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CITY SECRETARY CONTRACT NO. 4LStc3- �2
RENEWAL NO. 2 TO
CITY SECRETARY CONTRACT NO. 45003
PROFESSIONAL SERVICES AGREEMENT
This Amendment and Renewal is entered into by and between the City of Fort Worth
(hereafter "City"), a home rule municipal corporation situated in portions of Tarrant, Denton and
Wise Counties, Texas, with its principal place of business at 1000 Throckmorton Street, Fort
Worth, Texas, and Alan Plummer Associates, Inc. (hereafter "Consultant"), a Texas corporation
acting by and through Ellen T. McDonald, its duly authorized Principal.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 45003 (the "Contract") to perform consulting services for water conservation for
the Water Department, which was executed on October 16, 2013 and provided four (4) one (1)
year renewal options; and
WHEREAS, the original term of the Contract expired on August 31, 2014; and
WHEREAS, the parties exercised the first renewal option known as City Secretary
Contract No. 45003 -A 1, which expires August 31, 2015; and
WHEREAS, the City and Alan Plummer Associates, Inc. now wish to exercise the
second renewal option to extend the term of the Contract through August 31, 2016.
NOW, THEREFORE, City and Consultant, acting herein by the through their duly
authorized representatives, enter into the following agreement to amend the contract:
1.
Section 3, Term. The term of the Contract is hereby amended to extend the term to
expire August 31, 2016, unless terminated earlier in accordance with the Contract. Extension of
the term shall not require an increase of Consultant's Fee under the Contract.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed on this the "day of Seo/ember, 2015.
i
<<l)IFFICiAL RECORD
N�i Y SECRETARY
FT. WORTH, TX
CITY OF FORT WORTH:
By:
Jesus J. Chapa
Assistant City Manager
Date:
ATTFSr� .
Y ALL ?
V 1hary Kayser
City Secretary
APPROVED AS TO FORM AND LEGALITY:
By: /� VC(.1
Chi* R. Lope Reynold
Y
Sr. Assistant City Attorney
Contract Authorization:
M&C: C-26410
CFW / Brent
Renewal No. 2 to CSC No. 45003
Page 2 of 2
ALAN PLUMMER ASSOCIATES, INC.
By: ' 141
Ellen T. McDonald
Principal
Date: 7(//is
OFF1CIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
IL
Official site of the City of Fort Worth, Texas
FORT WORTH
COUNCIL ACTION: Approved on 8/20/2013
DATE 8/20/2013 REFERENCE
NO.:
60IC1 WATER
**C-26410 LOG NAME: CONSERVATION AUDITS 13-
0127
PUBLIC
CODER C TYPE' CONSENT HEARING: NO
SUBJECT: Authorize Execution of a Contract with Alan Plummer Associates, Inc., in an Annual
Amount Up to $200,000.00 for Industrial, Commercial and Institutional Water
Conservation Audits (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Alan Plummer
Associates, Inc., in an annual amount up to $200,000.00 for industrial, commercial and institutional
water conservation audits for the Water Department.
DISCUSSION:
The City of Fort Worth Water Conservation Master Plan lists Industrial/Commercial/Institutional (ICI)
Audits as a best management practice that will help the City reach its conservation goals of reducing
peak and baseline water demands. The ICI SmartWater Audit Program was initiated in September
2010, with the goal of evaluating customer's water use and making recommendations for greater
efficiencies. The Water Department will use this Agreement to (1) promote city-wide Industrial,
Commercial and Institutional Water Conservation Initiatives (2) assist in developing and
implementing an Industrial, Commercial, and Institutional Certification Program, (3) conduct a
comprehensive facility water audit for Industrial Commercial and Institutional customers and (4)
present a detailed written report with audit results, water saving recommendations and a return on
investment projection to audit customers.
The Purchasing Division issued a Request for Proposals (RFP) on April 17, 2013, soliciting qualified
firms to conduct water conservation audits for the City. The evaluation factors included methodology
and approach to the project, responsiveness to the scope of work, demonstrated applicable
experience, personnel qualifications of staff to be assigned to the project, total cost and schedule. An
evaluation panel was made up of representatives from the Water Department.
Firms submitting proposals were Alan Plummer Associates, Inc. and Water Management Inc. The
recommended service provider, Alan Plummer Associates, Inc., was determined the most qualified to
perform the services described for a one-year contract period.
ADVERTISEMENT - This Request for Proposal (RFP) was advertised in the Fort Worth Star-
Telearam on April 17, 2013, April 24, 2013, June 5 2013 and June 24, 2013. Two Proposals were
received in response to this RFP.
PRICE ANALYSIS — There is no change in the price for audit services provided to the City as
awarded on August 24, 2010 (M&C C-24417). The Water Department has reviewed the proposed
price and determined it to be fair and reasonable.
AGREEMENT TERMS - Upon City Council's approval, this Agreement will begin September 1, 2013
and expire August 31, 2014.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
http://apps.cfwnet.org/council_packet/mc review.asp?ID=18726&councildate=8/20/2013 9/2/2015
M&C Review Page 2 of 2
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Water and Sewer Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
PE45 539120 0604014 $200.000.00
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
S. Frank Crumb (8207)
S.Frank Crumb (8207)
Micah Reed (8211)
http://apps.cfwnet org/council_packet/mc_review.asp?ID=18726&councildate=8/20/2013 9/2/2015