up to 15 locations. The SUE shall be performed in accordance with Cl/ASCE 38-02. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. ASSUMPTIONS • Topographic survey at intersection will include no more than 100 ft. in each direction. • 45 Temporary right -of -entry documents will be necessary for construction. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. TASK 9. Permitting With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.1. Storm Water Pollution Prevention Plan (Additional scope amendment will be provided in this permit required) 9.2. Environmental Services For projects that impact waters of the U.S., including wetlands, a Clean Water Act S ection 404 permit is required prior to construction commencing. The ENGINEER will perform a wetland delineation on the preferred route to determine a streamlined approach to obtaining a Nationwide Permit 12 (Utility Line Activities) If required, all documentation and permit application forms will be prepared and submitted to the U SACE Fort Worth District. Any general conditions of the permit received will be incorporated into general construction plans. 9.3. Floodplain Services (Additional scope amendment will be provided in this permit required. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 20 of 22 ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE 1148•INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 9.4. Texas Department of Transportation (TxDOT) Permit — Assist the City in developing documents required for submitting TxDOT's Form 1082 Utility Installation Request including two coordination meetings with the Fort Worth District's Utility Coordinator. 9.5. Railroad Permit (Additional scope amendment will be provided in this permit required) 9.6 Texas Department of Licensing and Regulation (TDLR) (Additional scope amendment will be provided in this permit required) ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. A Clean Water Act Section 404 Individual Permit will not be required. • If mitigation is necessary, a wetland mitigation bank within the watershed will be used. No mitigation plans for on -site or individual off -site mitigation will be prepared. TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: Attachment "A" Type Water / Sewer PLAN SUBMITTAL CHECKLIST REQUIREMENTS Traffic Signal (Submit All @ 30%) Storm Water 30% Storm Water 60% Street Lights (Submit All @ 30% Water /Sewer (Submit All @ 60%) Traffic Engineering (Submit All @ 60%) Traffic Control 30% Traffic Control 60% Traffic Control 90% Required for all work in City ROW x ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES x Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed These additional services include the following: • Negotiation of easements or property acquisition. • Services related to development of the CITY's project financing and/or budget • Services related to disputes over pre -qualification, bid protests bid rejection and re- bidding of the contract for construction. • Construction management and inspection services. • Performance of materials testing or specialty testing services. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 21 of 22 • • • • • • • ATTACHMENT A DESIGN SERVICES FOR NORTHSIDE II 48-INCH WATER MAIN, PHASE 1 CITY PROJECT NO.: 2082 S ervices necessary due to the default of the Contractor. S ervices related to damages caused by fire, flood, earthquake or other acts of God. Services related to warranty claims, enforcement and inspection after final completion. Services related to Survey Construction Staking. Services related to acquiring real property including but not limited to easements, right-of-way, and/or temporary right -of -entries S ervices to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. Performance of miscellaneous and supplemental services related to the project as requested by the CITY City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 22 of 22 ATTACHMENT B COMPENSATION Design Services for NORTHSIDE 11 48-INCH WATER MAIN, PHASE 1 (48-INCH WATER SUPPLY MAIN TO CAYLOR WATER TANK) City Project No. 2082 Lump Sum Project 1. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $1,158,764 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials , supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. 11. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount ok P rime Consultant Brown & Gay Engineering and Project $878,585 75.82 Engineers, Inc Management P roposed MBE/SBE Sub -Consultants Gorrondona & Associates, Inc. HVJ Associates The Rios Group Topographic Survey ROE'S, and Easement Documents Geotechnical Investigation Level A SUE N on-MBE/SBE Consultants V&A Consulting Cathodic Protection Engineers, Inc. Engineering Project Number & Name NORTHSIDE 11 48-INCH WATER MAIN, PHASE 1 $156,622 13.51 $72,607 $17,250 $33,700 TOTAL $1,158,764 Total Fee MBE/SBE Fee $1,158,764 $246,479 6.27 1.49 2.91 100.00% MBE/SBE 21.27% City MBE/SBE Goal = 15% Consultant Committed Goal = 21.27% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 3 Professional Services Payment Request Project Manager: (Robert Sauceda Project: INorthside II 48-Inch Water Main, Phase 1 City Project #: 12082 City Sec Number: Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 'Brown & Gay Engineers, Inc. Carl Krogness, PE Consultant Instructions: Summary Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: Ickrogness(a7browngav•com Office Address: 500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Telephone: 1817-887-6130 Fax: 1817-887-6135 Remit Address:I500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Agreement Amendment FAC and Work Type Description Amount Amount 48-inch Large Diameter Water P265 531200 6021402082 $1,127,640.40 Sanitary Sewer Improvements P275 531200 7021402082 $31,123.60 Totals This Payment Request Agreement Amount to Date $1,127,640.40 $31,123.60 $1,158,764.00 $1,158,764.00 Overall Percentage Complete: Completed Percent Amount Completed ($) Invoiced Current Previously Invoice Remaining Balance $1,127,640.40 $31,123.60 $1,158.764.00 Professional Project: City Project #: Work Type Desc: F/A/C: City Sec Number: Purchase Order: Name: SeMces Payment Request Project Manager: Robert Sauceda Northside II 48-Inch Water Main, Phase 1 2082 48-inch Large Diameter Water P265 531200 6021402082 Brown & Gay Engineers, Inc. Consultant's PM: Carl Krogness, PE Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items 31 - Conceptual Design 32 - Preliminary Design 33- Final Design 51 - Preliminary Survey Description Totals This Unit: Consultant Instructions: Fill in preen cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: ckrogness@browngay.com Office Address 500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Telephone: 817-887-6130 Fax: 817-887-6135 Remit 500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent Amount Number Amount Date Amount Completed $298,485.60 $298,485.60 $596,971.20 $596,971.20 $99,495.20 $99,495.20 5132, 688.40 $132,688.40 $1 127, 640.40 51,127,640.40 Overall Percentage Complete: ($) Invoiced Current Previously Invoice Remaining Balance $298,485.60 $596,971.20 $99,495.20 $132, 688.40 $1,127,640.40 Professional Project: City Project #: Work Type Desc: F/A/C: City Sec Number: Purchase Order: Name: Services Payment Request Project Manager: RobertSauceda Northside II 48-Inch Water Main, Phase 1 2082 Sanitary Sewer Improvements Consultant Instructions: P275 531200 7021402082 Brown & Gay Engineers, Inc. Consultant's PM: Carl Krogness, PE Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay items Description 31 - Conceptual Design 32 - Preliminary Design 33 - Final Design 51 - Preliminary Survey TI otais This Unit: Submitted by: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: ckrogness@browngay.com Office Address 500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Telephone: 817-887-6130 Fax: 817-887-6135 Remit 500 W. 7th Street, Suite 1800, Fort Worth, TX 76102 Agreement Amendment Amendment Amount Number Amount $7,242.00 $14,484.00 $2,414.00 $6,983.60 $31,123.60 Agreement Amount to Completed Percent ($) Invoiced Date Amount Completed Previously $7,242.00 $14,484.00 $2,414.00 $6,983.60 $31,123.60 Overall Percentage Complete: Current Invoice Remaining Balance $7,242.00 $14,484.00 $2,414.00 $6,983.60 $31,123.60 City of Fort Worth, Texas Mayor and Council Communication ZaAnIgena COUNCIL ACTION:, Approved on 3/5/2013 DATE: Tuesday, March 05, 2013 LOG NAME: 6ONS1148WP1-B&G SUBJECT: Authorize Execution of an Engineering Agreement $1,158,764.00 for Northside II 48-inch Water Main, Road, Provide for Additional Staff Project Costs for (COUNCIL DISTRICT 2) REFERENCE NO.: C-26144 with Brown & Gay Engineers, Inc., in the Amount of Phase I from Heritage Trace Parkway to Alta Vista a Project Total in the Amount of $1,189,264.00 RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Brown & Gay Engineers, Inc., in the amount of $1,158,764.00 for the Northside II 48-inch Water Main, Phase I from Heritage Trace Parkway to Alta Vista Road, provide for additional staff project costs for a project total in the amount of $1,189,264.00 DISCUSSION: In order to satisfy projected 2015 water demands for the Northside pressure planes, it is necessary to install a 48-inch water main from Heritage Trace Parkway to Alta Vista Road The proposed water main will connect a 48-inch water main off Heritage Trace Parkway west of 1-35 to an existing 42-inch water main that is located at the Timberland Boulevard/Alta Vista Road Intersection. The proposed connection will deliver increased water supply to the Caylor Ground Storage Tank which services the Northside II pressure plane. The proposed scope of services includes preparation of plans and specifications, geotechnical investigation, soil corrosivity evaluation, easement preparation and utility coordination. Brown & Gay Engineers, Inc., proposes to perform the necessary design work for a lump sum fee of $1,158,764.00. Staff considers this fee to be fair and reasonable for the scope of services proposed. M/WBE Office: Brown & Gay Engineers, Inc., is in compliance with the City's BDE Ordinance by committing to 21 percent SBE participation on this project. The City s SBE goal on this project is 15 percent. In addition to the contract amount, $30,500.00 is required for project management, real property acquisition and utility coordination. The project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund Logname: 6ONS1148WP1-BG Page 1 of 2 FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: FROM Fund/Account/Centers P265 531200 P265 531200 P265 531200 P265 531200 P275 531200 P275 531200 P275 531200 P275 531200 602140208231 602140208232 602140208233 602140208251 702140208231 702140208232 702140208233 702140208251 Fernando Costa (6122) S. Frank Crumb (8207) Roberto C. Sauceda (2387) ATTACHMENTS 1. 6ONS1148WP1-B&G COMPLIANCE.odf (CFW Internal) 2. 6ONS1148WP1-B&G Sewer FAR.odf (CFW Internal) 3. 6ONS1148WP1-B&G Water FAR.odf (CFW Internal) 4. 6ONSII48WP1-BG MAP.odf (Public) 5. 99 6ONS1148WP1-B&G (P265 & P275 FAR verification)(2-12-2013 JCT).docx $298,485.60 $596,971.20 $99.495.20 $132.688.40 $7.242 00 $14.484.00 $2.414.00 $6.983.60 (CFW Internal) Logname: 6ONS 1148 WP 1-BG Page 2 of 2 Task No. Keller Hicks Option Task Description Kate 1.0 Project Management 1.1 Managing the Team 1 2 _Communications and Reporting 1 2 1 Pre -Design Coordination Meeting 1 2 2 Quarterly Project Update Meetings 1.2.3 Design Submittal Review Meetings 1 2 4 Prepare Baseline Schedule 1 2 5 Prepare Monthly Progress Reports with Schedule 1 2 6 Prepare Monthly MBE/SBE Reports 1 2 7 Invoicing 2.0 Conceptual Design (30-Percent) 2 1 Route Assessment 2 2 Data Collection 2 3 Coordination Meetings and Route Coordination (16) 2 4 Geotechnical Investigation Identification 2 5 Soil C;orrosivity Evaluation 2 6 Conceptual Design Package 2 6 QA/QC 3.0 3.1 3.1.1 312 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.1.9 3.1.10 3.1.11 31 12 3.1.13 3.1.14 3.1.15 3.1.16 3.1.17 P reliminary Design (60 Percent) P reliminaryDesign Drawings (168) Cover Seet (1) General Note Sheets (4) Joint Restraint Calculations (3) P roject Control Sheets (6) Project Easement Layout Sheets (6) S anitary Sewer Layout Sheet (1) 8" Sanitary Sewer Plan & Profile Sheets (8) Sanitary Sewer Details (3) Water Layout Sheets (8) S hutdown & Sequencing Sheets (4) 48" Water Plan & Profile Sheets (52) 12" Water Plan & Profile Sheets (13) 8" Water Plan Sheets (4) Water Details (15) Cathodic Protection Details (6) Erosion Control Plan & Details (17) Landscape Restoration (2) City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09 2012 • • • Project Director $220 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for 48-INCH WATER SUPPLY MAIN TO CAYLOR WATER TANK City Project No. PENDING Sr. Project Manager $165 6i 61 4 0 0 0 .16J 0,) 81 31 12j 0 24 0 21 121 81 0 258 120 8 0 0 8j 98 Labor (hours) Sr. Engineer/ Engineer EIT $145 $115 39 0 0' 8N 121 41 121 0( 0 216 32 0 0 0I 01 oI 161 161 0I 0 264 GIS/CADD Administrative Cost $90 $60 0 0 0 0 0 0 0 0 0 I 0 544 Total Labor 35 $22,820 0 0 0 3 8 0 12 12 0 $3,520 $2,920 $4,200 $2,750 $6,280 $2,040 $0 80 $163,290 64 j 41 8j 54] 313 0 4 0 0 0 1J 41 2 8,1 2J 161 21 21 0 8 50 120 81 321 z 121 o $1 0 0 4J al 0 21 60 0 64 4 8 80 0 80 64 8 0 112 0 240 64 0 0 240 0 0 0 32 0 8 40 0 4701 676 0 0 0 8 8 16 2 32 0 0 20 120 32 12 30 32 24 0 0 2 4 32 16 16 6 48 0 8 0 280 64 32 30 32 24 8 1596 $61,060 $14,440 $21,760 $2,160 $2,960 $59,150 $1,760 36 $364,895 4 161 241 16 32 8 70 20 56 20 660 160 56 76 56 110 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $755 $2,560 $9,200 $4,770 $8,360 $2,030 $19,980 $2,130 $6,290 $6,020 $139,800 $33,440 $12,880 $15,960 $14,680 $16,800 $2,690 1 Subconsultant SBE Ex sense Non-SBE $0 Total Expense Task Sub Total Travel Reproduction Cost $0 $150 $50 $50 $50 $72,607 $13,920 1 $0 k $400 $400 $800 $800 $150 $0 $0 $0 $0 $0 $0 $50 $50 $50 $86,927 $0 $0 $0 $72,607 $13,920 $400 $0 $13,422 $800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $22,970 $3,520 $0 $2,920 $4,200 $2,750 $6,330 $2,090 $50 $250,217 $61,060 $14,440 $21,760 $74,767 $16,880 $59,550 $1,760 $378,317 $800 $755 $2,560 $9,200 $4, 770 $8,360 $2,030 $19, 980 $2,130 $6,290 $6,020 $139,800 $33,440 $12,880 $15,960 $14,680 $16,800 $2,690 1of3 Task No. Keller Hicks Option Task Description Rats 3.1.18 32 3.3 3.4 General Details (2) Constructability Review Utility Clearance & Coordination Traffic Control Plan 3.4.1 TxDOT STD Traffic Control (3) 3 4 2 Traffic Control STD Details (2) 3.4.3 Traffic Control - Project Specific (8) 3.5 Corrosion Control Design 3.6 Draft Project Manual/OPCC 3.7 QA/QC 4.0 4.1 4.2 4.3 4.4 5.0 5.1 5.2 Final Design Final Draft (90%) Construction Plans & Specs Final (100%) Plans and Specifications Final OPCC QA/QC Bid Phase Bid Support Final Design Drawings 6.0 Construction Phase Services 6.1 Preconstruction Conference 6 2 Prepare Exhibits for & Attend Public Meeting 6.3 Periodic Site Visits 6.4 'Corrosion Engineering 6.5 IRFI's 6.6 'Shop Drawings (20 + 10 resubmittals) 6.7 Final Walk Through and Punchlist 6.8 Record Drawings 7.0 ROW/Easement Services 7.1(Right-of-Way Research 7 2 jktft-of-Wa/Easement Preparation and Submittal (16) 7.3 'Temporary Right of Entry Submittal 8.0 Survey 8.1 Design Survey 8 2 Temporary Right of Entry Submittal • City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09 2012 • • 1 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for 48-INCH WATER SUPPLY MAIN TO CAYLOR WATER TANK City Project No. PENDING Labor (hours) Project Sr. Project Sr Engineer/ Director Manager Engineer EIT $220 0+ 0i 21 01 01 01 41 01 01 24I 241 01 0 0 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 oN 01 0 $165 21 81 321 01 21 21 81 121 81 01 1 761 281 401 81 01 1 161 81 81 1 1661 2 4 40 8 24 72 8 8 16 4 8 4 $145 0 121 601 01 61 41 16 28 8 0 192 120 72 0 0 0 0 0 220 4 8 40 24 24 80 24 16 0 01 01 01 $115, 8 0 0 0 6 0 32 0 28 0 336 240 72 24 0 40 24 16 124 4 16 24 0 40 40 0 0 16 81 01 81 1 GIS/CADD Administrative $90 161 01 641 01 121 81 801 01 161 01 1 6141 4501 1481 161 01 1 481 161 321 88' 01 161 0� 01 0� 0� 81 641 $60 0 0 0 0 0 0 0 O 36 0 120 80 40I 0 = 0� 42 12 30 Total Labor Cost $2,690 $3,060 $20,180 $0 $2,970 $1,630 $15,400 $6,040 $9,300 $5,2801 $146,760 $94,920 $41, 040 $5,520 $5,280 $14,080 $6,240 $7,840 20 $82,670 4 $1,610 0 $5,100 0 $15,160 0 $4,800 0 $12,040 0 $28,080 16 $6,480 0 $9,400 1 641 10 161 81 401 0 0 10 1 01 01 01 1 01 01 01 1 0$ 01 01 $10,840 $3,020 $2,040 $5,780 0 $4,620 0 $1,320 0 $660 Ex )ense Subconsultant SBE Non-SBE $0 $0 $0 $15,750 $15,750 $158,122 $139,672 $1,200 $0 $0 $7,158 so $0 Travel Reproduction $0 $0 $0 $0 1 $800 $800 $0 $1,600 1 Total Expense Task Sub Total Cost • $0 $0 $0 $0 $0 $0 $0 $12,622 $0 $0 $2,690 $3,060 $20,180 $0 $2,970 $1,630 $15,400 $18, 662 $9,300 $5,280 $800 $0 $800 $0 $0 $0 $0 $0 $8,758 $0 $7,158 $0 $1,600 $15,750 $0 $15,750 $0 $0 $158,122 $139,672 $1,200 $147,560 $94,920 $41,840 $5,520 $5,280 $14,080 $6,240 $7,840 $91,428 $1,610 $5,100 $15,160 $11,958 $12,040 $28,080 $6,480 $11,000 $26,590 $3,020 $17,790 $5,780 $162,742 $140,992 $1,860 2of3 Task No. Keller Hicks Option Task Description 8.3 Subsurface Utility Engineering 9.0 II 92 9.4 Rat. Permitting Environmental Services TxDOT 10.0 1 Plan Submittal Checklists I otal Consulting Firm Prime Consultant Brown & Gay Engineers, Inc. Non SBE Consultants V&A Consulting Engineers, Inc. SBE Consultants Gorrondona & Associates, Inc. HVJ Associates The Rios Group City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09 2012 Project Director $22 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for 48-INCH WATER SUPPLY MAIN TO CAYLOR WATER TANK City Project No. PENDING Sr. Project Manager $16 3 1 Labor (hours) Sr. Engineer/ Engineer EIT $14 $115 C 7� 4C 6q 11 4q 1 GIS/CADD Administrative $9 104 aq 8 21 Total Labo Cost Subconsultant Expense $6( SBE Non-SBE $2,64C1 $17,25 8q $31,18 $26,62 $4,56 q q q iq I $3,16 sq 154 94Ej 120q 152t4 3054 42' $844,31 $246,4 t 9 Prime Responsibility Engineering & Project Management Cathodic Protection Engineering Topographic Survey ROE'S and Easement Documents Geotechnical Investigation Level A SUE SBE Subtotal Total Professional Services Amount $878,585 $139,672 $16,950 1 $17,250 $246,479 $1,158,764 Percent 75.821 % 2 908% 12 054% 1.463% 6.266% 1.489% 21 271% 100.000% 75 82% 2.91% 12 05% 1.46% 6.27% 1.49% 21 27% 100.00% $q 1 $q $33, toq Travel $2,00q $2,00Cq I 1 $q $2,ubq Total Expensc Task Sub Total Reproduction Cost $50 $50 $17,25 $2,50 $2,50 $ $ $ $4,26 $286,4: $19,890 Project Summary Total Hour Total Labo Total Expens MBE/SBE Subconsultan Non-MBE/SBE Subconsultant 10% Sub Marku MBE/SBE Participatiorj total Project Cost $33,680 $29,120 $4,560 $3,160 $1,130,144 7,316 $844,315 $286,429 $246,479 $33,700 $28,020 21 3% $1,158,764 3of3 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for NORTHSIDE II 48-INCH WATER MAIN, PHASE 1 City Project No. 2082 None City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of 1 Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program FORT WORTH Attachment D Project Schedule This PROTECT requires a Tier 3 schedule as defined herein and in the Citlu's Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 or later or approved by CITY) Microsoft Project (Version 2003 f 2007 or later or approved by CIT'Y)(PHASING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE:. The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D MO Release Date: 02.15.2011 Page 1 of 2 • Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 2 of 2 ID 2 0 10 TEvs Task Name roject Agreement Program/Project Contract Agreement Select Consultant / Negotiate Fee & Scope M&C Process - Design Design - Construction Project No 1 30% Conceptual Design - Construction Project No 1 Issue Design Notice To Proceed Prepare 30% Conceptual Plans 30% Conceptual Plan Submittal Review 30% Conceptual Plan(CFW) 11 j Hold Project Meeting 12 13 14 15 20 21 22 23 24 25 26 Duration Physical % Complete 163 days 0°01 163 days 153 days 10 days', 144 days 60 days 0 days 20 days 0 days 10 daysj 60% Preliminary Design - Construction Project No 1 Prepare 60% Preliminary Plans and Specifications 60% Preliminary Plan and Specification. Submittal Review 60% Preliminary Plans and Specifications (CFW) Submit Plans and Specs to Utilities Hold Project Meeting 90% Final Design - Construction Project No 1 Prepare 90% Final Plans and Specifications 0%. 0% 0% 0% 0% 0% 0% 0% 0 days 0% 45 days 0% 35 days 0 days 10 days 0 days 0 days 90% Final Plan and Specification Submittal Review 90% Final Plans and Specifications (CFW) Incorporate Final Comments and Submit Final Plans and Specifications Approve Final Plans and Specifications and Route for Signatures Hold Project Meeting Design Complete Design - Construction Project No 2 27 30% Conceptual Design - Construction Project No 2 30 31 32 Imo° 33 34 Issue Design Notice To Proceed Prepare 30% Conceptual Plans 30% Conceptual Plan Submittal Review 30% Conceptual Plan(CFW) Hold Project Meeting 60% Preliminary Design - Construction Project No 2 49 days 20 days 0 days 10 days 10 days 9 days, 0 days' O days 0% 0% 0% 0% 0% 0% 0% 0% 0% Start Wed 7/25/12 Wed 7/25/12 Wed 7/25/12 Tue 3/5/13. Mon 3/18/13, Mon 3/18/13 Mon 3/18/13 Tue 4/30/13, Tue 5/28/13. Wed 5/29/13 Tue 6/11/13 Wed 5/29/13 Wed 5/29/13 Wed 7/17/131 Thu 7/18/13 Wed 7/17/13 Wed 7/31/13 Thu 8/1/13 Thu 8/1/13 Wed 8/28/13. Thu 8/29/13 0% Fri 9/13/13 0% 0% 0% 175 days 0% 85 days 0 days 25 days O days 10 days 0 days 40 days( 0% 0% 0% 0% 0% 0% Prepare 60% Preliminary Plans and Specifications 30 days 60% Preliminary Plan and Specification Submittal gal Review 60% Preliminary Plans and Specifications (CFW) 37 rt Submit Plans and Specs to Utilities 38 Oh Hold Project Meeting 39 40 O days 90% Final Design - Construction Project No 2 41 Sigh 42 43 44 45 46 47 48 49 50 51 52 53 54 62 63 64 65 66 67 68 69 70 71 Prepare 90% Final Plans and Specifications 90% Final Plan and Specification Submittal Review 90% Final Plans and Specifications (CFW). Incorporate Final Comments and Submit Final Plans and Specifications Approve Final Plans and Specifications and Route for Signatures Hold Project Meeting Design Complete ROW/Land - Construction Project No 2 Negotiations/Easements/Legal Fees - Construction Project No 2 Prepare Right Of Way (ROW) Documents PM Meeting with ROW 10 days O days 0 days 60 days 30 days O days 10 days 0% 0% 0% 0% 0% 0% 0% 0% 0% 10 days 10 days 1 day Assign Land Agent/Appraisals 72 EA 73 74 /EA 75 .10 76 77 Review Appraisals and Prepare First Offer Present First Offer and Negotiation/Acceptance Period Prepare Second Offer (If Needed) Present Second Offer and Negotiation/Acceptance Period (If Needed) Prepare & Deliver Condemnation Packet (If Needed) Condemnation Period (If Needed) Permits Identify Required Permits Prepare and Submit Permits Review and Approve Permits Environmental Identify Environmental Issues Prepare and Submit EID Review and Approve EID Survey Preliminary Survey Topographic (Field) Survey - Construction Project No 1 Topographic (Field) Survey - Construction Project No 2 Geotechnical Investigation - Construction Project No 1 Geotechnical Borings O days 250 days 220 days 30 days O days 40 days 10 days 20 days 10 days 20 days 10 days 70 days 220 days 40 days 80 days 100 days 240 days 40 days 80 days 120 days 50 days 50 days 30 days 50 days 40 days 20 days Geotechnical Report Geotechnical Investigation - Construction Project No 2 20 days 45 days Geotechnical Borings Geotechnical Report Public Involvement Public Meetings Hold Public Meeting - Pre -Construction Hold Public Meeting - Design Project. Project Template (Microsoft T Date: Mon 3/4/13 Task Split Progress Milestone 30 days 15 days 0% 0% 0% 0% 0% Fri 9/27/13 Thu 9/12/13 Wed 10/9/13 Mon 3/18/131 Mon 3/18/13 Mon 3/18/13 Wed 5/29/13 Tue 7/2/13 Wed 7/3/131 Wed 7/17/13 Wed 7/3/13 Wed 7/3/13 Wed 8/14/13 Thu 8/15/13 Wed 8/14/13 Wed 8/28/13 Thu 8/29/13 Thu 8/29/13 Thu 10/10/13 Fri 10/11/13 Fri 10/25/13 Fri 11/8/13 Fri 10/25/13 Thu 11/21/131 0% Tue 5/28/13 0% 0% 0% 0% 0% 0% 0% 0% Tue 5/28/13 Wed 6/12/13 Tue 5/28/13 Thu 7/25/13 Fri 9/20/13 Fri 10/4/13 Fri 11/1/13 Fri 11/15/13 0% Tue 12/17/13, 0% 0% 0%! 0% 0°6 0% 0% 0%. 136 days 136 days 1 day 1 day 0% Thu 1/2/14 Wed 6/12/13 Wed 6/12/13 Thu 8/8/13, Tue 12/3/13 Wed 6/12/13 Wed 6/12/13 Thu 8/8/13 Tue 12/3/13 Tue 3/19/131 Tue 3/19/13 Tue 3/19/13 Tue 3/19/13 Tue 3/19/13 Tue 3/19/13 Tue 4/16/13 Tue 3/19/13 Tue 3/19/13 Tue 4/30/13 Thu 10/10/13 Thu 10/10/13 Thu 4/24/14 Finish Mon 3/18/13 Mon 3/18/13 Mon 3/4/13. -Mon 3/18/13, Wed 10/9/13. Tue 6/11/13 Mon 3/18/13, Tue 5/28/13 Tue 5/28/13 Tue 6/11/13 Tue 6/11/13 Wed 7/31/13; Wed 7/17/13 Wed 7/17/13, Wed 7/31/13 Wed 7/17/13 Wed 7/31/13 Wed 10/9/13' Wed 8/28/13 Wed 8/28/13 Thu 9/12/13 Thu 9/26/13, Wed 10/9/13 Thu 9/12/13 Wed 10/9/13 Thu 11/21/13 Wed 7/17/13 Mon 3/18/13 Tue 7/2/13 Tue 7/2/13 Wed 7/17/13 Wed 7/17/13 Wed 8/28/13 Wed 8/14/13 Wed 8/14/131 Wed 8/28/13 Wed 8/14/13 Attachment D - Project Schedule Northside II 48-inch Water Main, Phase I Successors (Predecessors 7,281 71,68'1 10,9FF,13, 10,50 11,63,59 49 3 4 68 8FF 8,9 10 15,16,14FF 8,72 15,16 13FF 17,19, 191 19 13,14 13,14 15 20FF; 21 15,16,69,17,68 19FF 24,22 20 23 25FF 23 85FS+1 day,79 69,74 31,30FF 31,34 32 36,37,35FF 36,37 38,40 21 22,24 21 23FF 4 69 29FF 29,30 31 30,75 34FF 34,35 Wed 8/28/13 Thu 11/21/13 Thu 10/10/13 Thu 10/10/13 Thu 10/24/13 Thu 11/7/13 Thu 11/21/137 Fri 10/25/13. Thu 11/21/13 Thu 5/22/14 Thu 4/10/14. Wed 7/24/13', Tue 5/28/13 Thu 9/19/13 Thu 10/3/13 Thu 10/31/13 Thu 11/14/13 Mon 12/16/13 Tue 12/31/13' Thu 4/10/14 Thu 4/24/14 Wed 8/7/13 40 40i 41 FF. 42 45,43. 44 46FF, 44 113 51 52 53 54 55 56 57 Mon 12/2/1 Thu 4/24/14 Thu 5/22/14 Wed 8/7/13 Mon 12/2/13 Thu 5/22/14 Tue 5/28/13 Tue 5/28/13 Mon 4/29/13 Tue 5/28/13 Mon 5/13/13 Mon 4/15/13 Mon 5/13/13 Mon 5/20/13 Mon 4/29/13 Mon 5/20/13 Thu 4/24/14 Thu 4/24/14 Thu 4/24/14 Thu 10/10/13 Thu 10/10/13 Summary Project Summary 34,35 36 36,37,38 4OFF 41 42 43,45 42 44FF 11 9 49 51 52 53 54 55 56 615110 61159 106 60 64 10 63 64 65 106 19,8 19,29 72 13 75 34 7 28 7 71 28 74 25 External Tasks t External Milestone Eto 0 OS ILIMIS Deadline SAME elm •ii 0/9 111 !mills 1/21 1 NI I ION 1 4- 2015 OINIDI Page 1 Attachment D - Project Schedule Northside II 48-inch Water Main, Phase ID 80 0 [Task Construction Name - Construction Project No 1 Duration 303 days I Physical Complete % 0% Thu Start 10/10/131 Finish Tue 12/23/141 Successors Predecessors 81 Project Management - Construction Project No 1 3 303 days 0% Fri 10/11/13 Tue 12/23/14 82 a rig Construction Project Management 303 days 0% Fn 10/11/13 Tue 12/23/14 85SS 83 Construction Advertisement - Construction Project No 1 108 days 0% Thu 10/10/13 Tue 3/18/14 84 Advertisement Period - Construction Project No 1 23 days 0% Thu 10/10/13 Tue 11/12/13 85 ¢ rim Start Advertisement 0 days 0% Thu 10/10/13 Thu 10/10/13 8255,86SS 25FS+1 day 86 cc Advertisement Period 19 days 0% Fri 10/11/13 Wed 11/6/13 87SS+3 days,89 85SS 87 Hold Pre -Bid Meeting _ 1 day 0% Wed 10/16/13 Wed 10/16/13 88 86SS+3.days 88 ¢ Issue Addenda (As needed) 16 days 0% Thu 10/17/13 Thu 11/7/13 89 87 89 ix Bid Opening 0 days 0% Thu 11/7/13 Thu 11/7/13 90,92 88,86 90 ¢ Review Bids - Bid Tabulations and Select Contractor 3 days 0% Fri 11/8/13 Tue 11/12/13 96 89 91 MWBE Documentation - Construction Project No 1 15 days 0% Fri 11/8/13 Mon 12/2/13 92 cc rg Submit MWBE Compliance Documents 5 days 0% Fri 11/8/13 Thu 11/14/13 93 89 93 cc Review and Approve MWBE Compliance Documents 10 days 0% Fri 11/15/13 Mon 12/2/13 - 96 92 94 M and C Process - Construction Project No 1 53 days 0% Mon 12/2/13 Tue 2/18/14 95 IElqi M&C Process 53 daysj 0% Tue 12/3/13 Tue 2/18/14 98 96SS 96 lati Start M&C Process - Construction 0 days 0% Mon 12/2/13 Mon 12/2/13 95SS 90,93 97 Contract Execution - Construction Project No 1 20 days 0% Wed 2/19/14 Tue 3/18/14 98 Execute Contract Documents (Contractor) 10 days 0% Wed 2/19/14 Tue 3/4/14 99 95 _ 99 rc Execute Contract Documents (CFW) 10 days 0% Wed 3/5/14 Tue 3/18/14 101 98 100 Pre -Construction Activities - Construction Project No 1 29 days 0% Wed 3/19/14 Mon 4/28/14 101 Distribute Executed Contract Documents to Construction 5 days 0% Wed 3/19/14 Tue 3/25/14 102 99 102 ct Construction to Schedule Pre -Con Meeting 14 days[ 0% Wed 3/26/14 Mon 4/14/14 104,103FS+2 days 101 103 a; Hold Pre -Construction Meeting with Contractor 1 day 0% Thu 4/17/14 Thu 4/17/14 78FS+4 days,106 102FS+2 days 104 cc r.� Submittals and Approvals 10 days 0% Tue 4/15/14 Mon 4/28/14 106002 105 Construction Contract - Construction Project No 1 120 days 0% Thu 5/22/14 Tue 11/11/14 _ I 106 iftli Construction Phase Start 0 days 0% Thu 5/22/14 Thu 5/22/14 107SS178,61,65,104,103 107 tx Construction - Construction Project No 1 120 days 0% Fri 5/23/14 Tue 11/11/14 106SS 108 Construction - Construction Project No 2 _ 303 days 0% Thu 11/21/13 Fri 2/6/15 109 Project Management - Construction Project No 2 303 days 0% Fri 11/22/13 Fri 2/6/15 110 d Construction Project Management 303 days 0% Fri 11/22/13 Fri 2/6/15 113SS 111 Construction Advertisement - Construction Project No 2 109 days 0% Thu 11/21/13 Wed 4/30/14 112 Advertisement Period - Construction Project No 2 27 days 0% Thu 11/21/13 Fri 1/3/14 _ 113 iZ gh I Start Advertisement 0 days 0% Thu 11/21/13 Thu 11/21/13 110SS,11455 46 114 tz rg Advertisement Period 19 days 0% Fri 11/22/13 Fri 12/20/13 115SS+3 days,117 113SS 115 E Hold Pre -Bid Meeting 1 day 0% Wed 11/27/13 Wed 11/27/13 116 114SS+3 days _ 116 d Issue Addenda (As needed) 16 days 0% Mon 12/2/13 Mon 12/23/13 117115 117 is Bid Opening _ _ _ 1 day 0% Tue 12/24/13 Tue 12/24/13 118,120 114,116 118 fal Review Bids - Biid Tabulations and Select Contractor 6 days 0% Thu 12/26/13 Fri 1/3/14 124 117 119 MWBE Documentation -Construction Project No 2 15•days 0% Thu 12/26/13 Thu 1/16/14 120 cc Submit MWBE Compliance Documents 5 days 0% Thu 12/26/13 Thu 1/2/14 121 117 121 Review and Approve MWBE Compliance Documents 10 days 0% Fri 1/3/14 Thu 1/16/14 124 120 122 M and C Process - Construction Project No 2 53 days 0% Thu 1/16/14 Wed 4/2/14 123 -.70-0V6 M&C Process 53 days 0% Fri 1/17/14 Wed 4/2/14 126 124SS Start M&C Process - Construction 0 days 0% Thu 1/16/14 Thu 1/16/14 123SS 118,121 125 Contract Execution - Construction Project No 2 20 days 0% Thu 4/3/14 Wed 4/30/14 126 cc; Execute Contract Documents (Contractor) 10 days 0% Thu 4/3/14 Wed 4/16/14 127 123 127 cc r� Execute Contract Documents (CFW) 10 days 0% Thu 4/17/14 Wed 4/30/14 129 126 128 Pre -Construction Activities - Construction Project No 2 29 days 0% Thu 5/1/14 Wed 6/11/14 _ 129 AS Distribute Executed Contract Documents to Construction 5 days 0% Thu 5/1/14 Wed 5/7/14 130 127 130 rx Construction to Schedule Pre -Con Meeting 14 days 0% Thu 5/8/14 Wed 5/28/14 132,131 FS+2 days 129 131 j_ Hold Pre Construction Meeting with Contractor 1 dayj 0% Mon 6/2/14 Mon 6/2/14 134 130FS+2 days 132 ix Submittals and Approvals 10 days 0% Thu 5/29/14. Wed 6/11/14 134 130 133 Construction Contract - Construction Project No 2 120 days 0% Wed 6/11/14. Tue 12/2/14 134 j* Construction Phase Start 0 days 0% Wed 6/11/14 Wed 6/11/14 135SS 131,132 _ 135 MN Construction 120 daysj 0% Thu 6/12/14 Tue 12/2/14 1345S Project. Project Template (Microsoft T Date: Mon 3/4/13 Task Split Progress Milestone — - id Summary Project Summary V1 is ,1•f-1iGi. External Tasks External Milestone JIAIS Page 2 2013 12014 12015 OINIDIJ IF MIAIMIJ 1 J I A I S 10 I N I D L J I F I M I A IMIJIJ IAISIOINIDI I Deadline b Nis i ES- ■ ■ .. I y l • 1 • ■ I Y• .•0 1 • 11 10Gh so1--I 1 I■ 1. .■ .. I i NMI Y Y 1 1 A5/22 I .INN,,., II • 1 . I . . •• •• .■■•II . •I ••.ni1 1 II • • 1'l a — —r•I•I . •m 6/11 1 • • • a • 1 • • • r t • t" = ? KELLER HICKS 1 RD r j- .i=tt1 . t. 1'. _ e_ • t i 4 : f FORT WORTH • `1 WATER • • • • i • • • • • • • ,CHIVIENT E . • - !bid41/ t. • • Ella' i IP • 1. • • ri snERLA s. tirTrir reviler 3 le to 4 wt- --v•-.• - it. 11° i e. ?aye: trierirtriett/.1.!:' ;I:7414.1;;;1/4‘ it.: 1 in • GOLDEN TRI4 sr" ice t WI fr au osat • 7 it STAR. DR? WAR' 7,.;,ttiti y--,, rt., , ,L-3. ta, :. J Fs 4f ern 97'w-TIrri cZE B 7nnstr k/c14 PRESTIG— E .2 RD 1 ;&11 ten fpniffrrnhirt .IL • inemarivicitv la= gzii=4* i-miritenittifirs few • -41; is,?;# &MA'S. .34,;t p pt p. Parnort0/0rr arr 71•- re rier tit? Srine irs r PST/ f A-4?, . r Inn 41;:t cif 411 tfet0111,17 114 4441g: tr:tilat rth1.-- Mtf Ortrifraw libfki ;11A411Q #Ctiewiereterear- • • ist ekontr- r rip -11 tu a -army EY Raz trralre tin f; Iry Tif :net sr t , ;_e_rsT T1171.11.11. Gilliztota.W41- }lag • • srf • it • AV ile rpritsyrry IsertirgAre >•1 i _. q.,‘ . .______ , :11171711:1":7":1;74 r:r.-trn:-Tarlstist:rrintrin,ir,r rtli [se's.- Pit-1:Al pri • .41 ri • • rrir 4 _v.\ • • • • • • • 4. t WI 9 lean Jr '1i • • fe -e.r Hitt 1-7 eril additional July 24, 2013, a incorporated herein AMENDMENT No. 1 • TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Brown & Gay Engineers, Inc., (ENGINEER) made and entered into City Secretary Contract No. 44281, (the CONTRACT) which was authorized by M&C C-26438 on the .nth day of March, 2013 in the amount of $1,158,764.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Northside II 48-inch Water Main, Phase 1, from Heritage Trace Parkway to Alta Vista Road. WHERE, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NORM THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the engineering services specified in a proposal dated copy of which is attached hereto and The cost to City for the additional design services to be performed by Engineer totals $175,1305.00. 2, Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,354,569.O0, Page -1 1:1;10 ��cc�cTY RETARY CTX P013 3 . All other provisions of the Contract, which are- not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Brown & Gay Engineers, Inc. Fernando Costa Assistant City Manager DAT»l : AoAks APP7PIAL REC ED: K(/flij) 1 L S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: Douglas W. Black Assistant City At to niey ATTEST: Mary J . ' - ser City Secretary William D. Dillon, P.E. Executive Vice President _'7 DATE: 91-2-/A3 M&C: C26438 Date: September 17, 2013 OFFICIAL RECORD � CITY UCNTARY fl1WORTH,TX July 24, 2013 Mr. Roberto Sauceda, PE Project Manager City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Re: Amendment No. 1 — Timberland/Alta Vista Connection/Caylor Tank Transmission Main Interconnect Additional Design Services, Kcllcr Hicks Sanitary Sewer Additional Design Services and Bid / Construction Phase Services Additional Services Design Services for Northside II 48-inch Water Main, Phase 1 from I-Ieritage Trace Parkway to Alta Vista Road City Project No. 2082 City Secretary No. 44281 Dear Mr. Sauceda: As we have worked together to develop the construction documents for the referenced project, we have identified additional items for the scope of the project. These additional services include: • Timberland/Alta Vista Connection /Caylor Tank Transmission lvlain Interconnect • Keller Hicks Sanitary Sewer Additional Services • Bid / Construction Phase Services for Multiple Construction Packages Timberland/Alta Vista Connection /Caylor Tank Transmission Main Interconnect The proposed connection point for the Northside [I 48-inch Water Main, Phase 1 to the etistir�n 42-inch Nvv°ater transmission main is located in the Timberline/Alta Vistas intersection. [t was rccon11)1 �Th<_istin+, e el '-,\'" `;t t[' lontentled to lot ate the end of the xi,tin14 line. I'ri )14 to cl)rlking this, connection, an ,Idtlitional valve ; I)cf interc(Innecuuo between the existing 30-inch tfa)rtr feeding Caylor link and the existing 42-inch main to KcIlet are required to isolate the end of the existing 42-inch main. Additional design services for this interconnection include: • approximately 500 linear feet of topographic survey • Level "A" Subsurface Utility Engineering (SUE) at the connection to the existing 42-inch main �lcd to expedite Ii:{long the ccmneCUon to the existing system by 11)n11CIlrl,1 (0 rh jag; • FIJI ;ot(h, Texas 18102- EL: 817-387-6 11 -11V' a17 87 6135 .v. «. `r,f Nth. Roberto Sauceda, PE July 24, 2013 Page 2 • I evel "B" SUE to identify the location of the existing 42-inch main and 30-inch mains that are to be interconnected • construction plans, details a id specifications required for the construction. The proposed fee for this work is $25,215 and is summarized in the following table. Additional Services -Work Type 1-48-inch Large Diameter Water (P265 5231200 6021402082) Description of Services Civil Engineering/Project Management Level "B' & Level "A" SUE l'opographic Survey Phase 32 32 51 Amount $ 1 4,640 $7,075 $3,500 Consulting Firm Brown & Gay Engineers The Rios Group Gorrondona & Associates Keller Hicks Sanitary Sewer Additional Services At the conceptual milestone meeting for Phase I, Part 1, BGE was asked to determine the feasibility of providing sanitary sewer service to the properties on the south side of Keller flicks from Old Denton Road to the 15-inch interceptor approximately 2,200 east of Old Denton Road/Keller 1-licks intersection. Additional design services for the additional sanitary sewer Include: • approximately 2,200 linear feet of topographic survey on private property parallel and south of Keller Hicks • design of approximately 2,200 linear of 8-inch sanitary sewer line • easement documents for utility improvements along Keller Hicks The proposed fee for this work is $88,470 and is summarized in the following table. Additional Services -Work f ype 2-Sanitary Sewer Improvements (P265 5231200 7021402082) Description of Services Phase 1 Amount Consulting Firm Civil Engineering/Project Management 32 Easement Documents 32 Topographic Survey 51 1 1 1 $42,980 Brown & Gay Engineers $31,550 Gorrondona & Associates $13,940 Gorrondona & Associates Bid / Construction Phase Services for iYiultiple Construction Packages Sc Addition, t Scope 1 he contract doeuuiL.nts toI this project includ_•d the development ofconstructiun plans for up to two C4)II trta:lioll pr{)ICCIS RISC(' on our rt.::cllt discussions, a third { otr;tractl{)rl i?lotect I • anticipated. Additional Ili,':>i n :,er\tic es include bid -.rapport .in .1 construction phtl,;{ .4 rti i :es Associated with additional cos p;lruction p.ickaurs. I he proposed foe for this Nvork is $62,120 and is surnmarired in the following table. Ntr. Roberto Sauceda, PE July 24 2013 Page 3 Additional Services -Work Type 1-Sanitary Sewer Improvements (P265 5231200 7021402082) Description of Services I Phase Amount Consulting Firm Bid Phase/ Construction Phase Services I 33 j $58,620 Brown & Gay Engineers Corrosion Lngineering j 33 $3,500 V&A Consulting Engineers, Inc. In accordance with our contract, Article V, Section K of the STANDARD AGREEMENT FOR ENGINEERING RELATED DEISIGN SERVICES, Blown & Gay Engineers, Inc., requests an equitable adjustment to our contract to account for the additional cost required to perform the City's requested additional services. The proposed man hour breakdown for the additional services is attached. The proposed $175,805 for these services was determined based on the time estimated to complete at the hourly rates established in negotiated total budget outlined in Exhibit I3-1. This includes $56,065 for SBE sub consultants resulting in approximately 31.9% SBE participation for this amendment. The breakdown of the proposed fee for additional services is as follows: $ 48,990 — Gorrondona & Associates Inc. (Surveying & easement documents) $ 7,075 - The Rios Group (Subsurface Utility Exploration) $ 3,500 — V&A Consulting Engineers, Inc. (Cathodic Protection) $116,240 — Brown & Gay Engineers (Project Management & Engineering) This proposed amendment increases the total contract amount summarized below: Original contract amount Amendment No. 1 Revised Contract Amount $1,158,764.00 $ 175,805.00 $1,334,569.00 Please contact me at your earliest convenience, so we can discuss this matter and move to finalizing the project for construction. Sincerely, Carl .1. lkr(tines';. P,I4.. Proimap.:r Enclosures Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside 11 48-INCH WATER MAIN - AMENDMENT No.1 Summary ,Timberland/Alta V sra Connection/Caylor Tank Transmission Main Interconnect Work Type 1-46-arch !..a; ge Diameter Water (P265 5231200 6021402082) Description of Services Civil Engineering Design/Project Management Level "B" Subsurface Utility Engineering - Caylor Tank Connection 'Level "A" Subsurface utility; Engineering -Timberland Connection 10(3/0 Mark-up sup - The Rios Group -Design Survey - Cayior Tank Connection 10% Mark-up sub - Gorrondona & Associates, Inc. iKeller Hicks Sanitary Sewer Additional Services Phase 32-Preliminary Engineering 32-Preliminary Engineering 32-Preliminary Engineering 32-Preliminary Engineering 51-Preliminary Survey 51-Preliminary Survey Work Type 2-Sa:)/tay Sevier improvements (P265 5231200 7021402082) escription of Services :Civil Engineering Design:Project Management Design Survey. - Additional Survey for San Sewer Extension Temporary Rign[c of Entry j .Right-of-Way,'Easer.ent Preparation and Submittal :10% Mark-up sub - Gorrcndona & Associates, Inc. Amount $ $ Subtotal $ 13,580 2,475 4,600 710 3,500 350 25,215 Phase Amount 32-Preliminary Engineering $ 51-Preliminary Survey $ 51-Preliminary Survey $ 32-Preliminary Engineering $ 32-Preliminary Engineering $ Subtotal $ Bid / Construction Phase Services for Multiple Construction Packages Work Type 1-48-mcn Large Diameter Water (P265 5231200 6021402082) Description of Services Bid Phase Services 'Construction Phase: Ser.ices Corrosion Engineering 10% Mark-up sub - V&A Consulting Engineers, Inc. Summary Phase 33 -Final Design 33 -Final Design 33 -Final Design 33 -Final Design 38,430 13,940 1,800 29,750 4,550 88,470 Amount $ 10,800 $ 47.470 $ 3,500 $ 350 Subtotal $ 62,120 July 15, 2013 Consulting Firm Brown & Gay Engineers, Inc. The Rios Group The Rios Group Brown & Gay Engineers, Inc. Gorrondona & Associates, Inc. Brown & Gay Engineers. Inc. Consulting Firm Brown & Gay Engineers, Inc. Gorrondona & Associates, Inc. Gorrondona & Associates, Inc. Gorrondona & Associates, Inc. Brown & Gay Engineers. Inc. Consulting Firm Brown & Gay Engineers, inc. Brown & Gay Engineers, Inc. V&A Consulting Engineers. Inc. Brown & Gay Engineers, Inc. Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside II 48-INCH WATER MAIN -AMENDMENT No. 1 Summary Work Type 1-4-8-incn Large Diameter Water (P265 5231200 6021402082) Description of Services Civil 'Ein,'ineer n' Design/Project Management Levei "B" Suosurface Utility Engineering - Caylor Tank Connection Level 'A Subsunace Unlity Engineering - Timberland Connection 10% itiark-Lp sub - The Rios Group Bid Phase Se:Vices Constructio.! Phase Services Corrosion engineering 10°4 Mark -GE., aub - V&A Consulting Engineers, Inc. 'Design Sure - Cu71or Tank Connection 110% Mark-up sub - Gorrondona & Associates, Inc. Work Ty I Civil Enui Phase 32-Preliminary Engineering 32-Preliminary Engineering 32-Preliminary Engineering 32-Preliminary Engineering 33 -Final Design 33 -Final Design 33 -Final Design 33 -Final Design 51-Preliminary Survey 51-Preliminary Survey Amount 13,580 2,475 4,600 710 10,800 47,470 3,500 350 3,500 350 87,335 Consulting Firm Brown & Gay Engineers, Inc. The Rios Group The Rios Group Brown & Gay Engineers, Inc. Brown & Gay Engineers, Inc. Brown & Gay Engineers, Inc. V&A Consulting Engineers. Inc. Brown & Gay Engineers, Inc. Gorrondona & Associates, Inc. Brown & Gay Engineers, Inc. Work Type 1-48-inch Large Diameter Water (P265 5231200 6021402082) Phase 32-Preliminary Engineering 33 -Final Design 51-Preliminary Survey Sewer Improvements (P265 5231200 7021402082) Description of Services rnc, Gesign/Project Management Design Surve' - AcJuitional Survey for San Sewer Extension Tern;;; nary ;qh s of Entry Right-cf-Wav/Easement Preparation and Submittal 10% Mar.-.. p sob - Gorrendona & Associates, Inc. Amount 1 $ 21,365 1 $ 62,120 $ 3.850 Subtotal $ 87,335 Phase 32-Preliminary Engineering 51-Preliminary Survey 51-Preliminary Survey 32-Preliminary Engineering 32-Preliminary Engineering $ $ $ $ $ Subtotal $ Amount 38.430 13,940 1,800 29,750 4,550 88,470 Consulting Firm Brown & Gay Engineers. Inc. Gorrondona & Associates. Inc. Gorrondona & Associates, Inc. Gorrondona & Associates. Inc. Brown & Gay Engineers, Inc. Work Type 2-Sanitary Sewer Improvements (P265 5231200 7021402082) 1 Phase Amount 32-Preliminary Engineering $ 72,730 51-Preliminary Survey $ 15,740 Subtotal $ 88,470 July 15, 2013 Sum mar; -Work Tape-hase Cons lino Firm Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside if 48-INCH WATER MAIN - AMENDMENT No. 1 Summary Prime Responsibility Amount Percent Prime Consuita;t Brown & G4 Engineers, Inc. Engineering & Project Management $ 116,240 66.1% :SBE Consultants Gcrrondona & Assoc. Inc. Surveying & Easement Preparation $ 48,990 27.9% The Ries Group SUE $ 7,075 4.0% ;Non-SBE Consultant V&A Consulting Engineers, Inc. Corrosion Engineering $ 3,500 2.0% ,Total for Prue; ssional Services Proiect yes rig on Scope of Services Professional Services Summary -Cons uitar� $ 175,805 100% Total Fee SBE Fee Percent Water & Sewer $ 175,805 $ 56,065 31.9% July 15, 2013 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside II 48-INCH WATER MAIN -AMENDMENT No. 1 Timberland/Alta Vista Connection/Caylor Tank Transmission Main Interconnect crlption Work Type 1.48-inch Large Diameter Water (P265 5231200 6021402082) 32-Preliminary Engineering Civil Engineering Design/Project Management Caylor Tank C3nnecuo❑ - Plan and Profile (1 Sheet) Caylor Connection - Connection Details/Traffic Control Details (3 Sheets) Timberland Connection - Plan and Profile (1 Sheet) Timberland Connection - Connection Details/Traffic Control Details (3 Sheets) 32-Preliminary Engineering Level "B" Subsurtace Utility Engineering - Caylor Tank Connection Level "A" 5ubsurtace Utility Engineering - Timberland Connection 51-Preliminary Survey Design Survey - Caylor Tank Connection Timberland Alta Vista Project Sr. Project Engineer/ Director Manager Sr. Engineer EIT GIS/CARD Clerical (hrs) (hrs) (hrs) (hrs) (hrs) (hrs) $220.00 $165.00 $145.00 $115.00 $90.00 $60.00 0 4 24 1 4 1 a 1 4 1 8 32 64 8 16 8 16 8 16 8 16 Services Provided by the Rios Group Services Provided by the Rios Group Total Manhours per Task July 15, 2013 Total per Task 124 - $ 13,580 29 $ 3.105 33 $ 3,685 29 $ 3.105 33 $ 3,685 $ 2,475 $ 4,600 Services Provided by Gorrondona $ 3,500 1 1 1 L 1 Total Amendment No. 1 - Timberland/Alta Vista Connection/Caylor Tank Transmission Main Interconnect $ 24,155 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside i148-INCH WATER MAIN - AMENDMENT No. 1 Keller Hicks Sanitary Sewer Additional Services Description Work Type 2-Sanitary Sewer rrrrp; ovenents (P265 5231200 7021402082) :32-Preliminary Engineering Civil Engineering DeaigniFroject Management S" Sanitary See Plan a Prc(de Sheets -Keller Hicks (6) 8" Sanitary Sewer Plan ,a Profile Sheets -High School (2) 751-Preliminary Survey Design Survey - AactUuonai Survey for San Sewer Extension Temporary i? gltts of Sattry, Right-ot-Way/Easement Preparation and Submittal Keller Hicks Project Sr. Project Engineer/ Director Manager Sr. Engineer EIT GISICADD Clerical (hrs) (hrs) (hrs) (hrs) (hrs) (hrs) $220.00 1 $165.00 $145.00 $115.00 $90.00 $60.00 5 4 1 30 24 6 70 56 14 90 72 18 Services Provided by Gorrondona Services Provided by Gorrondona Services Provided by Gorrondona 132 108 24 0 July 15, 2013 Total Manhours per Task - Total per Task 327 $ 38,430 264 S 30,960 63 S 7,470 $ 13,940 S 1,800 $ 29,750 Total Amendment No. 1 - Keller Hicks Sanitary Sewer Additional Services $ 83,920 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Northside II 48-INCH WATER MAIN - AMENDMENT No. 1 Bid ! Construction Phase Services for Multiple Construction Packages cription Work Type 1-48-inch Large D is neter 'Vgater (P265 5231200 6021402082) '33 -Final Design Bid Phase Services Bid Support Final Design Drawings. Construction Phase Services Preconstnlction Conference Prepare Exhibits for a Attenc rustle Meeting Periodic Site Visits RFI's Shop Drawings t,12 -' resubmrtals) Final Walk Throuan ano Pur. nisi Record Drawings Corrosion Engineering Bid Construction Project Sr. Project Engineer/ Director Manager Sr. Engineer EIT GISICADD Clerical (hrs) (Firs) (hrs) (hrs) (hrs) (hrs) $220.00 $165.00 $145.00 $115.00 $90.00 $60.00 Total Manhours per Task July 15, 2013 Total per Task 0 12 0 36 28 36 88 - $ 10,800 O 8 0 24 16 12 60 $ 6,240 O 4 0 12 12 24 28 $ 4,560, 0 BB 130 84 36 20 338 $ 47,470 0 2 4 4 0 4 10 $ 1,610 - O 4 8 16 16 0 44 $ 5,100 0 20 20 12 0 0 52 $ 7,580 0 10 10 20 0 0 40 - $ 5,400 0 40 48 32 0 0 120 $ 17,240 O 8 24 0 8 16 40 $ 6,480 O 4 16 0 12 0 32 $ 4,060 Services Provided by V&A $ 3,500 1 s ii Total Amendment No. 1 - Bid ! Construction Phase Services for 'Multiple Construction Packages $ 61,770 M&C Review Page 1 of 2 CITY COUNCIL DATE: CODE SUBJECT: GENDA Official site of the City of Fort Worth, Texas FORT WORT!! COUNCIL ACTION: Approved on 9/17/2013 9/17/2013 REFERENCE NO.: **C-26438 LOG NAME: C TYPE* CONSENT PUBLIC HEARING: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 44281, an Engineering Agreement with Brown & Gay Engineers Inc., in the Amount of $175 805.00 for a Total Contract in the Amount of $1,354,569.00 for Northside II 48-inch Water Main, Phase I from Heritage Trace Parkway to Alta Vista Road (COUNCIL DISTRICT 2) 6ONSII48WP1A1-B&G NO RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 1 to City Secretary Contract No 44281, an Engineering Agreement with Brown & Gay Engineers, Inc. in the amount of $175,805.00 for the Northside II 48-inch water main, Phase I from Heritage Trace Parkway to Alta Vista Road thereby increasing the contract amount to $1 354,569.00. DISCUSSION: On March 5, 2013, (M&C C-26144) the City Council authorized an Engineering Agreement with Brown & Gay Engineers, Inc., in the amount of $1,158,764.00 for Northside II 48-inch Water Main Phase I from Heritage Trace Parkway to Alta Vista Road. The proposed project will provide for the connection of a 48-inch water main off Heritage Trace Parkway west of I.H. 35 to an existing 42-inch water main that is located at the Timberland Boulevard/Alta Vista intersection. Amendment No. 1 will provide for the following that are necessary on the project: Design for a valve and interconnection between the 30-inch water main feeding Caylor tank and the existing 42-inch water main to Keller to isolate the end of the existing 42-inch water main which will allow for expedited construction of the project main at the Timberland Boulevard/Alta Vista intersection. Design to provide sewer service to residents on the south side of Keller Hicks Road. Construction phase services for two additional construction parts on the project. Additional design survey. Subsurface utility engineering. Additional easement preparation. Brown & Gay Engineers, Inc., proposes to perform the necessary design work for a lump sum fee of $175,805.00. Staff considers this fee to be fair and reasonable for the scope of services proposed. M/WBE Office - Brown & Gay Engineers, Inc., is in compliance with the City's BDE Ordinance by committing to 32 percent SBE participation on this Amendment No. 1. The City's goal on this amendment is 28 percent. In addition to the contract amount, $20,000.00 is required for project management and real property acquisition. The project is located in COUNCIL DISTRICT 2, MAPSCO 21 L, 21 M, 21 Q and 22J. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=188 75&councilda... 9/17/2013 M&C Review Page 2 of 2 TO Fund/Account/Centers FROM Fund/Account/Centers P265 531200 602140208232 $21,715.00 P265 531200 602140208251 $3.500.00 P275 531200 702140208232 $74.530.00 P275 531200 702140208233 $62.120.00 P275 531200 702140208251 $13.940.00 Submitted for City Manaaer's Office bv: Fernando Costa (6122) Oriainatina Department Head: S. Frank Crumb (8246) Additional Information Contact: Roberto C. Sauceda (2387) ATTACHMENTS 60NSII48WP1A1-BG MAP.pdf http://apps.cfwnet.org/council packet/mc rev iew.asp?ID=18875&councilda... 9/ 17/2013