HomeMy WebLinkAboutContract 44848-NA1 (2); �m
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NETWORK ACCESS AGREEMENT
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This NETWORK ACCESS AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a home rule municipal corporation with its principal
location at 1000 Throckmorton Street, Fort Worth, Texas 76102, organized under the laws of the State of
Texas and situated in portions of Tarrant, Denton and Wise Counties, Texas, and The Omega Group,
Inc. with its principal location at 5160 Carroll Canyon Road, Suite 100, San Diego, California, 92121,
("Contractor").
1. The Network. The City owns and operates a computing environment and network (collectively
the "Network"). Contractor wishes to access the City's network in order to provide services in
accordance with City Secretary Contract number 44848. In order to provide the necessary support,
Contractor needs access to City of Fort Worth (CFV� network login access, and access to Police
database systems; CHPDSQL2 and AS3524. Contractor will also need access to the "export server",
which during implementation and testing, will be CHPDTS02. Once this function is ready to be deployed
to production, access to the production server will need to be required to insure proper configuration.
This will be a virutal server within the City of Fort Worth's IT ennvironment/infrasturcture, and will be
determined/configured at the appropriate time.
2. Grant of Limited Access. Contractor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing services in accordance with City Secretary Contract number
44848 (Attachment #A) and Purchase Order number PO-13-00079601 (Attachment #B). Such access is
granted subject to the terms and conditions forth in this Agreement and applicable provisions of the City's
Administrative Regulation D-7 (Electronic Communications Resource Use Policy), of which such
applicable provisions are hereby incorporated by reference and made a part of this Agreement for all
purposes herein and are available upon request.
3. Network Credentials. The City will provide Contractor with Network Credentials consisting of
user IDs and passwords unique to each individual requiring Network access on behalf of the Contractor.
Access rights will automatically expire one (1) year from the date of this Agreement. If this access is being
granted for purposes of completing services for the City pursuant to a separate contract, then this
Agreement will expire at the completion of the contracted services, or upon termination of the contracted
services, whichever occurs first. This Agreement will be associated with the Services designated below.
� Services are being provided in accordance with City Secretary Contract No. 44848.
� Services are being provided in accordance with City of Fort Worth Purchase Order No. 13-
00079601.
❑ Services are being provided in accordance with the Agreement to which this Access Agreement
is attached.
❑ No services are being provided pursuant to this Agreement.
4. Renewal. At the end of the first year and each year thereafter, this Agreement may be renewed
annually if the following conditions are met:
4.1 Contracted services have not been completed.
4.2 Contracted services have not been terminated.
4.3 Within the thirty (30) days prior to the scheduled annual expiration of this Agreement, the
Contractor has provided the City with a current list of its officers, agents, servants, employees or
representatives requiring Network credentials.
Notwithstanding the scheduled contract expiration or the status of completion of services, Contractor shall
provide the City with a current list of officers, agents, servants, employees or representatives that require
Network credentials on an annual basis. Failure to adhere to this requirement may result in denial of
access to the Network and/or termination of this Agreement.
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Vendor Network Access Agreement
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5. Network Restrictions. Contractor officers, agents, servants, employees or representatives may
not share the City-assigned user IDs and passwords. Contractor acknowledges, agrees and hereby gives
its authorization to the City to monitor Contractor's use of the City's Network in order to ensure
Contractor's compliance with this Agreement. A breach by Contractor, its officers, agents, servants,
employees or representatives, of this Agreement and any other written instructions or guidelines that the
City provides to Contractor pursuant to this Agreement shall be grounds for the City immediately to deny
Contractor access to the Network and Contractor's Data, terminate the Agreement, and pursue any other
remedies that the City may have under this Agreement or at law or in equity.
6. Termination. In addition to the other rights of termination set forth herein, the City may terminate
this Agreement at any time and for any reason with or without notice, and without penalty to the City.
Upon termination of this Agreement, Contractor agrees to remove entirely any client or communications
software provided by the City from all computing equipment used and owned by the Contractor, its
officers, agents, servants, employees and/or representatives to access the City's Network.
7. Information Securitv. Contractor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Network credentials and access methods provided by the City
from unauthorized disclosure and use. Contractor agrees to notify the City immediately upon discovery of
a breach or threat of breach which could compromise the integrity of the City's Network, including but not
limited to, theft of Contractor-owned equipment that contains City-provided access software, termination
or resignation of officers, agents, servants, employees or representatives with access to City-provided
Network credentials, and unauthorized use or sharing of Network credentials.
8. LIABILITY AND INDEMNIFICATION. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE
FOR ALL DAMAGES THAT THE CITY MAY INCUR DIRECTLY ON ACCOUNT OF ANY BREACH OF
THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, SHALL NOT BE LIABLE FOR
ANY DAMAGES THAT CONTRACTOR MAY INCUR AS A RESULT OF THE CITY'S RESTRICTIONS
TO OR DENIAL OF ACCESS TO CONTRACTOR'S DATA ON ACCOUNT OF ANY BREACH OF THIS
AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, OR FOR
ANY REASONABLE SECURITY MEASURES TAKEN BY THE CITY. IN ADDITION, CONTRACTOR
SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY
DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, AND ALL CLAIMS, DEMANDS AND
JUDGMENTS THEREFOR, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS AND/OR EMPLOYEES. CONTRACTOR, AT CONTRACTOR'S OWN COST OR
EXPENSE, HEREBY AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES FROM AND AGAINST ANY CLAIM,
LAWSUIT, DEMAND OR OTHER ACTION TO THE EXTENT THAT THE SAME ARISES FROM THE
NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
9. Confidential Information. Contractor, for itself and its officers, agents, employees, and
representatives, agrees that it shall treat all information provided to it by the City as contidential and shall
not disclose any such information to a third party without the prior written approval of the City. Contractor
further agrees that it shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor
shall notify the City immediately if the security or integrity of any City information has been compromised
or is believed to have been compromised.
10. Riqht to Audit. Contractor agrees that the City shall, during the initial term, any renewal terms,
and until the expiration of three (3) years after termination or expiration of this contract, have access to
and the right to examine at reasonable times any directly pertinent books, data, documents, papers and
records, both hard copy and electronic, of the Contractor involving transactions relating to this
Agreement. Contractor agrees that the City shall have access during normal working hours to all
necessary Contractor facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. The City shall give Contractor
Vendor Network Access Agreement 2
The Omega Group, Inc. Rev. 08/24/2012
reasonable advance notice of intended audits. Contractor further agrees to include in all its
subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City
shall, during the initial term, any renewal terms, and until expiration of three (3) years after termination
or expiration of the subcontract, have access to and the right to examine at reasonable times any
directly pertinent books, data, documents, papers and records, both hard copy and electronic, of such
subcontractor involving transactions related to the subcontract, and further that City shall have access
during normal working hours to all subcontractor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this paragraph.
City shall give subcontractor reasonable notice of intended audits.
11. Aqreement Cumulative. This Agreement is cumulative oi
contracts, agreements, understandings or acknowledgments with thf
Agreement and any other documents incorporated herein by
understanding and Agreement between the City and Contractor as
regarding Contractor's access to and use of the City's Network.
and in addition to any written
City signed by Contractor. This
reference constitute the entire
to the matters contained herein
12. Amendments. The terms of this Agreement shall not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by an authorized
representative of both the City and Contractor.
13. Assiqnment. Contractor may not assign or in any way transfer any of its interest in this
Agreement. Any attempted assignment or transfer of all or any part hereof shall be null and void.
14. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
15. Force Maieure. Each party shall exercise its best efforts to meet its respective duties and
obligations as set forth in this Agreement, but shall not be heid liable for any delay or omission in
perFormance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
16. Governinp Law / Venue. This Agreement shall be construed in accordance with the laws of the
State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
17. Sictnature Authoritv. By affixing a signature below, the person signing this Agreement hereby
warrants that he/she has the legal authority to bind the respective party to the terms and conditions in this
agreement and to execute this agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. The
other party is fully entitled to rely on this warranty and representation in entering into this Agreement.
[SIGNATURE PAGE TO FOLLOW]
Vendor Network Access Agreement 3
The Omega Group, Inc. Rev. 08/24/2012
ACCEPTED AND AGREED:
CITY OF VVORThI:
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APPROVEp AS TO FORM AIVD LE
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Vendor Net�vork Access Agreement
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Hosting Agreement
Attachment A
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This Hosting Agreement ("Agreement") is entered into this �� day of September, 2013, to
be ("Effective Date"), by and between the City of Fort Worth for the use and benefit of the
Fort Worth Police Department ("ClienY'), with its principal place of business located at 350
West Belknap Street, Fort Worth, TX 76102 and The Omega Group, Inc. ("Omega"}, a
California Corporatian, with its principal place of business focated at 5160 Carroll Canyon
Road, San Diego, CA 92121.
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Services
1.1 Purpose. Omega agrees to host software and provide data import and export,
monitoring, support, backup, technology upgrades, and training necessary for the
Client's productive use of such software in addition to all the services described in the
CrimeView Dashboard Scope of Work ("Scope of Work") to upgrade Client's data and
interfaces from the CrimeView Server local, server-based application to the CrimeView
Dashboard hosted application. The Scope of Work is attached hereto as Exhibit "A"
and incorporated herein for all purposes as though it were set forth at length. Omega
retains the right to perform work for others during the terms of this Agreement.
1.2 Backup and Recovery of Client Data. Omega is responsible for storing a backup
of the Client's data no less than daily and for an orderly and timely recovery of its data
in the event that the Services may be interrupted. Omega will not be responsible for the
Client's data lost after the most current backup and before the next scheduled backup.
Omega is responsible for establishing and maintaining an information security
environment that does the following: (i) ensures the security and confidentiality of the
Client's data; (ii) protects against any anticipated threats or hazards to the security or
integrity of the ClienYs data; (iii) protects against unauthorized access to or use of the
Client's data; and (iv) ensures the proper disposal of the Client's data.
1.3 Control of Services. The methad and means of providing the Services shall be
under the exclusive control, management, and supervision of Omega, giving due
consideration to the requests of the Client.
1.4 Change Order Procedure. The Client may make written requests for changes in
the scope of the Services, and Omega shall notify the Client whether or not the change
is feasible and any associated costs for the change. With written approval from the
Client, Omega shall issue a change order for execution by both parties.
Term and Termination.
2.1 Term. The term (the "Initial Term") shall commence on the Effective Date and
continue for 12 months thereafter. Following the Initial Term, the Agreement may
be renewed for successive one year terms (each, a"Renewal Term") by Omega
issuing the Client a signed, written invoice that sets forth the term of the renewal
period and the applicable fee for that period, and the Client signifying its
acceptance of the renewal and fees by signing and returning the invoice to
Omega. "Term" shall collectively mean �i�4�e°�th� greement terms
represented by the Initial Term and the Ren���� .���
Hosting Agreement — Omega and City of Fort Worth
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2.2 Termination for Cause. If either party materially breaches any of its duties or
obligations hereunder, and such breach is not cured, or the breach+ng party is not
diligently pursuing a cure to the non breaching party's sole satisfaction, within
thirty (30) calendar days after written notice of the breach, then the non
breaching party may terminate this Agreement for cause as of a date specified in
such notice.
2.2.1 Termination Due to Lack of Appropriations. As to the Client's performance of the
obligations in this Agreement, Omega acknowledges and agrees that the Client
is a governmental entity, and because of statutory, constitutional and local
charter provisions, it cannot commit to the funding of the Client's obligations
described herein beyond each fiscal year. Therefore, the funding obligations of
the Client described herein are subject to and conditioned upon the Fort Worth
City Council appropriating for each fiscal year sufficient funds to satisfy such
obligations. If for any reason, at any time during any Term of this Agreement, the
City Council fails to appropriate funds sufficient for the Client to fulfill all or part of
its obligations under this Agreement, the Client may terminate this Agreement
("Funding Termination") to be effective on the later af: (i) thirty (30) days
following delivery by the Client to Omega of written notice of the Client's intention
to terminate or (ii) the last date for which funding has been apprapriated by the
City Council far the purposes set forth in this Agreement.
2.3
Payments upon Termination. Upon
Agreement for any reason, Client shall
due and payable hereunder.
the expiration
pay to Omega
or termination of this
all undisputed amounts
2.4 Return of Materials. Upon expiration or earlier termination of this Agreement,
each party shall; (a) promptly return to the other party, or certify the destruction of
any of the following of the other party held in connection with the pertormance of
this Agreement or the Services: (i) all Confidential Information; and, (ii) any other
data, programs, and materials; and, (b) return to the other party, or permit the
other party to remove, any properties of the other party then situated on such
party's premises. In the case of Client Data, Omega shall, immediately upon
termination of this Agreement, certify the destructian of any Client Data within the
possession of Omega. The parties agree to work in good faith to execu#e the
foregoing in a timely and e�cient manner. This Section shall survive the
termination of this Agreement.
3. Non-Disclosure of Confidential Information
The parties acknowledge that each party may be exposed to or acquire communica�ion
or data of the other party that is confidential, privileged communication not intended to
be disclosed to third parties.
3,1 Meaning of Confd�ntial Information. For the purposes of this Agreem�nt, the
term "Confidential Information" shall mean all information and documentation of a
party fhat: (a) has been marked "confidential" or with words of similar meaning,
at the time af disclosure by such entity; (b) if disclased orally or not marked
"confidential" or with words of similar meaning, was subsequently summarized in
writing by the disclosing entity and marked "confidential" or with words of similar
meaning.
Hosting Agreement — Omega and City of Fort Worth Page 2 of 7
Hosting Agreement — Omega and City of Fort Worth Page 3 of 7
°4. Proprietary Riqhts.
4.1 Pre-existing Materials. The Client acknowledges that, in the course of
pert'orming the Services, Omega may use software and related processes,
instructions, methods, and techniques that hav� been previously developed by
Omega and that same shall remain the sole and exc)usive property of Omega.
4.2 The provisions of this Section shal! survive the termination of this Agreement.
5. Fees and Expenses.
Client shall be responsible for and shall pay to Omega the fees not to exceed Forty-
Seven Thousand Nine Hundred Fifty-Five Dollars �nd No Cents ($47,955.00) for all
Services provided during the initial one-year Term as outlined in the Cost Summary,
which is attached hereto as Exhibit "B" and incorporated herein for all purposes as
though it were set forth at length. Payments shall be made in accordanc� with the
Payment Schedule included in the Cost Summary. For any Renewal Term, �the fee shall
be limited to the Annual Subscription Fee as defined in Exhibit B. Any sum due Omega
for Services perFormed for which payment is not otherwise specified shall be due and
payable thirty (30) days from Invoice Date by Client of an invoice from Omega.
5.1 Billing Procedures. Unless othe►wise provided for herein, Omega shal! bill to
Client the sums due by Omega's invoice, which shall contain: (a) Client purchase
order number, if any, and invoice number; (b) description of Services rendered;
(c) the Services fee or portion thereof that is due; and, (d) total amount due.
Ornega tshall fonrvard invoices in electronic copy format to;
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5.2 Late Payments. Payments made by Client later than thirty (30) days from Invoice
Date are subject to five (5°/o) APR interest on such payment.
5,3 Fees. In consideration of the services to be perFormed and delivered, Omega
shall be entitled to compensation in the total amount of $47,955.00,
5.4 Additional Work. -Omega shall not perForm any additional services for the Client
not specified by this Agreement unless the Client requests and approves in
writing the additional costs far such services. The Client shall not be liable for
any additional expenses of Omega not specified by this Agreement unless the
Client first approves such expenses in writing.
6. Rela#ionshi between Ome a and Client
6.1 Independent Contractor Status. The parties are and shall be independent
contractars to one another, and nothing herein shall be deemed to cause this
Agreement to create an agency, partnership, or joint venture between the parties.
Nothing in this Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between Client and
either Omega or any employee or agent of Omega.
6.2 Non-solicitation. During the term of this Agreement and for a period of six (6)
months after the expiration or termination of this Agreement, for any reason
whatsoever, the parties covenant and agree not to hire or engage ar attempt to
Hosting Agreement — Omega and City of Fort Worth Page 4 of 7
hire or engage employees of the other party, except through advertisements
directed to the general public or as expressly pre-approved by the other party.
6.3 Confidentiality. The parties agree not to disclose to any third party any
Confidential Information disclosed to it by the other party without the prior written
consent of such disclosing party. Each party further agre�s to take the same
care with the Confidential Information of the other party as it does with its own,
but in no event with less than a reasonable degree of care. This obligation of the
parties shall survive beyond the effective termination date of this Agreement.
These restrictions shall not be construed to apply to (1) information generally
available to the public; (2) information released by either p�rty generally without
restriction; (3) information independently developed or acquired by either party or
its personnel without reliance in any way on other protected information of the
other party; (4) information approved for the use and disclosure of either party or
its personnel without restriction; or (5) information that is required to be disclosed
pursuant to subpoena, court order, or other legal mandate, including, but not
limited to, the Texas Public Information Act (Tex. Govt Code Ch. 552).
6.4 Indemnification. Omega shall defend, indemnify and hold Client harmless from
and against any and all liabilities, losses, damages, fines, judgments, claims,
suits, actions and expenses (including, but not limited to, attorneys' fees and
costs) arising out of or relating to personal injury or death ta persons, including
Omega's employees, contractors, and agents or damage to personal or real
property, including Client's property, arising out of or in connection with Omega's
grossly negligent performance of this Agreement and arising out of or relating to
claims from any third party regarding infringement of intellectual property rights
by or related to the products and services Omega provides to Client. Client
agrees to give Omega prompt notice of any such claim, demand, or action and
shall, to the extent Client is not adversely affected, coaperate fully with Omega in
defense and settlement of said claim, demand, or actian. However, with the
exception of damages related to claims of infringement of intellectual property
rights, Client agrees that �mega's liability hereunder for damages, regardless of
the form of action, shall not exceed the total amount paid for services under this
Agreement. _
6.5 DlSCLAIMER OF WARRANTY. EXCEPT AS EXPRESSLY PROVIDED IN THIS
AGREEMENT, OMEGA DOES NOT MAKE ANY WARRANTY, EXPRESS �R
IMPLIED, WITH RESPECT TO THE SERVICES RENDERED BY ITS
PERSONNEL OR THE RESULTS OBTAINED FROM THEIR WORK,
INCLUDlNG, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
6.6 I.IMITATION OF LIABILITY. WITH THE EXCEPTION OF CLAIMS OF
INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS, OMEGA'S
CUMULATNE LIABILITY UNDER 4R FOR BREACH OF THIS AGREEMENT
SHALL BE LIMITED TO THE FEES PAID BY CLIENT T(� OMEGA. IN NO
EVENT SHALL OMEGA BE LIABLE FOR ANY LOSS OF PROFITS, ANY
INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, OR
ANY CLAIMS OR DEMANDS BROUGHT AGAINST CLIENT, EVEN IF OMEGA
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH CtAIMS �R
DEMANDS. �MEGA SHALL NOT BE LIABLE TO CLIENT FOR ANY FAILURE
Hosting Agreement — Omega and City of Fort Worth Page 5 of 7
OR DELAY CAUSED BY EVENTS BEYOND OMEGA'S CONTROL,
INCLUDING, WITHOUT LIMITATION, CLIENT'S FAILURE TO FURNISH
NECESSARY INFORMATION; SABOTAGE; FAILURE OR DELAYS IN
TRANSPORTATION OR COMMUNICATION; FAILURES OR SUBSTITUTIONS
OF EQUIPMENT; LAB�R DISPUTES; ACCIDENTS; SHORTAGES �F LABOR,
FUEL, RAW MATERIALS OR EQUIPMENT; OR TECNNICAL FAILURES. WITH
THE EXCEPTION OF CLAIMS OF INFRINGEMENT OF INTE�LECTUAL
PROPERTY RIGHTS, THIS LIMITATION UPON DAMAGES AND CLAIMS IS
INTENDED T� APPLY WITHOUT REGARD TO WHETNER OTHER
PROVISIONS OF THIS AGREEMENT HAVE BEEN BREACHED OR HAVE
PROVEN INEFFECTIVE.
7
Miscellaneous
7.1 Governing Law. This Agreement shail be governed and
respects in accordance with the laws of the State of Texas a
contract executed, delivered, and performed solely in such State,
construed in
s they apply to
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7.2 Insurance. To the extent that Omega's personnel may perform work at Client's
premises, Omega shall maintain comprehensive general liability insurance,
including broad farm property damage coverage, with limits of at least $1 million
combined single limit for personal injury and property damage for each
occurrence. Upon the request of Client, Omega shall provide Client with
evidence satisfactory to Client of such insurance.
7.3 Remedies. All remedies available to either party for one or more breaches by the
other party are and shall be deemed cumulative and may be exercised
separately or eoncurrently without waiver of any other remedies. The failure of
either party to act in the event of a breach of this Agreement by the other sha{I
not be deemed a waiver of such breach or a waiver of future breaches, unless
such waiver shall be in writing and signed by the party against whom
enforcement is sought.
7.4 Notices. Any notices to be given hereunder by either party to the other may be
effected either by email, personal delivery in writing or by first class mail. Mailed
notices shall be addressed as listed below, but each party may change such
address by written notice in accordance with this paragraph. Notices delivered
personally will be deemed communicated as of actual receipt. Mailed notices will
be deemed communicated as of two days after mailing.
City of Fort Worth c/o FWPD
350 West Belknap Street
Fort Worth, TX 76102
Attn: Accounts Payable
The Omega Group
5160 Carroll Canyon Road, Suite 100
San Diego, CA 92121
Attn: Accounts Receivable
7.5 Entire Agreement of the Parties. This Agreement (tagether with all attachments
and exhibits) supersedes any and all agreements, either aral or written, betw�en
the parties with respect to the rendering of services by Omega for Client and
contains all the covenants and agreements between the parties with respect to
the rendering of such services in any manner whatsoever. Each party to this
agreement acknowledges that no representations, inducements, promises, or
Hosting Agreement — Omega and City of Fort Worth Page 6 of 7
agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, that are not embodied herein, and that no other
agreement, statement, or promise not contained in this agreement shall be valid
or binding. Any modifiication af this agreement will be effecfiive only if if is in
writing signed by the party to be charged.
7.6 Severability. If any of the provisions of this Agreement are ruled illegal, invalid or
unenforceable by a cour� of competent jurisdi�tion under any applicable statute
or rule of law, they shall, to that extent, be deemed omitted, and the remainder of
this Agreement shall continue to be in full force and effect. No waiver of any
breach of any provision of this Agreement shall constitute a waiver of any other
breach of the same or any nther provision hereof, and no waiver shall be
effective unless made in writing and signed by an authorized representative of
the waiving party.
7.7 Headings. The section headings used herein are for refe�ence only, and shall
not limit or control any term or provision of this Agreement or the interpretation or
construction hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives as set forth below.
The Omega Group, Inc.,
San Diego, CA
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Date
City of Fort Worth
Fort Worth, TX
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Hosting Agreement — Omega and City of Fort Worth Page 7 of 7
Milan Mueller, President
ACCEPTED AND AGREED:
APPROVAL RECOMMENDED:
By: Gv• �i��
Jeffrey W, alsteac�
Chief of Police
Date: g Z 3•�
APPROVED AS TO FORM
AND �G,ALI'�x: r .
By: �Denis McE y
Sr. Assistant City A
Contract Autharization:
M&C: �� �.{ C ��' C�
Date Approved:
ATTEST:
By: ��
Mary J. Kayser
�ity Secretary
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Hosting Agreement — Otnega and City of Fort Worth
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Exhibit A
Scope of Work
Omega shall perForm ali tasks outlined below, which are further described in this Exhibit A.
Completion of the tasks is subject to Client's compliance with its obligations as outlined under
the heading "Roles and Responsibilities."
Task 1.
1.1
1
1
1.2
1.3
- Project Planning/Management
Software and database requirements
1.1.1. Review deliverables for Client
1.1.1.1. Omega Client software: Omega Import Wizard, Omega Extractor
1.1.1.2. �mega server application: CrimeView Dashboard
1.1.2. Review deliverables by Client
1.1.2.1. ESRI ArcGIS 10
System Architecture
1.2.1. Identify hardware components and configuration
1.2.1.1. Import Server
GI� map layers
1.3.'I, Identify base map GIS data layers for geographic querying and operational
layers
1.3.2. Identify reference data for geocoding
1.4. CAD/RMS/other source data
1.7. Review roles and responsibihties
�.4.1. Review import process and automation
1.4.2. Identify fields to be imported
1.4.3. Review database schema and tabular relationships
5. Dashboard Design
1.5.1. Review design options for baseline deployment
6. Determine remote connection method
Task 2. Omega Import Wizard Configuration
2.1. Client will instalVlicense ArcGIS on import server or workstation
2.2. Client will install/license Import Wizard on import server or workstation
2.3. Omega will create import profiles for CAD/RMS/AFR/Parole data extraction
2.3.1. Omega will create SQL statement
2.3.2. Omega will configure data processing steps
2.3.3. Omega will work with the Client to group incident types/call types into one
of the available standard Omega crime type categories (where applicable)
2.3.4. Omega will configure geocoding process, review the sample data's
geocoding rates and provide recommendations
2.3.5. Omega will configure autput dataset
Task 3. CrimeView Dashboard Application Configuration
3.1. The Dashboard will include a rolling thirty-six (36) months of historical data for each
dataset
3.2. Omega will configure each dataset to display up to twenty (20) fields
3.3. Omega will configure ESRI geocoding services
3.4. Omega will canfigure up to ten (10) geographic query layers
3.5. Omega will configure up to five (5) operational layers
3.6. Omega will create up to five hundred (50Q) total saved query pick list items per
Exhibit A-Scope of Work Page 1 of 10
query layer
3.7. Omega will use ESRI map caches for the application's background layers, or
possibly integrate with a Client's existing map caches (hosted on a server at the Client's
site), or us� Bing Maps if the Client procures and provides a license key fram Microsoft.
3.8. Configure CrimeView Dashboard design
3.8.1. Briefing Books
3.8.1.�. Omega will configure up to two (2) Briefing Books which will
include CAD-Calls for Service and RMS-Incident data
3.8.1.1.1. One (1) Executive Briefing Book with up to tw�nty-five
(25) Widgets
3.8.1.1.2. One (1) Roll Cal1 Briefing Book with up to thirty-five (35)
Widgets; the Client will be respansible for building identical Roll Call
Briefing Books for the other area{s) of accountability following the
Administrator/Designer training
3.8.2. Pages
3.8.2.1. Crime trends
3.8.2.2.
3.8.3. Widgets
3.8.3.1.
Recent activity
Filter/Pin Map/Heat Map
3.8.3.2. Density Map
3.8.3.3. Trend Chart
3.8.4. Hot Sheet; Omega will configure up to five (5) Alerts
3.8.5. The Dashboard content listed above will be con�Figured according to
the Dashboard Briefing 800ks document. Client shoufd review those
documents and ideni:ify any changes during the sales process. An
additional cost may be incurred with changes.
Task 4. CrimeView Dashboard Deployment
4.1. Omega will deploy the CrimeView Dashboard application
4.2. Omega will import up to three (3) months of historica) data for each dataset; the
Client will be responsible for importing beyond three (3) months
4.3. Omega will configure the Omega Extractor and configure the profile import
automation with the Client's assistance
4.4. Dashboard Widgets will refresh at least one (1) time per day and up to four (4) times
per day if the resources and configuratian will allow for that
Task 5. CrimeView Dashboard Application Training
5.1. Omega will provide up to six (6) hours of web-based Administrator/Designer training
for up to six (6) trainees
5.1.1. The CrimeView Dashboard Admin Designer Tutorial PD� document will be
e-mailed to the Administrator/Designer trainees following training
5.2. Omega will provide up to two (2) sessions of up to four (4) hours of training on
functionality features for up to ten (10) trainees per session (on-premise training).
5.2.1. The CrimeView Dashboard End User Tutorial PDF document will be e-
mailed to the End User trainees following training
Task 6. Final Application Review
6.� . Following End User training, there will be a fourteen (14) day review period. The
review period serves as quality assurance/control to ensure the project has been
Exhibit A-Scope of Work Page 2 of 10
completed and the deliverables conform to the scope. Areas to review:
6.1.1. Saved queries are working properly and the correct pick list values are
included
6.1.2
6.1.3
6.1.�
field
Data shown in the report grid and identify box matches source data
Geographic query layers and selection feids are correct
Operational layers are working properly and are labeled with the correct
6.1.5. Geocode process is configured properly
6.1.6. Dashboard queries return anticipated results (records)
6.1.7. Dashboard is functioning properly
6.2. The application content is configurable around your data; the application interface is
not customizable
6.3. Omega will send the Client a project completion sign-off form; the Client will
sign/date the form and e-mail/fax back to Omega and the project will be marked as
complete.
Exhibit A-Scope of Work
Page 3 of 10
Training
Omega shall provide instructor-led courses that provide students with the knowledge and skills that
are needed to operate manage and support the Omega modules, that offer significant hands-on
practice opportunities as well as discussions, and assessments that assist students in becoming
proficient in the skills that are needed to manage and execute the functions af each Omega module
successfully.
CrimeView Dashboard Training
Omega shall provide CrimeView Dashboard training sessions that are highly personalized and
interactive, covering capabilities under each of the four (4) types of user groups including system
administrators, designers, standard and shared users as well as a complete review of all features and
functionalities of the CrimeView Dashboard. This comprehensive training package shall consist of and
include the following components:
Administrator Training
Omega shall provide an Administrator training that introduces the Dashboard and provides guidance
on how to manage the Dashboard's users, roles and content. The Administrator training package
shall include:
• Reviewing the data collection process
• Adding and deleting users
• Setting Up and configuring security and permissions
• Creating CrimeView Dashboard widgets, pages, and Briefing Books
• Navigatinglusing the CrimeView Dashboard
Designer Training
Omega shall provide a Designer training that introduces the Dashboard and provides guidance on
how to manage the Dashboard's content. The Designer training package shall include:
• Creating Crim�View Dashboard widgets, pages, and Briefing Books
• Navigating/using the CrimeView Dashboard
End User Training
Omega shal{ provide an End User training package that trains the Client's end users and/or the end
user trainer (train-the-trainer) on the CrimeView Dashboard web-based user interface. The End-User
training shall include topics ranging from simple user interaction to more advanced ad hoc reporting
and interactive data analysis, etc. The End User training package shall include:
• Navigating/using the CrimeView Dashboard
• Performing on-the-fly query creation and report generation (data analysis)
• Using Queries on Demand and Alerts
Exhibit A-Scope of Work
Page 4 of 10
Roles and Responsibilities
Client Roles and Respansibilities
Completion of the implementation is dependent on Client staff actively participating throughout the
duration of the implementation.
Ciient Project Manager
The Client shall assign a project manager who shall be responsible for the timely coordinatian of
assigned project tasks.
Database Administrator
The Client shall assign a database administrator who shall be responsible for providing informaiion
about the CAD/RMS database and assisting with the collection of source data, including provi�ion of
an ODBC database connection when necessary.
1T Specialist
The Client shall designate an IT spe�ialist who shall be responsible for installing/licensing the ArcView
and Omega Desktop software, providing a method of remote access, and creating a sub-domain host
header.
GIS Analyst
The Client shall assign a GIS analyst who shall be responsible for providing and maintaining base
map data in an ESRI compatible format.
Crime Analyst
The Client shall designate a crime analyst with experience working with CAD/RMS data. The crime
analyst will provide input during the project's development.
Dashboard Administrator
The Client shall designate a Dashboard Administrator who shall be responsible for adding/maintaining
user accounts. The Dashboard Administrator can also be the Dashboard Designer.
Dashboard D�signer
The Client shalf assign a Dashboard Designer who shall be responsible for creating/maintaining
Dashboard content (Widgets, Pages, Alerts, Queries on Demand, etc.).
Omega Roles and Responsibilities
Omega Project Manager/Lead
Omega shall designate a project manager/lead who shall be responsible for the coordination,
deuelopment and implementation of a project. A project manager/lead has both the technical
praficiency and management skills to carry out all project tasks from inception to completion. Project
managers will prioritize project tasks in accordance with project schedules and delegate work to
project staff as necessary. Respansibilities include:
• Leading internal and/or external meetings on project kickoff, implementation, scheduling,
project status and project evaluation
• Planning, executing, tracking and measuring all project activities required far the successful
delivery of Omega application(s)
• Identifying priorities and managing the resources required to meet the project objectives
• Performing and/or managing the technical tasks involved in tne GIS application
Exhibit A-Scope of Work Page 5 of 10
development process to include, but not limited to: data collection, geocoding, queries,
report writing, and map production
• Delivering proje�t in compliance with both Client and internal quality control standards and
guidelines
• Conducting training
Deployment Specialist
Umega shall designate a Deployment Specialist who shall be responsible for remotely installing each
server-based Omega application within the Client's environment or at Omega's hosting facility. This
installation takes place once the project build has been completed and the application has been fully
tested at �mega. Responsibilities for the Deployment Specialist include:
• Verifying that the required hardware and software is in place to run the application
• Installing all ESRI software required by the application (as well as SQL Server, where
necessary)
• [nstalling all CrimeView Dashboard software
� Configuring the application to function within the specified environment
• Troubleshooting any environmental issues that may arise during deployment
Exhibit A-Scope of Work
� .. 1
Customer Support Program
The Customer Support Program is covered under the annual subscription fee. The customer support
program is defined by the policies below.
Definitions
Customer Support Program: The software and application maintenance package.
Support Activaiion Date: The date support begins. This occurs on the installation date of the
software application.
Term Date: The due date for annual payment of the Customer Support Program will be referred to as
the Term Date. The Term Date is established as the day and month that the installation of the
software is accepted by Client.
Genera) Terms
Omega support services are subject to Client's compliance with the following terms:
1. The software license must be registered with The Omega Group. The Omega Project Manager
may assist with soffinrare registration.
2. The Omega Group provides technical support for Omega software and the Omega Import Wizard
interface(s) only. Specific items not included under technical support are provided below (Section:
Limitations).
3. The initial Omega software application implementation and installation must be performed by an
Omega Project Manager. This requirement ensures that telephone support, future software service
packs, and major version upgrades can be administered effectively.
4. By paying for support, Client agrees to receive support services from The Omega Group and
accepts the terms and limitations of the Customer Support Program as described herein.
5. 5hould there be a lapse in payment, all past due fees must be paid to restart service. Limited to
three years of past due payments.
Limitations
The following limitaiions shall apply to Omega's support services:
1. Omega's technical support is limited to unmodified, "off-the-shelf' Omega softw�re technology,
Any issues that arise from Client modifying the application's files, configurafion, or environment
without Omega approval will not be covered under this agreement.
2. Technical support is not a replacement for training. Additional application training is available fram
Omega at an additional cost.
3. Technical support does not cover configuration changes to existing applica�ions and/or additional
developmenf to the Omega application (i.e. building new profiles, reports, saved queries, etc.).
4. Technical Support only covers issues with Omega software and excludes any issues with 3rd party
applications that interface with Omega software.
Exhibit A-Scope of Work Page 7 of 10
5. Technical support does not cover issues that arise from changes/upgrades in the Client's
hardware, operating system, source databases (RMS, CAD and other Databases), source data
(g�ographic layers: including streets, boundaries, points or any reference data) or network
environment.
6. The Omega Group is not responsible for maintaining back-up files of the Client's software
application. The Omega Group may have copies of the ClienYs application files stored at Omega's
ofFices (acquired during the application building and testing process}; however, this data is limited to
the extractions or samples received during the application development and can quickly become out-
of-date.
7. In the event of complete r�ata loss due to a Client's server crashing or other circumstances
unrelated to the Omega software, The Omega Group can assist as r�sources permit for an additional
fee, but will not be held financially responsible for reinstalling and reconfiguring the application.
8. The Omega Group's Customer Support Program is not a replacement for ESRI's software
Customer Support Program and does not include costs for ESRI's suite of software products, including
costs to install/uninstall ESR) software components.
9. The Omega Group's Customer Support Program includes software bug fixes and software
enhancements for existing, unmodified applications. The Omega Group will contact the Client to
schedule updates to the application as they become available.
10. Omega software is dependent upon specific versions of 3rd party software applications.
Upgrades to 3rd party software used to run Omega software will require a new version of Omega
software to be installed to remain compatible. Upgrades to Omega software are only provided for
products that have not reached the "mature" or "retired" phase of the product lifecycle. Full-version
upgrades of Omega software in support of upgrading 3rd party applications are not covered under
suppnrt and will require additional charges for time and materiais.
Remote Connectivity
1. Technical Support will be performed through a remote connection.
2. Omega recommends a VPN or Cirtrix's GoToMyPC or GoToAssist for remote connections. Client
must provide the necessary remote access details if a VPN is used.
3. Omega customer support is contingent on the Client providing a high speed remote connection.
Support Hours
Technical support hours are Monday through Friday, frnm 7:00 AM to 5:30 PM Pacific. Technical
suppor� can be reached by calling (800) 228-1059 or by sending email to
Support@theomegagroup.com. Omega shall respond to all technical support inquiries within twenty-
four (24) hours of receiving the request, during normal business haurs.
Addendum to Omega Maintenance Program
The CrimeView Dashboard Application Suppo�t Plan is intended to provide product
enhancements, bug fixes, and on-going software support for the original, unmodified configuration of
any CrimeView Dashboard application.
Exhibit A-Scope of Work Page S of 10
T�is support plan includes the following:
o Diagnosis of Omega (Dashboard application) software issues'
• Resolution of Omega (Dashboard application) software issues2
• Diagnosis of configuration issues3
• Resolution of configuration issues4
o Omega Software Updates
o Updates to Omega software functionality (as new product releases become available)
o Bug fixes ta Omega software for known issues
o Version-compaiibility upgrades to Omega software5
• Limited Dashbaard Designer & Administrator assistances
• Access ta help & tutorial documentation
• Geography Layer Updates
o Clients are entitled to two (2) geographic query (filter) layer updates annually'
o Clients are entitled to two (2) Operational Layer (geography only) updates annually'
o Geography layer updates are by Client request when new data is made available
• Saved Query Updates
o Clients are entitled to two (2) saved query updates annuallye
o Saved Query updates are by Client request when new query values are made available
This support plan is NOT intended to provide the following Omega Professional Services:
Upon completion of any CrimeView Dashboard application project, the following requests for service
will be subject to additional fees:
• Changes to data fields, data schema, or import profiles required as a result of a change to
or switch of source RMS/CAD database systems
• Lookup table updates that result in changes to the original CrimeView Dashboard
application configuration
• Identify/Report Grid field changes
• Symbology legend changes
• Query layer changes or the addition of new query layers
• Re-import of historical data
• End-user support9
• Dashboard Designer tasks (create, edit, & manage Dashboard content, Briefing Books,
Pages, Widgets, Alerts, Queries on Demand, etc.)
• Administrator tasks (create, edit, & manage Dashboard logins & permissions)
• Training (End-User, Designer, or Administrator)6
• Moving of a CrimeView Dashboard application (or single component of a CrimeView
Dashboard application) to a new physical server
• Restoring of a CrimeView Dashboard application (or single component of a CrimeView
Dashboard application) after a catastrophic event
'"Software issues" include technical questions that are directly related to the Omega software application including error
messages, unexpected behaviors, etc. "Software issues" do not include training-related questions.
2 Omega will troubleshoot and fix "software issues" that are completely diagnosed to be an issue with the CrimeView
Dashboard application under this agreement. Issues that result from conflicts with any other software applications being
installed alongside of a CrimeView Dashboard application on the same computer hardware are not covered under this
support agreement. The Omega Group will not provide support unless the CrimeView Dashboard application remains in a
dedicated environment. This support agreement does not cover the resolution of any issues that may arise with a
CrimeView Dashboard application as a result of non-Omega personnel interfering with the configuration and/or operation
Exhibit A-Scope of Work Page 9 of 10
of#he application.
3"Configuration issues" include questions that are directly related to the settings and configuration of the CrimeView
Dashboard application. "Configuration issues" do not include training-related questions.
' Omega will troubleshoot and fix any mis-configuration of the original CrimeView Dashboard application if it is shown to
differ from the ClienYs original requirements for the application. The original requirements for the application must be
shown in writing by the Client to have preceded the completion date of the CrimeView Dashboard application project.
5 The Omega Group will develop upgrades to the CrimeView Dashboard application ta remain compatible with the latest
version of any supporting ESRI software applications. Until a supporting release of the CrimeView Dashboard application
is completed by fhe Omega Group, the version of ESRI software must not be changed from the originally deployed version.
If requested by the Client, upgrades will be performed by The Omega Group for an additional charge for time and
materials. Migrations to a newer Omega software product are not covered. Newer Omega software products may be
purchased from The Omega Group.
6 Dashboard Designer, Administrator & End-User training can be purchased for an additional cost.
� Geography layer updates are required to have an identical field schema to the original layer's format. Changes to the
schema require changing the application's configuration and will incur an additional cost.
� Saved query updates are limited to the saved queries groups included within the original application configuration and
based on the original source field. Adding a new saved query group(s) or changing the source field will incur an additional
cost.
9 The CfienYs Dashboard Designer and/or Administrator will serve as the first point of contact for all end-user support
requests. For requests that cannot be resolved by the appointed Client Dashboard Designer and/or Administrator, it is the
responsibility of the Client Dashboard Designer or Admi�istrator to contact The Omega Group for technical support where
appropriate.
Exhibit A-Scope of Work Page 10 of 10
Data Schema Addendum
The following data fields wiil be included within the standard offering of the CrimeView Dashboard. If
these fields are not readily available within the RMS/CAD databases, this information will not be
included in the Dashboard. No substitutions will be made for other available fields unless identified in
the sales process.
Incidents
2 CASE NUMBER CASE NUM YES
3 ` GRIIVIE �ATE�ORY �i/ LE�END ', YES ' YES YES YES
4 NIBRS OR UCR CRIME DESC YES YES YES YES
— _ _ __
S STATUTE OR CHAR�E CHAR�E_DESC ' YES ' YES YES YES
6 ADDRESS CV ADDRESS YES
i APT 'APT YES
8 AREA 1* YES YES YES '
9 AREA 2* ����� '� YES � � YES� � �� � 1�E3 � � `
10 AREA 3* YES YES YES
�:� �k�REA �* �, '�� � YES ���� ` � YES, � ��YES ��. �. :
12 COMMON NAME COMMON NAME YES
1�3 ��� SPLITDATE SPLIT DATE ��� '� YES '�,
14 FROM DATE FROM DATE YES
15 TO DATE, TO �aTE YfS '
16 REPORT DAT� REPORT DATE YES
17 SH{FT SHiFT ; YES YES YES YES,
18 CASE STATUS CASE_STATUS_DESC YES YES YES YES
20 PREMISE PREMISE_DESC YES YES YES
22 DOMEST{C VIOL DV YES YES YES YES
23 GANG RELATED GANG ; YES ' YES YES YES`
24 ALCOHOL RELATED ALCOHOL YES YES YES YES
25 PRIMARY OFFICER OFFICER YES
26 PRIMARY KEY PRIMARY_KEY YES
*Each Area field may include one of the following: Beat, District, Precinct, Sector, City, Zip Code, etc.
Calls for Service
Hosting Agreement - Omega and City of Fort Worth
2 CALL NUMBER CALL_NUM YES
3 GALI TYPE CALL TYPE YES YES YES YES
4 CALlDESC CALL DESC YES YES YES
— __
'S CAL� DATf ' CAIi. DATE YES
6 ADRRESS CV_ADDRESS
7 APT APT
8 COMMON NAME COMMON NAME YES
__ —
:9 ` AREA 1* YE5
YES
YES:
10 AREA 2*
YES
11 ' AREA 3* YES
12 AREA 4*
PL�
YES'. YES '`.
YES YES
YES YE5 "
YES YES
14 DISPOSITION DISPO DESC YES YES YES YES
15 G`AL.GS(7URCE ;CALL_SOURCE'_QESC YES" YES YES ' YES_ ,'
16 SHIFT SHIFT YES YES YES YES
17 P,RIMARY UNIT PRiM_UN1T YE5
18 PRIMARY OFFICER OFFICER
YES
19 REMARKS REMARKS YES ;
20 PRIMARY KEY PRIMARY KEY YES
*Each Area field may include one of the following: Beat, District, Precinct, Sector, City, Zip Code, etc.
Parolees
2 PERSON ID PERSON_ID
3 REFtS{3N IUAME FULL IVAME
0
YES
YE5 YES YES �'
6 HOME ADDRESS CV ADDRE5S YES
7 APT APT YES'
8 AREA 1* YES YES YES
9 AREA 2* YES YE5 YES
10 AREA 3* YES YES YES
11 AREA 4* YES YES YES
12 PAR BEGIN DATE PAROLE_DATE YES
13 PAR END DATE' DISCNARGE_DATE YES :
14 PAR STATUS PAR_STATUS_DESC YES YES YES YES
35 SEX SEX ` YES YES YES YES
16 RACE RACE_DESC YES YES YES YES
17 ETHNICITY ETHNICITY YES YES YES YE5
18 AGE AGE YES YES YES YES
Hosting Agreement - Omega and City of Fort Worth
ALIAS NAME ALIAS YES
'19 '! DQB ' DOB ' YE�
20 HEIGHT HEIGHT YES
21 ' WE1�HT WEIGHT YES
22 EYES EYES YES
'HAIR HAIR " YES
24 SCARS MARKS TATS SMT YES
�S I}RIVER� LIGENSE UCEIVSE YES'
26 PRIMARY OFFICER OFFICER YES
27 MU� SHOT MUG SHOT ` YE5
28 PRIMARY KEY PRIMARY_KEY YES
*Each Area field may include one of the following: Beat, District, Precinct, 5ector, City, Zip Code, etc.
Reco�ered Vehicles
4 RECOV DATE REC DATE YES
6 TO DATE TO DATE YES
7 ADDftESS G1/ ADDRES5 YES
8 APT APT YES
9 GOMM(3N NAME GOMON NAME YES'
YES YES YES
YES YfS
YES YES
13 AREA 3* YES YES YES
14 AREA 4* YES YES YES
15 GASE STATUS CASE_STATUS_DESC YES ; YfS YES YE5
16 VEH STATUS VEH_STAI"US_DESC YES YES YES YES
RECOV �TATUS DES
17 RE�OV STATUS � YES YES YES YE5
10 PREMISE PREMISE_DESC YES
11 AREA 1* YfS'
12 AREA 2* YES
1$ VEHICLE TYPE VEH_TYPE DESC YES YES YES
19 1/ENICLE YEAR VEH_YEAR , YES ' YES
20 VEHICLE MAKE VEH_MAKE_DESC YES YES YES
21 UEN MODEL UEH_M�DEL YES YES
22 VEH COLOR VEH COLOR YES YES
23 VEH DOORS UEH_DO�RS YES YES
24 VEH LIC PLATE NO VEH_LICENSE YES
25 VEH LIC PLATE ST VEH_STATE YES
Hosting Agreement - Omega and City of Fort Worth
YES
YES
YES
YES
2 CASE NUMBER CASE NUM YES
STATUTE OR
'3 CHAftGE GHARGE_DESC ' YES' Y'ES YES Y�S
m
�
VEHICLE VIN VEH VIN YES
RECOU CONDITION '
RECflU;COND1Tit�N DESC ' YES'
PRIMARY OFFICER OFFICER
YES
STATUTEOR
6 CHARGE CHARGE_DESC
YES
YES YES
YES YES
7 NtBRS �R UCR GRIME DESC YES' YES YES YES
8 ARR DATE ARR DATE YES
9 ARR CUGATIt7N ARR ADDRESS YES
10 APT APT YES
11 AREA 1* YES YES YES
12 AREA 2* YES YES YES
13 ARER 3�` YE5''� � � Y�S ` : � � � ��„1�ES���� � � :
14 AREA 4* YE5 YES YE�
15 ARR TYPE ARR TYPE_flESC YES
16 SEX SEX YES YES YES YES
17 RACE RACE ' YES VES YES YES "
18 ETHNICITY ETHNICITY YES YES YES YE5
19 AGE AGE YES' YES YES Y€S
� ��:
��:
YES
21 HEIGHT HEIGHT' YES'
22 WE16HT WEIGHT YES
23 NAIR HAlR YES'
24
25
26 DRIVERS LICENSE LICENSE
27 HQME LOCATION HOME_�
28 PRIM ARR OFFICER OFFICER
29 MUG SHOi MUG_Sf
*Each Area field may include one of the following: Beat, District, Precinct, Sector, City, Zip Code, etc.
Arrests (Arrest Location}
1 A�fNCY AGENCY YES
4 PERSON NAME FULL_NAME
, 5 ALiAS NAME 1 AUAS '
YES
YES
YES YES
Hosting Agreement - Omega and City of Fort Worth
2 ARR NUMBER ARREST NUM YES
iii 3 CASE NUMBER CASE NUM YES'
EYES EYES YES
30 PRIMARY KEY PRIMARY KEY YES
*Each Area field may include one of the following: Beat, District, Precinct, Sector, City, Zip Code, etc.
Arrests (Home Location)
4 PERSON NAME FULL_NAME
' S ALlAS NAME ACIAS
STATUTE OR
6 CHARGE CHARGE DESC
1 NIBRS OR UCR GRIME_DESC
8 ARR DATE ARR DATE
9 HOME L�CATIC)N HOME ADDRESS
10 APT APT
YES
YES
YES YES
YES YfS
YES
YES
YES
YES
'��13 AREA �.�` YES��' YES � � � YES.
12 AREA 2* YES YES YES
13 ' AREA 3* YES: YES YE�
14 AREA 4* YES YES YES
15 � ARR TYPE ARR TYPE_DES� YES YES YES YES
16 SEX SEX YES YES YES YE5
18 ETHNICITY ETHNICITY
YES YES YES YES
�.9 AGE AGE YES' 1'ES YES
� ��:
��:
YES
�1 HEIGHT HEIGH7 YES
22 WEIGHT WEIGHT YES
23 HRIR HAIR YES'
24 EYES EYES YES
SCARS MARKS
25 TATS ' SMT YES
26 DRIVERS LICENSE LICENSE YES
27 ARR �t�CAT{ON ARR ADDRE$S YES'!
28 PRIM ARR OFFICER OFFICER YES
29 MUGSHOT MUG SHOT YES;
30 PRIMARY KEY PRIMARY_KEY YES
*Each Area field may include one of the following: eeat, District, Precinct, Sector, City, Zip Code, etc.
Hosting Agreement - Omega and City of Fork Worth
2 ARREST NUMBER ARREST NUM YES
Accidents
YE5 YES YES YES:=
0
ACC DATE ACCIDENT DATE YES
ADDRESS CV AD[?RESS YES
6 APT
APT
YES
GV_INTERSECTIQN YES
8 AREA 1* YES YES YES
i 9 AREA 2* YES YE5 `lE�: x,'
10 AREA 3* YES YES YES ''
11 AREA4* YES; YES YES
12 CAUSEDESC CAUSE DESC YE5 YES YES YES
— _
13 INJURY INIURY YES' YES YES YfS ''
14 FATALITY FATALITY YES YES YES YES
_ __ _
15 SPEED RELATED SPEfD REIATED YES' YES YES YES'
16 ALCOHOL RELATED AICOHOL RELATED YES YES YES YES
17 PE� RfLATED ' PED RELATED '' YES" YES �ES YES
18 H1T & RUN HIT RUN YES YES YES YES
i9 WEATHER WEATHER YES YES YES
20 TRAFFIC CONTROL TRAFFIC CONTROL YES YES YES
21 PRIMARY OFF(GER OFFI�ER YES
22 PRIMARY KEY PRIMARY KEY
��
*Each Area field may include one of the following: Beat, District, Precinct, Sector, City, Zip Code, etc.
Hosting Agreement - Omega and City of Fart Worth
2 ACC NUM ACCIDENT NUM YES
Exhibit B
Cost Summary
CrimeView Dashboard Hosted Deployment
Professional Service Package
• Data connection configuration for seven (7) data connectians
o Calls for Service (CAD)
o Incidents (ARS)
o Accident (Report Beam)
o Arrest (RMS)
o Arresf Hame Location (RMS)
o Parolee (in house SQL database)
o Recovered Vehi�le (RMS)
• Application configuration and deployment
• Briefing Book canfiguration
• Login configuration
• Training
o Web-based training for Administrators/Designers
o On-site training for Standard and Shared Users
o Travel
Total Implementation:
Annua{ Subscription
• Briefing Books:
o Executive Briefing Book
a Roll Call Briefing Book
• Logins:
o One (1) Shared User I�gins
o One (�) Administrator User lo�in
o Unlimited Designer User Logins
o Unlimited Standard User Logins
• Data Connection/Storage
o Seven (7) data connections
■ Calls for Service (CAD)
■ Incidents (ARS)
■ Accident (Report Beam)
■ Arrest (RMS)
■ Arrest Home Location (RMS)
■ Parolee (In House SQL Database)
■ Recovered Vehicle (RMS)
o Three (3) years of data
Annual Subscription Fee:
$11,655.00
lncluded
Included
$2,460.OQ
$2,460.00
$4,440.00
��,��.a.00
Included
lncluded
Included
Included
$5,000.00
/ncluded
Included
$2,500.00
$32,955.00
lncluded
lncluded
lncluded
lncluded
/ncluded
Included
lncluded
lncluded
lncluded
lncluded
Included
Included
Included
Jncluded
InclUded
/ncluded
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'` For each Renewal Term, the annual subscription fee may increase by an amount not to exceed 3% above the fee
from the preceding Term. Omega shall notify Client in writing at least sixty (60) days prior to the end of the then-
current Term if the subscription fee will be increasing in the next Renewal Term.
Exhibit B Cost Summary Page 1 of 2
Payment Schedule
In consideration of the services to be performed and delivered, Omega shall be entitled to
compensation in fhe total amount of .$47,955.00. The payment schedule consists of three (3)
payments, which are due as follows:
Ob�ective Fee Terms
Set up/Training/Travel. 60% Payment due after kick-off
of im lemenfation costs. $19,773.00 meetin net 30
Payment after invoice
Initial configuration, data received (net 3�) Campletian
inputs are set, and ready to of Task 4 and Client
test. 40% of implementation acceptance, CrimeView
costs. $13,182.00 Qashboard de lo ment.
Final payment after invoice
Testing, quality assurance, received (net 30) Completion
etc. of task 6, Final Application
100°l0 of Subscription Fees $15,000.00 review.
Login Description
The CrimeView Dashboard is a subscription based service with four types of user logins with the
following permissions:
��
��
�
Fe�ture
Shared User Name �nd tngin
Vie�vassigned Briefing evoks
�'ieva Queries on aemarrd
Vie�v A4ects
Access ta Anafysis Fv'c�de
Greate Q�aer[eS-On-Dernar�d
Ereate Alerts
Cre�ie Briefing 8aoks, Dashbaard Widgeis
Create User Roles and �tccount Eogin
x
x
x
x
x
S�
��
4'y���'
x
x
x
x
x
x
x
x
x
x
x
x
4
4'�'�'st'
��4
�
x
x
x
x
x
x
x
x
Exhibit B Cost Summary
�
Page 2 of 2
Attachment B
' i� � �
Vendor Number: 0000024151
OMEGA GROUP INC
SHOW THIS NUMBER ON ALL
PACKAGES, INVOICES AND
SHIPPING PAPERS.
�
•
C�� I OF FOR 1 YYORTH
Purchase Order
Page 1 of 1
P.O. DATE: 9/25/2013
Purchase Order Number
PO-13-00079601
POLICE
S FORT WORTH POLICE DEPT
f j 350 W BELKNAP ST
� FORT WORTH, TX 76102
P
T Phone:
O
MAIL INVOICE IN DUPLICATE TO:
B POLICE
� FORT WORTH POLICE DEPT
L 350 W BELKNAP ST
L FORT WORTH, TX 76102
T
0 Phone:
5160 CARROLL CANYON RD STE 100
SAN DIEGO, CA 92121-1775
INVOICES: Direct invoices in DUPLICATE to the address shown.
STANDARD PURCHASING TERMS AND CONDITIONS set forth in the
City of Fort Worth's Bid or Quotation, are incorporated herein by
reference and become a part of this order.
Account Code: GG01-539120-0351301
Bid No.:
Item I Class-Item
Class-Item 920-45
Payment Terms:
Shipping Terms:
Delivery Calendar I
Requisition Quanti� Unit
#
1 The OMEGA Group Inc, currently provides Crime View Web Based Crime Mapping
& Researching Solution for the Police Department to share crime data, both
internally with police personnel for analytical purposes, and with the public through
the website. The Omega Import Server and the software used by Omega to
integrate to various data sources for the Police Department are proprietary of
OMEGA. The police department renewed the maintenance and support services of
Crme View software for another year (PO#75822). The OMEGA Group has
provided a quote to upgrade Crime View which will eliminate maintenance fees and
allow the OMEGA import server to facilitate integration to RMS and other data
sources for the police department. Sole Source - Cost Summary -(contact
LN/FY/Account Code
2
1 /13/GG01-5 391 20-0351 301
Class-Item 920-45
Subscription Fee
LN/FY/Account Code
3/G G 01-539120-0351301
Doliar Amount
$32,955.00
Dollar Am
$15,000.00
1
1
�1
m
A.R.O.: 0
Unit Price
$32,955.00
$15,OOO.QO
`ti� r_\ �
APPROVED:
Rev.20091027
By: Eryck Walker
Phone#: (817) 392-6610
Total
$32,955.00
$15,000.00
$47,955.00
�