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HomeMy WebLinkAboutContract 44356 (2)CITY OF FORT WORTH, TEXAS CO TR AC n Ik.F STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Freese and Nichols, Inc., authorized to do business in Texas, (the ' ENGINEER"), for a PROJECT generally described as: Risinger Road from Crowley Road to IH 35W. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation The ENGINEER's compensation shall be in the amount of $341,470 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 1 of 16 rime OFFICIAL RECORD CITY SECRETARY,: RECEIVED APR 10 2013 ! �'T. WORN, IX (5) CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement providing professional engineering consultation and advice and furnishing customary services incidental thereto. B Standard of Care The standard of care applicable to the ENGINEER s services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 2 of 16 observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER D Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires* provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 3 of 16 (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions, time or quality of performance by third parties; quality type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 4 of 16 Record Drawings Record drawings, if required, will be prepared, in part on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 5 of 16 (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial u mbrella insurance with a limit of not less than $1,000,000.00 per each o ccurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of n ot less than $1 000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the e ngineer owns no vehicles, coverage for hired or non -owned is acceptable. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 6 of 16 extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 7 of 16 e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000 00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER When City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 8 of 16 sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 9 of 16 P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY s personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. D Timely Review The CITY will examine the ENGINEER's studies, reports sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate, and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 10 of 16 E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 11 of 16 (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER 1. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 12 of 16 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B Reuse of Project Documents All designs, drawings, specifications documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 13 of 16 (3) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify hold harmless and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business u nderstandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including n egligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole n egligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 14of16 I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein Articles V.F., VI.B. VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 15 of 16 Executed and effective this the day o BY: CITY OF FORT WORTH Fernando Costa Assistant City Manager Date: 4/5/13 i APPROVAL RECOMMENDED: By: Dougl. W. Wiersig, P.E Director, Transportation/Public Works APPROVED AS TO LEGALITY By: YVkAtLAL IAA •fir Daagles-W-Black r►n, v Assistant City Attorney ATTEST: Mary J. Kay City Secretary 2013. BY: ENGINEER Freese and Nichols, Inc. Chris Bosco, P.E. Principal Date: FORM AND M&C No.: L City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 16 of 16 Kit b M&C Date' rl0 -- .20/3 C • ip t seep 4?-, 1 1 OFFICIAL RECORD CITY SECRETARY P1'. WORTh, TX ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 ATTACHMENT "A-1" Scope for Engineering Design Related Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The project objective is to design the reconstruction of Risinger Road between Crowley Road and the western right-of-way of IH-35 W at a 30% conceptual level. The design includes 8500 LF of a four -lane divided roadway with a railroad crossing. Detailed hydrologic and hydraulic floodplain analysis will also be conducted to remove the existing low water crossing. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3. Preliminary Design (Not Included) Task 4. Final Design (Not Included) Task 5. Bid Phase Services (Not Included) Task 6. Construction Phase Services (Not Included) Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9 Permitting (Not included) Task 10. Plan and Submittal Checklists Task 11. Additional Services TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 11 ATTACHMENT A•1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Conduct and document (4) monthly project update meetings with CITY Project Manager • Conduct review meetings (2) with the CITY at the end of each design phase • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth s Schedule Guidance Document. • • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs ENGINEER shall work with regulatory authorities to obtain approval of the designs and make changes necessary to meet their requirements, as part of the design scope. We anticipate (1) meeting with TxDOT in this phase to coordinate signal and paving improvements at IH-35. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • 6 project coordination meetings are included in this scope of services. [DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 11 ATTACHMENT A•1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 G. Plan Submittal Checklists ( See Task 10) TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept ENGINEER will utilize concepts and criteria contained in the current CITY ISWM Criteria Manual for Site Development and Construction for conceptual planning and design. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection (included in initial authorization) • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans. • Conduct 3 project site visits to observe existing conditions 2.2. Subsurface Utility Engineering • Provide Subsurface Utility Engineering (SUE) per Task 8. 2.3. The Conceptual (30%) Roadway Design Package shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits • Traffic Control Plan Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals' on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department Provide a written summary of the distinct phases to take place during construction operations to include road and/or lane closures limited access to adjacent properties, and limited access to pedestrian and bicycle traffic. • Conceptual ISWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction. • Proposed phasing of any water, sanitary sewer, and/or drainage work that is included in this project documented in both the project schedule and narrative form. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 3 of 11 • ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 • Existing typical sections of the roadway to be constructed along with proposed typical sections which outline the proposed improvements. Typical sections shall include existing and proposed ROW, existing and proposed lane widths and direction arrows, existing and proposed curbs, sidewalks, and retaining walls. • Conceptual plan and profile sheets showing existing and proposed horizontal roadway alignments existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing drainage structures city owned and franchise utilities, and existing roadway vertical alignments (profiles). • Consideration of an alternate section near the railroad and meet with affected property owners. • Evaluate alternate lane options under IH-35 due to alignment issues through the intersection. • Conceptual plan sheets for the storm drain system to coordinate the horizontal location of the storm drain relative to the existing utility lines within the ROW • Conceptual plan sheets for roadway illumination. Drainage area map with supporting drainage computation in the CITY's standard tabular format. • Documentation of key design decisions. Estimates of probable construction cost. • 2.4. The traffic analysis shall include the following: • Signal Warrant Study for Risinger at IH-35 for the northbound and southbound frontage roads. • Signal Warrant Study for Risinger at Hemphill. • Traffic Signal concept report and layout for Risinger at IH-35. • Traffic Signal concept report and layout for Risinger at Hemphill. 2.5. The utility management shall include the following: • Attend and conduct franchise utility meetings for the Risinger project (up to 2) 2.6. The drainage study shall include the following: Conceptual drainage design for the proposed Risinger Road improvements includes the sizing of approximately six (6) culvert crossings of Risinger Road. • ENGINEER will delineate the watershed based on contour data and field verification and document existing street, right-of-way and storm drain capacities for the subject site. A drainage area map will be drawn at maximum 1" = 200' scale from available 2-foot contour data with the contours labeled. Data source City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 4 of 11 ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO,: 01811 and year will be provided by the CITY. Calculations regarding street and right-of- way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Other frequencies as required by iSWM criteria may be appropriate for outfalls and sensitive locations. Capacities of existing storm drain will be calculated and shown. All calculations shall conform to CITY criteria delineated in the current CITY iSWM Criteria Manual for Site Development and Construction. All locations in the project area where 100- year runoff exceeds available storm drain and right-of-way capacities shall be clearly identified. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with CITY standards. • Perform rational method drainage calculations for approximately six (6) culvert crossings of Risinger Road. • Conceptually size and locate approximately six (6) culvert crossings of Risinger Road. • Conceptual culvert layout sheets (plan and profile) for the cross culverts. 2.7. Water Design: • Refer to Attachment "A-3" for the water design scope. 2.8 Railroad Assessment Conduct an assessment of the Risinger Road crossing of the freight railroad tracks and develop consensus regarding the provision of an at -grade or a grade separated crossing solution with local constituencies, other agencies and community stakeholders as appropriate. • Compile and review data on existing roadway traffic counts, NCTCOG forecasted 2035 volumes and information provided by the railroad company regarding e xisting and anticipated future train frequencies. Review existing and forecast adjacent land uses, area topography and other contributing factors to assessing the grade crossing feasibility. Review available information on safety implications of at -grade versus grade separated crossings. Review possible configurations of at -grade crossing including establishing a quiet zone for the crossing. • Perform a comparative assessment of whether an at -grade or a grade separated crossing is feasible and recommended Estimate the value of the safety benefits as well as the value of vehicle delay time savings of a grade separation versus an at -grade crossing Assess other factors important to the assessment, such as e mergency access and impacts to land uses near the crossing. Document the findings and review with City staff. • Compile technical evaluations and public input on the crossing assessment into a Technical Memorandum. The documentation will include a recommendation for the crossing configuration (At -Grade or Grade Separation). City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 5 of 11 ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 ASSUMPTIONS • All storm water calculations and design shall conform to the CITY current iSWM Criteria Manual for Site Development and Construction. • PDF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • Quiet zone is included as additional service. • The scope includes two meetings with affected property owners • The scope includes one meeting with TxDOT to discuss the IH-35 frontage road intersection DELIVERABLES A. 6 sets of 11x17 size plans will be delivered for the 30% design. B. Conceptual iSWM checklist C. Traffic Warrant Study for Risinger at Hemphill and IH-35 frontage roads D. Technical Memo stating a recommendation for the railroad crossing. TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per soaping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research • The ENGINEER shall determine rights -of -way needs for construction of the project. 7.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare, mail and obtain Temporary Right of Entry from landowners. The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. • ASSUMPTIONS • Right -of -Way research includes review of property/right-of-way records based on current Internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.) It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations, and street closures. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 6 of 11 ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 DELIVERABLES A. Right of Way limits will be included in the conceptual roadway design package. TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (locate all trees six inches in diameter and larger ENGINEER will provide tree species and caliper at approximately four feet off the ground. Major tree and brush lines will be delineated on the survey) and other features relevant to the final plan sheets Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines • The design survey will extend the length of Risinger from Crowley Road to east of IH-35 northbound frontage road approximately 9100 linear feet. The survey will extend for a total width of 210 feet • The survey will include five hydraulic cross sections along Sycamore Creek. • The minimum survey information to be provided on the plans shall include the following: A Project Control Sheet showing ALL Control Points, used or set while gathering data Generally on a scale of not less than 1:400 The following information about each Control Point, a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). Coordinates on all P.C.'s, P.T.'s, P.I. s, Manholes, Valves, etc., in the same coordinate system, as the Control. N o less than two horizontal bench marks, per line or location. Bearings given on all proposed centerlines, or baselines. S tation equations relating utilities to paving, when appropriate. 8.2. Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level D and C as described below The SUE shall be performed in accordance with Cl/ASCE 38-02. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 7 of 11 Quality Level D • • • • ATTACHMENT A-1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.) to help identify utility owners that may have facilities within the project limits or that may be affected by the project. Collect applicable records (e.g., utility owner base maps, "as built' or record drawings, permit records, field notes, geographic information system data oral histories, etc) on the existence and approximate location of existing involved utilities. Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets electronic files and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g , active, abandoned, o ut of service); line size and condition; number of jointly buried cables; and e ncasement. Quality Level C (includes tasks as described for Quality Level D) • Identify surface features, from project topographic data and from field o bservations, that are surface appurtenances of subsurface utilities • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g , additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. • Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets ASSUMPTIONS • This scope does not include Level A or Level B SUE • This scope does not include abstracting services or title work for property, easement, and right-of-way line workup. Current platting and/or deed information available at the County and City of Fort Worth will be used for this project. City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 8of11 ATTACHMENT Al* DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO,: 01811 DELIVERABLES A. Survey Control layout sheet signed and sealed by a professional land surveyor B. Topographic survey CAD file with level C&D SUE information. TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.1. Environmental Services • Conduct Literature research and Pedestrian Survey for the entire length of the project including along Sycamore Creek • Prepare Environmental Memorandum for Risinger Road improvements that will include environmental issues observed during the pedestrian survey. • Prepare a letter to the Texas Historical Commission (THC). 9.2. Floodplain Services: • Refer to Attachment "A-2" for the floodplain services scope. ASSUMPTIONS • This proposal does not include any environmental permit submittals • This scope does not include coordination for a TxDOT environmental permit • This scope does not include a storm water pollution prevention plan. • This scope does not include coordination with the Texas Department of Licensing and Regulation. • This scope does not include obtaining a railroad permit. The only railroad coordination will be to conduct the at -grade vs. grade separated crossing analysis. DELIVERABLES A Environmental memorandum B. Letter to the Texas Historical Commission (THC) City of Fort Worth, Texas Attachment A PMO Release Date: 07,23.2012 Page 9 of 11 ATTACHMENT A•1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMENTS Attachment "A" Type Street Storm Water Water / Sewer TASK 11. ADDITIONAL SERVICES Traffic Signal (Submit All @ 30%) X Storm Water 30% X Traffic Control 30% 11.1 Railroad quiet zone 30% plans pending the results of the grade separation study. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • • • . • • • • • • • P reliminary (60%) Design services Final (90% and 100%) Design services N egotiation of easements or property acquisition. S ervices related to development of the CITY's project financing and/or budget. S ervices related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. Construction management and inspection services P erformance of materials testing or specialty testing services. S ervices necessary due to the default of the Contractor. S ervices related to warranty claims, enforcement and inspection after final completion. S ervices to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. Performance of miscellaneous and supplemental services related to the project as requested by the CITY Formal consultation with the U. S. Fish and Wildlife Service. Wildlife studies required by the U.S. Fish and Wildlife Service. City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 10 of 11 • • • • • . • • • • • ATTACHMENT A•1 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 P reparation of a detailed wetland delineation and jurisdictional determination report P reparation of a formal written request for USACE authorization under a letter of permission procedure. P reparation of a standard individual Section 404 permit application. P reparation of Environmental Information Document, Environmental Assessment, or an Environmental Impact Statement. Meetings or consultation with the USACE or other resource agencies, except as specifically noted in the scope of services. Assistance holding a Public Hearing. P resence/ absence surveys for federally listed threatened/endangered species. P reparation of a mitigation plan to compensate for impacts to waters of the P .S. Application to Texas Commission on Environmental Quality for individual 401 Water Quality Certification. Application for General Land Office easements. Application for Texas Parks & Wildlife Department Sand and Gravel Permit. Application field investigations or analysis required to respond to public or regulatory agency comments. Expert representation at legal proceedings or at contested hearings. Mitigation monitoring if required by permit conditions. Monitoring for compliance with permit conditions. Additional modifications to the compensatory mitigation plan. Assist with the payment of an EID processing fee if levied by the USACE P hase I and Phase II Environmental Site Assessments. TxDOT level Environmental Assessment (EA) document. TxDOT level Categorical Exclusion (CE) document. P reliminary and Final Design Plans CLOMR/LOMR submittals Level A and Level B SUE Geotechnical Exploration and Pavement Design Illumination Design 60% and 90% P reparation of right-of-way documents P reparation of construction easement documents P reparation of Final plat City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 11 of 11 ATTACHMENT A•2 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 ATTACHMENT "A-2" Scope for Engineering Design Related Services for Storm Water Improvements Proiects DESIGN SERVICES FOR RISINGER ROAD CITY PROJECT NO : 01811 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, ' ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE Design of storm drainage improvements along Risinger Road to alleviate flooding of roadway and adjacent structures WORK TO BE PERFORMED Task 9. Permitting TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows. 9.2. Floodplain Services A. Sycamore Creek - Drainage Improvements: Perform conceptual hydraulic modeling for proposed Risinger Road crossing of Sycamore Creek. Data Collection 1. Obtain available data for existing Risinaer Road crossing of Sycamore Creek. Data to include but not limited to electronic topographic and field survey data, GIS data for existing storm drains and utilities, record construction plans, hydrologic and hydraulic studies and supporting models. Hydrologic Analysis 1. Obtain/Review/Utilize effective hydrologic model for Sycamore Creek from City/FEMA. 2. Obtain/Review/Utilize recently prepared RAMPP hydrologic model for Sycamore Creek 3. Coordinate with City to determine hydrology to be used for analysis of Risinger Road crossing of Sycamore Creek City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 1 of ATTACHMENT A•2 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 4. No new hydrologic analysis is anticipated for this project. Hydraulic Analysis 1. Conceptual hydraulic modeling will be performed for the proposed Risinger Road crossing of Sycamore Creek to meet City drainage criteria. 2. Conceptual hydraulic modeling will be prepared in anticipation of a request for Conditional Letter of Map Revision (CLOMR) from FEMA, but a request for CLOMR from FEMA will not be submitted as part of this phase of the project. A request for CLOMR may be submitted when the City approves a Risinger Road crossing of Sycamore Creek alternative for final design. 3. Hydraulic modeling will include: A. Duplicate Effective Model 1. Obtain/Review effective FEMA model for Sycamore Creek 2. Import effective model into HEC-RAS and correct errors 3. Develop hydraulic Workmaps in GIS 4. Obtain/Review recently developed RAMPP model for Sycamore Creek 5. Coordinate with City to determine hydraulic model to be used for Risinger Road crossing of Sycamore Creek 6. Prepare duplicate effective multiple profile and floodway models B. Revised Conditions Model 1. Update topography to include recent field survey and existing topographic conditions 2. Add new cross sections at proposed roadway crossing location 3. Prepare revised conditions multiple profile and floodway models 4. Compare to duplicate effective models and make adjustments C. Proposed Conditions Model 1. Conceptually size up to two (2) proposed roadway bridge and/or culvert crossing alignments for Sycamore Creek 2. Add the updated roadway alignment and any proposed grading to the model for up to three (3) roadway alignment revisions 3. Prepare proposed conditions multiple profile and floodway models 4. Compare to revised conditions model and make adjustments ASSUMPTIONS • A request for CLOMR from FEMA will not be submitted as part of this phase of the project. DELIVERABLES A. Prepare a flood study technical memorandum to summarize proposed Risinger Road crossing of Sycamore Creek alternatives, hydrologic and hydraulic modeling methodology and results. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 2 of 3 ATTACHMENT A-2 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES • • Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: Request for CLOMR and LOMR from FEMA Sizing of revised crossing or roadway alignments in exceedance of the number specified in the Scope of Services above. City of Fort Worth, Texas Attachment A PMO Release Date: 07/23/2012 Page 3 of 3 ATTACHMENT A-3 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 ATTACHMENT A-3 Scope for Enaineerina Design Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR RISINGER ROAD CITY PROJECT NO.: 01811 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. The project consists of the following water improvements: Water • • • P roposed 12-inch water line on the south side of Risinger Road from the east side of Technology Boulevard to the west side of IH-35W. The water line will connect to the existing 16" water line at Technology Boulevard. P roposed12-inch water line on the north side of Risinger Road from the east side of Technology Boulevard to the west side of IH-35W. Adjustment of existing air release valves as needed WORK TO BE PERFORMED Task 2. Conceptual Design TASK 2. WATER AND SEWER CONCEPTUAL DESIGN). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to • Study the project, • Identify and develop alternatives that enhance the system, • Present (through the defined deliverables) these alternatives to the CITY • Recommend the alternatives that successfully addresses the design problem, and • Obtain the CITY's endorsement of this concept. ENGINEER will develop the water conceptual design as follows. 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 2 • ATTACHMENT A-3 DESIGN SERVICES FOR RISINGER ROAD IMPROVEMENTS CITY PROJECT NO.: 01811 The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. 2.3. The Conceptual Design Package shall include the following: • Graphic exhibits and written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • Proposed phasing of any water and sanitary sewer work that is included in this project documented in both the project schedule and narrative form. • Documentation of key design decisions. • Estimates of probable construction cost. ASSUMPTIONS • 0 Geotechnical borings are expected as part of the conceptual phase. • This scope does not include capacity analysis of water and sewer improvements. The sizing of water and sewer improvements will be as directed by the City of Fort Worth. • ENGINEER shall prepare the meeting minutes of the Concept Review meeting and revise the report if needed. DELIVERABLES A. Five (5) copies of the conceptual design package will be delivered. Report shall be letter sized and comb- bound with a clear plastic cover. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed These additional services include the following: • Preparation of overall project water and sewer layout sheets, water and sewer abandonment sheets, plan and profile sheets, and standard water and sewer detail sheets. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 2 ATTACHMENT B COMPENSATION Design Services for Risinger Road City Project No. 1811 Lump Sum Project I. Compensation A. The total maximum compensation to the ENGINEER shall be $341,470 as summarized in Exhibit B 1 — Engineer Invoice and Section IV — Summary of Total Project Fees. B. The ENGINEER shall be compensated a total lump sum fee of $333,183 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. The ENGINEER shall be compensated for hourly charges and expenses, with the total not -to -exceed fee of $8,287. Payment to the total invoiced fee shall be considered full compensation for the services described in Attachment A-1 (Task 11: Additional Services), including all labor, materials, supplies and equipment necessary to deliver the services D. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. IV. Summary of Total Project Fees Firm Primary Responsibility P rime Consultant Freese and Nichols, Inc P roposed MBE/SBE Sub -Consultants S pooner & Associates Topographic Survey N on-MBE/SBE Consultants Campbell Technology Railroad coordination Corporation Project Number & Name 1811 Risinger Road TOTAL Total Fee $341,470 Fee Amount $281,030 $51,970 82.3 15.2 $8,470 2.5 $341,470 100% MBE/SBE Fee MBE/SBE cyo $51,970 15.2% City SBE Goal = 11% Consultant Committed Goal = 15.2 % City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09.2012 Page 2 of 3 B-2 EXHIBIT ' B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. • City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09.2012 Page 3 of 3 Professional Services Payment Request Project: Risinger Road City Project #: 01811 City Sec Number: I Company Name: Freese and Nichols, Inc Project Manager: EXHIBIT "B-1" ENGINEER INVOICE (Leon Wilson, Jr. Consultant Instructions: Summary Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Consultant's PM: !Jessica Andrews email: I{iessica.andrews�aafreese.com I Vendor Invoice #: I Office Address: 4055 International Plaza, Suite 200, Fort Worth, Texas 76109 Payment Request #: I Telephone: 1817-735-7296 From Date: 1 Fax: 1817-735-7491 ITo Date: Invoice Date: Remit Address:i Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 FAC and Work Type Description Roadway and Drainage Design Stone Water Design Water & Sanitary Sewer Design Totals This Payment Request Agreement Agreement Amendment Amount to Completed Percent ($) Invoiced Amount Amount Date Amount Completed Previously $286,599.00 $286,599.00 $38,362.00 $38,362.00 $16,509.00 $16,509.00 $341,470.00 LOCK j UNLOCK Current Remaining Invoice Balance $286,599.00 $38,362.00 $16,509.00 $341 470.00 $341 470.00 Overall Percentage Complete: Exhibit B-1 Page 1 Professional Services Payment Request Project: Risinger Road City Project #: 01811 Work Type Desc: Roadway and Drainage Design F/A/C: City Sec Number: Purchase Order: Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Freese and Nichols, Inc Jessica Andrews EXHIBIT "B-1" ENGINEER INVOICE Project Manager. Leon Wilson, Jr. Consultant Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Projects folder. email: jessica.andrewsefreese.com Office Address' 4055 International Plaza, Suite 200, Fort Worth, Texas 76109 Telephone: 817-735-7296 Fax: 817-735-7491 Remit Pay Items Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Description Amount Number Amount Date Amount Completed Previously Invoice Balance 51 - Preliminary Survey Basic $45,295.00 $45,295.00 $45,295.00 30 - Design $241,304.00 $241,304.00 $241,304.00 Totals This Unit: $286 599.00 $286 599.00 $286,599.00 Overall Percentage Complete: Exhibit B-1 Page 2 Professional Services Payment Request Project: City Project#: Work Type Desc: FjA/C: City Sec Number: Purchase Order Company Name: Consultants PM: Vendor Invoice #: Payment Request #: From Date. To Date: Invoice Date: Pay Items 30 - Design 51 - Preliminary Survey Submitted by: Risinger Road 01811 Storm Water Design Freese and Nichols, Inc Jessica Andrews Description EXHIBIT "B-1" ENGINEER INVOICE Project Manager: Leon Wilson, Jr. Consultant Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: jessica.andrews@freese.com Office Address' 4055 International Plaza, Suite 200, Fort Worth, Texas 76109 Telephone: 817-735-7296 Fax: 817-735-7491 Remit H&H of Sycamore Creek Cross Sections Totals This Unit: Agreement Amendment Amount Number 534,687.00 $3,675.00 Amendment Amount Agreement Amount to Date $34,687.00 $3,675.00 $38,362,00 538.362,00 Overall Percentage Complete: Exhibit B-1 Page 3 Completed Percent Amount Completed ($) Invoiced Current Previously Invoice Remaining Balance $34,687.00 $3,675.00 538,362,00 Professional Services Payment Request Project: Risinger Road City Project #: 01811 Work Type Desc: Water & Sanitary Sewer Design F/A/C: City Sec Number: Purchase Order: Company Name: Consultants PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items 31 - Conceptual Design 51 - Preliminary Survey Freese and Nichols, Inc Jessica Andrews Description Totals This Unit: EXHIBIT "B-1" ENGINEER INVOICE Project Manager: Leon Wilson, Jr. Consultant Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: jessica.andrews@treese.com Office Address: 4055 International Plaza Suite 200, Fort Worth, Texas 76109 Telephone: 817-735-7296 Fax: 817-735-7491 Remit Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance $13,509.00 $13,509.00 $13,509.00 $3,000.00 $3,000.00 $3,000.00 $16,509,00 $16,509,00 $16 509,00 Overall Percentage Complete: Exhibit B-1 Page 4 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Risinger Road Improvements City Project No. 01811 Task No. Task Description QC Civil Labor (hours) PM I EIT EIT (Storm Engineer (Roadway) Drain) CAD Storm Water Labor (hours) QC lEngineerl EIT GIS Water/Sewer Planning Desion Labor Engineer EIT Chris Bosco Jessica Andrew Milch Alton Todd Buckingham Steve Kelly Scott Sasser Dillard Berman Justin Oswald Robed Robert Thompson McGee O6vlu Rase 1.0 9rotect Manq ement 1.1 Mana )ng the Team 1.1.1 QAIQC 1.2 Communications and Reportty I 1.2.1 Project Update Meetlrt s (4) 1.2.2 Design Submittal Revitw Meetings (2) 1.2.S Prw�jj re Baseline Schedule 1.2.4 F'rOlare Monthly Progress Reports with Schedule 1.2.5 Prepare Monthly MWBE Reports 1.2.6 Invoicing 1.2.7 Project Printing and Reproduction 2.0 2.3 2.3.\ 2.3.2 2.3.3 2.3.4 2.3. 2.3. 2.3.7 2.3.10 2.3.12 2.3.12 2.3.1 2.4 2.4.1 2.4.2 2.4.3 Conceptual Design (30-Percent) Roadway Design Prepare Roadway Typical Sections Meeting with property owners 12) Meeting with 1 xL) T (1) for 11-1-35 improvements Alternate section near railroad Lane configuration stud/ at 1H35 30% Conceptual Roodw,y Plans (26 sheets 30% Concetual Storm Grain Plans 118 shees) 30% Culvertla out sheets (6 sheets) Traffic ��nsro /(v she,,„) Roadway}'' i in Plans 6sheets) Construclron�s(imate Traffic Analysis Signal Warrant Study. Risirt er at IH35 and Hem, phill pngp,p1 rgppr( ap dpvoul. !isrnaer of IH35 (Diamond) Conceptrepo and layout. Risinger at Hemphill 2.5 UtIllpr Mana<�pment 2.5.1 Meetings with Franchise Utility Companies (2 Meetings) Drainage Study (Cross Drainage Analysis) 2.6. Delineate Drainage Areas 2.6 q (6) 2.6.:.0i-1 drologric Calculations 2.6."'-tydraulic Calculations 2.6. C 2.7 Water Design 2.7.1 30% Conceptual Memo and exhibit 2.8 Railroad Assessment 2.8.4t-Grode vs. Grode Separation 7.0 ROWIEppEnut Sery ces 7.1 Right -of -Way Research 7.2 Temporary Flight of Entry Submittal City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 Ratel _51n $144 �l 42 12 $10_ $'Li Mar $ i $11 2 16 0 0 0 12 1(i 4 6 4 4 241 1601 37 2 4/I 4 16)2 4 2 4 111 2 4 18 2 40 206 2 41) 1U 1UI 24 4` 27 2 20 4 6 10 6 26 12I 24 $121 �$ 0 0 2211 9 81) 202 60 36 40 24 8 0 29 4 4 4 1- 6 d 0 28 44 76 0 Traffic Engr Labor (Hours) Engineer Kovin SI. Jacques EIT Brandon Huxlord CAD Chris Munoz Environmental Labor (Hours) QC Dun Gine ENV Scientist Cody Mlkoska ENV Scientist I Total Labor Cost Rick Znruto 1,2 _sit____sta,so 12 1 51.15_ 0 $77 0 $215 0 161 6e1 521 241 501 01 1d 68 4 36 6' 44 43 43 84 5i 0 4143.. 0 of $83 0 0 Subconsultant SBE $15.383 S0 50 S2.287` $ $8 01'J 5'( 916)J �gs $1,15JI $5751 $576J $) $191.0 ( ) S $1 762 $2 95) $1.a7r� $2.8� ) $2.82 $39.5 / S35.943) $10 16f $6,75 $5� 05• $ ..6071 S0 50 $)$6.875.80f 55.686 So $0 $2 663 $0 $453$.95fJ $10.75 �!((t7 $1.132 $0 S $10 017 13 $O $25.750 $3,180 $0 $3.180 Expense Travel Non-SBE $01 S0 $01 $9,47((1 SO $1.000 Reproduction $3.009 $2.73 $0 58.470 $2.625 $0 $(6 $2,62 Total Expense Cost Task Sub Total $3,009 $18.392 S $0 SO $2.287 $0 $0 $p $8 012 $ $1 915 $0 $86d $5) $1,152 sd $576 $0 $576 S2.73.i $2.735 $9,470 $200,523 $o $o 5) $1 762 $ $ .951 SO $1.d76 $0 52,823 $2.823 $0 $39.536 $O S35.943 S0 $10.161 $0 $6, 752 $O $5.055 $0 $3.607 $J S0 $({J SO $1_000 $6.801 $0 $5.871I $0 $5.686( $ $0I SO S0 $O Si $2.663$0 $ $0 SC $4 538 $C $5,t354 $() $10.750 $ $1.132 $0 $ 0 $ $0 $0 $10.017 $0 .b0 $j $0 S8 470' $34 220 $2,62 $5,805 $O $0 $2.625 $5,805 1 of 2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Risinger Road Improvements City Project No. 01811 Task No. Task Description Civil Labor (hours) QC Chris Bosco it 9 8.0 ^urvey 8.1 lesipri Survey 8.2 subsurface Utility Engineering (Level "C" and "D" only) 19.0 'ermittirp 9.1 :nvironmental Services 9.1.1 :nvironmental Services (Research and Survey) 9.1.2 :nvironmental Services Memorandum) 9.2 loodplain Services 10.0 'tan submittal Checklists 10.1 'Ian submittal Checklists 11.0 'Additional Services 11.1 lOutet zone conceptual plans City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 PM / Engineer Jusalco Andrews 0 EIT (Roadway) Mitch Aiton $144 $104, 4� 0 I 3 d d 4 0 2 2 Totals 4 227 4 411 23 EIT (Storm Drain) Todd Buckingham $113 0 CAD Steve Sassor Storm Water Labor (hours) QC Kelly D.Ikn d Enoinoer EIT Scott Juslin Bormon Oawald GIS Robert Thompson Water/Sewer Planning Design Labor EnDineer EIT Robert McGee OLvlu Korss $118 $189 59 51 $121 0 0 0 0 1 1 50 0 0 221 10 50 0 190 190 0 4� $183 0 0 // 0ff 1 I 81 341 41f1 11.44 0 Traffic Engr Labor (Hours) Endlneor Kevin SI. Jacques $185 0 0 EIT Brandon Huxlord CAD QC Chrtu Dun Munoz Giso Environmental Labor (Hours) ENV ENV Scientist Sclentlst Total Labor I Cody Rick Cost I Mlkoaka Znroto $115 0 0 8 45'j 6t5 I 25 $77 0 611 I $ 8.768 I $ 32,097 I $ 42,604 I $ 26,117 I $ 26,000 I $ 3,019 I $ 12,891 I $ 42,052 I S 3,883 $ 5,113 I $ 8.385 I $ 11.084 I $ 29.799 I $ 4.799 1 $136,192 1 $61,845 $13,499 1 $45,682 0 0Oj $$576 $57 ' $0 1/ 45 550,77 ). 2d 2� 6.9571i 8 17 36 $7``135 $36,687 0 0 1 62 s S (620 0 0 S8//287j / $8,28' 11 4 ( 5 I $270,877� $ 2,585 I $ 6.444 I $ 4.031 I $13,660 Expense Subconsultant SBE Non-SBE $45/`.6 S� $4 t 320 $4,350 $3,67 $3.675 S SOJ So SO S51,97 I $9,47 Travel Reproduction Total Expense Cost Task Sub Total $dj $6 $45 67` ' $46246 $41`�2 $4(896 $4.35 $4.350 S sci so ss J S 5�620 St S SO $8.287; $i $3,00 4 $64,44 1 $335,326j I $3,67 554,454 $ S0 $6.957 $0 $7;�135 $3.87. $40.36'2 l1 20 Protect Summary Total Hours 2,230 Total Labor $276.877 Total Expense $64,449 SBE Subconsultant $51.970 Non-SBE Subconsultant $99/.470 10% Sub Markup $6.144 SBE Participation 15.2% Total Protect Cost( 5341,4701 2 of 2 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for General Engineering Support Services For Risinger Road from Crowley Road to IH 35W City Project No. 1811 None City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page I of 1 Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program FORT WORTH Attachment D - Project Schedule This PROTECT requires a Tier 3 schedule as defined herein and in the Citu's Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved schedulmg software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 of later or approved by CITY) Microsoft Project (Version 2003/2007 of later or approved by CITY)(PHASING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT s understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should mclude appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also mclude a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 1 of 2 • Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 2 of 2 Ihc-Crvkcst Project Schedule ID 'ask Name 2 3 Proposal Phase Contract and Fee Development/City Review M&C Approval 30% Conceptual Design • Issue Design Notice to Proceed o Topographic Survey/H&H Cross Sections 7 Schematic Layout 8 Railroad Assessment ti Concept Meeting with City t0 30% Roadway Plans 11 Drainage study of Sycamore Creek 12 Meeting with TxDOT 13 Meeting with property owners - 14 Railroad quiet zone if needed 15 30% Quality Control Review 1° City Submittal and Review 17 18 1H 20 City Plan Review Meeting Complete 30% Plans 30% Second QC City Submittal h....... le..el. • Duration Start Finish !Predecessors Ja^'1 'zh'11 l �on1 1 p:0 35 days Mon 1/7/13 Fri 2/22/13 Proposa Phase 5 days Mon 1/7/13 Fri 1/11/13 6 wks Mon 1/14/i' Fri 2/22/112 159 days Fri 2/22/13 Thu 10/3/13 0 clays Fri 2/22/13 Fri 2/22/13'3 2 mons Fri 3/1/13 Thu 4/25/135 15 days Fri 426/1'd Thu 5/16/133 110 days Mon 2l25l1; F,15/17/124i 0 day:, Thu 5/16/13 Thu 5/16/13 7 14 wks Fri 5/17/13 Thu 822/1 3 morfd Fri 4r20/1:J 1 hu 71101130 0 days Fri 0/2/13 Fri 0/2/13.10FS-3 wks 0 days Fri 7/2G/1? Fri 7/2G/13:10FS-4 wks 4 wAs Mon S/20/13 Ftl G74/1 f 0,G 1 wk Fri 8/9/13 Thu 8/15/131OFF-5 day 3 wks Fri 823/11 Thu 9/12/1310 0 days' Thu 9/12/13 Thu 9/12/131G 3 wks Fri 9/13/1.3 Thu 10/3/1317 5 days Mon 923/13- Fri 9/27/1317,18FF-4 days 0 days'. Thu 10/311 Thu 10/3/1318 1rn and lee DevelopmemUCligiResieur Ma+ 71 Mae, Approval Issue Design Noti. a to Proceed iv-2 Q !VI May '11 4114 G119 Big 1 , l� f7 30°,, Conceptual Desivn - c aographlc-Sur.ey/H&H r :ross Sections :hematl. Layout -allroad , lssessmont Concept Meeinc with City 1 i/16 L... City of Fort Worth Risinger Road Improvements (FM 731 to Ili-35) tan cep'1'1 M, • oadway Plans D Inag4c study of Sycamne Creek Meeting with T 8/2 Meeting with iroperty owner IH 7/:t6 Railroad ql et zone If needed r----k30-%Quail*. Control Review ✓ _ iCltySubmittal and Review City Plan Review D lecting 4 /12 r• - - •••— —I Complete 30% P 30% Second QC City Submittal si 10/3 Rovlsod Thu 1/10/13 700 11— Southview [1Q2 ,Woodhall Southview 'Ruthdale 1,400 Feet 2,100 Lakeside. 2,800 I I i 1 ii iii Yi' i i • .�. h rfr Asell 111)1. �1�'�21Ri hmond PO a1/44 mat, trt \11.41"111111117r k �� • mn ' ^� Dee�Lake} 4�V `� • Fy�n Faw MeadowMeadow'Mead Ott kP.allettei_ j Railroad Tarrant County Parcels (2011) Risinger Road NHD Streams 500 - Year Floodplain 100 - Year Floodplain Q r:IJo •Id�i�LL 0 o g CO- P u) a 4 I c R in Ca a. 1. U. E w ocation T a ;, E 0 f 2 ATTACHMENT City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/5/2013 DATE. Tuesday, March 05, 2013 REFERENCE NO.: **C-26130 LOG NAME: 20RISINGER ROAD ENGINEERING SERVICE AGREEMENT SIJBJECT: Authorize Execution of an Engineering Services Agreement with Freese and Nichols, Inc , in the Amount Not to Exceed $341,470.00 for the Conceptual Design of Risinger Road from Crowley Road to Interstate 35W Utilizing Funds from the 2008 Bond Program and Provide for Additional Expenditure for Project Management and Design Review for a City Project Total in the Amount of $401,470.00 (COUNCIL DISTRICT 6) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Engineering Services Agreement with Freese and Nichols Inc in the amount not to exceed $341,470.00 for the conceptual design of Risinger Road from Crowley Road to Interstate 35W. DISCUSSION: This Agreement is for design services associated with expanding Risinger Road from a two—lane undivided roadway to a four —lane divided arterial from Crowley Road to Interstate 35W in accordance with the City's Master Thoroughfare Plan. The 2008 Bond Program included funds for the project design. Freese and Nichols, Inc., has proposed to complete the conceptual design plans in an amount not to exceed $341,470.00 which includes the following scope items: topographic survey for roadway with cross —sections of Sycamore Creek roadway plan and profile, storm drainage plan, traffic signal warrant studies at Hemphill and IH-35, and hydraulic analysis for Sycamore Creek. An additional $60,000.00 will be needed to provide for project management and design review for a City project total in the amount of $401,470.00. Staff considers this fee to be fair and reasonable for the scope of services to be performed. M/WBE Office: Freese and Nichols, Inc , is in compliance with the City's BDE Ordinance by committing to 15 percent SBE participation on this project. The City's SBE goal on this project is 11 percent. This project is located in COUNCIL DIS IRICT 6, Mapsco 104U, 104V and 105S. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Street Improvements 2008 Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers C204 531200 206230181130 $341.470.00 CERTIFICATIONS: Submitted for ('itv Manager's Office by: Originating Department Head: Additional Information Conti ATTACHMENTS 1.01811 funding docx 2. BDE Risinger Road Compliance Memo.ndf 3. MAP RISINGF,R RD 01811 68041.nd£ Fernando Costa (6122) Douglas W. Wiersig (7801) Leon Wilson (8883)