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HomeMy WebLinkAboutContract 44284 (2)CITY OF FORT WORTH, TEXAS 3ECRETARYCONTRACT NOD , tri STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Jacobs Engineering Group, Inc., authorized to do business in Texas, (the 'ENGINEER"), for a PROJECT generally described as: Ray White Road from Kroger Drive to Wyndrook Street.. Article Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (I) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment A to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 1 of 14 Ell/ED MAR 1 9 Mg paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution These conditions and cost/execution effects are not the responsibility of the ENGINEER City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11,29.2011 Page 2 of 14 D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities including, but not limited to, all construction methods, means, techniques, sequences and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 3 of 14 (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and matenals; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs* competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of Hens, claims, security interests, or encumbrances or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location type of various components or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Small Business Enterprise (SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance 20020-12- 2011, as amended, the City has goals for the participation of small business enterprises in City contracts Engineer acknowledges the SBE goal established for this contract and its accepted written commitment to SBE participation Any misrepresentation of facts (other than a negligent City of Fort Worth, Texas Standard Agreement for Engineer ng Related Design Services PMO Official Release Date: 11.29 2011 Page 4 of 14 misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract have access to and the right to examine and photocopy any directly pertinent books, documents papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further that the CITY shall have access during normal working hours to all subconsultant facilities and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and if necessary commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2 000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 5 of 14 insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii ENGINEER waives all rights against the CITY and its agents, officers directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident Such insurance shall cover liability arising out of ' any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT If the engineer owns no vehicles, coverage for hired or non -owned is acceptable. i ENGINEER waives all rights against the CITY and its agents, officers directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i ENGINEER waives all rights against the CITY and its agents, officers directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29,2011 Page 6 of 14 j• (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name) City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing if coverage is not provided on a first -dollar basis The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall City of Fort Worth, Texas Standard Agreement for Engineer ng Related Design Services PMO Official Release Date: 11.29.2011 Page 7 of 14 state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 8 of 14 changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY s facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights -of -way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 9 of 14 E Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers "Contractors, subcontractors and equipment and materials suppliers on the PROJECT or their sureties, shall maintain no direct action against the ENGINEER, its officers employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services MO Official Release Date: 11.29.2011 Page 10 of 14 (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B Reuse of Project Documents All designs, drawings specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29,2011 Page 11 of 14 service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER s performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses The CITY'S approval will be obtained in writing prior to proceeding with termination services. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT s schedule, commitment and cost of the ENGINEERs personnel and subcontractors, and ENGINEER's compensation will be made. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 12 of 14 F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence intentional tort, intellectual property infringement or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it The venue for any litigation related to this AGREEMENT shall be Tarrant County Texas. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity illegality, o r unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had n ever been contained herein Articles V F. VI.B., VI D., VI.F., VI.H., and VI.I shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such e nactment. No plea of misunderstanding or ignorance thereof shall be City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 11.29.2011 Page 13 of 14 considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Executed and effective this the iigay o ATTEST: //) Mary J. Kayser CitySecretary rY i APPROVED AS TO FORM B Douglas W. Black Assistant City Attorney M&C No.: 2166 P-1 M&C Date: r f 3 4 ,0��:ta�a4 �q4' t��A�► ktabe z20 CITY OF FORT WORTH 0 o <Y: Pwr Assistant CityManager Sal ana g ®210 a�. Y01 ' A. 'ROVAL RECOMMENDED oe` u ity 7),en .c<IA . -�°` By: City of Fort Worth, Texas Standard Agreement for Engineering Related Design Service` PMO Official Release Date: 11.29.2011 Page 14 of 14 Director, Jacobs Engineering Group Inc. By: Scott Bussell Operations Manager OFk1cI4L RECORD CITY SECRETAF t,' I F��� °VR7OTNT; ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The following proposal defines the professional design services required for construction plan preparation for Ray White Road (Kroger Drive to Wyndrook Street) in the City of Fort Worth, Tarrant County, as shown on the attached Exhibit "A." The project includes the replacement of approximately 3900 linear feet of existing two-lane road with a four -lane divided arterial with sidewalks. A new three-way intersection is proposed at Ray White Road and Wall Price Road. Coordination with others is required for the transitions to Ray White Road and Wyndrook Street to the north. This proposal is based on the following assumptions: • • • • All negotiations and coordination with adjoining property owners regarding right-of-way or easement acquisition will be by others. (ENGINEER will notify property owners of temporary entry necessary for site survey only.) Flood studies and FEMA processing are not included in this Scope. P avement section design will be based on City of Fort Worth standards and verified by a Geotechnical study. N o structural design or non-standard structures is included. • No detention analysis or design is included. • • Task 1. Task 2. Task 3. Task 4. Task 5. Task 6. Task 7. Task 8. Task 9. Arterial roadway will be designed in accordance with City of Fort Worth Master Thoroughfare Plan and design standards. The limits of the proposed design are within the dedicated Ray White Road right-of-way from the north side of Kroger Drive to the proposed Ray White/Wall Price Road intersection, as well as within the dedicated right-of- way north of Hillside Community Church. Additional right-of-way acquisition will be required from the western property owners between Wall -Price Road and the residential development at Scheumack Drive. WORK TO BE PERFORMED Design Management S urvey and Geotechnical Services Conceptual D esign P reliminary Design Final Design and Final Construction Documents SPECIAL SERVICES Bid Phase Services Construction Phase Services ROW/Easement Services P ermitting City of Fort Worth, Texas Attachment A PMO Release Date: 06.19.2010 Page 1 of 20 WORK TO BE PERFORMED TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER s and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. Managing the Team • Lead, manage and direct design team activities • • Ensure quality control is practiced in performance of the work Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements Conduct and document monthly project update meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of each design phase • Conduct and document weekly design team meetings • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Docum ent. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27,2010 Page 2 of 20 • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. SURVEY AND GEOTECHNICAL SERVICES. ENGINEER will provide survey support as follows. 2.1. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities structures, trees (measure caliper, identify overall canopy, and identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: A Project Control Sheet, showing ALL Control Points, used or set while gathering data Generally on a scale of not less than 1:400: The following information about each Control Point; a. Identified (Existing CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. No less than two horizontal bench marks, per line or location. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 3 of 20 — Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 2.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare, mail and obtain Temporary Right of Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 2.3. Geotechnical Investigation/Pavement Design (Submitted with Preliminary Design Package) • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations , borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. • The ENGINEER shall prepare a detailed geotechnical engi neering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual 2005. The study shall identify existing groundwater elevation at each boring and include recommendations regarding utility trenching, pavement sections and retaining wall design. 2.4. Tree Removal/Urban Forestry Permitting • Application, checklist, and fee submittal for the necessary tree permit (dependent upon tree demolition as required by final design). 2.5. Signal Warrant Study • The ENGINEER will conduct a traffic signal warrant study for the use by the CITY in authorizing a traffic signal • The signal warrant study shall consider the intersection level of service, vehicle queuing, travel times, and general traffic patterns for peak and off-peak hours. The report shall specify traffic count volumes and state the traffic conditions that warrant full signalization • Three intersections are included within this study. DELIVERABLES A. Copy of field survey data signed and sealed by a licensed surveyor. B. Copy of Geotechnical Report signed and sealed by a licensed engineer. C. Tree Removal/Urban Forestry Permit. D. Signal Warrant Study. City of Fort Worth, Texas Attachment A PMO Release Date: 08,27.2010 Page 4 of 20 TASK 3. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem and to obtain the CITY's endorsement of this concept 3.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future im provements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans. 3.2. Preliminary Ray White Road at Wall Price Road Intersection Design • ENGINEER will submit to the CITY (3) viable options for intersection layout at the Ray White Road and Wal I Price Road interchange. Due to the potential delay in right-of-way acquisition for adjacent property north of Wall Price Road, one intersection layout option will include widening Ray White to the south side of Wall Price only. Final intersection design shall be chosen by the CITY. **Task Completed 3.3. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level C as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership date of depiction; quality level(s); end points of any utility data; line status (e g , active, abandoned, City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 5 of 20 out of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) • • • • • • • • Identify surface features, from project topographic data and from field observations, that are surface appurtenances of subsurface utilities. Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. S urvey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor If previously surveyed, check survey data for accuracy and completeness. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. U pdate (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C i nformation. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. P rovide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. 3.4. The Conceptual Design Package shall include the following: • P reliminary cover and index of sheets incl uding project limits, area location map and beginning and end station limits. • SUE Plan sheets sealed by a licensed professional engineer registered in the S tate of Texas. • Traffic Control Plan: Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. Provide a written summary of the distinct phases to take place during construction operations to include road and/or lane closures limited access to adjacent properties, and limited access to pedestrian and bicycle traffic. • • P roposed phasing of any water, sanitary sewer, and/or drainage work that is included in this project documented in both the project schedule and narrative form. Existing typical sections of the roadway to be constructed along with proposed typical sections which outline the propos ed improvements. Typical sections shall City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 6 of 20 include existing and proposed ROW , existing and proposed lane widths and direction arrows, existing and proposed curbs, sidewalks, and retaining walls. • Conceptual plan and profile sheets showing existing and proposed horizontal roadway alignments, existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing drainage structures, city owned and franchise utilities, and existing roadway vertical alignments (profiles). • Documentation of key design decisi ons. • Estimates of probable construction cost. ASSUMPTIONS • Two (2) sets of full-size plans will be delivered for the 30% design. • DWF files created from design CAD drawings will be uploaded to the de signated project folder in Buzzsaw. • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Two (2) Layout Options - Preliminary Ray White Road and Wall Price Road Intersection Design B. Conceptual Design Package TASK 4. PRELIMINARY DESIGN (60 PERCENT) P reliminary plans and specifications shall be submitted to CITY per the approved Project S chedule. 4.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Traffic Control Plan updated to reflect any changes as a result of the conceptual design submittal while also including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8' Iron Rod); X Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on City Datum only; descriptive location (i.e set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • SUE plan drawings. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 7 of 20 • Updated proposed typical section sheets. • • • • U pdated roadway plan and profile sheets displaying station and coordinate data for all horizontal alignment P.C.'s, P.T. s, P I.'s; station and elevation data of all vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical curves grades, K values, e, and vertical clearances where required. N o less than two bench marks plan/profile sheet. Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropriate. • Overall project easement layout sheet(s). • Intersection layout sheets including ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, lane dimensions and arrows, and existing and proposed contours (1' intervals) P reliminary roadway details to include curbs, curb expansion joints, driveways, sidewalks, and pavement details. ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1 ' = 200' scale from available 2-foot contour data with the contours labeled. Data source and year will be provided by the CITY Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm dram will be calculated and shown. All calculations shall conform to CITY criteria delineated in the CITY's Storm Water Management Design Manual. All locations in the project area where 100-year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Storm drain layout sheets showing location and size of all inlets, manholes, junction boxes, culverts and piping to include storm drain profiles showing existing and proposed flow lines, flows lengths and slopes of pipe, top of ground profile over pipe and connections to existing or proposed storm sewer systems. P reliminary signing, pavement marking, illumination layouts, and landscape design. • For projects that disturb an area greater than one (1) acre ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the Project for use by the Contractor during construction. ENGINEER will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor will be responsible for filing the SWPPP with appropriate regulatory agencies. 4.2. Geotechnical Investigation/Pavement Design • Soil investigations, including field and laboratory tests, borings, related engineering analysis and recommendations for determining soil conditions will be • • • City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 8 of 20 • made. In addition to the above investigations , borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. The ENGINEER shall prepare a detailed geotechnical engi neering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2005. The study shall include recommendations regarding utility trenching and identify existing groundwater elevation at each boring. 4.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a p roject site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY s comments from the field visit and submit this information to the CITY in writing. 4.4. Inter -local Coordination • CITY and ENGINEER shall also conduct meetings with adjacent control entities, such as the City of Keller and Tarrant County, to validate code compliance and establish maintenance schedules. Two (2) meetings are assumed. 4.5. Public Meeting • After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend one (1) public meeting to help explain the proposed project to residents The CITY shall select a suitable location, prepare and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with the CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting 4.6. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. ASSUMPTIONS • All storm water calculations and design shall conform to the City of Fort Worth Storm Water Management Design Manual, March 2006. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 9 of 20 • • • Two (2) sets of full-size plans will be delivered for the 60% design. Two (2) sets of City -standard specifications will be delivered for the 60% design. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Geotechnical Report C. Estimates of probable construction cost TASK 5. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Final plans and specifications shall be submitted to CITY per the approved Project Schedule. 5.1. Development of Final Design Drawings and Specifications shall include the following: • Anal draft construction plans (90%) and specifications shall be submitted to CITY per the approved Project Schedule. 5.2. Development of Final Construction Drawings and Specifications shall include the following: • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the E NGINEER registered in State of Texas. The ENGINEER shall submit a final design estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid items. • ASSUMPTIONS • Two (2) sets of full-size drawings and two (2) specifications will be delivered for the 90% Design package. • A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. Two (2) sets of full-size drawings and two (2) specifications will be delivered for the 100% Design package. City of Fort Worth, Texas Attachment A PMO Release Date: 08,27,2010 Page 10 of 20 • A DWF file for the 100 % Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specificati ons. C. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. D. Original cover mylar for the signatures of authorized CITY officials. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 11 of 20 • • SPECIAL SERVICES CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITYs written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed These additional services include the following: TASK 6. BID PHASE SERVICES. ENGINEER will support the bid phase of the pr oject as follows. 6.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in a .xls fi le. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, PDF and DWF files. The PDF will consist of one file of the entire plan set. The DWF will consist of individual files one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 12 of 20 • Attend the bid opening i n support of the CITY. • Incorporate all addenda into the contract documents and issue conformed sets. 6.2 Mylar Drawings (Not required if Task 7.2 is performed) • The ENGINEER shall submit a set of sealed conformed mylar drawings for record storage. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example W-0053_org3.pdf and K-0320_org5.pdf I1. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392 8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • PDF and DWF files will be uploaded to Buzzsaw. • 1 copy full size (22" x 34") mylar plans (conformed, if applicable) will be delivered to the CITY. DELIVERABLES A. Addenda City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 13 of 20 B. Construction documents (conformed, if applicable) C. Conformed mylar plans TASK 7. CONSTRUCTION PHASE SERVICES. ENGINEER may support the construction phase of the project as follows. 7.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected custom ers • The ENGINEER shall meet and coordinate with the City of Keller and Tarrant County to validate final code and ordinance com pliance. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 7.2 Record Drawings • The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22' x 34') mylar drawings. • The ENGINEER shall submit a set of sealed conformed mylar drawings for record storage. • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: City of Fort Worth, Texas Attachment A PMO Release Date: 08.27,2010 Page 14 of 20 1. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. 7.3. Construction Survey and Staking • ENGINEER will set control points (i.e. tie survey to permanent monument such as TPW monuments and/or property corners, one location each at beginning and end of project) for the project, these points must be indivisible. Streets over 500 ft in length or streets on curves may require a greater density of control points to maintain intervisibility between each point. ENGINEER shall establish a minimum of two bench marks per plan sheet (bench marks shall be located adjacent to project) and shall provide the following construction staking services: STORM DRAIN STAKING: Provide an offset stake at 100' intervals (50' intervals in curves if required) and at all proposed manholes, points of curve, points of tangent, points of pipe size changes and at all horizontal or vertical angle points with a cut to flow line and a cut/fill to the top of proposed manholes. Provide centerline elevation at 100 intervals and at all grade breaks in the natural ground. Lead lines shall also be staked with grades if greater than 50' in length, or where substantial alignment and/or grade are needed. Provide two offset stakes at end or each wing of each curb inlet with a cut to flow line and a cut/fill to the top of curb elevation Line and grade shall be set to a tolerance of +/- 0.1 ft. for storm drain pipe and +/- 0.04 ft. for curb inlets. ROADWAY EXCAVATION STAKING: Provide 10' or property line offset at 50 intervals and at all points of curve, points of tangent, and at all horizontal or vertical angle points with a cut/fill to the top of proposed curb. The right-of-way shall also be flagged during this process along with line and grade stakes for excavation purposes. Stake all vertical and City of Fort Worth, Texas Attachment A PMO Release Date: 08,27,2010 Page 15 of 20 horizontal curves at 50' intervals. Line and grade shall be set to a tolerance of +/- 0.1 ft. FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50' intervals and at all points of curve, points of tangent, and at all horizontal or vertical angle points with a cut/fill to the top of proposed curb. Staking for curb grade and intersecting streets if required, shall be performed under final pavement staking. Inlets shall be staked if needed. Set tacks in offset hubs for street alignment. Stake all vertical and horizontal curves at 50' intervals and provide intermediate stakes between curve points, if the radius is less than 300'. Line and grade shall be set to a tolerance of +/- 0.01 ft. SANITARY SEWER STAKING. Provide an offset stake at 50' intervals (25' intervals in curves if required) and at proposed manholes, points of curve, points of tangent, and at all horizontal of vertical angle points, with a cut to flow line and a cut/fill to top of proposed manholes. Provide centerline elevation at 50' intervals. Provide location of proposed services for construction purposes and for as -built purposes. In case the proposed SS line will be constructed in a location other than the existing line services will be located by two options: the TV option which provides a log report of service locations or by locating the existing service at the time of construction. Stake easements and property lines where applicable Line and grade shall be set to a tolerance of +/- 0.01 ft. WATER STAKING: Provide an offset stake at 50' intervals (25' intervals in curves if required) and at valves, tees and at all horizontal or vertical angle points with a cut to top of pipe or flow line of pipe (depending on the proposed size) Provide centerline elevation at 50' intervals. Provide a location of proposed services for construction purposes and for as -built purposes. Provide offset location and grade stakes for proposed fire hydrants and water meters with a cut/fill to the proposed top of curb. Stake easements and property lines where applicable. Provide property ties to all valves, hydrants, tees, horizontal or vertical bends and other appurtenances Line and grade shall be set to a tolerance of +/- 0.01ft. — "AS STAKED" RECORD OF THE CONSTRUCTION Throughout the process of all construction, locate and record anything that does not conform with the construction plans. A drawing of the project layout with dimensions and a coordinate list must be submitted. TASK 8. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY s Project Manager. 8.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way, easements needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 16 of 20 8.2. Right-of-Way/Easement Preparation and Submittal • • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3. Temporary Right of Entry Preparation and S ubmittal • Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary Right of Entries from landowners. It is assumed that letters will only be required for land owners adjacent to temporary construction easements or who are directly affected by the project and no easement is required to enter their property. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.4. Separate Instrument Easements • The ENGINEER shall prepare legal descriptions and exhibits for separate instrument easements required for drainage improvements outside the right-of- way. 8.4. Right -of -Way Acquisition Descriptions • The ENGINEER shall prepare legal descriptions and exhibits for right-of-way acquisitions necessary for the proposed roadways. Two (2) such documents are anticipated and scoped under this item. This item does not include right-of-way negotiations with landowners These documents shall serve for right-of-way acquisition and dedication to appropriate municipalities. ASSUMPTIONS • Right -of -Way research includes review of property/right-of-way records based on current internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences stakes, etc.). It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follow s. 9.1. Environmental Services • Negotiating and coordinating to obtain approval of the agency issuing the agreement and/or permits. • Completing all forms/applications necessary. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 17 of 20 • • • S ubmitting forms/applications for CITY review S ubmitting revised forms for agency review Responding to agency comments and requests 9.2. Floodplain Services • • • • • Meet, negotiate and coordinate to obtain approval of the agency issuing the agreement and/or permits. Completing all forms/applications necessary. S ubmitting forms/applications for CITY review S ubmitting revised forms for agency review Responding to agency comments and requests 9.3. Texas Department of Transportation (TxDOT) Permit • Meet, negotiate and coordinate to obtain approval of the agency issuing the agreement and/or permits. • Completing all forms/applications necessary. • Submitting forms/applications for CITY and TxDOT review • Submitting revised forms for agency review • Responding to agency comments and requests 9.4. Railroad Permit • Meet, negotiate and coordinate to obtain approval of the agency issuing the agreement and/or permits. • Completing all forms/applications necessary. • Submitting forms/applications for CITY review • Submitting revised forms for agency review • Responding to agency comments and requests 9.5. Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. • Submit construction documents to the TDLR • Completing all TDLR forms/applications necessary • Obtain the Notice of S ubstantial Compliance from the TDLR City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 18 of 20 • Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests ASSUMPTIONS • Permit preparation will begin after approval of the Preliminary Design. TASK 10. TRAFFIC SIGNAL DESIGN. ENGINEER will provide traffic signalization design if warranted by the Signal Warrant Study (refer to Task 2.5). 10.1. Ray White Road at Kroger Drive • ENGINEER will prepare drawings and details for the required signalization and turn lane expansion im provements at the intersection. 10.2. Ray White Road at Wall -Price Keller Road • ENGINEER will prepare drawings and details for the required signalization and turn lane expansion im provements at the intersection. 10.3. Ray White Road at Wyndrook Street • ENGINEER will prepare drawings and details for the required signalization and turn lane expansion im provements at the intersection. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 19 of 20 ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. • Services related to developm ent of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests bid rejection and re -bidding of the contract for construction • Construction management and inspection services. • Performance of materials testing or specialty testing services. • Services necessary due to the defau It of the Contractor. • Franchise utility design. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplem ental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27,2010 Page 20 of 20 V A 28,000 SQ YDS tIr1xa3 t. . rmar +•air. AI r Errf* e J ... , ••.S I.1 ._ SO a e .ix nP•T� + lSwh I i ar .' _e-Inra •rT• ,.1. 1 I'r t t 1 .sa _,i ' ►'� it I. i I r 0 1Ira • fr 1 S "MIS allre 'R r r WAIIMMAIONINO _ y JACOBS JACOBS ENGINEERING GROUP, INC. 777 WAN STREET FORT WORTH, TX 76'02 (817) 735-6000 EXHIBIT A - PROPOSED RAY WHITE IMPROVEMENTS JOB # WFXM0500 (DATE: 11/09112 DRAWN: SCK I DESIGNED: i EXHIBIT 11/9/2012 G:\JOB\WFXM0500\700 CADD\728 Exhibits\ExhibitA_RWlmprovements_Expanded_rl.dgn Copyright© 2012 by Jacobs, Inc. ATTACHMENT B COMPENSATION Design Services for Ray White Road (Kroger Drive to Wyndrook Street) City Project No. 01806 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $363,718 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 5,19.2010 Page 1 of 3 B-1 IV. ATTACHMENT B COMPENSATION Summary of Total Project Fees Firm P rime Consultant Jacobs Engineering, Inc. P roposed M/WBE Sub -Consultants Gorrondona & Design Survey Associates, Inc. The Rios Group, Inc. Mas-Tek Engineering & Associates, Inc. Hayden Consultants Primary Responsibility Design Engineer Subsurface Utility Engineering Geotechnical Investigation Traffic Control Plan Hayden Consultants SWPPP N on-M/WBE Consultants Project Number & Name Ray White Road (01806) City M/WBE Goal = 19.0% City of Fort Worth, Texas Attachment B PMO Official Release Date: 5.19,2010 Page 2 of 3 TOTAL Total Fee $363,718 Fee Amount % $280,458 I 77.1 $26,000 7.1 $12,500 $19,960 3.4 5.5 $21,300 5.9 $3,500 1.0 $363,718 100% M/WBE Fee I M/WBE % $83,260 I 22.9% Consultant Committed Goal = 0/0 B-2 EXHIBIT "B-1' ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases City of Fort Worth, Texas Attachment B PMO Official Release Date: 5.19.2010 Page 3 of 3 ATTACHMENT C AMENDMENTS TO STANDARD AGREEMENT FOR ENGINEERING SERVICES Ray White Road (Kroger Drive to Wyndrook Street) City Project No. 01806 AMENDMENTS A. Article IV, Paragraph I The CITY has established a disadvantaged business enterprise (DBE) goal of 19.0% for this contract B. Article IV, Paragraph K (2) (b): The CITY will not be named as "additional insured" on the ENGINEER's professional liability and worker's compensation policies. C. Article VI, Paragraph B: The ENGINEER shall not be liable for any use of such design documents on any other project. SPECIAL PROVISIONS A. Changes of Work The ENGINEER shall make such revisions in the work included in this contract which has been completed as are necessary to correct errors appearing therein when required to do so by the City without undue delays and without additional cost to the CITY. If the CITY finds it necessary to request changes to previously satisfactorily completed work or parts thereof, the ENGINEER shall make such revisions if requested and as directed by the CITY. This will be considered as additional work and paid for as specified under Additional Work. B. Additional Work: Work not specifically described under "Scope of Services" must be approved by supplemental agreement to this contract by the CITY before it is undertaken by the ENGINEER. If the ENGINEER is of the opinion that any work he has been directed to perform is beyond the scope of this agreement and constitutes extra work, he shall promptly notify the CITY in writing. In the event the CITY finds that such work does constitute extra work, then the CITY shall so advise the ENGINEER, in writing, and shall provide extra compensation to the ENGINEER for doing this work on the same basis as covered under Compensation and as provided under a supplemental agreement. The lump sum fee shall be adjusted if additional work is approved by supplemental agreement and performed by the ENGINEER. C. Consequential Damages: Notwithstanding any other provision of this Agreement to the contrary, the parties hereto mutually agree that neither party shall be liable to the other for any indirect, incidental, consequential, exemplary, punitive or special damages or loss of income, profit or savings of any party, including third parties arising directly or indirectly from the parties relationship under this Agreement or applicable law. D. Limit to Use Hard Copies: As a component of the Services provided under this Agreement, Engineer may delivery electronic copies of certain documents or data (the "Electronic Files") in addition to printed copies (the 'Hard Copies") for the convenience of the Owner. Owner and consultants, contractors and subcontractors may only rely on the Hard Copies furnished by the Engineer to Owner. If there is any discrepancy between Electronic File and the corresponding Hard Copy the Hard Copy controls. E. Acceptance Procedure: Owner acknowledges that Electronic Files can be altered or modified without Engineer's authorization can become corrupted and that errors can occur in the transmission of such Electronic Files. Owner agrees that it will institute procedures to preserve the integrity of the Electronic Files received from Engineer until acceptance. Owner further agrees that it will review the Electronic Files immediately upon receipt and conduct acceptance tests within thirty (30) days, after which period Owner shall be deemed to have accepted the Electronic Files as received. Engineer will undertake commercially reasonable efforts to correct any errors in the Electronic Files detected within the 30-day acceptance period. Engineer shall not be responsible to maintain the Electronic Files after acceptance by Owner. Warranty of Compatibility: Engineer does warrant or represent that the Electronic Files will be compatible with or useable or readable by systems used by Owner or its consultants, contractors and subcontractors. Engineer is not responsible for any problems in the interaction of the Electronic Files with other software used by Owner or its consultants, contractors and subcontractors. City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/5/2013 - Ordinance No. 20601-02-2013 DATE* Tuesday, February 05, 2013 L OG NAME 20RAY WHITE ROAD 01806 AGREEMENT S UBJECT: REFERENCE NO.: **C-26084 Authorize Execution of an Engineering Services Agreement with Jacobs Engineering Group, Inc., in the Amount Not to Exceed $363,718.00 for the Design of Ray White Road from Kroger Drive to Wyndrook S treet, Authorize Additional Expenditure for Contingencies and Project Management for a Project Total in the Amount of $415 718.00 Utilizing Transportation Impact Fee Revenues and Funds from the 2008 Bond P rogram, and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Transportation Impact Fund in the amount of $120,000.00 from available funds; and 2. Authorize the execution of an Engineering Services Agreement with Jacobs Engineering Group, Inc. in the amount not to exceed $363,718.00 for the design of Ray White Road from Kroger Drive to Wyndrook S treet. DISCUSSION. This Agreement is for design services to be provided by Jacobs Engineering Group, Inc , for expanding Ray White Road to a four -lane divided arterial from Kroger Drive to Wyndrook Street. The arterial will be designed and constructed as a concrete, four -lane divided major arterial. This project is needed to accommodate additional traffic demands in North Fort Worth resulting from continued growth and development. Jacobs Engineering Group, Inc., will design this street expansion project for a fee not to exceed $363,718.00 Staff considers this fee to be fair and reasonable for the defined scope of work and project conditions In addition, $52,000.00 will be required for contingencies and project management for a project total in the amount of $415,718.00. Funding is provided through the 2008 Capital Improvement P rogram in the amount of $295,718.00 and Transportation Impact Fee revenues from Service Area D in the amount of $120,000.00. Jacobs Engineering Group Inc., is in compliance with the City's Business Diversity Ordinance by committing to 23 percent SBE participation on this project. The City's SBE goal on this project is 19 percent. This project is located in COUNCIL DISTRICT 2, Mapsco 22U and 22Y. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that, upon approval of the above recommendations Logname. 20RAY WHITE ROAD 01806 AGREEMENT Page 1 of 2 and %Adoption of the attached appropriation ordinance, funds will be available in the current capital budgets as appropriated of the Transportation Impact Fund and Street Improvements 2008 Fund. FUND CENTERS: TO Fund/Account/Centers 11C206 488139 061249991400 1)C206 541200 061249991400 FROM Fund/Account/Centers $120.000.00 2) C204 531200 202230180630 $120.000.00 21 C206 531200 202230180630 CERTIFICATIONS: Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: Fernando Costa (6122) Douglas W. Wersig (7801) Wilma Smith (8785) $243.718.00 $120.000.00 ATTACHMENTS 1. 01806 .odf (CFW Internal) 2. 20RAY WHATE ROAD 01806 AGREEMENT COMPLIANCE MEMO .odf (CFW Internal) 3. 20RAY WHITE ROAD 01806 AGREE FUNDING .odf (CFW Internal) 4. 20RAY WHITE ROAD 01806 AGREEMENT Revised A013.doc (Public) 5. 20RAY WHITE ROAD 01806 FAR #2 .odf (CFW Internal) 6. 20RAY WHITE ROAD 01806 MAP.odf (Public) 7. C206 488139 061249991400.doc (CFW Internal) Logname. 20RAY WHITE ROAD 01806 AGREEMENT Page 2 of 2