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HomeMy WebLinkAboutContract 44283 (2)CITY OF FORT WORTH, TEXAS lT !'SsCRETARY &JL)LI ?Li0 CC9LKeC NO.. STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Halff Associates, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Lake Shore Drive from Wilbarger Street to Berry Street. Article Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be in the amount of $958,219.00 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 1 of 16 J9FFICIAI RECORD C!!TYSECRETARY fl WORTH,u'E2 (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' wntten notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement providing professional engineering consultation and advice and furnishing customary services incidental thereto. B Standard of Care The standard of care applicable to the ENGINEER s services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 2 of 16 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires* provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 3 of 16 (3) ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions, time or quality of performance by third parties; quality type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects* that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 4 of 16 matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 5 of 16 (3) facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not Tess than $1 000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non -owned is City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 6 of 16 acceptable. i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 7 of 16 d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102 f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j• Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 8 of 16 m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 9 of 16 amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY s personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 10 of 16 D Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 11 of 16 no direct action against the ENGINEER, its officers, employees, and subcontractors for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 12 of 16 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B Reuse of Project Documents All designs, drawings, specifications documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' wntten notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 13 of 16 b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of n egligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER o r ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business u nderstandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including n egligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole n egligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 14 of 16 I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein Articles V.F., VI B , VI D , VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a wntten amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 15 of 16 Attachment E - Location Map Executed and effective this the day of March, 2013. BY: CITY OF FORT WORTH Fernando Costa Assistant City Manager Date: APPROVAL RECOMMENDED: By: ( Lej• Douglas . Wiersig, P.E. Direct Transportation and P lic Works Department • BY: ENGINEER HALFF ASSOCIATES, INC. filt-75 enjamin L. Mc�`ahey Senior Project Manager Date: 3/7/2o 3 APPROVED AS TO FORM AND M&C No.: LEGALITY B Douglas W. Black Assistant City Attorney ATTEST: arjJ.K City Secre M&C Date: cluvo,4ilut ot. FOJES44 AvAt 0 °°°°°%$SS, ralh es qi/0 S. ON ®- r y � amp Itk icf-r paY/ V ra(1r1.\� )1 ICY 4 ct2 ( `yet` City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 1/28/2013 Page 16 of 16 • os-13 OFFICIAL RECORD CITY SECRETARY FT. WORTN, TX ATTACHMENT "A" Scope for Engineering Design Related Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide professional engineering services for the design of Lake Shore Drive from Wilbarger Street to Berry Street (two-lane, minor arterial street with bike lanes). Included are field surveying and right-of-way mapping, environmental studies geotechnical studies as well as design of roadways, drainage, water lines, traffic control, street lights, pavement markings and signs, landscaping, irrigation and permitting. Engineering services will be provided to accommodate project delivery through Construction Manager At Risk, (CMAR). Task Task Task Task Task Task Task Task Task WORK TO BE PERFORMED 1. Design Management 2. Conceptual Design 3. Preliminary Design 4. Final Design 5. Bid Phase Services 6. Construction Phase Services 7. ROW/Easement Services 8. Survey and Subsurface Utility Engineering Services 9. Permitting TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team Lead, manage and direct design team activities • Conduct and document bi-weekly design team meetings. Ensure quality control is practiced in performance of the work • Communicate internally among team members Task and allocate team resources 1.2. Communications and Reporting • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements City of Fort Worth, Texas Attachment A PMO Release Date: 06,19,2010 Page 1 of 18 • • • Attend a project kickoff meeting with the City selected CMAR • Conduct and document biweekly project meetings with CITY Project Manager and/or CMAR • Conduct review meetings with the CITY and CMAR at the end of each design phase • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth s Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design In particular, ENGINEER will coordinate with the City of Arlington with respect to design and impact on the Lake Arlington Flowage Easement. • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs and make changes necessary to meet their requirements, as part of the design scope. Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. • • • ASSUMPTIONS • The project will be assembled in a maximum of seven (7) separate plan package sets for the CMAR It is assumed that packages will be prepared for erosion control and SWPPP traffic control mass grading, underground utilities, paving, bridge structure, and landscaping. • The alignment of Lake Shore Drive will generally follow the alignment approved by the City of Fort Planning Commission on September 21, 2010. Structural design will be in accordance with the American Association of State Highway and Transportation Officials (AASHTO) LRFD Bridge Design Specifications Fifth Edition with current interim revisions. Bridge superstructure construction is anticipated to be prestressed concrete. DELIVERABLES A. Meeting summaries with action items City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 2 of 18 B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly MNVBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem and to obtain the CITY's and CMAR's endorsement of this concept ENGINEER will develop the conceptual design of the infrastructure as follows ENGINEER will develop up to three (3 alternatives for street cross section to utilize Context Sensitive Solutions (CSS) and Complete Streets into the street right-of-way. One alternative will be a traditional three -lane minor arterial road with bike lanes. The purpose of this alternative is to determine cost impacts, or savings of designs employing CSS against traditional design. Other ideas to explore include eco-friendly street lighting. In addition, Low Impact Development (LID) measures such as grass swales within the street right-of- way and bioretention within Lake Arlington storage mitigation areas will be employed for the purposes of improving water quality of runoff to Lake Arlington and to minimize fill into the Lake Arlington Flowage Easement. Other LID measures will be investigated including grass swales and vegetated buffer strips ENGINEER will investigate the structural measures to collect debris in Eastland Creek to prevent the discharge into Lake Arlington. ENGINEER will develop up to three (3) alternatives for the Wilbarger Street connection. A list of CSS measures will be provided and discussed in the Project Narrative. 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans. 2.2. Subsurface Utility Engineering • Provide Subsurface Utility Engineering (SUE) per Task 8. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 3 of 18 2.3. The Conceptual Design Package shall include the following: Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Traffic Control Plan: Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typccals' on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. Provide a written summary of the distinct phases to take place during construction operations to include road and/or lane closures limited access to adjacent properties, and limited access to pedestrian and bicycle traffic. • Proposed phasing of water and/or drainage work that is included in this project documented in both the project schedule and narrative form. Existing typical sections of the roadway to be constructed along with proposed typical sections which outline the proposed improvements for each alternative Typical sections shall include existing and proposed ROW, existing and proposed lane widths and direction arrows existing and proposed curbs, sidewalks, and retaining walls. • Conceptual plan and profile sheets showing existing and proposed horizontal roadway alignments existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing drainage structures, city owned and franchise utilities, and existing roadway vertical alignments (profiles) for each alternative.. • • Bridge Layout and Profile Sheets • Typical Bridge Sections • Summary of Right -of -Way Takings for each alternative. • Design Narrative that compares alternatives and makes specific recommendations based on cost and other factors. The narrative will provide documentation of key design decisions • Refinement of alternatives based on City and CMAR comments. • Estimates of probable construction cost for each alternative. ASSUMPTIONS • • • S ix (6) - sets of half-size plans will be delivered for the 30% design. S ix (6) supplemental Traffic Control drawings will be needed. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 4 of 18 • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY and CMAR of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package B. 30% Plans Submittal Checklist TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plan packages and specifications shall be submitted to CITY and CMAR per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Traffic Control Plan updated to reflect any changes as a result of the conceptual design submittal while also including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • • • • • • • • • • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). S UE plan drawings. U pdated existing and proposed typical section sheets. U pdated roadway plan and profile sheets displaying station and coordinate data for all horizontal alignment P.0 's, P.T. s, P.I.'s; station and elevation data of all vertical profile P.C.'s P.T.'s P.I 's, low points, and high points; lengths of vertical curves grades, K values, e, and vertical clearances where required N o Tess than two bench marks per plan/profile sheet. Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropnate. Overall project easement layout sheet(s). Preliminary roadway details to include curbs, curb expansion joints, driveways, sidewalks, and pavement details. ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities City of Fort Worth, Texas Attachment A PMO Release Date: 08.27,2010 Page 5 of 18 for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY. Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's Storm Water Management Design Manual All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Storm drain layout sheets showing location and size of all inlets, manholes, junction boxes culverts and piping to include storm drain profiles showing existing and proposed flow lines, flows lengths and slopes of pipe, top of ground profile over pipe and connections to existing or proposed storm sewer systems • Preliminary signing, pavement marking, illumination and signal layouts. • Preliminary landscape and aesthetics design including planting and landscape plans. • Preliminary LID design including details. • Preliminary debris collection structure including details. • Preliminary Specifications only. The CMAR delivery method will not required a complete project manual. 3.3. Geotechnical Investigation/Pavement Design • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, (latest edition). The study shall include recommendations regarding utility trenching and identify existing groundwater elevation at each boring. 3.4. Bridge Scour Analysis 3.5. Constructability Review • Prior to the 60 percent review meeting with the CITY and CMAR, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and CMAR to walk the project. The ENGINEER shall summarize the CITY's and CMAR's comments from the field visit and submit this information to the CITY and CMAR in writing. 3.6. Public Meeting City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 6 of 18 • After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, and the ENGINEER shall prepare and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with the CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.7. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities and where known and possible consider potential future utilities in designs. The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project The DWF files should be created directly from the CAD files as opposed to PDF files. • 3.8. Documentation of key design decisions ASSUMPTIONS • • • • • • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. Six (6) sets of half- size plans will be delivered for the 60% design. One (1) set of specifications will be delivered for the 60% design. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. ENGINEER shall not proceed with Final Design activities without written approval by the CITY and CMAR of the Preliminary Design plan package(s). DELIVERABLES A. Preliminary Design drawings and specifications B. Utility Clearance drawings C. Geotechnical Report D. Public Meeting exhibits E 60% Plans Submittal Checklist City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 7of18 TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (1 00 PERCENT). • Upon approval of the Preliminary plan package(s), ENGINEER will prepare construction package(s) as follows: • Final draft construction plans (90%) and specifications shall be submitted to CITY and CMAR per the approved Project Schedule. Final draft construction plans shall include the following additional sheets: • Intersection Layout Sheets including ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, lane dimensions and arrows, and existing and proposed contours (0.25' intervals). • Pavement jointing plans. • Completed bridge checklist • Structural Engineering Calculations • Documentation of key decisions • Following a 90% construction plan review meeting with the CITY and CMAR, the ENGINEER shall submit Final Plans (100%) to the CITY and CMAR per the approved P roject Schedule Each plan sheet shall be stamped dated, and signed by the ENGINEER registered in State of Texas ASSUMPTIONS • • • • S ix (6) sets of half - size drawings, six (6) sets of full-size drawings, and six (6) specifications will be delivered for the 90% Design package A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. S ix (6) sets of half size drawings, six (6) sets of full-size drawings, and six (6) specifications will be delivered for the 100% Design package. A DWF file for the 100 % Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. 90% construction plans and specifications. B. 90% Plans Submittal Checklist. C. 100% construction plans and specifications. D. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES ENGINEER will support the bid phase of the project as follows. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 8 of 18 5.1. Bid Support • The ENGINEER shall upload all plans and specifications onto Buzzsaw for access to potential subcontract bidders. • Specifications shall be uploaded in two formats, .doc and .pdf files. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • All bidder questions and communications will be routed through the CMAR. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • When substitution prior to award of contracts is allowed in the specifications, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Incorporate all addenda into the contract documents and issue conformed sets. ASSUMPTIONS • Bidding will be handled by the CMAR. • Construction plans and specifications will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. • Construction plans and specifications will be printed and made available for purchase by planholders and/or given to plan viewing rooms. • Twelve (12) sets of half- size plans, twelve (12) sets of full-size plans and twelve (12) sets of specifications (conformed, if applicable) will be delivered to the CITY. • PDF and DWF files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Construction plans and specifications (conformed, if applicable) C. Conformed mylar plans TASK 6. CONSTRUCTION PHASE SERVICES City of Fort Worth, Texas Attachment A PMO Release Date: 08,27,2010 Page 9 of 18 ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend one preconstruction conference prior to construction of the first package. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY and/or CMAR, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22" x 34') mylar drawings. • The ENGINEER shall submit a set of sealed conformed mylar drawings for record storage. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6 0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set Each P DF and DWF file shall contain all associated sheets of the particular plan set. Singular P DF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 10 of 18 II. Water and Sewer file name example - "X-35667_org36.pdf' where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • • • • Twelve (12) site visits are assumed. Fifteen (15) submittal reviews are assumed. Fifteen (15) RFI's are assumed. Five (5) Change Orders are assumed. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E Final Punch List items D. Record Drawings TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way, easements needs for construction of the project Required temporary and permanent easements will be identified City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 11 of 18 based on available information and recommendations will be made for approval by the CITY. 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 7.3. Right -of -Way Final Plat • Prior to construction, the ENGINEER shall prepare and submit a final plat based upon the permanent right-of-way required to construct the improvements 7.4. Temporary Right of Entry Preparation and Submittal • Prior to construction, the ENGINEER with the assistance of the CMAR shall prepare, mail and obtain Temporary Right of Entries from landowners It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. ASSUMPTIONS • • It is assumed that thirteen (13) right-of-way takings, twenty-six (26) temporary construction easements, and thirteen (13) right -of -entry documents will be required Right -of -Way research includes review of property/right-of-way records based on current Internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes etc.) It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations and street closures. DELIVERABLES A. Five (5) approved, signed and sealed easement exhibits and meets and bounds documents provided on CITY forms. B. Temporary Right of Entry Letters TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES ENGINEER will provide survey support as follows. 8.1. Design Survey City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 12 of 18 • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. Ten (10) Eastland Creek cross sections are included. • The minimum survey information to be provided on the plans shall include the following: A Project Control Sheet showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400 The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. No less than two horizontal bench marks, per line or location. Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropriate. 8.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level ,8, as described below The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built' or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for. evidence or indication of additional available records; duplicate or conflicting information; need for clarification • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files and/or other documents as required. Exercise professional judgment to resolve conflicting information. For City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 13 of 18 information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, o ut of service); line size and condition; number of jointly buried cables; and e ncasement. Quality Level C (includes tasks as described for Quality Level D) • • • • • • • • Identify surface features, from project topographic data and from field o bservations, that are surface appurtenances of subsurface utilities Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. S urvey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor If previously surveyed, check survey data for accuracy and completeness. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. U pdate (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. P rovide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets Level B (includes tasks as described for Quality Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits and/or to trace a particular utility line or system • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems. • Resolve differences between designated utilities and utility records and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. 8.4. Construction Survey City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 14 of 18 • ENGINEER will set control points (i.e. tie survey to permanent monument such as TPW monuments and/or property corners, one location each at beginning and end of project) for the project, these points must be indivisible. Streets over 500 ft in length or streets on curves may require a greater density of control points to maintain intervisibility between each point ENGINEER shall establish a minimum of two bench marks per plan sheet (bench marks shall be located adjacent to project) and shall provide the following construction staking services: • BRIDGE EXCAVATION STAKING. Set Centerline stakes for each drilled shaft with top of drilled shaft elevations. Staking shall include convenient offset stakes at each bent and abutment centerline with top of drilled shaft elevations. Cut sheets shall be provided to the CITY inspector and the Contractor. • FINAL BRIDGE STAKING. Set centerline stakes for each bent and abutment with top of column and/or top of cap elevations. Staking shall include convenient offset stakes at each bent and abutment centerline with top of column and/or top of cap elevations. Cut sheets shall be provided to the CTIY inspector and the Contractor. • MSE WALLS. Set convenient offsets to the face of wall with top of footer grades on 25' stations for approximately 800 LF of MSE wall. • "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the process of all construction, locate and record anything that does not conform with the construction plans. A drawing of the project layout with dimensions and a coordinate list must be submitted. a. For Bridge Excavation; Horizontal and vertical drilled shaft locations. Cut and fill documentation. For Final Bridge; Elevations of the top of caps and abutments. Cut and fill documentation. c. MSE Walls; Horizontal and vertical locations of the footer. Cut and fill documentation. • COORDINATION WITH CITY INSPECTOR/CMAR: ENGINEER's surveyor is expected to work with the CITY inspector and CMAR to provide any special requests CMAR may have providing the scope of work described above is not exceeded. It is expected that a few stakes will be knocked out during dirt work. Providing that the number of disturbed stakes is minor (less than 10% of the stakes for any phase of the project), the ENGINEER's surveyor shall replace these stakes at no extra cost. If additional major restaking is required, the ENGINEER's surveyor, shall provide the additional work at an hourly rate of $112 00 per hour for a field crew. Major restaking may be required if a substantial number of the initial stakes are knocked down as a result of the contractor's activity and there are not enough stakes left to complete the project. The contractor shall be responsible for paying the ENGINEER for this additional work. • SPECIAL CONDITIONS: a. The CITY Inspector assigned to the project shall oversee all construction City of Fort Worth, Texas Attachment A PMO Release Date: 08.27,2010 Page 15 of 18 staking activity and shall be responsible for all field coordination. All documentation including field notes, cut and/or fill notes, grades, 'as staked" information etc., shall be provided to the CITY inspector and shall be sealed and signed by a surveyor licensed in the State of Texas. b. The ENGINEER's Surveyor shall attend the pre -construction conference. c. The ENGINEER's Surveyor shall meet with CITY Inspector and CMAR to coordinate surveying schedule and needs prior to beginning work. d. A member of ENGINEER's firm familiar with project shall be available at all times to immediately respond to questions from the field. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. C. SUE plan drawings sealed by a professional engineer registered in the State of Texas. TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows 9.1. Storm Water Pollution Prevention Plan • For projects that disturb an area greater than one (1) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the P roject for use by the CMAR during construction ENGINEER will prepare drawings and details for proposed SWPPP improvement that the CMAR must use during construction. CMAR will be responsible for filing the SWPPP with appropriate regulatory agencies. 9.2. Wetland Permitting • • • P repare wetland delineation report. P repare NWP-14 Notification. Respond to USACE comments. 9.3. Floodplain Services • • • • • • Hydrologic analysis of Eastland Creek. Hydraulic analysis of Eastland Creek and bridge sizing. Obtain "as -built" elevations of the Eastland Creek Bridge and embankment. P repare LOMR-F forms. Assist City in processing LOMR-F. Respond to FEMA comments. City of Fort Worth, Texas Attachment A PMO Release Date: 08,27,2010 Page 16 of 18 9.4 City of Arlington Permit for Fill in Flowage Easement • • • Calculate cut and fill quantities. Prepare application letter to Arlington. Meet with City of Arlington and respond to City comments. 9.5 Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • Submit construction documents to the TDLR • • • • Completing all TDLR forms/applications necessary Obtain the Notice of Substantial Compliance from the TDLR Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. Responding to agency comments and requests ASSUMPTIONS • The City will pay all permit application fees. • The LOMR-F application will be prepared after bridge construction. • Wetland permitting will begin after the conceptual phase. • TDLR permitting will begin after plan approval. • City of Arlington approval will begin during the conceptual phase. • One meeting is assumed with the City of Arlington for the City of Arlington fill permit. DELIVERABLES A. LOMR-F application. B. NWP-14 Notification. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 17 of 18 agreed upon in writing by both parties before the services are performed. These additional services include the following: • • . • • • • • • • • S ervices for evaluation of Construction Manager At Risk and subcontractors. S ervices for evaluation of Construction Manager At Risk Guaranteed Maximum P rice (GMP). N egotiation of easements or property acquisition. S ervices related to development of the CITY's project financing and/or budget. S ervices related to disputes over pre -qualification, bid protests bid rejection and re -bidding of the contract for construction. Construction management and inspection services. Performance of materials testing or specialty testing services. S ervices necessary due to the default of the Contractor. S ervices related to damages caused by fire, flood, earthquake or other acts of God. S ervices related to warranty claims, enforcement and inspection after final completion. Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 18 of 18 ATTACHMENT A-1 DESIGN SERVICES FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 AC11-0MiliniNT A 4i Scope for Enaineerina Design Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. The project consists of the following water improvements: Water • Proposed 12-inch and/or 16-inch water line along Lake Shore Drive from Wilbarger Street to Berry Street. Sanitary Sewer • Adjust existing manholes to grade on Village Creek Collector Parallel Sewer (M- 503) WORK TO BE PERFORMED Task 2. Conceptual Design Task 3. Preliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The project consists of the following water and sewer improvements: ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection • Obtain water and sewer record drawing data from the CITY. • The ENGINEER shall evaluate potential conflicts with the existing M-503 sewer and new storm drain design for Lake Shore Drive and develop solutions to resolve conflicts. • Evaluate potential conflicts between proposed roadway/storm drain design and existing water and sewer lines. City of Fort Worth, Texas Attachment A PMO Release Date: 04.09.2012 Page 1 of 5 ATTACHMENT A-1 DESIGN SERVICES FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. The Conceptual Design Package shall include the following: • Cover Sheet • Overall proiect water layout sheets. The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves and fire hydrants. • Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc., in the same coordinate system as the Control Points. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Plan sheets which show the following: proposed water plan and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolations valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. • The ENGINEER shall make provisions for reconnecting all identifiable water service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. ASSUMPTIONS • This scope does not include capacity analysis of water improvements. The sizing of water improvements will be as directed by the City of Fort Worth. o ENGINEER shall not proceed with Preliminary Design activities without obtaining written approval by the CITY and CMAR of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package City of Fort Worth, Texas Attachment A PMO Release Date: 04.09.2012 Page2of5 ATTACHMENT A-1 DESIGN SERVICE$ FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plan packages and specifications shall be submitted to CITY and CMAR per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet • • • • • Overall project water layout sheets. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations valves, and fire hydrants Overall water abandonment sheet. Coordinates on all P.C.'s, P.T.'s, P.L's, manholes, valves, mainline fittings, etc., in the same coordinate system as the Control Points. Bearings given on all proposed centerlines, or baselines. Station eapations relating utilities to paving, when appropriate. • Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Brock Nos., and Addition Names) along with property ownership shall be provided on the plan view. 3.2. Constructability Review • Prior to the 60 percent review meeting with the CITY and CMAR, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and CMAR to walk the project. The ENGINEER shall summarize the CITY's and CMAR's comments from the field visit and submit this information to the CITY and CMAR in writing. 3.3. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for City of Fort Worth, Texas Attachment A PMO Release Date: 04.09.2012 Page 3 of 5 ATTACHMENT A-1 DESIGN SERVICES FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. ASSUMPTIONS • ENGINEER shall not proceed with Final Design activities without written approval by the CITY and CMAR of the Preliminary Design plan package(s). DELIVERABLES A. Preliminary Design drawings and specifications TASK 4. FINAL DESIGN (90 P1=1.CENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plan package(s), ENGINEER will prepare construction plans as follows: • Draft Final plans (90%) and specifications shall be submitted to CITY and CMAR per the approved Project Schedule. • Following a 90% construction plan review meeting with the CITY and CMAR, the ENGINEER shall submit Construction Documents (100%) to the CITY and CMAR per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specifications. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and specifications onto Buzzsaw for access to potential bidders. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Incorporate all addenda into the contract documents and issue conformed sets. ASSUMPTIONS • Bidding will be handled by the CMAR. • PDF and DWF files will be uploaded to Buzzsaw. TASK 6. CONSTRUCTION PHASE SERVICES. City of Fort Worth, Texas Attachment A PMO Release Date: 04.09.2012 Page 4 of 5 ATTACHMENT A•1 DESIGN SERVICES FOR LAKE SHORE DRIVE CITY PROJECT NO.: 01295 ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend one preconstruction conference prior to construction of the first package. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY and/or CMAR, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. ASSUMPTIONS • 6 site visits are assumed • 12 submittal reviews are assumed • 4 RFI's are assumed. • 2 Change Orders are assumed. DELIVERABLES A. Response to Contractor's Request for Information B. Review of Change Orders C. Review of shop drawings D. Final Punch List items City of Fort Worth, Texas Attachment A PMO Release Date: 04,09,2012 Page 5 of 5 ATTACHMENT B COMPENSATION Design Services for Lake Shore Drive from Wilbarger Street to Berry Street City Project No. 01295 Time and Materials with Multiplier Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by Direct Salaries multiplied by a factor of 3.243. Direct Salaries are the amount of wages or salaries paid ENGINEER's employees for work directly performed on the PROJECT, exclusive of all payroll - related taxes, payments, premiums, and benefits. H. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of five percent (5%). iv. Budgets ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 B-1 ATTACHMENT B COMPENSATION B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 B-2 IV. ATTACHMENT B COMPENSATION Summary of Total Project Fees Firm P rime Consultant Halff Associates, Inc. P rimary Responsibility Roadway, Structural, S ubsurface Utility Engineering, Landscape and Irrigation P roposed MBE/SBE Sub -Consultants Gorrondona & Associates, Inc. Savant Group, Inc. ANA Consultants, LLC Design Surveys, Right-of-way Documents, and Bridge Construction Staking Illumination, Pavement Marking, Signage and Traffic Control Plans Water Line Improvements N on-MBE/SBE Consultants CMJ Engineering, Inc. Geotechnical Investigation and Pavement Design Project Number & Name City MBE/SBE Goal = 23% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09,2012 Page 3 of 4 TOTAL Total Fee Fee Amount $685,609 71.55% $131,040 13.68% $55,300 5.77% $57,770 6.03% $28,500 2.97% $958.219 100% MBE/SBE Fee $958,219 $244,110 MBE/SBE 0/0 25.48% Consultant Committed Goal = 25.48% B-3 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09.2012 Page 4 of 4 Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program FORT WORTH Attachment D = Project Schedule This PROTECT requires a Tier « » schedule as defined herein and in the Citu's Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 or later or approved by CITY) Microsoft Project (Version 2003/2007 or later or approved by CITY)(PHASING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 1 of 2 • Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6, SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 2 of 2 I ii W:1FTW11000-1017130 T53 2010 Proaoectn\aka Shore Drivo\CADDUBachment E. QLL 10/7/2010 5:3B:10 PM ah1030 MINN t &utast L 1411tl1Cl.rF N BEGIN PROJECT klie PROJECT LOCATION MAPSCO 79D & 93Z ATTACHMENT E PROPOSED LAKE SHORE DRIVE CITY PROJECT No. 01295 1 END PROJECT PROJECT LOCATION LAKE ARLINGTON 0 500 1000 1500 2000 SCALE:1"=1000' FORT WORTH ■p HALFF • 4000 FOSSIL CREEK BLVD. - FORT WORM- TEXAS 7813T Tel: (817) 847-1422- Fax: (817)232-9784 TBPE FIRM tF312 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/5/2013 DATE: Tuesday, March 05, 2013 REFERENCE NO.: C-26137 LOG NAME: 20LAKE SHORE DRIVE 01295 SUBJECT: Authorize Execution of an Engineering Services Agreement with Halff Associates, Inc , in the Amount Not to Exceed $958,219.00 for Engineering Services to Design and Support Construction Manager at Risk Delivery of Lakeshore Drive from Wilbarger Street to Berry Street and Provide for Additional Expenditures for Project Costs for a Project Total in the Amount of $1 149,863.00 (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommended that the City Council authorize execution of an Engineering Services Agreement with Halff Associates, Inc., in the amount not to exceed $958,219.00 for engineering services to design and support construction of Lakeshore Drive from Wilbarger Street to Berry Street. DISCUSSION. This Agreement is for the design and construction of Lakeshore Drive from Wilbarger Street to Berry Street that will be accomplished through the Construction Manager at Risk (CMAR) delivery method. It is expected that the CMAR process will improve quality and value, expedite project delivery minimize change orders, and control construction costs through a guaranteed maximum pnce. The actual CMAR firm will be selected at a later date through a process in compliance with state law, and brought to Council under a separate Mayor and Council Communication (M&C). Halff Associates Inc., was selected to perform this work because they conducted the alternative alignment feasibility study for the roadway and are uniquely qualified because they understand the key issues and project goals Due to the project location the City of Arlington is a key stakeholder in the project. As such, the City of Arlington has participated in the project development since its inception and continues to be engaged in all project components that affect and enhance adjacent properties in which Arlington has a direct interest. Lakeshore Drive will be constructed as a new two—lane divided minor artenal road with bike lanes from Wilbarger Street to Berry Street in accordance with the City's Master Thoroughfare Plan and consistent with the Lake Arlington Master Plan. Lakeshore Drive will be developed utilizing the techniques of low impact and context sensitive design. This project also includes a new water line along Lakeshore Drive and sanitary sewer manhole adjustments. This contract is funded from the 2008 Bond Program and Water Capital Projects. In addition to the contract cost, $191,644.00 will be included for project management and support costs for a project total in the amount of $1,149 863 00. M/WBE Office: Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to 25 percent SBE participation on this project. The City's SBE goal on this project is 23 percent. This project is located in COUNCIL DISTRICT 5, Mapsco 79Z and 93D. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Funds and Street Improvements 2008 Fund. FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers P253 531200 605170129531 P253 531200 605170129532 P253 531200 605170129533 P253 531200 605170129580 C204 531200 205230129530 C204 531200 205230129551 Fernando Costa (6122) Douglas W. Wiersig (7801) Dennis R. Ingram (2294) 1. 01295 FAR-00003.ndf 2. 20 Lake Shore Drive 01295 FAR4.ndf 3. 20LAKE SHORE DRIVE 01295 FAR 4 WATER .ndf 4. 20LAKE SHORE DRIVE 01295 MWBE ndf 5. 96 20Lake Shore Drive 01295 P253 FAR Verifrication(2-8-2013 JCTl.docx 6. C204 485312 99901.doc 7. LAKESHORE DR — WILBARGER TO BERRY MAP.ndf $16.890.00 $22.570.00 $14.420.00 $3.890.00 $769,409.00 $131.040.00