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HomeMy WebLinkAboutContract 44973 (2)crnr ARy CONTRACT LS, CSC NNO6 o. AGREEMENT FOR COMMUNITY BASED PROGRAM FORTRESS YOUTH DEVELOPMENT CENTER FISCAL YEAR 2014 In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and FORTRESS YOUTH DEVELOPMENT CENTER (FORTRESS YDC), a Texas public non-profit corporation ("Contractor") acting by and through Terri Henson, Director, its duly authorized representative. RECITALS WHEREAS, City has determined that Community Based Programs are necessary to support crime prevention in City during Fiscal Year 2014 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community Based Program called "Fortress YDC — Family Intervention and Involvement Program" program which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to contract with Contractor to operate the Fortress YDC Family Intervention and Involvement Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $48,872.28 ("Program Funds") to provide to the Contractor for the operation of the Fortress YDC — Family Intervention and Involvement Program; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Program Proposal, attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall be responsible for day-to-day administrztio FY 2014 Community Based Program Fortress Youth Development Center RCEIVED UCT j,O 2tJ13 OFFICIAL RECORD CITY SECRETARY � °��° WORTH, TX YDC — Family Intervention and Involvement Program. Contractor agrees to expend the Program Funds in accordance with its Fortress YDC — Family Intervention and Involvement Program budget, described in Exhibit "B," attached. Program activities shall be reported in accordance with Exhibit "D," attached and effectiveness measures shall be reported in accordance with Exhibit "E," attached. 2. Prouram Funds. 2.1 In no event shall the total distribution of Program Funds from City made to the Contractor during the term of this Agreement exceed the total sum of $48,872.28. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Conti actor or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C," attached, and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. Submit the monthly RFR with an original signature by an authorized representative to the Grants and Contracts Management Section of the Fort Worth Police Department, ATTENTION JACOB BROWNING, 350 W. Belknap St., Fort Worth, Texas, 76102. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents 2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, Contractor must notify City in writing of any such adjustments Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Grants and Contracts Management Section of the Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap St., Fort Worth, Texas, 76102. 3. Term. This Agreement shall commence upon October 1, 2013, or the date that the City has executed this Agreement ("Effective Date"), whichever occurs later, and shall end on September 30, 2014. All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2014. 4. Prouram Performance. 4.1 Contractor agrees to maintain full documentation supporting the perfoiuiance of the work and fulfillment of the objectives set forth in Exhibit "A." FY 2014 Community Based Program Fortress Youth Development Center Page 2 of 10 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measures Report to document the performance of the work described in Exhibit D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Project Effectiveness Measurement Report must include any successes realized in descriptive detail The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month 4.3 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not timely received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by City to Contractor of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by City Council for the purposes set forth in this Agieement. 5.3 This Agreement may be terminated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. 5.4 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. FY 2014 Community Based Program Fortress Youth Development Center Page 3 of 10 5.5 In the,event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder or as so directed by the Contract Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Fortress YDC — Family Intervention and Involvement Program. Contractor shall maintain, replace or repair any item of equipment used in support of the Fortress YDC — Family Intervention and Involvement Program and/or for use under the tends of this Agreement that no longer functions or is lost or stolen The cost for maintenance, replacement or repair of any equipment used in support of the Fortress YDC — Family Intervention and Involvement Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Fortress YDC — Family Intervention and Involvement Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts Management Section at the address set forth in paragraph 2.3 above. The equipment inventory shall include an itemized description of each piece of equipment the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement City or its representatives shall have the right to investigate, examine and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members agents, employees, and subcontractors, upon demand by City shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within FY 2014 Community Based Program Fortress Youth Development Center Page 4 of 10 this period, City reserves the right to withhold further funding under this and/or future contract(s) with Contractor. 7.3 If, as a result of any audit it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports, making final payments, disposing of Fortress YDC — Family Intervention and Involvement Program assets as appropriate and as directed by City's Contract Administrator (see paragraph 13.3.). 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY FY 2014 Community Based Program Fortress Youth Development Center Page 5 of 10 THE NEGLIGENT A CT(S) OR OMISSION(S), , MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR.AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY) OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or teiiuination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Fortress YDC — Family Intervention and Involvement Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Fortress YDC — Family Intervention and Involvement Program during his tenure or for one year thereafter, shall have any interest, direct or indirect in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. FY 2014 Community Based Program Fortress Youth Development Center Page 6 of 10 11.2 No officer employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the tents, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors or program participants to engage in such discrimination. 13. Compliance. 13.1 Contractor, its officers, members, agents employees, piogram participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392-4243, to act as Contract Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including FY 2014 Community Based Program Fortress Youth Development Center Page 7 of 10 death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 15. Insurance Requirement. 15.1 Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a faruu that is acceptable to the City's Risk Manager. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR spht limits are acceptable if limits are at least $250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. 15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the eight to revise insurance coverage requirements under this Agreement. 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker s Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions. 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such teem or right on any future occasion. FY 2014 Community Based Program Fortress Youth Development Center Page 8 of 10 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, perfoiniance, attempted performance or non-performance of this Agreement, venue for said action shall he in Tarrant County, Texas. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party. CITY: Copies To: CONTRACTOR: Charles W. Daniels, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Jacob Browning, Planner Fort Worth Police Department 350 W. Belknap Street Fort Worth, TX 76102 Terri Henson, Director FORTRESS YOUTH DEVELOPMENT CENTER (YDC) P.O Box 422 Fort Worth, TX 76101 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax- exempt status during the term of this Agreement. FY 2014 Community Based Program Fortress Youth Development Center Page 9 of 10 16.9 Captions and headings usedin this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. IN WITNESS WHEREOF, the parties hereto have e ecuted this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this lakday of CITY OF FORT WORTH der C ' . rles W. Daniels Assistant City Manager W. l'imitO Jeffrey W. Halstead/01 l3 Chief of Police APPROVED AS TO FORM AND LEGALITY: aith95;14/C-2._ CSanders Assistant City Attorney ATTEST: ary Kayser( City Secretary atisti\Alik, a *OR r.‘t4Z4 g# .0.0.000{, 40 •?? 0 pro A ‘4se)0 3c1) t; tr. § Mg �*�O 01?0 �d �L� a4nutiove asa FY 2014 Community Based Program Fortress Youth Development Center FORTRESS YOUTH DE OPMENT CENTER Terri Henson Director OFFICIAL RECORD, @EIYY CIN SECRETARY FY 2014 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET AGENCY: Fortress Youth Development Center (YDC) DIRECTOR: Terri Henson PHONE NUMBER: 817.336.1007 PHYSICAL ADDRESS: 712 E Stella St, Fort Worth, TX 76104 CONTACT PERSON: Stacy Kocur EMAIL ADDRESS: stacy@fortressydc.org PHONE NUMBER: 817.335.1007 FAX NUMBER: 817.335.5748 PROGRAM TITLE: Fortress YDC •—Family Intervention and Involvement Program CCPD FUNDS REQUESTED: $ 78,540 AGENCY STATUS: Private Nonprofit X Public Nonprofit Mark the goal(s) that your program addresses. Support efforts to reduce violent crime and gang -related activities through enhanced enforcement ac- tivities and crime prevention programs Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and X Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally, does program address the priority consideration listed below? X Program is a prevention or intervention program for youth and/or family violence. CERTIFICATION: I certify that the information contained in this proposal fairly represents the above -named agency's operating plans and budget for the proposed program I acknowledge that I have read and under- stand the requirements and provisions of the Request for Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the procurement process 1 certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. TYPED NAME: Stacy Kocur TITLE: Director of Communications and Development SIGNATURE: DATE: 4/18/2013 Fortress Youth Development Center (YDC) PROGRAM ABSTRACT Provide a short description of your program to be funded. Please summarize the problem and what your program will do to address it. (Roughly 2 paragraphs in length on a separate page) The Family Intervention and Involvement Program for which Fortress YDC is seeking funding from CCPD is brand-new Its purpose is to encourage parental investment by providing crisis intervention, skills training, and involvement opportunities, and to empower parents by advocating for and assisting them in understanding how to advocate for their children. The executive leadership team at Fortress YDC believes that this missing piece of the puzzle is critical to the long-term goal of keeping its chil- dren and youth on a positive and healthy path to adulthood. Fortress Literacy Center (FLC) is the after -school program of Fortress Youth Development Center. Its primary goal is to provide a safe, nurturing, and engaging environment during the peak youth crime and violence hours of 3400pm to 7:OOpm. This high -quality program strives to incorporate a positive, holistic youth development approach by incorporating program features that maximize positive and healthy development. Its strategy is to form authentic relationships with each child and equip them with life skills using the best academic, social, emotional, and physical resources available. The academic and social pieces of the Fortress puzzle have proven to be effective and successful aver the long term Fortress YDC has grown to the point where more highly -trained staff is essential to the continuing growth and excellence of the program, specifically in the areas of social and physical resources. The organization has identified two key components that need to be addressed: 1) the lack of parental involvement and 2) the need for advocacy for families that are served by Fortress YDC. The Intervention and Involvement Program for which Fortress YDC is seeking funding is designed to meet those needs Fortress Youth Development Center (YDC PROPOSAL NARRATIVE Provide a 4-5 page description of your program to be funded. In this narrative. please respond to each of the following Questions: 1. Describe in detail the problem that your program addresses. Peak Youth CrimeNiolence Hours Children in low-income neighborhoods typically have the fewest after -school options (M.B. Lamer, "When School Is Out Analysis and Recommendations), even though numerous studies show that both juvenile crime and vic- timization of children and youth peak between the hours of 3 and 6 p.m. FLC operates during these hours, pro- viding a safe, supervised place for children and youth to participate in constructive activities and form positive relationships with peers and adults. Situated just southeast of downtown Fort Worth where crime is rampant, high school completion rates are dismal, and generational poverty has a stronghold, Fortress YDC acts as a buffer to some of the negative occurrences the children of Near Southeast Fort Worth witness and to the envi- ronment in which they live. Fortress Literacy Center (FLC) is the organization's after -school program and is of- fered free -of -charge to the community Low Literacy Among Our Urban Poor The Department of Justice states, "The link between academic failure and delinquency, violence, and crime is welded to reading failure." Over 70% of inmates in America's prisons cannot read above a fourth grade level. Two-thirds of students who cannot read proficiently by the end of the 4th grade will end up in jail or on welfare The fourth grade is the watershed year. For this reason, FLC students begin working in the FLC literacy lab in PreK, and continue in the lab until they're performing two grade levels above their age group. Assault of Negative Influences Children and youth in Fortress's neighborhood face a relentless assault of negative influences which often result in drug and alcohol abuse teen pregnancy, poor academic performance, violence, and even death. Fortress YDC believes that every child deserves the opportunity and support needed to lead a safe, healthy and produc- tive life. One hundred percent of students in grades 1 through 8 are matched with an adult mentor. Studies con- sistently show that the best hope for at -risk young people comes from mentoring. Lack of Parental Involvement and Skills Parental involvement is a concern which the organization is always seeking to improve, and is the main purpose for the funds provided by this grant. The vast majority of Fortress's parents lack the skills and motivation required to provide adequate social and emotional support for their children. The Family Intervention and Involvement Program will encourage parental involvement by providing crisis intervention, skills training, and educational and volunteer opportunities. The program will empower parents to advocate for their children by linking families with community resources, walking parents through the necessary steps to accessing those resources and helping them learn to recognize and assess needs. The program will also cultivate stronger partnerships between For- tress YDC and community organizations, local government, law enforcement, social and health services, and local businesses —partnerships that will foster a greater volunteer spirit and provide opportunities for parents to increase their parenting skills and participate in program activities. 2. Describe what your program does to 1) support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Fortress YDC keeps children ages PreK through 8th grade safe and out of trouble during the after -school hours. Fortress Youth Development Center (YDC Between 3:00 p.m. and 7:00 p.m., juvenile crime hits its peak, but through attentive adult supervision and quality, goal -oriented programming children at Fortress are less likely to commit crimes or be vic- timized. As an alternative to children spending large numbers of hours alone or with peers in inade- quately supervised activities, Fortress's well -planned and well -staffed after -school program provides a safe haven where children can learn, take part in supervised recreation, and build strong, positive rela- tionships with caring, responsible adults. FLC's mentoring program is specifically designed to engage at -risk, troubled kids by focusing on devel- oping their character and capabilities. ' Effective mentoring programs steer children and youth away from trouble give extra encouragement to students, and provide a role model for more positive types of be- haviors," says the Department of Education. One hundred percent of Fortress students in grades 1-8 are matched with college students and successful adults from the local business community. Mentors and mentees spend one hour each week together on the Fortress YDC campus, where they work on school projects or homework, play board games or basketball, and develop meaningful relationships. Occa- sional field trips provide opportunities for mentees to enjoy experiences outside their immediate neighborhood while also providing mentors opportunities to model important social skills, Fortress has seen time and again how the presence of a positive, intentional mentor in the life of a troubled child can effect powerful change in that child's life. 3. Does your program address the CCPD priority/special emphasis of the prevention or interven- tion of youth violence and/or family violence? Describe how your program addresses this priority? The Family Intervention and Involvement Program will directly emphasize the prevention and interven- tion of youth and family crime/violence. By its very nature (because of the demographic it serves), For- tress YDC works with children and youth who are labeled as "at -risk". Many of its students have recur- ring behavioral issues in the public school system and several are often out of school on suspension. It is these youth who Fortress especially staves to work with, as they are the most at -risk for falling through the cracks and becoming a bigger problem in our community as they enter their teen years In most cases, the single mothers and various caretakers of these children are at a loss for how to help their children Two qualified new staff members will be hired to design and implement the Family Inter- vention and Involvement program 1. A Family Specialist (full-time master's level clinician social worker) will have experience working with at -risk populations and will be trained to recognize and identify behaviors and triggers that could lead to youth or family violence. This staff member will develop a program for crisis intervention community referrals, psycho -education, and daily behavior modification. 2. An Outreach Coordinator will be a graduate student in social work, and will work part-time to help conduct home visits, assist with pre— and post -testing of students, and assist parents in advocating for and seeking resources to meet the academic and social/emotional/physical needs of their chil- dren. The Family Specialist will provide a variety of case management services, including assessments, refer- rals and documentation. He/she will provide therapeutic interventions through group counseling and cri- sis intervention and will promote an environment of cultural competency and responsiveness for stu- dents and their families. He/she, with help from the Outreach Coordinator will maintain regular contact with families through home visits, will communicate with schools and teachers as needed, and will work with referral agencies to meet the needs of the students and their families. Laptops and mobile printers will be utilized during home visits, and a wireless Hotspot account will be maintained to allow maximum accessibility to available resources while performing home visits. By establishing a strong rapport with families served by Fortress YDC, the Family Specialist will be able to provide the maximum benefit of services provided directly and indirectly by Fortress. He/she will pro- vide training, encouragement, support, and advocacy for Fortress families. Fortress Youth Development Center (YDC Both the Family Specialist and the Outreach Coordinator will receive training in "Handle With Care", the world renown leader in crisis intervention and behavior management training services for community and youth pro- grams and families. For over thirty years Handle With Care has earned an international reputation for teaching the safest and most powerful verbal and physical intervention methods in the history of the industry. Additionally, both staff members will be trained in Trust -Based Relational Intervention (TBRI), an emerging inter- vention model for a wide range of childhood behavioral problems. Developed at the TCU Institute of Child Devel- opment, TBRI has been applied successfully in a variety of contexts, and with many children for whom numer- ous other interventions have failed. TBRI is based on a solid foundation of neuropsychological theory and re- search, tempered by humanitarian principles. It is a family -based intervention that is designed for children who have experienced relationship -based traumas such as institutionalization, maltreatment and/or neglect —all things that are prevalent in the families served by Fortress YDC. For the past ten years, TBRI and its strategies have proven extremely effective in creating healing environments for children who have come from "hard places". 4. How will you measure the effectiveness of the program? You must include specific performance measures within the Activities and Outcomes Summary and describe evaluation tools and the method of data collection that you will use. If awarded funding these performance measures will be included as an exhibit in the contract, and you will be required to report progress towards these measures, which will be reported to the CCPD Board. Fortress will utilize the Strengths and Difficulties Questionnaire (SDQ) to measure improvement in behavioral issues. It is a brief behavioral screening questionnaire about 3-16 year olds and exists in several versions to meet the needs of researchers, clinicians and educationalists. Fortress staff, with input from parents and teach- ers, will conduct pre-, mid- and post- tests using the SDQ. The SDQ measures 25 items, divided between five scales 1) emotional symptoms, 2) conduct problems 3) hyperactivity/inattention, 4) peer relationship problems, and 5) prosocial behavior. The follow-up versions of the SDQ include not only the 25 basic items and the impact question, but also two additional follow-up questions for use after an intervention. Has the intervention reduced problems? Has the intervention helped in other ways e.g. making the problems more bearable? To increase the chance of detecting change the follow-up versions of the SDQ ask about 'the last month', as opposed to 'the last six months or this school year', which is the reference period for many standard tests. Additionally, Fortress YDC will keep databases that will track home visits and parent involvement hours, Ser- vices, interventions and referrals completed for each family will be noted to measure the program's effectiveness on family intervention and involvement. 5. Who will the program benefit? How many people? What age group? What geographic area will it serve? Please include geographic boundaries. Fortress YDC primarily serves students who reside in the neighborhoods bounded by 1-35 to the west, Lancaster Avenue to the north, Riverside Drive to the east and Rosedale Street to the south. Ninety percent of our elemen- tary students attend Van Zandt-Guinn Elementary, located 1 block from our facility. Fortress YDC also serves students living in the Butler Place Apartments (public housing) located just east of downtown Fort Worth in the triangle created by 1-35, 1-30, and US287. (2010 US Census Tracts 1017 and 1231.) 82% of Fortress YDC students live in households which rely on welfare and other government aid. 95% of Fortress YDC students participate in the free- or reduced -price lunch. The approximate 2010 taxable income reported by Fortress YDC families averaged $6,000.00 Students enrolled in Fortress Literacy Center range in age from PreK through 8th grade. Eighty students are enrolled full-time and regular attendance is mandatory to remain in the program. "Regular attendance in high - quality programs is associated with academic performance, task persistence, improved work habits and study skills, and better social skills." (D. Vandell, "The Study of Promising After School Programs" 2005). The turnover Fortress Youth Development Center (YDC rate of students from school year to school year is very low, in September 2012, 92% of students re -enrolled. Fortress YDC has a waiting list of students at each grade level. 6. What makes this program unique from any other crime prevention program in Fort Worth? Fortress YDC differs from many afterschool programs because it is holistic in its approach. The program is not merely a place to "hang out" after -school; instead, each aspect of the program is goal -oriented and designed to enhance the academic, social and emotional growth of each student. FLC rims van routes to two nearby elementary schools (Van Zandt-Guinn and I M. Terrell) each afternoon. Stu- dents are served a healthy after school snack (provided by the City of Fort Worth), then spend three hours each day engaging in the following rotations• one-on-one homework help, tutoring, reading lab, math lab enrichment lab, and weekly mentoring. Operating Monday through Thursday, FLC has affected significant positive change in the youth of our community. Reading Lab - To combat low literacy among the youth in Near Southeast Fort Worth, FLC utilizes Creative Edu- cation Institute's Essential Learning Software (ELS) in a state-of-the-art reading lab Featuring 10 computer sta- tions and facilitated by a teacher trained on the software, FLC's literacy lab has helped students excel at and enjoy reading. On average students improve by two grade levels in reading comprehension and accuracy dur- ing each nine -month period on the software. A direct result of this growth is improved self-esteem, stronger drive to succeed, and improved behavior in the classroom. Math Lab — With the help of CFI's Math Learning Systems (MLS) software, students successfully master basic math concepts that are the foundations of higher learning. Students log on to individual computers where an ani- mated character guides them through exercises and concepts using hand-held manipulatives such as blocks, beads, dice and charts. This approach guides students from tactile understanding to abstract understanding until mastery is achieved, ultimately paving the way for understanding and working through more difficult and intricate concepts later. Homework/Enrichment — Homework is the first priority for students arriving after -school. Volunteers are on hand to help students complete assignments tutors are often called upon to assist with specific needs. Students who have finished homework participate in enrichment activities such as science experiments, art projects, commu- nity service, outdoor learning, and sports. Behavior Bucks — Students are afforded the opportunity to set goals and earn ' Behavior Bucks" to spend in the Rewards Store, where they can buy school supplies, snacks, and toys. Students are encouraged to "bank" their bucks for big ticket items such as Texas Rangers games, dinner outings with staff, and "Director for a Day". Be- havior Bucks are rewarded for goal -setting, good behavior, leadership qualities and solid effort. Mentoring - One hundred percent of students in grades 1 through 8 are matched with a mentor. They meet at Fortress for one hour each week to enjoy board games, play basketball, work on school projects, create art, and enjoy each others company. Occasional outings are permitted off -campus and allow the students new experi- ences while enabling mentors to model and teach appropriate social behaviors in a real -world setting. Studies consistently show that the best hope for at -risk young people comes from mentoring. 7. Is the program already in operation? If so, how long have you operated the program? What re- sources are currently used to operate the program? Why are CCPD funds necessary at this time? The Family Intervention and Involvement component of Fortress Literacy Center is not already in operation. For- tress YDC's earliest programs began in 1996 as an inner-city church outreach which served the homeless popu- lation and impoverished families in this location. Church volunteers and staff soon identified the area's need for literacy -focused after -school programming and mentoring. In 2005 Fortress Youth Development Center incorpo- rated as an independent nonprofit 501 (c)(3) organization to formally address those needs and has been in con- tinuous operation since that time. It has long been a goal of Fortress YDC to provide high-level behavioral man- Fortress Youth Development Center (YDC agement and intervention services for its students The executive staff feels that it has reached a level of excel- lence in its academic and social programs, and is excited to begin working toward excellence in addressing the emotional and physical needs of the families it serves. The primary source of financial support for Fortress YDC comes through private foundations (47%) Another 30% comes from individual donors, with fundraising events, churches, and corporate donations making up the remaining 13%. 8. Is this a new program? If so, what other funds have you applied for? Also, please describe the se- quence of steps needed to implement your program and the timeframe in which this will occur The Family Intervention and Involvement Program is a new component of Fortress Literacy Center, the after school program at Fortress YDC. At this time, no other funds have been applied for; we are asking the CCPD to fully fund the first year of this program, as its mission statement is perfectly aligned with the outcome the pro- gram is designed to achieve. Sequence of Steps to Implement Program 1. Consult with Advisory Committee comprised of professionals in the fields of child development and social work to devise a program plan (completed) 2. Post job listings and begin interview process for Family Specialist and Outreach Coordinator (late August) 3. Hire both positions (October) 4. Conduct Handle With Care training (October) 5. Conduct pre -testing using SDQ (October) 6. Plan and Launch Parent Involvement program activities/training (October) 7. Establish and cultivate relationships with Fortress students and their parents (fall) 8. Conduct first round of home visits (November -December) 9. Create exhaustive list of community resources and collaborative agencies with which to partner (fall) 10. Assess needs and design appropriate parent involvement program with activities trainings, etc (fall) 11. Conduct final round of home visits (April -May) 12. Conduct mid --testing using SDQ (May) 13. Write Family Intervention and Involvement Manual for use by Fortress staff (spring/summer) 14. Write final report for CCPD (September) 15. Conduct post -testing using SDQ (September) 16. TBRI Training (September 2014) - only offered once per year 9. Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete at- tached budget forms. The total budget for implementing the first year of this program is $78,540. This includes the salaries for both a master's -level licensed social worker and a graduate student working towards their LMSW or LPC. It also in- cludes one-time expenditures for laptop computers and related supplies, and one-time expenses for trainings. 10. If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your plan to sustain this program. It is the goal of Fortress YDC to continue this program beyond the CCPD funding period. The development staff at Fortress is diligent about pursuing funding opportunities through foundations corporations and government entities. In the event that funding cannot be secured for the two staff positions that implement this program, it is our goal to have executive and program staff utilize the Family Intervention and Involvement Manual to continue operating the program until funding can be secured. Fortress Youth Development Center Family Intervention and Involvement Specialist POSITION DESCRIPTION: Position Title: Family Intervention and Involvement Specialist Reports to: Terri Henson, Executive Director Positions Supervised: Outreach Coordinator MISSION STATEMENT: POSITION PURPOSE: Responsible for the development and implementation of an agency -based program that will provide services to families to improve their lives by providing crisis intervention skills training and linkage to resources. ESSENTIAL FUNCTIONS: 1) Develops Fortress Youth Development Center Family Intervention and Involvement program and adheres to specific contract requirements. 2) Provides a variety of case management services including assessments, referrals, discharge planning, and documentation. 3) Provides therapeutic interventions to clients and families through group counseling and crisis intervention. 4) Maintains regular contact with families, educational systems, referral agencies, and established significant others. 5) Promote an environment of cultural competency and responsiveness for students, families staff, and stakeholders. 6) Advocate for/assist parents in advocating for student's academic, physical and emotional needs. PRIMARY DUTIES: 1) Establishes a strong rapport with client families to achieve the maximum benefit of services provided directly and indirectly by Fortress. 2) Provides training encouragement, support and advocacy for client families. 3) Conducts on -going self -evaluation of the quality and effectiveness of interventions and evaluate the need for additional services. 4) Returns phone calls in a timely manner (within 24 hours). Checks business email at least one time daily/specific program/contract may require this more often. 5) Maintains HIPAA compliance within program. 6) Performs other duties as deemed necessary by supervisor. Revised 04/13 Fortress Youth Development Center Family Intervention and Involvement Specialist QUALIFICATIONS: I) EducationaUCertification: Master's degree with an accredited major in health and human services or liberal arts. Appropriate licensure preferred. Driver's license required. LMSW or LPC preferred, but not required. 2) Required Knowledge: Broad knowledge of resources in the community, case management experience is preferred, family needs, family dynamics. 3) Experience Preferred: Two or more years experience in the social service or correctional field. 4) Skills/Abilities: • Excellent counseling and human relations abilities • Able to organize, coordinate, and direct case management activities • Strong oral and written communication skills • Possess good judgment and decision making skills • Able to use technical equipment such as a cell phone, and personal computer for on -going communication 5) Other Requirements: Must have a driving record which is within the guidelines of the insurance underwriter. Must not have been charged with or convicted of a criminal offense that would disable the employment by failing to meet minimum standards as set by Fortress Youth Development Center Staff Policies and Procedures. REQUIREMENTS: Communication: Ability to understand social service and mental -health referrals with associated legal documents Ability to prepare and make comprehensive presentations, participate in group discussions communicate extemporaneously, and professionally communicate before an audience. Must be able to communicate thoroughly in a variety of environments. Hearing: Able to hear average or normal conversations and discern important information. Visual Abilities: Ability to operate office equipment and operate a motor vehicle. Physical Strength: Able to successfully complete the crisis intervention program utilized by the agency which may include physical restraint of youth. Compliance: Complies with Fortress Youth Development Staff Policies and Procedures and all applicable federal, state, local and contract agency laws, rules, and regulations. Revised 04/13 Fortress Youth Development Center Family and Community Outreach Coordinator POSITION DESCRIPTION: Position Title: Family and Community Outreach Coordinator Reports to: Family Intervention & Involvement Speciahst Positions Supervised: None MISSION STATEMENT: POSITION PURPOSE: Responsible for the implementation of a community -based program that will encourage and assist clients/families/stakeholders to connect with Fortress Youth Development Center, ESSENTIAL FUNCTIONS: 1) Develops Fortress Youth Development Center Family and Community Outreach program and adheres to specific contract requirements. 2) Provides a variety of opportunities for families and stakeholders to learn about FYDC and programs it provides. 3) Maintains regular contact with families, educational systems, referral agencies, and established significant others. 4) Engages clients and families for the purpose of promoting social, educational, and emotional, and spiritual growth in the client and family. 5) Establishes strong and lasting relationships with clients, families, and community stakeholders. 6) Promote an environment of cultural competency and responsiveness for students, families, staff, and stakeholders. PRIMARY DUTIES: 1) Establishes a strong rapport with client families to achieve the maximum benefit of services provided directly and indirectly by FYDC. 2) Conduct on -going self -evaluation of the quality and effectiveness of interventions and evaluate the need for additional services. 3) Returns phone calls in a timely manner (within 24 hours). Checks business email at least one time daily/specific program/contract may require this more often. 4) Maintains HIPAA compliance within program. 5) Performs other duties as deemed necessary by supervisor. Revised 04/13 Fortress Youth Development Center Family and Community Outreach Coordinator QUALIFICATIONS: 1) Educational/Certification: Bachelor's degree with an accredited major in health and human services or liberal arts. Appropriate licensure preferred. Supervisor approval if coordinator does not have a Bachelor s degree. Driver's license required. 2) Required Knowledge Broad knowledge of family needs, family dynamics. 3) Experience Preferred: Two or more years experience in the social service or correctional field. 4) Skills/Abilities• • Excellent human relations abilities • Able to organize, coordinate, and direct outreach activities • Strong oral and written communication skills • Possess good judgment and decision making skills • Able to use technical equipment such as a cell phone, and personal computer for on -going communication 5) Other Requirements: Must have a driving record which is within the guidelines of the insurance underwnter. Must not have been charged with or convicted of a criminal offense that would disable the employment by failing to meet minimum standards as set by Fortress Youth Development Center Staff Policies and Procedures. REQUIREMENTS: Communication: Ability to prepare and make comprehensive presentations, participate in group discussions, communicate extemporaneously, and professionally communicate before an audience. Must be able to communicate thoroughly in a variety of environments. Hearing: Able to hear average or normal conversations and discern important information. Visual Abilities: Ability to operate office equipment and operate a motor vehicle. Physical Strength: Able to successfully complete the crisis intervention program utilized by the agency which may include physical restraint of youth. Compliance: Complies with Fortress Youth Development Policies and Procedures and all applicable federal, state, local and contract agency laws, rules, and regulations. Revised 04/13 Fortress Youth Development Center Job Description (Grant Funded) JOB TITLE: DATE: REPORTS TO: WORKS CLOSELY WITH: STATUS: GRANT PERIOD: JOB DESCRIPTION: Coordinator of Student and Parent Involvement Programs July 3, 2013 Terri Henson, Executive Director Coordinator of Student and Volunteer Programs; Administrative support staff assigned to Student, Parent Involvement and Volunteer Programs Full -Time; 40 hours/week (100% Program) October 1, 2013 to September 30, 2014 The Coordinator of Student and Parent Involvement Programs will promote and uphold the purpose and goals of Fortress Youth Development Center. He/she will strive to provide a fun nurturing environment that encourages academic and social growth among the organization's students and their parents. This is a full-time position requiring an average of 36-40 hours per week. This position is responsible for the managing the design and ongoing implementation of a new community - based program that will encourage and assist clients/families/stakeholders to invest in the social and academic growth/success of their children In addition this position will oversee and manage all student -related aspects of the afterschool program (Fortress Literacy Center) each Monday -Thursday of the school year during the hours of 2:15pm to 7:OOpm. DUTIES AND RESPONSIBILITIES -Parental Involvement Programs 1) Works closely with Executive Staff to design and implement Fortress Youth Development Center's Parent Involvement program and adheres to specific grant contract requirements 2) Provides a variety of opportunities for families and stakeholders to learn about FYDC and the programs it provides. 3) Maintains regular contact with families, educational systems, referral agencies, and established significant others. • Conducts in -home visits at least two times per year. • Develops a routine for reaching out to students at school (i.e. lunch with students, attending open house, etc...) 4) Engages clients and families for the purpose of promoting social, educational, emotional, and spiritual growth in the client and family. Revised 07/13 Fortress Youth Development Center Job Description (Grant Funded) • Plans, organizes and presents monthly family involvement activities to include a variety of activities: parent training family fun activities, speakers, etc... • Plans, organizes and presents two community -wide events for the purpose of promoting Fortress Youth Development Center and its programs and purpose. 5) Establishes strong and lasting relationships with clients, families, and community stakeholders. • Interacts with and encourages parents/guardians to be a part of their children's social, emotional, academic and spiritual growth 6) Promotes an environment of cultural competency and responsiveness for students, families, staff, and stakeholders. 7) Advocates for/assists parents in advocating for student's academic, physical and emotional needs. 8) Conducts on -going self -evaluation of the quality and effectiveness of interventions and evaluates the need for additional services. • Oversees and/or conducts all assessment activities related to the Parental Involvement Program and individual students as required. 9) Performs other duties as deemed necessary by supervisor. DUTIES AND RESPONSIBILITIES -Fortress Literacy Center 1) Oversight of daily after -school program operations 2) Ensure that the environment and activities provide for a safe, nurturing environment. 3) Teach and reflect the love of God in all interactions with students, parents and teachers. 4) Monitor student grades watching for areas of concern. 5) Maintain communication with student's classroom teacher. 6) Provide discipline and behavior management programs QUALIFICATIONS: 1) Educational/Certification• Bachelor's degree with an accredited major in psychology, health and human services or liberal arts. 2) Required Knowledge Broad knowledge of family needs, family dynamics. 3) Experience Preferred: Prior experience working with students and families; program design 4) Skills/Abilities: • Mature Christian • Passion and interest in upholding the mission, goals, and objectives of Fortress YDC • Excellent human relations abilities • Able to organize, coordinate, and direct outreach activities • Strong oral and written communication skills Revised 07/13 .• Fortress Youth Development Center Job Description (Grant Funded) Possess good judgment and decision making skills Team leadership ability Program planning skills Demonstrate dependability through good attendance, resourcefulness, and ability to take initiative in development and completion of projects in adherence to timelines and schedules Able to use technical equipment such as a cell phone, personal computer, mobile printer, etc. Revised 07/13 Fortress Youth Development Center Job Description (Grant Funded) JOB TITLE: DATE: REPORTS TO: WORKS CLOSELY WITH: STATUS: GRANT PERIOD: JOB DESCRIPTION: Administrative Staff -Student and Parent Involvement Programs July 3, 2013 Terri Henson, Executive Director Coordinator of Student and Volunteer Programs; Coordinator of Student and Parent Involvement Programs Part -Time; 20 hours/week (100% Program) October 1, 2013 to September 30, 2014 This administrative staff position will promote and uphold the purpose and goals of Fortress Youth Development Center. He/she will strive to provide a fun, nurturing environment that encourages academic and social growth among the organization's students and their parents. This is a part-time position requiring an average of 20 hours per week This position is responsible for documenting the design, communication and assessment of a new community -based program that will encourage and assist clients/families/stakeholders to invest in the social and academic growth/success of their children. DUTIES AND RESPONSIBILITIES 1) Collects and records attendance for student participation in Fortress Literacy Center (after -school program), monitoring compliance with program requirements. 2) Prepares, distributes and receives permission slips for student activities. 3) Collects and records attendance records for parent participation in Parental Involvement Program activities, monitoring compliance with program requirements. 4) Assists with the collection and recording of data for program evaluation as required by the program design 5) Maintains files for Fortress Literacy Center and Fortress YDC's Parental Involvement Program. 6) Performs other duties as deemed necessary by supervisor QUALIFICATIONS: 1) Mature Christian 2) Passion and interest in upholding the mission, goals, and objectives of Fortress YDC 3) Excellent human relations abilities 4) Highly organized 5) Strong oral and written communication skills Revised 07/13 Fortress Youth Development Center Job Description (Grant Funded) 6) Possess good judgment and decision making skills 7) Team leadership ability 8) Demonstrate dependability through good attendance, resourcefulness, and ability to take initiative in development and completion of projects in adherence to timelines and schedules 9) Able to use technical equipment such as a cell phone, personal computer, etc. Revised 07/13 LEVERAGE OF FUNDS Please identify other sources of funding that have been secured for the proposed program. Please indicate the source of funding, dollar amount of each source, and describe in detail how these funds support the program. Fortress Literacy Center is fully funded. However, the Family Intervention and Involvement Program will be solely funded by CCPD. No other funds are being pursued at this time for this particular component of the program. BUDGET SUMMARY A. Personnel B. Fringe Benefits C. Travel D Equipment E. Supplies F. Contracts/Consultants G. Other (Parent Activities, Staff Trainings) TOTAL Amount Requested $62,500 $600 I $3,640 $1,200 $10,600 $78,540 BUDGET DETAIL Fortress Youth Development Center A. Personnel Name TBD TBD Position Rate of Pay x # of Hours Family Specialist $37k-$42k/year (40 hrs/week) Outreach Coordinator $15/hr x 30 hrs/week TOTAL Personnel B. Fringe Benefits Name Position N/A TOTAL Fringe Benefits C. Travel Purpose of Travel Description of Benefits Location Home, school, agency visits local TOTAL Travel D. Equipment Item Cost per Item Dell Inspiron 17 $900 HP OfficeJet 100 $200 Verizon Hotspot $60/mo x 12mo TOTAL Equipment E. Supplies Item Cost per Item Office Supplies (paper, ink, etc) TOTAL Supplies Item $50/mo Quantity 2 2 2 Quantity est $1 00/mo Cost $40,000 $22,500 $62,500 Cost $0 Cost $600 $600 Cost $1,800 $ 400 $1,440 $ 3,640 Cost $1,200 $1,200 Fortress Youth Development Center F. Contracts/Consultants Description of the Service Cost N/A TOTAL Contracts/Consultants $0 G. Other Costs Item Cost per Item Quantity Cost Parent Activities est. $ 200/mo $2,400 Handle With Care Training $600 2 $1,200 TBRI Training (TCU) $3,500 2 $7,000 TOTAL Other Costs $10,600 Fortress Youth Development Center (YDC BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for suc- cessful implementation of your program Please explain how costs are calculated. PERSONNEL: The Family Intervention and Involvement Program will be staffed by two new -hire positions. The FAMILY SPECIALIST is a full-time position paying an estimated $40 000 per year and will report to the Execu- tive Director of Fortress Youth Development Center. To adequately staff this position, an individual with a Mas- ter's degree with an accredited major in health and human services or liberal arts is required The Family Specialist will supervise a part-time staff member, the OUTREACH COORDINATOR, for approxi- mately 30 hours per week. This position will require an individual with a minimum of a Bachelor's degree with an accredited major in health and human services or liberal arts. The anticipated cost of this individual will be ap- proximately $22,500 ($15/hour for 30hours/week for 50weeks). Applicable payroll taxes and payroll processing fees will be paid on behalf of these individuals. However, no funding is being sought for these items by the CCPD grant. Total funding being requested for personnel costs is $62 500. FRINGE BENEFITS: Fortress Youth Development Center does not offer any fringe benefit programs to its em- ployees at this time. TRAVEL: Travel costs anticipated by this program will be limited to a gasoline stipend of $50 per month to cover the cost of traveling to and from home visits and required training (total annual cost of $600). This stipend is calculated using the 2013 IRS Standard Mileage reimbursement rate of 56.5 cents per mile. It is anticipated that the FAMILY SPECIALIST and the OUTREACH COORDINATOR will travel between 75 (low) and 100 (high) miles in total each month to fulfill the expectations of the job. Any expenses in excess of $50 per month for travel costs are not expected to be funded by the CCPD grant. EQUIPMENT: Total cost for equipment of $3,640 includes the purchase of two Dell lnspiron 17 laptops equipped with a Windows 8 Operating System and Microsoft Professional Suite, $900 each for a total of $1,800. These systems are necessary for research and other office -related requirements. In addition, they will be used for documentation and notation during home visits. It is anticipated that during home visits, staff members will need to research available resources and provide ap- plication assistance to families in need. Because of this, the funding request includes the cost of two mobile Internet Hot Spot connections at $60/month each for an annual cost of $1,440 ($60 per contract*2 contracts*12 months). Service is likely to be contracted by Verizon Wireless' Mobile Broadband. Two Hewlett-Packard Officejet 100 Mobile Color inkjet Printers, $200 each, will be necessary. This particular printer will provide the portability required because of the lack of equipment available for use in the family homes and the probable need for printing resource research and assistance applications. The total cost for these print- ers will be $400. SUPPLIES The anticipated annual supply cost of $100/month, $1,200/year, will provide printer ink, filing sup- plies, copy paper and other general office supplies for the two staff persons. Any additional expense is not ex- pected to be reimbursed by CCPD funding. Salary Costs -Family Specialist Salary Costs -Outreach Coordinator Salary Costs -Administrative Coordinator Laptop Hot Spot Portable Printer TCU "TBRI" Handle With Care Office Supplies Gas Stipend Parent Enrichment Expenses CCPD GRANT REVISIONS ORIGINAL 40,000 22,500 1,800 1,440 400 7,000 1,200 1,200 600 2,400 REVISED 0 25,000 10,000 900 720 200 7,000 1,200 0 0 3,852 78,540 48,872 EXPLANATION OF BUDGET REVISIONS Salary Costs -Family Specialist Plan to outsource all counseling services --individual and group --to Christ's Haven for Children This organization will begin accepting Medicaid in September which covers nearly 100% of Fortress YDC students. The omission of this originally budgeted position will result in a $40,000 reduction in the grand request. Salary Costs -Outreach Coordinator (Coordinator of Student and Parent Involvement Programs) The revised budget includes a $2 500 salary increase for this position. This job descriptions has been revised to reflect additional duties that would have been performed by the Family Special- ist. This full-time position will coordinate all parent and student involvement programs. Salary Costs -Administrative Coordinator This newly added position will be responsible for organizing maintaining and implementing all documents necessary for the proper assessment and evalutation of the Parent Involvement Program. This part-time position (maximum 20 hours/week) will likely be filled with additional hours from a highly qualified person currently employeed by Fortress YDC. Only the hours dedi- cated to the Parent Involvement Program will be charged to the grant funds. Laptop, Hot Spot and Portable Printer These expenses were cut in half as a direct result of the omission of the Family Specialist. Gas Stipend, Office Supplies Fortress YDC will cover the cost of mileage reimbursement and office supplies necessary to implement this program Parent Enrichment Activities In addition to the monthly parental involvement activities listed in the original budget, Fortress YDC will host 2 community events (Literacy Carnival and Back to School Bash) and a parenting class --possibly Love and Logic. An additional $1,452 was added to the original budget to cover the costs of these events. DIFF 40,000 (2,500) (10,000) 900 720 200 0 0 1,200 600 (1,452) 29,668 Monthly Request for Reimbursement (RFR) FY 2014 Community -Based Programs Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Department Jacob Browning 350 West Belknap Street 2nd Floor Fort Worth, TX 76102 Period covered by this request: Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indirect Costs Total Programmatic Costs A Budget Amount 35,000.00 1,820.00 8,200.00 3,852.00 48,872.00 Submitting Agency: Agency Contact Name: Email: Phone Number: Address: Invoice Number: 10/01/13 to 09/30/14 mn/dd/yy B Total of Previous Reimbursements Requested Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report I have reviewed this request and certify that the listed expenses are accurate and are chargeable to the CCPD Community Based Program approved budget. Grantee Authorized Official Title Date nin/dd/yy C This Request MEM Summary: Total Budget: $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund Fortress Youth Development Center Terri Henson terrihenson@fortressydc.org (817)335-1007 P.O. Box 422 Fort Worth, TX 76101 D (B+C) Total Requested 48,872.00 48,872.00 Fiscal Agent Use Only Account E (A-D) Balance Available 35,000.00 I 1,820.00 8,200.00 3,852.00 48,872.00 Center FY 2014 Community -Based Programs Program Activities Report Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Depai Intent Agency: Fortress Youth Development Center Jacob Browning Name: Terri Henson 350 West Belknap Street Email: terrihenson@fortressydc.org 2nd Floor Phone Number: (817) 335-1007 Fort Worth, TX 76102 Address: P.O. Box 422 Fort Worth, TX 76101 Period covered: 10/01/13 to 09/30/14 # Activities 1 Involvement Program 2 2014 school year Number of unduplicated participants in the Family Intervention and 3 participants and Fortress YDC staff Number of Parent Involvement Activities conducted throughout the 2013 - Number of regular visits, including home visits, conducted between program Monthly Total Cumulative Total Oct 1st- Present Year End Goal 40 35 50 4 Number of parent -initiated contacts made 15 5 Number of unduplicated participants in Reading Lab program 60 6 Number of unduplicated participants in Math Lab program 55 FY 2014 Community -Based Programs Program Effectiveness Measurement Report Program Period 10/01/13 to 09/30/14 Due Quarterly: 1st Qtr (Oct -Dec) due Jan 15th, 2nd Qtr (Jan -Mar) due Apr 15th, 3rd Qtr (Apr -Jun) due Jul 15th, and 4th Qtr (Jul -Sep) due Oct 15th Submit to: Fort Worth Police Department Agency: Fortress Youth Development Center Jacob Browning Name: Terri Henson 350 West Belknap Street Email. terrihenson@fortressydc.org 2nd Floor Phone Number: (817) 335-1007 Fort Worth, TX 76102 Address: P.O. Box 422 Fort Worth, TX 76101 Period covered: 10/01/13 to 09/30/14 # Effectiveness Measurements 1 Children are in attendance for a minimum of 75% of afterschool programming. Please include a narrative of events and accomplishments that occurred during the reporting period. Parents will log 15 Parent Involvement Activity hours throughout the 2013 - 2014 school year in an effort to acknowledge the value of the 2 Family Intervention and Involvement Program Please include a narrative of events and accomplishments that occurred during the reporting period. 80% of parents will report the personal value gained from the Family Intervention and Involvement Program in the Parent Involvement 3 Survey. Please include a narrative of events and accomplishments that occurred during the reporting period. 4 95% of issues brought up in parent -initiated contacts will be resolved by Fortress YDC staff. Please include a narrative of events and accomplishments that occurred during the reporting period. 5 60% of participants will improve their reading skills by one to two years. Please include a narrative of events and accomplishments that occurred during the reporting period. 6 60% of participants will improve their math skills by one to two years. Please include a narrative of events and accomplishments that occurred during the reporting period. Please include a narrative of any success stories during the reporting period.