The URL can be used to link to this page

Home My WebLink AboutContract 44184-R1 (3)m m m 00 N mpft FIRST RENEWAL OF CITY SECRETARY CONTRACT N0.441849 A WEATHERIZATION ASSISTANCE PROGRAM CONTRACT FOR SERVICES This FIRST RENEWAL OF CITY SECRETARY CONTRACT NUMBER 44184, as amended, ("First Renewal") is made and entered into by and between the City of Fort Worth ("City"), acting by and through its duly authorized Assistant City Manager, and IntegrityTexas Construction, Ltd., a Texas limited partnership, acting by and through its general partner IntegrityTexas Construction I, Inc., a Texas for -profit corporation, acting by and through its duly authorized Director and President, Ramon Hernandez ("Contractor"). WHEREAS, the City utilizes federal grant funds from the Texas Department of Housing and Community Affairs and local utility grant funds from the Texas Association of Community Action Agencies, Inc., to implement the Weatherization Assistance Program ("WAP"), which is a program designed to help households reduce energy costs by providing energy conservation measures to certain dwelling; WHEREAS, on February 13, 2013, the City and Contractor entered into a services contract for the WAP, the same being City Secretary Contract ("CSC") No. 44184; WHEREAS, on September 16, 2013, the parties amended CSC No. 44184 to, among other things, administratively increase the total amount of funding available under the agreement by $50,000.00 so that the Contractor could continue to perform weatherization Services, said contract being CSC No. 44184-A 1; WHEREAS, on or about October 23, 2013, the parties further amended CSC 44184, as previously amended by CSC No. 44184-A1, to increase the total amount of funding necessary to carry out the services associated with the WAP, the same being CSC No. 44184-A2; WHEREAS, the primary term of CSC No. 44184, as amended by CSC Nos. 44184-A1 and 44184-A2, (collectively, "Contract") expires on February 13, 2014, and the Contract allows for four additional twelve month renewals; WHEREAS, the parties desire to renew and extend the Contract for a first renewal term of twelve months, beginning on February 145 2014 and expg on February 135 2015; and NOW, THEREFORE, City and Contractor, in consideration of the mutual covenants and agreements contained herein, do mutually covenant and agree that the Contractor is renewed as follows: I. n The City and the Contractor agree to renew ad extend the Contract for a first renewal term of twelve months, beginning on February 14, 2014 and expiring on February 13, 2015 in accordance with the existing terms and conditions of the Contract. H. All terms and conditions of the Contract that are not expressly amended pursuant to this First Renewal shall remain in full force and effect. First Renewal of CSC 44184 All terms in this First Renewal that are capitalized but not defined shall have the meanings assigned to them in the Contract. IN WITNESS WHEREOF, the patuesgicreto hav executed this First Renewal in multiples in Fort Worth, Tarrant County, Texas on thi Jay of , 2014. CITY OF FORT WORTH IntegrityTexas Construction, Ltd., a Texas limited partnership By: Alanis mt City Manager APPROVED AS TO FORM AND LEGALITY: vallach City Attorney Contract Authorization M&C: C-26100; C-26505 Date: February 21, 2013; October 15, 2013 By: IntegrityTexas Construction I, Inc., a Texas for -profit corporation, its General Partner By: Ramon Hera Director and OFFICIAL RECORD CITY SECRETARY To WORTH, TX First Renewal of CSC 44184 2 of 2 �.�:°�C Review Page 1 of CITY COUNCIL AGENDA DATE: CODE: SUBJECT: 10/15/2013 C COUNCIL ACTION: Approved on 10/15/2013 REFERENCE NO.. TYPE: **C-26505 CONSENT LOG NAME: PUBLIC HEARING: 801NTEGRITY AMENDMENT-2013 NO Authorize Execution of a Second Amendment to City Secretary Contract No. 44184, a Weatherization Assistance Program Contract for Services with IntegrityTexas Construction, Ltd., in the Amount Up to $1,000,000.00, Thereby Increasing the Total Contract Amount to $2,685,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a second amendment to City Secretary Contract Number 44184, a Weatherization Assistance Program Contract for Services with IntegrityTexas Construction, Ltd., in the amount up to $1,000,000.00, thereby increasing the total contract amount to $2,685,000.00. DISCUSSION: On February 12, 2013, the City Council approved Mayor and Council Communication C-26100, authorizing the execution of a contract with IntegrityTexas Construction, Ltd., in the amount up to $1,635,000.00 for the initial one year term for the Weatherization Assistance Program (WAP). The Parks and Community Services (PALS) Department, through the Community Action Partners offices, utilizes this contract for the weatherization of houses to benefit elderly, disabled and low income citizens in the Tarrant County service area using WAP grant funds from the Texas Department of Housing and Community Affairs and the Texas Association of Community Action Agencies, Inc. Typical weatherization measures include insulation (attics, walls and floors) weather stripping, caulking, and repairs to faulty doors and windows, as well as repairs and replacement of heating and cooling units. The PACS Department already expended the initial contract amount of $1,635,000.00. On September 16, 2013, the City executed an amendment, administratively increasing the contract amount by $50,000.00 to $1,685,000.00 (City Secretary Contract No. 44184-A1). In order to fully utilize the available weatherization grant funds before the present contract renewal, an increase in the contract amount of $1,000,000.00 is requested. Funds are available in the Low Income Energy Assistance Program (M&C C-26267) and in the Texas Association of Community Action Agencies grant (M&C C-26081). For future renewals, the City anticipates that the total annual amount for each renewal period will be approximately $2,685,000.00, which may vary depending on grant funding availability. The program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, funds will be available in the current operating budget of the Grants Fund. FORT�'�Y)RTI http: //apps. cfwnet. org/council�acket/mc_review. asp?ID=190i2&councildate= l 0/ 15/2013 1 /22/201 � 'vI�C Review Page 2 of TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers GR76 539090 080200633020 $210,000.00 GR76 539120 080200633020 $655,000.00 GR76 539120 080480624020 $135,000.00 Susan Alanis (8180) Richard Zavala (5704) Sonia Singleton (5774) http: //apps . cfwnet. org/council�acket/mc_review. asp?ID=19072&councildate= l 0/ 15/2013 __ _l 1/22/201�� M&(�' Review Page 1 of Fottsj'4bxTt CIiY COUNCIL AGEN®A _� COUNCIL ACTION: Approved on 2/12/2013 DATE: 2/12/2013 REFERENCE NO.: C-26100 LOG NAME: 80WAP- INTEGRITY2013 CODE: C TYPE: CONSENT HEAR NG: NO SUBJECT: Authorize Execution of a Contract with IntegrityTexas Construction, LTD, in the Amount Up to $1,635,000.00 for the Initial One -Year Term for the Weatherization Assistance Program (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with IntegrityTexas Construction, LTD, in the amount up to $1,635,000.00 for the initial one-year term for the Weatherization Assistance Program. DISCUSSION: The Parks and Community Services (PACs) Department, through the Community Action Partners offices, will use this contract, pursuant to the Weatherization Assistance Program grant funds received from the Texas Department of Housing and Community Affairs and the Texas Association of Community Action Agencies, Inc., for weatherization of houses to benefit elderly, disabled and low-income citizens in the Tarrant County service area. Typical weatherization measures include insulation (attics, walls, and floors) weather stripping, caulking, repairs to faulty doors and windows, as well as tune-ups and repairs to heating and cooling units. The Invitation to Bid (ITB) consisted of detailed specifications describing the materials and services to be purchased. Also, the ITB described the minimum qualifications for bidders and their subcontractors. The bids were evaluated by an evaluation committee. The committee ranked the bids based on the following evaluation criteria: cost, qualifications and experience, technical resources and staffing, financial resources, and references. Two vendors were finalists, IntegrityTexas Construction, LTD. (Integrity), and A Cooler House. A Cooler House was disqualified from consideration because it was deemed in non-compliance with the established M/V1/BE goals for this project. Integrity meets the City's criteria and specifications, including the M/UUBE requirements, and provides the best value to the City and is therefore, being recommended for this contract. No guarantee was made that a specific amount of goods or services would be purchased. During the previous year, approximately $1,425,683.00 was spent on this program. BID ADVERTISEMENT -The ITB was advertised in the Fort Worth Star -Telegram on August 28, 2012 and September 4, 2012. Ninety-eight vendors were solicited from the Purchasing database system; eleven responses were received. BID TABULATION -See attached bid tabulation. M/WBE -Integrity is in compliance with the City's BDE Ordinance by committing to 15 percent MBE participation on this project. The City's MBE goal on this project is 15 percent. Additionally, Integrity is a certified MBE firm. http://apps. cfwnet. org/council�acket/mc_review. asp?ID=17979&councildate=2/ 12/2013 1 /22/2014 M&C; .Review Page 2 of ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM -This contract shall begin upon execution and remain in effect for a period of one year. RENEWAL OPTIONS -This contract may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. Staff anticipates that the costs for renewal years shall remain the same as the first. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Integrity Texas Construction Bid Tab.pdf FROM Fund/AccountlCenters GR76 539120 080200585020 $500,000.00 GR76 539090 080200585020 $230,000.00 GR76 539120 080200584020 $20,000.00 GR76 539090 080200584020 $5,000.00 R76 539120 080480624XXX $880,000.00 Susan Alanis (8180) Richard Zavala (5704) Sonia Singleton (5774) http://apps.cfwnet.org/council�acket/mc review.asp?ID=17979&councildate=2/12/2013 1/22/2014