HomeMy WebLinkAboutContract 44185-A1 (2)Amendment 1
to the Contract Between
TEXAS ASSOCIATION OF COMMUNITY ACTION AGENCIES, INC.
C 1 •
CITY OF FORT WORTH
Contract IVo. 3443-13-009
The Texas Association of Community Action Agencies, Inc_ ("Agency"), upon execution of this
Amendment, hereby extends its Contract with City of Fort Worth ("Contractor"), effective
January 1, 2014.
The Contract is modified for the following purposes:
Extend the term of the contract.
Update the minimum dwelling units to be weatherized with this allocation.
® Provide additional Oncor requirement for Duct Improvement measure.
Update the allocation.
o Update the report deadline of obligated funds / units.
o Update the performance benchmarks.
In addition to the terms set forth in the original Contract, the Parties agree to amend the
Contract as follows:
Section 2. Contract Period
The Contract extension period shall commence on January 1, 2014 and, unless earlier
terminated, shall end on October 31, 2014. The Contract may be extended contingent upon
availability of funds from Oncor Electric Delivery Company LLC (Oncor), satisfactory
performance by the Contractor, and mutual agreement between the Parties.
Section 5. Program Requirements and Responsibilities of Contractor
5.1 For the Contract extension period, at minimum, Contractor will weatherize one hundred
seventy (170) dwelling units in the Oncor service territory counties specified in Section 4 of
this Contract. --- ----
OFFICUAL RECORD
TACAA-Oncor Contract No. ((Contract No)) - Amendment 1 9TV $RC1' ETARY
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RECEIVED
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5.1.9 For the Duct Improvement measure, duct testing is required and shall be verified by
leakage to the outdoors. Results must be less than or equal to 8 CFM per 100
square foot of conditioned floor area when tested at a pressure of 25 Pascal across
the entire system including the air handler using the combination Duct BlasterTm (or
equivalent) and Blower Door method.
Section 6. Program Requirements and Responsibilities of Agency
6.1 For the Contract extension period, Agency shall provide Contractor up to $1,100,000.00 to
provide cost effective weatherization measures to Oncor's eligible customers, contingent
upon availability of funds from Oncor. If sufficient funds are not available, Agency shall
notify Contractor in writing within a reasonable time after such fact is determined. Agency
shall then terminate this Contract.
Section 8. Compensation
8.2 Contractor will be entitled to compensation for materials, labor and program support used
by the federally funded WAP Service Provider to install weatherization measures for up
to $6,500 per weatherized Dwelling Unit. Agency may reimburse Contractor for program
support costs and up to 10% of the invoice amount for administration. The amount paid
to Contractor for administration shall not be included in the calculation of the $6,500 per
Dwelling Unit cap or the calculation of the Whole House SIR. Contractor's program
support costs shall be included in the calculation of the $6,500 per Dwelling Unit cap, but
shall not be included in calculating the Whole House SIR. At the end of the contract
period, program support costs may not exceed 15% of the total materials and labor
charges.
Section 9. Reporting
9.2 For the Contract extension period, by July 23, 2014, Contractor will report to Agency
outstanding work, obligated but not reported, with estimated expenses by category
(materials, labor, and administrative costs) by unit (ESI ID) to be weatherized. Agency will
provide reporting form to Contractor. By August 1, 2014, any funds not obligated may be
made available for use in another Oncor program.
Section 11. Recapture of Funds
11.1 As a benchmark for measuring performance goals for this Contract extension period, as of
April 30, 2014, if the amount spent or encumbered is less than 30 percent of the Contract
total, Agency may, after review with Contractor, reduce the funding of the remaining
allocation by up to 30 percent of the total budget.
11.2 As a secondary benchmark for measuring performance goals for this Contract extension
period, as of June 30, 2014, if the amount spent or encumbered is less than 60 percent of
the Contract total, Agency may, after review with Contractor, reduce the funding of the
remaining allocation by the amount not spent or encumbered.
TACAA-Oncor Contraci No. cContract_No» -Amendment 1
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When signed by both parties, this Contract Amendment is effective January 1, 2014, and,
unless earlier terminated, shall end on October 31, 2014. All other provisions of the original
Contract not specifically amended herein are continued in full force and effect.
By their signatures below, the parties hereby bind themselves.
Stella Rodriguez, Exec}xEi Director for Agency
Texas Association of Community Action Agencies, Inc.
S san lanis, Assistant City Manager for Contractor
Citv,s#-�ort Worth
Approved as to Form and Legality
Ass�t�nt City Attorney
City of Fort Worth
Contract Authorization
M&C: C-26599
Date: December 10, 2013
Attest:
Date
a t 4
Date
Mary Kayser, City
City of Fort Worth
TACAA-Oncor Contract No. «contract Non -Amendment 1
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MSC Review
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CITY COUNCIL �GEIV®�4 FuRT�I
COUNCIL ACTION: Approved on 12/10/2013 -Ordinance No. 21058-12-2013
DATE: 12/10/2013 REFERENCE NO.: C-26599 LOG NAME: 80TACAA2014
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of Low -Income Weatherization Assistance Program Funds from
the Texas Association of Community Action Agencies in the Amount Up to
$1,100,000.00, Authorize Execution of Related Contracts and Adopt Appropriation
Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of targeted Low -Income Weatherization Program grant funds from the
Texas Association of Community Action Agencies in the amount up to $1,100,000.00;
2. Authorize the execution of related contracts, including any renewals, amendments, and extensions
with the Texas Association of Community Action Agencies for the grant funds; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of $1,100,000.00, subject to receipt of the grant.
DISCUSSION:
The purpose of this Mayor and Council Communication is to approve acceptance of grant funds that
will be used to assist with Weatherization and energy efficiency efforts in the homes of low-income
individuals through a contract for services between the City and the Texas Association of Community
Action Agencies (TACAA).
The Weatherization Assistance Program (WAP) has been operated by the City of Fort Worth since
1982. The bulk of the funding for the program comes from the Texas Department of Housing and
Community Affairs, which administers grant funds from the U.S. Department of Energy and the U.S.
Department of Health and Human Services. Additional funds are supplied by TACAA, which
administers monies allocated by Oncor Electric Delivery (Oncor) to provide aLow-Income
Weatherization Program that complements the federally funded WAP and provides assistance to
Oncor's low-income customers for energy efficiency measures.
The primary objective of TACAA's Weatherization program is to effectively reduce energy use in the
homes of eligible families with cost effective measures. Among other necessary qualifications, a
household income must be at or less than 200 percent of the federal poverty level, and the household
must be a customer of Oncor's. Eligible services may include attic insulation, weather stripping,
caulking, window and door repairs and/or replacement, installation of compact fluorescent lighting,
and installation of water saver devices and Energy -Star -Rated air conditioners and
refrigerators. Final determination of services is made through the perFormance of an energy audit or
in accordance with an approved priority list.
TACAA's program will be administered within existing WAP standards and guidelines and through
various contracts with subcontractors. All subcontractors performing any eligible services for the City
will not be paid until work is inspected and approved by Parks and Community Services Department
inspectors. The current year target for the combined WAP and TACAA program is a total of
approximately 300 homes.
The program serves ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=19240&councildate=l2/10/2013 2/12/2014
M�iC Review
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FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/AccountlCenters
GR76 451987 080480686000 $1,100,000.00
GR76 SXXX)CX 080480686XXX $1,100, 000.00
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
80TACAA20144 AO rev.docx
FROM Fund/Account/Centers
Susan Alanis (8180)
Richard Zavala (5704)
Sonia Singleton (5774)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=19240&councildate=l2/10/2013
2/12/2014