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HomeMy WebLinkAboutContract 44989 (2)INTERLOCAL CONTRACT BETWEEN THE RAILROAD COMMISSION OF TEXAS AND THE CITY OF FORT WORT CTEXAS PARTIES GITY ORCRuvti) tt. . r. The Railroad Commission of Texas (COMMISSION), an agency of the State of Texas, and the City of Fort Worth, Texas (CITY), an incorporated city in the State of Texas, enter into this Interlocal Contract (Contract). CITY and COMMISSION may be collectively referred to as "the parties" and individually referred to as a "party." PURPOSE AND AUTHORITY COMMISSION and CITY enter into this Contract for the purpose of sharing of facilities, services and expertise. This Contract conforms to the Interlocal Cooperation Act, Texas Government Code, Title 6, Chapter 791. CITY AGREES TO PROVIDE THE FOLLOWING: Beginning on September 1, 2013, CITY will provide for COMMISSION's exclusive use of 1,497 square feet, more or less, of office space ("Facility") at City Hall 13th Street Annex, 401 W. 13th Street, Fort Worth, Texas 76102, as shown in Exhibit 1, attached to this contract and incorporated herein, at no cost to COMMIS SION. CITY will provide COMMISSION the following: 1. signage as follows: one or more green and white street signs on adjoining streets, visible to traffic, bearing the legend "Railroad Commission" with an arrow pointing to the Facility, and a sign on each entrance to the Facility bearing the legend "Railroad Commission of Texas;" and 2. four sets of keys for access to the Facility, including keys to any internal doors within the Facility. CITY will manage the Facility including building oversight; facility management services; repairs to CITY property and utilities; security and operation; custodial and janitorial services, including trash and recycling removal; and scheduling of conference rooms and other facilities, at a level at least equivalent to those provided by CITY for its own office space, at no cost to COMMISSION. CITY will provide utility services at no cost to COMMISSION, with the understanding that most of the COMMISSION personnel assigned to the Facility will not occupy the Facility full-time. Utility service usage includes electricity, heating, cooling, water, and wastewater, trash and recycling pickup. Utility service usage does not include telephone, Internet or wireless services, which COMMISSION will provide at COMMISSION's expense. It may be necessary for COMMISSION to install additional Internet ports in the Facility, which CITY hereby consents to and for which CITY will allow COMMISSION reasonable access to wiring, conduits, and rooms as necessary, subject to CITY's Trusted Party Standard attached hereto as Exhibit 2 for all purposes. CITY may supervise or inspect 3 2•.t.fl RECEVE[) ;rp 05 71 1 COMMISSION's work in this regard, which work may not interfere with CITY's operations. COMMISSION AGREES TO DO THE FOLLOWING: COMMISSION agrees to the terms and conditions for the Facility shared by City with COMMISSION as identified in this Contract. COMMISSION currently has a number of District Offices located throughout the State of Texas. COMMISSION agrees to use the Facility to house a District Office within the City of Fort Worth, Texas. COMMISSION will assign to this District Office personnel with expertise and experience in natural gas, propane and gas pipeline safety and operations. COMMISSION agrees to reimburse CITY for the costs of custodial and janitorial services for the Facility in an amount based upon the current rate in the CITY's custodial services contract. Based on the current rate, COMMISSION agrees to pay CITY the amount of $184.00/month, for service twice per week. In the event of a rate increase in CITY's custodial services contract, COMMISSION and CITY will agree in writing to a corresponding rate change in custodial and janitorial services. To the extent allowed by law, COMMISSION is responsible for repair and replacement of all portions of the Facility which are necessitated by COMMISSION, its invitees or licensees; otherwise all repairs and replacements shall be the responsibility of CITY. COMMISSION shall keep the Facility in good clean condition. At the expiration or termination of this Contract, COMMISSION shall deliver the Facility in at least as good condition as the Facility was in on the commencement of the Contract, normal wear and tear and casualty loss excepted. Normal wear and tear means deterioration that occurs without negligence, carelessness accident, or abuse but nevertheless leaves the Facility in working order and usable condition. COMMISSION agrees not to make any alterations, additions, or improvements to the Facility without the prior written consent of CITY. BOTH COMMISSION AND CITY AGREE TO THE FOLLOWING: CITY will include COMMISSION in any fire or disaster drills and training involving the Facility COMMISSION will cooperate with CITY in this regard and will participate in the drills and training. Both parties will exchange safety related information as necessary for the safety and well-being of persons occupying, working in, or visiting the Facility. CONI'ItACT TERM The Parties agree that the COMMISSION's time and expense in locating and moving to alternate premises suitable for a COMMISSION District Office, and the value to the CITY in having a COMMISSION District Office located within the City of Fort Worth, necessitate a long term agreement, in the best interests of the State of Texas and of the City of Fort Worth. This Contract is effective September 1, 2013 and will remain in effect until August 31, 2018. This Contract may be renewed for up to five additional one-year terms; such renewal shall be automatic unless written notice of termination is given to the other party within 60 days of the expiration of the then - current term. NOTICE AND AUTHORIZED REPRESENTATIVE 2 Written notice shall be deemed to have been duly served when received by hand delivery or when sent and received by certified or registered mail, or other verifiable delivery service, m each case to the following Authorized Representative for COMMISSION and CITY Each party shall advise the other in writing of any applicable change m authorized representative or address. COMIVIISSION's Authorized Representative: Name: Tom Morgan Title: Purchasing Manager Address: P.O. Box 12967 Austin, TX 78711-2967 Phone* (512) 463-7680 Fax: (512) 463-7200 CITY's Authorized Representative: Name: Charles W. Daniels Title: Assistant City Manager Address: 1000 Throckmorton Fort Worth, TX 76102 Phone* (817) 392- 8476 Fax: (817) 392- 6134 COMMISSION shall deliver problem reports (including items needing repair), as well as concerns related to Facility security suspicious activity, vandalism, and theft at the Facility to CITY's Authorized Representative, who shall distribute the reports to the responsible person, entity or authority for repair correction, or investigation as necessary. CITY shall deliver similar reports to COMMISSION'S Authorized Representative as necessary for the health, safety or welfare of COMMISSION s personnel, customers or property. CONTINUED APPROPRIATIONS This Contract is contingent upon the continued availability of appropriated state funds to the COMMISSION. This Contract shall terminate in the event that the governing body of CITY fails to appropriate sufficient funds to satisfy any obligation of CITY hereunder. Termination shall be effective as of the last day of the fiscal period for which sufficient funds were appropriated or upon expenditure of all appropriated funds, whichever comes first. In accordance with Texas Government Code 791.011(d)(3), each party paying for the performance of governmental functions must make those payments from current revenues available to the paying party DISPUTE RESOLUTION The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used by CITY and COMMISSION to resolve all disputes arising under this Contract. As required by Chapter 2260 COMMISSION has adopted rules, codified at 16 Texas Administrative Code §§20.21 — 20.75, and may adopt revisions to these rules throughout the term of this Contract, including any extensions The parties shall comply with such rules. This contract is subject to the laws of the State of Texas. Venue for any legal action related to this contract is in Travis County, Texas. AUDITS CITY and COMMISSION agree that the Texas State Auditor's Office ("State Auditor") may audit or mvestigate either party or any subcontractor or other entity receiving funds from the State of Texas under 3 this contract. Acceptance of funds from the State of Texas directly under this contract or indirectly through a subcontract under this contract constitutes acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, any entity that is subject to an audit or investigation by the State Auditor must provide the State Auditor with access to any information the State Auditor considers relevant to the investigation or audit. ENTIRE AGREEMENT This Interlocal Contract, including Exhibits 1 and 2, attached to this Contract and incorporated herein, constitutes the entire Contract between CITY and COMMISSION. No other terms and conditions are applicable, unless this Contract is amended in writing by both parties. SIGNATORY For faithful performance of the terms of this Contract, the parties hereby agree to do so as evidenced by their signatures executed below. The undersigned signatories represent and warrant that they have full authority to enter into this Contract on behalf of the respective parties. CITY OF FORT WORTH, TEXAS CatraY0Er 4etailasJ Charles W. Daniels Assistant City Manager ag. 2.3 , /3 Date Aste$ed by: e rat ary o Ka er, d i Sutra RAILROAD COMMISSION OF TEXAS P Milton Rister Executive Director Date 1, . 4 EXIT 1 13th Street Annex Floor Plan City of Fort Worth, Texas showing 1497 square feet available to Commission. 5 u ar Dedicated for City of Ft. Worth Stomp City Hall-13th Street Annex 13th Street Conference room scheduled through City 1396 sf shined i 1497 sf dedicated for , i Railroad Commisioa of, /Texas Exhibit 1 EXIT 2 CITY'S TRUSTED PARTY STANDARD PHYSICAL ACCESS TO TECHNOLOGY FACILITIES FOR EMPLOYEES OUTSIDE OF IT SOLUTIONS OR THIRD PARTY CONTRACTORS Trusted Party Standard Overview The purpose of this standard is to establish the requirements under which individuals outside the employment of ITS may have physical access to closets equipment, facihties, etc , normally restricted to ITS personnel The standards listed are clearly defined m the City of Fort Worth Information Security Policy Scope Facilities, closets, boxes or areas that contain equipment, including but not limited to patch panels, routers, hubs, servers, communication systems (i.e. microwave radios trunked radio systems, Fire Station Alerting System, Paging System, Mobile Data System, etc), and PBX's are considered secure and restricted. Non-CFW ITS personnel that require access to City of Fort Worth restricted resources, as described here, will fall under the Trusted Party Standard, regardless of which department hosts or houses the facility. Standard Security Review. Any access (external to CFW ITS personnel) will go through a security review with the Information Security Division (IT Solutions). The reviews are to ensure that all access matches the business requirements in the best possible way and that the principle of least access is followed for the protection of resources that belong to the City of Fort Worth. The Trusted Party must undergo the same background and security reviews applicable to CFW ITS personnel. Request. Requests for access must be in writing. The request must be signed by the Trusted Party that requires the special access. The request shall describe, in detail the necessary access requested, duration access is needed and detailed contact information for the Trusted Party. The original signed request is to be kept on file with IT Solutions. All requests will be reviewed by the Director of the CFW ITS Department, and the Information Security Division, in conjunction with the appropriate CFW ITS Division Manager. Establishine Access: 1. The requesting party shall make the request in writing for access. 2. The Trusted Party will be required to undergo all background and security checks required by all CFW ITS employees. 3. The Trusted Party will abide by all City of Fort Worth Administrative Rules and Regulations and the City of Fort Worth Information Security Policy 4. The Trusted Party may not install, configure or remove equipment, circuits, or third party connections inside secure facilities to which they are being granted access prior to review by and coordination with a representative of IT Solutions 5. The Trusted Party may not store anything in the secure facility, without previously having obtained written permission from the appropriate CFW ITS Division Manager and the Information Secunty Division. 6. The Trusted Party may not unplug or change the power distribution inside the secure facility. 7. The Trusted Party may not grant access to others to the secure facility. 8. The Trusted Party is responsible for maintaining the level of security upheld by IT Solutions and mandated in the Security Policy 9. The Trusted Party may be issued a key, a code, or badge access to the secure facility and must report breaches immediately to 817-392-8800. 10. Changes in personnel, or the responsibilities that effect this agreement, must be reported immediately in writmg to the IT Solutions Director. 11. The Trusted Party shall clean up before they leave the facility. The facility shall be restored, at a minimum, to the condition the Trusted Party found the facility. All connectivity established must be based on the least -access principle, in accordance with the approved business requirements and the security review. Modifying or Changing Access All changes in access must be accompanied by a written valid business justification, and are subject to security and Operations review. The sponsoring department is responsible for notifying IT Solutions when there is a material change in their origmal request so that operations, security and access evolve accordingly. Any changes or modifications to the facility access must comply with this agreement unless agreed in writing by both parties. Terminating Access When access is no longer required, the department within the City of Fort Worth must notify IT Solutions. IT Solutions will conduct an audit of secure facilities on an annual basis. If ITS determines that a particular department no longer requires access, then such access shall be terminated immediately. Should a security incident occur, access may be revoked at the discretion of the Information Security Division. Access may also be revoked for not adhering to this agreement. The Trusted Party will ensure that any equipment, circuits or third -party connections originally installed by the Trusted Party are removed when no longer required. The facility shall be restored to the condition the Trusted Party found the facility prior to installation less reasonable wear and tear. Definitions 1. Secure or Restricted Area: Facilities, closets, boxes or areas that contain equipment, including patch panels, routers, hubs, servers, communication systems (i.e. microwave radios, trunked radio systems, Fire Station Alerting System, Paging System, Mobile Data System, etc) and PBX's are considered secure and restricted 2. •Sponsoring Department. The City of Fort Worth Department, Organization, or group that requested that the trusted party have access. 3. Trusted Party. A City employee or third party normally performing support functions for a City Department or City facility, but not an employee of ITS. M&C Review /4 yowl COUNCIL ACTION: Approved on 7/9/2013 DATE' 7/9/2013 REFERENCE NO.: CODE: SUBJECT: **C-26305 LOG NAME- TYPE: CONSENT PUBLIC NO HEARING: Authorize Execution of an Interlocal Agreement Between the Railroad Commission of Texas and the City of Fort Worth for Facility Sharing of Space at 401 West 13th Street, Fort Worth, Texas (COUNCIL DISTRICT 9) Page 1 of 2 Official site or the City of Fort Worth, Texas FORT WORTII 02RAILROAD COM 2013 RECOMMENDATION: It is recommended that the City Council authorize an Interlocal Agreement with the Texas Railroad Commission for facility sharing by the City of Fort Worth with the Texas Railroad Commission utilizing 1,497 square feet of office space at 401 West 13th Street. DISCUSSION: Exploration and development activities within the Barnett Shale gas field in Fort Worth and north Texas have grown dramatically over the course of the last several years. Present and forecasted levels of exploration and development point to a continued need for the Texas Railroad Commission (Commission) to have a presence in the City of Fort Worth (City) in order to effectively fulfill required inspections of current and future well sites and to transact other business relative to the affairs of the Commission. Pursuant to Mayor and Council Communication (M&C C-22933) approved on July 22, 2008, the City and the Commission entered into an Interlocal Agreement for facility sharing for office space located at 401 West 13th Street, with the Agreement being for a term from September 1, 2008 through August 31, 2013. Although this original Agreement provides for five one-year renewals, the parties have agreed to enter into a new Agreement on substantially the same terms that will supersede the original Agreement. The new Agreement will be for facility sharing at the same location because a City location by the Commission has provided for more effective communications and interaction between Commission and Staff, as both Staffs respond to issues and concerns related to gas exploration in the area. The terms of the Agreement are as follows: 1. Space: 1,497 square feet of office space at 401 West 13th Street; 2. Term: Five years commencing September 1, 2013, through August 31, 2018, with five one-year automatic renewal options; 3. Costs: The Commission shall reimburse the City for the Commission's pro rata share of the custodial and janitorial costs associated with the subject space which shall begin at a level of service at twice per week at a cost of $184.00 per month. For the current fiscal year and for Fiscal Year 2013/2014 the cost will be $184 00 per month, but any increase or decrease in the City's cost for these services will result in a corresponding new rate for which the Commission shall be responsible; and 4. Signs City shall be responsible for maintenance of (i) existing signage on the building identifying it as the location of the Texas Railroad Commission and (ii) existing green and white street http://apps.cfwnet.org/councilpacket/mc review.asp?ID=18523&councildate=7/9/2013 8/26/2013 PARTIES Cnfl!_ ` E il-P“...11ARY CONTWACT RTE1 1/1 INTERLOCAL CONTRACT BETWEEN THE RAILROAD COMMISSION OF TEXAS AND THE CITY OF FORT WORTH, TEXAS The Railroad Commission of Texas (COMMISSION), an agency of the State of Texas, and the City of Fort Worth, Texas (CITY), an incorporated city in the State of Texas, enter into this Interlocal Contract (Contract). CITY and COMMISSION may be collectively referred to as "the parties" and individually referred to as a "party." PURPOSE AND AUTHORITY COMMISSION and CITY enter into this Contract for the purpose of sharing of facilities, services and expertise. This Contract conforms to the Interlocal Cooperation Act, Texas Government Code, Title 6, Chapter 791. CITY AGREES TO PROVIDE THE FOLLOWING: Beginning on September 1, 2013, CITY will provide for COMMISSION's exclusive use of 1,497 square feet, more or less, of office space ("Facility") at City Hall 13th Street Annex, 401 W. 13th Street, Fort Worth, Texas 76102, as shown in Exhibit 1, attached to this contract and incorporated herein, at no cost to COMMIS SION. CITY will provide COMMISSION the following: 1. signage as follows: one or more green and white street signs on adjoining streets, visible to traffic, bearing the legend "Railroad Commission" with an arrow pointing to the Facility, and a sign on each entrance to the Facility bearing the legend "Railroad Commission of Texas;" and 2. four sets of keys for access to the Facility, including keys to any internal doors within the Facility. CITY will manage the Facility including building oversight; facility management services; repairs to CITY property and utilities; security and operation; custodial and janitorial services, including trash and recycling removal; and scheduling of conference rooms and other facilities, at a level at least equivalent to those provided by CITY for its own office space, at no cost to COMMISSION. CITY will provide utility services at no cost to COMMISSION, with the understanding that most of the COMMISSION personnel assigned to the Facility will not occupy the Facility full-time. Utility service usage includes electricity, heating, cooling, water, and wastewater, trash and recycling pickup. Utility service usage does not include telephone, Internet or wireless services, which COMMISSION will provide at COMMISSION's expense. It may be necessary for COMMISSION to install additional Internet ports in the Facility, which CITY hereby consents to and for which CITY will allow COMMISSION reasonable access to wiring, conduits, and rooms as necessary, subject to CITY's Trusted Party Standard attached hereto as Exhibit 2 for all purposes. CITY may supervise or inspect RECEIVED OCT 1 620i3 RECEIVE) AUG 23 ZUL'i furr:R140 COMMISSION's work in this regard, which work may not interfere with CITY's operations. COMMISSION AGREES TO DO THE FOLLOWING: COMMISSION agrees to the terms and conditions for the Facility shared by City with COMMISSION as identified in this Contract. COMMISSION currently has a number of District Offices located throughout the State of Texas. COMMISSION agrees to use the Facility to house a District Office within the City of Fort Worth, Texas. COMMISSION will assign to this District Office personnel with expertise and experience in natural gas, propane and gas pipeline safety and operations. COMMISSION agrees to reimburse CITY for the costs of custodial and janitorial services for the Facility in an amount based upon the current rate in the CITY's custodial services contract. Based on the current rate, COMMISSION agrees to pay CITY the amount of $184.00/month, for service twice per week. In the event of a rate increase in CITY's custodial services contract, COMMISSION and CITY will agree in writing to a corresponding rate change in custodial and janitorial services. To the extent allowed by law, COMMISSION is responsible for repair and replacement of all portions of the Facility which are necessitated by COMMISSION, its invitees or licensees; otherwise all repairs and replacements shall be the responsibility of CITY. COMMISSION shall keep the Facility in good clean condition. At the expiration or termination of this Contract, COMMISSION shall deliver the Facility in at least as good condition as the Facility was in on the commencement of the Contract, normal wear and tear and casualty loss excepted. Normal wear and tear means deterioration that occurs without negligence, carelessness accident, or abuse but nevertheless leaves the Facility in working order and usable condition. COMMISSION agrees not to make any alterations, additions, or improvements to the Facility without the prior written consent of CITY. BOTH COMMISSION AND CITY AGREE TO THE FOLLOWING: CITY will include COMMISSION in any fire or disaster drills and training involving the Facility. COMMISSION will cooperate with CITY in this regard and will participate m the drills and training. Both parties will exchange safety related information as necessary for the safety and well-being of persons occupying, working in, or visiting the Facility. CONTRACT TERM The Parties agree that the COMMISSION's time and expense in locating and moving to alternate premises suitable for a COMMISSION District Office, and the value to the CITY in having a COMMISSION District Office located within the City of Fort Worth, necessitate a long term agreement, in the best interests of the State of Texas and of the City of Fort Worth. This Contract is effective September 1, 2013 and will remain in effect until August 31, 2018. This Contract may be renewed for up to five additional one-year terms; such renewal shall be automatic unless written notice of termination is given to the other party within 60 days of the expiration of the then - current term. NOTICE AND AUTHORIZED REPRESENTATIVE 2 Written notice shall be deemed to have been duly served when received by hand delivery or when sent and received by certified or registered mail, or other verifiable delivery service, in each case to the following Authorized Representative for COMMISSION and CITY Each party shall advise the other in writing of any applicable change m authorized representative or address. COMMISSION's Authorized Representative: Name: Title: Address: Phone Fax: Tom Morgan Purchasing Manager P.O. Box 12967 Austin, TX 78711-2967 (512) 463-7680 (512) 463-7200 CITY's Authorized Representative: Name: Charles W. Daniels Title: Assistant City Manager Address: 1000 Throckmorton Fort Worth, TX 76102 Phone* (817) 392- 8476 Fax: (817) 392- 6134 COMMISSION shall deliver problem reports (including items needing repair), as well as concerns related to Facility security suspicious activity, vandalism, and theft at the Facility to CITY's Authorized Representative, who shall distribute the reports to the responsible person, entity or authority for repair correction, or investigation as necessary. CITY shall deliver similar reports to COMMISSION'S Authorized Representative as necessary for the health, safety or welfare of COMMISSION s personnel, customers or property. CONTINUED APPROPRIATIONS This Contract is contingent upon the continued availability of appropriated state funds to the COMMISSION. This Contract shall terminate in the event that the governing body of CITY fails to appropriate sufficient funds to satisfy any obligation of CITY hereunder. Termination shall be effective as of the last day of the fiscal period for which sufficient funds were appropriated or upon expenditure of all appropriated funds, whichever comes first. In accordance with Texas Government Code 791.011(d)(3), each party paying for the performance of governmental functions must make those payments from current revenues available to the paying party. DISPUTE RESOLUTION The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used by CITY and COMMISSION to resolve all disputes arising under this Contract. As required by Chapter 2260 COMMISSION has adopted rules, codified at 16 Texas Administrative Code §§20.21 — 20 75, and may adopt revisions to these rules throughout the term of this Contract, including any extensions. The parties shall comply with such rules. This contract is subject to the laws of the State of Texas. Venue for any legal action related to this contract is in Travis County, Texas. AUDITS CITY and COMMISSION agree that the Texas State Auditor's Office ("State Auditor") may audit or investigate either party or any subcontractor or other entity receiving funds from the State of Texas under 3 this contract. Acceptance of funds from the State of Texas directly under this contract or indirectly through a subcontract under this contract constitutes acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, any entity that is subject to an audit or investigation by the State Auditor must provide the State Auditor with access to any information the State Auditor considers relevant to the investigation or audit. ENTIRE AGREEMENT This Interlocal Contract, including Exhibits 1 and 2, attached to this Contract and incorporated herein, constitutes the entire Contract between CITY and COMMISSION. No other terms and conditions are applicable, unless this Contract is amended in writing by both parties. SIGNATORY For faithful performance of the terms of this Contract, the parties hereby agree to do so as evidenced by their signatures executed below. The undersigned signatories represent and warrant that they have full authority to enter into this Contract on behalf of the respective parties. CITY OF FORT WORTH, TEXAS YeasYr (Charles W. Daniels �ssistant City Manager pg. 23.13 Date Attested yseT9 fity $lecrtFI1(y Wal RAILROAD COMMESSION OF TEXAS r Mi-lton Rister Executive Director t�ii Date t, oo coc, t n -- 8 /•- v C) er tat ti're— UNV I Al1 f+V1 - �1 ti1 t, i EXIT 1 13th Street Annex Floor Plan City of Fort Worth, Texas showing 1497 square feet available to Commission. 5 u Dedicated for City of Ft. Worth City Hall-13th Street Annex 13th Street Exhibit 1 EXHIBIT 2 CITY'S TRUSTED PARTY STANDARD PHYSICAL ACCESS TO TECHNOLOGY FACILITIES FOR EMPLOYEES OUTSIDE OF IT SOLUTIONS OR THIRD PARTY CONTRACTORS Trusted Party Standard Overview The purpose of this standard is to establish the requirements under which individuals outside the employment of ITS may have physical access to closets equipment, facilities, etc , normally restricted to ITS personnel The standards listed are clearly defined m the City of Fort Worth Information Security Policy Scope Facilities, closets, boxes or areas that contain equipment, including but not limited to patch panels, routers, hubs, servers, communication systems (i.e microwave radios, trunked radio systems, Fire Station Alerting System, Paging System, Mobile Data System, etc), and PBX's are considered secure and restricted. Non-CFW ITS personnel that require access to City of Fort Worth restricted resources, as described here, will fall under the Trusted Party Standard, regardless of which department hosts or houses the facility. Standard Security Review. Any access (external to CFW ITS personnel) will go through a security review with the Information Security Division (IT Solutions) The reviews are to ensure that all access matches the business requirements in the best possible way and that the principle of least access is followed for the protection of resources that belong to the City of Fort Worth. The Trusted Party must undergo the same background and security reviews applicable to CFW ITS personnel. Request. Requests for access must be in writing. The request must be signed by the Trusted Party that requires the special access. The request shall describe in detail the necessary access requested, duration access is needed and detailed contact information for the Trusted Party. The original signed request is to be kept on file with IT Solutions. All requests will be reviewed by the Director of the CFW ITS Department, and the Information Security Division, in conjunction with the appropriate CFW ITS Division Manager. Establishing Access: 1. The requesting party shall make the request in writing for access. 2. The Trusted Party will be required to undergo all background and security checks required by all CFW ITS employees. 3. The Trusted Party will abide by all City of Fort Worth Administrative Rules and Regulations and the City of Fort Worth Information Security Policy 4. The Trusted Party may not install, configure or remove equipment, circuits, or third party connections inside secure facilities to which they are being granted access prior to review by and coordination with a representative of IT Solutions 5. The Trusted Party may not store anything in the secure facility, without previously having obtained written permission from the appropriate CFW ITS Division Manager and the Information Security Division. 6. The Trusted Party may not unplug or change the power distribution inside the secure facility. 7. The Trusted Party may not grant access to others to the secure facility. 8. The Trusted Party is responsible for maintaining the level of security upheld by IT Solutions and mandated in the Security Policy. 9. The Trusted Party may be issued a key, a code, or badge access to the secure facility and must report breaches immediately to 817-392-8800. 10. Changes in personnel, or the responsibilities that effect this agreement, must be reported immediately in writing to the IT Solutions Director. 11. The Trusted Party shall clean up before they leave the facility. The facility shall be restored, at a minimum, to the condition the Trusted Party found the facility. All connectivity established must be based on the least -access principle, in accordance with the approved business requirements and the security review. Modifying or Changing Access All changes in access must be accompanied by a written valid business justification, and are subject to security and Operations review. The sponsoring department is responsible for notifying IT Solutions when there is a material change in their original request so that operations, security and access evolve accordingly. Any changes or modifications to the facility access must comply with this agreement unless agreed in writing by both parties. Terminating Access When access is no longer required, the department within the City of Fort Worth must notify IT Solutions. TT Solutions will conduct an audit of secure facilities on an annual basis. If ITS determines that a particular department no longer requires access, then such access shall be terminated immediately. Should a security incident occur, access may be revoked at the discretion of the Information Security Division. Access may also be revoked for not adhering to this agreement. The Trusted Party will ensure that any equipment, circuits or third -party connections originally installed by the Trusted Party are removed when no longer required. The facility shall be restored to the condition the Trusted Party found the facility prior to installation less reasonable wear and tear. Definitions 1. Secure or Restricted Area: Facilities, closets, boxes or areas that contain equipment, including patch panels, routers, hubs, servers, communication systems (i.e. microwave radios, trunked radio systems, Fire Station Alerting System, Paging System, Mobile Data System, etc) and PBX's are considered secure and restricted 2. Snonsoring Department. The City of Fort Worth Department, Organization, or group that requested that the trusted party have access. 3. Trusted Party. A City employee or third party normally performing support functions for a City Department or City facility, but not an employee of ITS.