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HomeMy WebLinkAboutContract 44972 (2)g24°`-iT»r*3T1 CONTRACT NO. sms::dt al. CSC No. AGREEMENT FOR COMMUNITY BASED PROGRAM CASSATA HIGH SCHOOL FISCAL YEAR 2014 In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and CASSATA HIGH SCHOOL, a Texas private non-profit corporation ("Contractor") acting by and through Susan Flood, President, its duly authorized representative. RECITALS WHEREAS, City has determined that Community Based Programs are necessary to support crime prevention in City during Fiscal Year 2014 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community Based Program called "Cassata Connections" which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to contract with Contractor to operate the Cassata Connections program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $20,000.00 ("Program Funds") to provide to the Contractor for the operation of the Cassata Connections program; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Program Proposal, attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall be responsible for day-to-day administration of the Cassata Connections program. Contractor agrees to expend r t e rogram in OFFICIAL RECORD FY 2014 Community Based Program Cassata High School RECEIVEtn Oct 10 2013 CITY s�c�Elr�t� ; �: WOTH,eTX accordance with its Cassata Connections program budget, described in .Exhibit "B," attached. Program activities shall be reported in accordance with Exhibit "D," attached and effectiveness measures shall be reported in accordance with Exhibit "B," attached. 2. Program Funds. 2.1 In no event shall the total distribution of Program Funds from City made to the Contractor during the term of this Agreement exceed the total sum of $20,000.00. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a written detailed Program Activities Repoit and Program Effectiveness Measures Report as described in Section 4 2 below with each RFR to support expenditure of Program Funds Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit `C." attached, and monthly Program Activities Repoit shall be submitted to City no later than the 15th day following the end of the month Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. Submit the monthly RFR with an original signature by an authorized representative to the Grants and Contracts Management Section of the Fort Worth Police Department, ATTENTION: JACOB BROWNING 350 W. Belknap St., Foit Worth Texas 76102. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents 2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without piior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, Contractor must notify City in writing of any such adjustments. Any adjustment of more than 5% of each category must have written permission fiom City prior to any budget adjustment being made. Budget adjustments shall be submitted to the Grants and Contracts Management Section of the Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap St., Fort Worth, Texas, 76102. 3. Term. This Agreement shall commence upon October 1, 2013, or the date that the City has executed this Agreement ("Effective Date '), whichever omits later, and shall end on September 30, 2014. All of Contractor s expenditures under this Agreement must be completed no later than September 30, 2014. 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measures Report to document the performance of the work described FY 2014 Community Based Program Cassata High School Page 2 of 10 in Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July and October RFR and Program Activities Report submittals. Additionally, the Project Effectiveness Measurement Report must include any successes realized in descriptive detail. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month. 4.3 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agi eement to be effective on the later of (i) thirty (30) days following delivery by City to Contractor of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by City Council for the purposes set forth in this Agreement. 5.3 This Agreement may be teitninated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. 5.4 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termmation; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. FY 2014 Community Based Program Cassata High School Page 3 of 10 5.5 In the event City suspends or terminates this Agreement for cause,;and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Conti actor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder or as so directed by the Contract Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Cassata Connections program Contractor shall maintain, replace or repair any item of equipment used in support of the Cassata Connections program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen The cost for maintenance, replacement or repair of any equipment used in support of the Cassata Connections program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Cassata Connections program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts Management Section at the address set forth in paragraph 2 3 above The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine and audit at any time any and all such records relating to operations of Contractor under this Agreement Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not FY 2014 Community Based Program Cassata High School Page 4 of 10 resolved within this period City reserves the right to. withhold further funding under this and/or future contract(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports, making final payments, disposing of Cassata Connections program assets as appropriate and as directed by City's Contract Administrator (see paragraph 13.3). 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons perfolnnmg same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership o1 joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, FY 2014 Community Based Program Cassata High School Page 5 of 10 INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND. OR. CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT 11L4Y RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same forn as above. This section shall survive the expiration or termination of this Agreement 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Cassata Connections program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Cassata Connections program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be pei fowled hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. FY 2014 Community Based Program Cassata High School Page 6 of 10 11.2 No officer, employee, member, or program participant iof .Contractor shall have a financial interest, direct of indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Foit Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws federal, state, and local, including all ordinances, rules, and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers members agents, employees, subcontractors, or program participants, then Conti actor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents employees, program participants, or subcontractors, then Contractor shall immediately desist from and correct such violation. 13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392- 4243, to act as Contract Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City This FY 2014 Community Based Program Cassata High School Page 7 of 10 section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 15. Insurance Requirement. 15.1 Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL): $1,000 000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager (b) Non -Profit Oigamzation Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR spht limits are acceptable if limits are at least $250,0000 Bodily Injury per person, $500,000 Bodily Injuiy per accident and $100,000 Property Damage. 15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City Each insurance policy required by this Agreement, except for policies of worker s compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall piovide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement 16. Miscellaneous Provisions. 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City s failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. FY 2014 Community Based Program Cassata High School Page 8 of 10 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance, or non-performance of this Agreement, venue for said action shall he in Tarrant County, Texas. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Copies To: CONTRACTOR: Charles W. Daniels, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckrnorton Street Fort Worth, TX 76102 Jacob Browning, Planner Fort Worth Police Depai luient 350 W. Belknap Street Fort Worth, TX 76102 Susan Flood President CASSATA HIGH SCHOOL 1400 Hemphill Street Fort Worth, TX 76104 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax- exempt status during the term of this Agreement. FY 2014 Community Based Program Cassata High School Page 9 of 10 16.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. IN WITNESS WHEREOF, the parties hereto have executed this agreement in m ltiples in F -t Worth, Tarrant County, Texas, to be effective this day of ntLYom, 20 CITY OF FORT WORTH Assistant City Manager W. / Jeffi!ey W. Halstead Chief of Police �� �('� APPROVED AS TO FORM AND LEGALITY: Charlene Sanders Assistant City Attorney AT ST: `Mary Kays City Secretar FY 2014 Community Based Program Cassata High School CASSATA HIGH SCHOOL, a Texas Private Non -Profit Corporation By: 1"ll�'44 F014, 1/4 e � �i � S(004,O usan Flood, President OFFICIAL RECORD CITY SECRETARY FY 2014 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET AGENCY: Cassata High School DIRECTOR: Susan Flood PHONE NUMBER: 817.926.1745 PHYSICAL ADDRESS: 1400 Hemphill Street, Fort Worth, TX 76104 CONTACT PERSON: Annie Chavez PHONE NUMBER: 817-926-1745 PROGRAM TITLE: Cassata Connections CCPD FUNDS REQUESTED: $20,000 AGENCY STATUS: Private Nonprofit El Public Nonprofit Mark the goal(s) that your program addresses. EMAIL ADDRESS: achavez@cassatahs.org FAX NUMBER: 817-926-3132 0 Support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs El Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and ® Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally, does program address the priority consideration listed below? © Program is a prevention or intervention program for youth and/or family violence. CERTIFICATION: I certify that the information contained in this proposal fairly represents the above -named agency's operating plans and budget for the proposed program. I acknowledge that I have read and understand the requirements and provisions of the Request for Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. TYPED NAME: Susan Flood TITLE: President SIGNATURE: f 1+ I CL/K 4 DATE: `7!tl, /3 PROGRAM ABSTRACT Cassata High School is a private, nonprofit outreach school that Is committed to providing young people with another chance at success. Cassata's mission has been the same since its inception in 1975: To provide an effective, quality education that enables students of all backgrounds to raise their educational level and complete their secondary education. Cassata has made a concerted effort in recent years to supplement academic enrichment by providing students with the additional skills they need to be successful in post -graduate life. This effort to prepare students for adult life and encourage students to finished high school is collectively known as Cassata Connections. When our students are exposed to meaningful interactions with local colleges, businesses, and mentors, they become increasingly motivated to finish high school go to college, and reach the workforce. Since students who drop out are eight times more likely to end up in the juvenile justice system or incarcerated, providing students with the proper environment and resources allows them to be transformed from potential dropouts to thriving high school graduates. Cassata's students are some of the most underserved students in our community They are students with a zeal to learn and an earnest objective to succeed. PROGRAM ABSTRACT Provide a short description of your program to be funded. Please summarize the problem and what your program will do to address it. (Roughly 2 paragraphs in length on a separate page) PROPOSAL NARRATIVE Provide a 4-5 page description of your program to be funded. In this narrative, please respond to each of the following questions: 1) Describe in detail the problem that your program addresses. ABOUT CASSATA HIGH SCHOOL Cassata High School is a private, nonprofit outreach school that is committed to providing young people with another chance at success. Cassata's mission has been the same since its inception in 1975: To provide an effective, quality education that enables students of all backgrounds to raise their educational level and complete their secondary education. Many of Cassata's students face significant barriers to obtaining an education —for the 2011/12 school year, 38% of graduates were the first in their family to earn a high school diploma; 19% of students were teen parents; and several were former dropouts. Furthermore, most of our students have had difficulty with traditional education and many are not currently attending school when they arrive at Cassata. PROGRAM NEED Every 26 seconds, a student drops out of high school. That means an estimated 1.3 million students fail to graduate high school each year in the U.S.' The consequences of this reality are catastrophic for both the individual and for our community. Over the course of his or her lifetime, a single high school dropout costs the nation approximately $260,000 in lost earnings. By preventing 700,000 high school dropouts, taxpayers would save $90 billion per year. 2 High school dropouts are twice as likely as graduates to slip into poverty from one year to the next; are eight times more likely as graduates to end up in prison; require more government assistance and are likely to repeat the cycle of poverty as single parents who can not financially provide a stable home.3 Sixteen percent of high school dropouts are unemployed and 32% live below the poverty line, creating a burden on our taxpayer resources.4 Among the 20 largest districts by enrollment in Texas, the dropout rate in Fort Worth is exceeded only by one other. Fort Worth ISD reports that since 2005, over 1 000 students have dropped out of the school district each year -es In 2011, the high school graduation rate for Texas improved to 85 9%.8 While the number of dropouts is decreasing, students identified by the state as at -risk are among the most likely to dropout. These at -risk students are Cassata's target population. Studies have shown that a stronger personalized relationship between teachers and students creates a learning environment where students are more likely to feel connected and less likely to dropout. 7 Because small learning communities facilitate the personalized attention of teachers, the small schools model has a positive effect on reducing dropout rates. 8 Cassata combines the small schools model with Cassata Connections, a program that connects students with community resources to encourage them to stay in school and become successful adults. In addition to the benefits of a more personally and professionally fulfilling future, the success of our graduates lends itself to the improved health and vitality of the entire region. In fact, the Alliance for Education estimates that if Texas were to achieve a 90% graduation rate for just a single high school class, the state would experience an increase in Gross State Product of over $603 million.9At Cassata, the majority of our students' education does not end with a high school diploma. Following the 2011-12 school year, 94% of our graduates reported enrolling in 2 or 4-year colleges, professional or trade school, or enlisted in the military. 5 2) Describe what your program does to 1) support efforts to reduce violent crime and gang - related activities through enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Cassata's first goal is to help students earn the required high school credits to earn a high school diploma or GED through the High School Dropout Prevention program. Students with poor academic skills are more likely to be delinquent and as a result, more likely to be involved In the juvenile justice system. Students who are significantly behind grade level In math and reading are 3.1 times more likely to join a gang. In fact, 35% of low -achieving students exhibited delinquent behavior, as compared to less than 20% of students who are considered high -academic performers 10 The High School Dropout Prevention program employs a unique educational model that includes morning and afternoon schedules so students who work or who have children can still attend school; small class sizes which allow for one-on-one instruction and an individualized, self -paced curriculum. Many students find that the small size allows them to become engaged in student life where they may have felt unconnected to their former schools. In the classroom, Cassata combines individualized learning and technology through mini -labs. Mini -labs replace written assignments with hands-on learning experiences to better help students grasp and master difficult concepts. Cassata High School is fully accredited by the Southern Association of Colleges and Schools and the Texas Catholic Conference The school also offers GED preparation. Because many of our students do not have strong support systems at home, Cassata seeks to offer more than academic services. Cassata supplements academic enrichment by providing students with supportive resources to allow them to acquire additional skills they need to be successful in post -graduate life This effort to prepare students for adult life and encourage students to finish high school Is collectively known as Cassata Connections (CC) When our students are exposed to meaningful interactions with local colleges, businesses, and mentors, they become increasingly motivated to finish high school, go to college, and reach the workforce. Cassata's students are some of the most underserved students in our community. They are students with a zeal to learn and an earnest objective to succeed With the proper environment and resources available through Cassata and the community, these students are transformed from potential dropouts to thriving high school graduates One element of CC is the Money School course a class taught by a financial advisor from Catholic Charities of Fort Worth that includes topics such as budgeting, credit predatory lending, taxes, record keeping, contracts and insurance, financial institutions, saving and investing. A new and exciting element of Cassata Connections is providing Cassata students with job shadowing experiences at local businesses. Additionally, Cassata plans to offer more college visits for soon -to -be graduates. Recently, students have visited Tarrant County College, Texas Wesleyan University, and Texas Christian University. Cassata Connections has a strong emphasis on mentoring relationships. Launched in 2010, the Cassata Connections mentoring program links students with community role models. The student and mentor meet at least twice monthly for lunch. The goal of this program is to provide students with a positive adult role model who encourages them to do their best, cares about them and Influences the choices they make The program was at full capacity again this year, and the majority of the community mentors have participated in the program for the past three years. Mentors from the 100 Black Men of Dallas/Fort Worth meet with our young African American males once a month to offer life advice and to encourage students to stay In school. Cassata also hosts a GO Center that is staffed by mentors from TCU. The GO Center mentors help first - generation college students from low socioeconomic backgrounds learn about the college application process, college survival skills, and financial aid and scholarship opportunities. Lastly, students who are currently on probation meet with Cassata's Assistant Principal and their probation officers regularly for academic progress reports. Before coming to Cassata, Assistant Principal Bruce Smith worked with at -risk youth for over 30 years as a probation officer. The final element of Cassata Connections is one-on-one tutoring. Many students are significantly behind in reading and math when they enroll in Cassata—several test at only the 5th grade level. Students who test below a 9th grade level in reading and/or math at entry are automatically enrolled in a remedial course. By addressing the root cause of their problems —reading and math difficulties—Cassata quickly transforms the academic outlook for many at -risk students and makes it more likely that students will have the tools to succeed in high school level courses This year Cassata has recruited a group of community volunteers to work with individual students in reading remedial math, and on student assignments. 6 Cassata has formed innovative partnerships to support the program. Cassata works with the UnitedWay/FWISD dropout prevention program to identify potential Cassata students. Catholic Charities helps teach Life Skills; women from the Junior League of Fort Worth serve as tutors; TCC assists students with dual enrollment and TCU runs the GO Center. In the classroom, our flexible learning environment approach empowers students to take ownership of their educational pursuits, with the goal of earning their high school diploma. Students finish their curriculum on their own pace within a specific time period, while teachers give support when needed Cassata also Offers mini -labs which offer hands-on learning experiences. Our mentoring and college preparation programs expand horizons and help our students visualize their future and pursue a career path. Our teachers invest in students' lives and students often note the importance of Cassata's family -like atmosphere. Students report that having someone invest and care about them makes all of the difference In their success. At its core, Cassata is about guaranteeing that every individual has the opportunity to pursue a quality education and improve their skill set to become a higher -paid, more skilled and more fulfilled member of society Mentoring and educational enrichment options are an important addition to Cassata High School's academic curriculum. Studies suggest that students who do not feel attached to their school are twice as likely to join gangs. Therefore, positive social and emotional conditions are a necessary addition to the quality of learning. 3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence and/or family violence? Describe how your program addresses this priority? Cassata addresses the CCPD priority of prevention/intervention of youth violence by lowering risk factors for crime which consequently lowers risk factors for family and youth violence and gang activity. By providing students with the resources and a supportive environment to finish high school, Cassata Connections reduces the chance of a youth dropping out of school and engaging in delinquency and crime. By lowering risk factors for youth violence and gang activity, Cassata meets the program emphasis for prevention/intervention programs. Mentoring, which Is an important part of Cassata Connections, has been shown to influence choices students make and positively affect the development of youth. Youth in mentoring programs are less likely to abuse alcohol and drugs have fewer school absences, have better relationships with adults, and are less violent.' 4) How will you measure the effectiveness of the program'? You must include specific performance measures within the Activities and Outcomes Summary and describe evaluation tools and the method of data collection that you will use. if awarded funding, these performance measures will be included as an exhibit in the contract, and you will be required to report progress towards these measures, which will be reported to the CCPD Board. Cassata uses RenWeb and Excel to track the academic progress of students and the Cassata Connections programs in which they participate Cassata uses the TABE test (Test for Adult Basic Education) to measure skills and aptitudes In reading math and language skills. These tests provide teachers and staff with a thorough and accurate skills measurement for each student and allows for the individual customization of studies All students are required to take entrance and exit TABE tests. Students are required to score at the 11ii' grade level in reading and math in order to receive their high school diploma. This is equivalent to state public education requirements for graduation. The attached Program Effectiveness Measurement Summary provides specific performance measures and details on how they relate to CCPD's goals. 5) Who will the program benefit? How many people9 What age group? What geographic area will it serve? Please include geographic boundaries. Cassata High School served 230 students dur ng the 2011/2012 school year. Cassata High School welcomes students of all religious faiths, ethnicities and cultures. Cassata does not offer a religious curriculum, but rather works to instill strong values, such as respectfulness, self-confidence, positive communication skills and maturity. Despite its location in Fort Worth, students hailed from 42 zip codes and 84 prior schools. Sixty-seven percent of students came from families earning less than $25,000/year and ninety percent required tuition assistance. 7 Ethnic Distribution 47% Hispanic 19% African American 29% Caucasian 5% Other Family Income Distribution < $25,000/year 67% $25-$30 000/year: 6% $30-35 000/year: 5% $35,000+/year: 22% Cassata recognizes the need to get students into the proper learning environment before dropping out becomes an option As a result true freshman (i e transitloning 8th graders) began being accepted Into the program in 2009. Most of Cassata's students are 14-18 years old, although some are over 18. All students are part of small classes and work closely with teachers. Since the start of the 2012 school year, nearly 160 students have participated In at least one element of Cassata Connections and many participated in multiple elements. The targeted beneficiaries are those students who do not have a strong support system at home or a strong role model to adequately prepare them for adult life. Because nearly 40% of our students are the first in their family to graduate from high school, the college and career readiness components of the program are particularly important. Students who are significantly behind in reading and/or math are also served by Cassata Connections through one-on-one tutoring. Seventy-eight students were enrolled in remedial reading and 92 students were enrolled in remedial math during the 2011/2012 school year. These students benefit greatly from tutoring, and it is the goal of Cassata to reach more students through the volunteer support of Junior League. 6) What makes this program unique from any other crime prevention program in Fort Worth? Innovative partnerships make Cassata Connections a unique crime prevention program in Fort Worth. TCC representatives visit Cassata's campus to help students enroll at TCC. Qualifying Cassata graduates will be able to attend classes or receive dual enrollment credits at TCC with a full tuition scholarship through the generous support of the Morris Foundation A partnership with Sundance Behavioral Health allows students who are receiving mental health treatment to continue their education through Cassata's individualized curriculum during in -patient treatment. TCU GO Center mentors visit Cassata weekly to offer advice on taking college placement tests, conducting college research and navigating financial aid. A partnership with Catholic Charities allows students to learn necessary life skills through Catholic Charities' sponsored programs. Women from the Junior League support the mentoring and tutoring elements of Cassata Connections with many volunteer hours. Our family -like atmosphere seeks to educate the whole person through mentoring, one-on-one tutoring, and teachers who care about each student as an individual. Job shadowing and college visits help students strive for higher education and a fulfilling career after high school. 7) Is the program already in operation? If so, how long have you operated the program? What resources are currently used to operate the program? Why are CCPD funds necessary at this time? Cassata Connections was created In 2010 to supplement the High School Dropout Prevention program, which has been in existence since 1975. Cassata is generally supported by foundations, corporations, government contracts and individual gift donations. To foster a sense of ownership in their education, all* Cassata students are required to pay some amount of tuition. Tuition is determined by a sliding scale based on family income, and 90% of students receive tuition assistance. Sixty-one percent of students enrolled in May 2012 paid monthly tuition of only $125 per month. The cost for educating a child for one year at Cassata is approximately $7,000, and yet a majority of students are only able to pay $1 250 per year. As a privately funded educational institution, Cassata must rely on innovative programs like CCPD and the generosity of donors to fill this gap. *Thirty-five students receive full -tuition assistance through a government contract with Workforce Solutions 8 (WIA). These students are among Cassata's most in need --in order to quality for WIA, students must come from households with incomes below $21,000 for a family of four. Additionally, up to 15 students on juvenile probation can attend Cassata free of charge each school year through a contract with the Tarrant County Juvenile Services/Juvenile Probation Department. 8) Is this a new program? If so, what other funds have you applied for? Also, please describe the sequence of steps needed to implement your program and the timeframe in which this will occur. N/A 9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached budget forms. Funds from CCPD will be used to support operating costs for Cassata Connections. In particular, funding will be requested for salaries for those faculty and staff members who work diligently on the Cassata Connections program so that our students will earn their high school diplomas or GEDs. See attached budget forms 10) If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your plan to sustain this program. Cassata has operated as a financially conservative, non-profit school that has been successful in obtaining necessary funds for operation from many sources of income since 1975. Cassata receives funding from foundations, businesses, individuals, government grants, tuition, and fundraising activities Cassata will continue to solicit support from long time donors and community supporters during and after the term of this grant. References (1) America's Promise Alliance. 2011. "Grad Nation." (2) Levin, Henry M, and Cecilia E. Rouse. 'The True Cost of High School Dropouts? New York Times [New York, NY] 25 01 2012 n, page Print, <http://www.nytimes.com/2012/01/26/opinion/the-true-cost-of-high-school- dropouts, html?_r=3&>. (3) Adams -Wade, Norma. 'Keeping Kids Off The Path To Prison." Dallas Morning News 06 February 2008 3B. (4) Messacar, Derek, and Phillip Oreopoulos. "Staying in School: A Proposal to Raise High School Graduation Rates." The Hamilton Project. Washington, D.C.: 2012. (5) Texas Education Agency. 2012. Secondary school completion and dropouts in Texas public schools, 2010-11: District supplement (Document No. GE13 601 01) Austin, TX: Author (6) Texas Education Agency. 2012. Secondary school completion and dropouts in Texas public schools, 2010-11 (Document No. GE12 601 06) Austin, TX: Author (7) Haynes Katherine Taylor, Marisa Cannata and Thomas M. Smith. Reaching for Rigor by Increasing Student Ownership and Responsibility. 2013. <httpa/schools fwisd.org/carterriverside/Documents/NCSU_DIDT Report 011412_Final.pdf>. (8) U.S. Department of Education [USDOE] (2008). Dropout prevention (pp. 1-66). [Institute of Education Sciences]. Retrieved March 14 2010, from http:/Iles.ed.gov/ncee/wwc/pdf/practiceguides/dp_pg_090308 pdf (9) Civic Enterprises Everyone Graduates Center at Johns Hopkins University America's Promise Alliance for Excellent Education, 2012 Building a Grad Nation: Progress and Challenge in Ending the High School Dropout Epidemic. <http:IIwww.hamiltonproject.orgffilesldownloads_and_links/THP_MessacarOreopoulos_CompSchool_DiscPaper 1.pdf> (10) O'Cummings, Mindee, Sarah Baradack, and Simon Gonsoulin. (2010). The Importance of Literacy and Math Skills for Youth Involved in the Juvenile Justice System. National Evaluation and Technical Assistance Center. (11) Hill K.G. Howell J.C. Hawkins, J.D. & Battin S.R. (1999). Childhood risk factors for adolescent gang membership: Results from the Seattle Social Development Protect Journal of Research in Crime and Delinquency, 36(3) 300-322. (12) Ormrod, Jeanne. "Characteristics of Students At -Risk." Educational Psychology. 6th ed. Pearson. CASSATA HIGH SCHOOL POSITION DESCRIPTION POSITION TITLE: PRINCIPAL REPORTS TO: SUPE' t ENT s • POSITION FUNCTION Responsible for the operation of the school Interacts with the President regarding school rs such as finance/budgeting = .. its to the ident and Board the activities of the school. RESPONSIBLE for the FO • '` G: I . Personnel involved in direct student contact (faculty and counseling). 2. Orientation+of prospective s • -tits. 3. Student abrnpliance with . • . - et and dance policies. 4. Evaluating + cripts and scheduling students.. 5, Evaluation of hers. 6. Curriculum pi :_f .:ing, revision, implementation, and evaluation. 7. Co nf ifunication with various schools, school districts, and other o ations. 8 P1 t, Teacher, Student conferences. 9 Student assembles, field trips and s ones 10. Accreditation ( SACS and TC _ ) 11. Textbooks 12. Teacher in-service 13. Main .v• ce of school building = d grounds. 14.. .., non ( December and May ) • President REPORTS TQ: SUPE . NDENT OF SCHOOLS, BOARD OF DIRECTORS POSITION FUNCTION: To provide leadership and overall management of Cassata High School in accordance with the School's stated purpose as established by the Board of Directors. Please Note. All of the President's time is administrative with the exception of the direct student contact areas designated. KEY RSSPONSIBUJTY f REA: Board Relations S; ecifc Duti • Keeps Board of Directors informed on issues that affect the School and alternative education progrs designed to meet then of its students • Implements the policies of the Board of recommends policy changes. • Recommends to the Board for consideration all matters requiring its action. a Submits regular reports on Cassath o tuns to the Board of Directors. • Attends regular Board and Coy, ua.'ttee meetings KEY RESPONSIPR ,y . : Finance Development S e =.tc Dery Develops and recommends progr is s that will continue financing of Cassata in the future. 8 Provides leadership for all approved fund raising efforts related to overall funding of the agency. • Reviews and coor tes with Development Director on all grant proposals. Y RE$PONS Sggecst°ic Duties: • Provides overall control and direction for all Cassata funding. • Maintains relationships with funding sources. a Prepares and submits an annual budget for approval to the Board of Directors. KEY RESPONSIBIL . A: Public Relations/Community Relations i8e D .ai A, Financial agement Interprets the goals and programs of Cassata High School to all facets of the Community. • Develops and maintains good working relationships with the media, agencies, the business community, and civic, professional, and church groups. • Maintains relationship between school and benefactors. • Develops and supervise communication vehicles to the Community. KEY PONSIBIEITY AREA: General S ifc Dpies: Assumes other duties as requested by the Superintendent of Schools and/or the Board of Directo Assistant to the Principal Job Description Major Responsibilities Interview and Screen JPD/YOES Students Coordinate between Probation Officers and Auxiliary Support Staff Compile Monthly Reports to JPD Compile Annual Report to JPD Look Over and Ensure Courses comply with TEKS Keep Inventory and Ensure School has Appropriate Textbooks Handle Discipline Referrals Hold Orientations and Review Academic Documentation of Entering Students Staff Students and Ensure Students are Making Progress Tour Building each day and Check Security as well as Functionality of Building Raise Flag and Maintain CIeanliness and Outward Appearfrface of Grounds Meet and Greet as well as See each Student off the School's Grounds each Session Perform and Record Monthly Fire Drills Brief Principal on all Activities and Concerns Coordinate Graduations Check Cars in Parking Lot for Vandalism and Contraband Handle Bank Deposits Assist Principal in everything he/she needs Maintain Presence in Hallways during Class Changes Other Important Responsibilities Listen too and Building Rapport with each Student/Parent Communicate with and Coordinate Outside Agencies Listen too Teacher Concerns and Encourage a Cooperative Professional Atmosphere Coordinate with Principal on Inservice Days Keep Abreast on Possible Conflicts between Students Encourage Students to do Their Best Academically and Personally Make Rounds through Building and Render Yourself Available Maintain an Ambassadorship for the School in and outside of Work Hours/School Visits Enforce and Follow Policies of School Ensure each Staff Member Constructs Bulletin Board each Respective Month Teacher REPORTS TO: Principal POSITION FUNCTION Facilitates student learning, establishes and maintains suitable classroom environment, prepares and adapts curriculum, assists with student goal setting and organization, evaluates student progress, reinforces acceptable social skills, enforces school policies, keeps accurate records of student progress and attendance, completes periodic reports on student progress. SPECIFIC RFS?ONSIBILITIES • Provides incentive and motivation to enhance student achievement. ® Provides individual direction and instruction of course requirements. • Conducts whole class instruction when appropriate to ensure mastery of course concepts. 6 Adapts cumculum to insure maximum accessibility to individual learners • Provides and maintains a classroom environment that is educationally stimulating (visual aids, learning resources, etc.). • Provides and maintains a classroom environment that allows students to study and work free of physical distractions (noise, lighting, interruptions etc) • Assists students in goal setting and tracking of progress. ® Assists students in the implementation of or ;. tional practices and reinforces the use of such techniques. ® Evaluates student progress in completing coursework and provides f 4' back on ass1 ents in a timely manner. • Counsels students and redirects non -productive learning practices and behavior ® Provides opportunities for students to acquire and demonstrate positive social skills. a Explains, models, and enforces school policy. ® Maintains accurate records of student progress and attendance. • Maintains open communication with parents, counselors, tration, and faculty to maximize student resour . and success. a Provides written documentation of student progr•-'s . directed by administration, • Maintains f shanty with current trends in education and developments in content field. • Models appropnate social and educational skills. • Other duties and responsibilities as deemed necessary by the Principal CA&&ATA A Private, Non -Traditional School Job Description for Development and Marketing Director -- Start Date: Nov.16, 2011 The Development and Marketing Director is a member of Cassata High School's administrative team and reports to the President. This position is responsible for developing and Implementing the development strategy and plans, directs and coordinates all development activities, major fundraising activities and special projects. This position serves as a primary representative for Cassata, requiring an individual who is able to communicate knowledge about relevant issues and has a genuine passion for the mission. Specific areas of responsibility include: Fundraising • Designs, implements and manages all fundraising activities including annual fundraising events (Noche, Learn About Cassata lunches and other events) special projects, endowment and capital campaigns and other donor -related solicitations. • Manages all strategies and activities for donor cultivation, solicitation, and relations. • Maintains contact with and develops grant proposals for foundations and corporations. Board of Directors Relations • Works with the Board of Directors and President to develop strategies to initiate and meet fundraising goals. • Assumes responsibility for all Development reports to the Board and other agencies, and attends all Board meetings. • Works with the individual Board Committees and assists them in achieving objectives.. Database and Records Management • Manages databases and all records, files, and gift processing. • Manages acknowledgement programs. • Coordinates development research activities. Public Relations and Marketing • Works closely with the Board, Board Committees and President to develop public relations and advertising plans. • Designs and oversees production of all communications including newsletters, donor mailings, website, and social media to promote and support the school's fund raising and donor -related goals and activities. • Develops and implements strategies to promote Cassata's mission to both the internal constituencies of the school board, donors, partners and the community at large • Act as liaison with President, Principal and office staff so that school activities are accurately portrayed in development materials. Alumni Relations • Manages and maintains the alumni database. • Organizes alumni events collects news and information about the members of the alumni for publication, and keeps accurate records of the school's alumni. Additional Responsibilities • Represent Cassata at diocesan development meetings. Minimum Qualifications 6 Bachelors degree and one to two years experience working in non-profit and fund raising preferred. • Demonstrated computer knowledge including extensive knowledge of professional design programs, and computer operating system software (InDescgn, Word, Excel, Outlook). • Ability to present information concisely and effectively, both verbally and in writing. • Ability to work independently with little supervision. • Excellent interpersonal skills. Please submit resumes to Susan Flood at sfloodCa.cassatahs.ora, or mail to Cassata High School, Attn: Susan Flood, 1400 Hemphill Street, Fort Worth, TX 76104 BUDGET SUMMARY A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Contracts/Consultants G. Other TOTAL A. Personnel Name Position N ancy Martin Principal S usan Flood President Annie Chavez Development Dir. S haron Cheatham Teacher Bruce Smith Asst. Principal Rosanna Pena Secretary TOTAL Personnel B. Fringe Benefits Name Position N ancy Martin Principal S usan Flood President Annie Chavez Development Dir. S haron Cheatham Teacher Bruce Smith Asst Principal Rosanna Pena Secretary TOTAL Fringe Benefits C. Travel Purpose of Travel TOTAL Travel D Equipment BUDGET DETAIL Amount Requested $15 083 $4,917 $20,000 Rate of Pay x # of Hours $60,255/annually $60,255/annually $35,535/annually $37,144/annually $42,036/annually $30,750/annually Description of Benefits $20,453/annually $20,453/annually $16,493/annually $6,417/annually $7,201/annually $15,644/annually Location Item Cost (5.67% of salary) $3,417 $3,417 $2,015 $2,106 $2,384 $1,744 $15,083 Cost (5.67% of benefits) $1,160 $1,160 $937 $365 $408 $887 Cost $4,917 Item Cost per Item Quantity Cost TOTAL Equipment $ E Supplies Item Cost per Item Quantity Cost TOTAL Supplies F. Contracts/Consultants Description of the Service Cost TOTAL Contracts/Consultants $ G. Other Costs Item Cost per Item Quantity Cost TOTAL Other Costs $ BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program Please explain how costs are calculated. A. Personnel CCPD funds will be used to fund 5.67% of salary for 5 administrators and 1 teacher involved in Cassata Connections. The Principal oversees faculty, facilitates mentor lunches, arranges field trips, manages graduation plans with students, oversees tutoring, identifies students for tutoring and dual enrollment at TCC, and hosts tutor orientations. The President facilitates mentor lunches, facilitates training and background checks of mentors, solicits mentors and internship locations, and manages the relationship and scholarship program with TCC. The Development Director provides volunteer management; creates materials and promotes the program in the community to solicit internship hosts, mentors, and tutors; and facilitates the relationship with 100 Black Men of DFW. The Assistant Principal monitors the 100 Black Men of DFW lunches, serves as liaison for the TCU GO Center, and manages scheduling for the GO Center. The Secretary communicates with mentors and mentees to get attendance for each lunch is the point of contact for students participating in the internship program, and manages the tutoring schedule. Cassata teacher, Sharon Cheatham teaches an Accuplacer course. The Accuplacer is the test students must pass for acceptance into TCC. She assists students in writing their resumes and college application essays. She also provides job preparation training for students in the internship program. B. Fringe CCPD funds will be used to fund 5.67% of benefits for 5 administrators and 1 teacher involved in Cassata Connections. Fringe benefits include FICA, Medicare, worker's comp, retirement, health insurance, and LT/ST disability. C. Travel D Equipment E Supplies F. Contracts/Consultants G. Other Monthly Request for Reimbursement (RFR) FY 2014 Community -Based Programs Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Department Jacob Browning 350 West Belknap Street 2nd Floor Fort Worth, TX 76102 Period covered by this request: Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indnect Costs Total Programmatic Costs Submitting Agency: Agency Contact Name: Email: Phone Number: Address: Invoice Number: 10/01/13 to 09/30/14 mm/dd/yy A B Total of Previous Reimbursements Budget Amount Requested 15,083.00 $ 4,917.00 $ $ - $ - $ - $ 20,000.00 $ Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report I have reviewed this request and certify that the listed expenses are accurate and are chargeable to the CCPD Community Based Program approved budget. Grantee Authorized Official Title Date AIM inn/ad/yy C This Request Summary: Total Budget: $ Previous Requests: $ This Request: $ Total Spent: $ Balance left in grant: $ Fund Cassata High School Annie Chavez achavez@cassatahs.org (817) 926-1745 1400 Hemphill Street Fort Worth TX 76104 D (B+C) Total Requested 20,000.00 20,000.00 Fiscal Agent Use Only Account E (A-D) Balance Available 15,083.00 4,917.00 20,000.00 Center FY 2014 Community -Based Programs Program Activities Report Program Period 10/01/13 to 09/30/14 Submit to: Fort Worth Police Department Agency: Cassata High School Jacob Browning Name: Annie Chavez 350 West Belknap Street email: achavez(cr�,cassatahs.orm 2nd Floor Phone Number: 817.926.1745 Fort Worth, TX 76102 Address: 1400 Hemphill Street Fort Worth, TX 76104 Period covered: 10/01/13 to 09/30/14 # Activities 1 mentoring program Number of unduplicated students participating in Cassata Connections 2 Number of unduplicated students participating in Cassata Connections one-on- one tutoring 3 Corporate Woik-Study Intern Program 4 Connections (i e financial literacy, parenting skills, etc.) Number of unduplicated students participating in Cassata Connections 5 prep (TCU GO Center or college field trip) Number of unduplicated students gaining life skills through Cassata Number of unduplicated students participating in Cassata Connections college 6 Number of unduplicated students on juvenile probation participating in at least one element of Cassata Connections 7 Number of unduplicated students attending Cassata High School to work toward earning a high school diploma or GED Cumulative Total Monthly Total Oct 1st- Present Year End Goal 30 20 10 15 20 10 190 8 Number of community volunteers participating in Cassata Connections 40 1 FY 2014 Community -Based Programs Program Effectiveness Measureme it Report Program Period 10/01/13 to 09/30/14 Due Quarterly: 1st Qtr (Oct -Dec) due Jan 15th, 2nd Qtr (Jan -Mar) due Jul 15th, and 4th Qtr (Jul -Sep) due Oct 15th Submit to: Fort Worth Police Department Jacob Browning 350 West Belknap Street 2nd Floor Fort Worth, TX 76102 Period covered: # Effectiveness Measurements 1 2 3 4 10/01/13 to 09/30/14 Agency: Name: email. Phone Number: Address: 25 students participating in Cassata Connections earn a High School Diploma or GED. Please include a narrative of events and accomplishment that occurred during the reporting period. Apr 15th, 3rd Qtr (Apr -Jun) clue Cassata High School Annie Chavez achaveab, cassatahs. org 817.926.1745 1400 Hemphill Street Fort Worth, TX 76104 5 students on juvenile probation participating in Cassata Connections will improve in reading or math by one grade level. Please include a narrative of events and accomplishment that occurred during the reporting period. 75% of graduates will enroll in college, trade school, or enlist in the military. Please include a narrative of events and accomplishment that occurred during the reporting period. 80% of students in the Cassata Connections mentoring program will remain in school until graduation. Please include a narrative of events and accomplishment that occurred during the reporting period. 80% of supervisors will be willing to provide a recommendation Letter for students participating in the Cassata Connections Corporate 5 Work -Study Intern Program by the end of the semester. Please include a narrative of events and accomplishment that occurred during the reporting period. Please include a narrative of any success stories during the reporting period.