HomeMy WebLinkAboutContract 44865-A1 (2)•? ��f �
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FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 44865
WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc.,
("Agency") made and entered into City Secretaiy Contract No. 44865 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Housing Opportunities for Persons with AIDS ("HOPWA") grant program;
WHEREAS, the Agency provides supportive services including case management and
housing counseling to HOPWA Eligible Clients and has requested additional HOPWA Funds
due to the expiration of another funding source; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to add an
additional $216,714.00 of HOPWA Funds for a total award of $478,325.35 to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
a. The first sentence of Section 4.1 Provide HOPWA Funds is amended to read as
follows:
"City shall pay up to Four Hundred Seventy Eight Thousand Three Hundred
Twenty Five and 35/100 Dollars ($478,325.35) of HOPWA Funds on a reimbursement of
expenses basis, under the tei�ns and conditions herein."
b. The first sentence of Section 17 INSURANCE AND BONDING is amended to read as
follows:
"Agency will maintain blanket fiduciary coverage in the form of insurance or
bond in the amount of $478,325.35 to reimburse City for any and all loss of HOPWA
Funds."
c. EXHIBIT "A" -PROGRAM SUMIVIARY attached to the Contract is replaced with the
attached EXHIBIT A- PROGRAM SUMMARY REVISED 04/2014.
d. EXHIBIT "B" — BUDGET attached to the Contract is hereby revised and replaced with
the attached EXHIBIT "S" —SUDGET Revised 04/2014.
e. This amendment is effective as of Apri19, 2014.
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Amendment No. 1 to CSC No. 44865
Tarrant Cowity Samaritan Housing, Ina (HOPWA)
�FFICIAL RECOf��7?
CI'Tl( SECRETAR�:'
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Page 1
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II.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 44865
Tarrant County Samaritan Housing, Inc. (HOPWA)
Page 2
ACCEPTED AND AGREED:
TARRANT COUNTY SAMARITAN
HOUSING, INC.
By: '
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Title: residen
ATTEST:
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Date: 07/23/2013
Date: 04/08/2014
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CITY OF FORT WORTH
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Fernando Costa, Assistant City Manager
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Assistant City Attorney
Amendment No. 1 to CSC No. 44865
Tarrant County Samaritan Housing, Ina (HOPWA)
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Tarrant County Samaritan Housing, Iuc. EXHIBIT "A"
Samaritan House Supportive Services PROGRAM SUMMARY
Revised 04/2014
PROGRAM SZJNIIVIARY
Housing Opportunities for Persons with AIDS
(HOPWA)
October 1, 2013 to September 30, 2014
PERIOD
$478,325.35
AMOUNT
PROGRAM:
The program will provide each HOPWA-eligible client with supportive services including case
management and housing counseling. Program services may also include social work case
management; congregate meals; medical case management; substance abuse counseling; medical
transportation; recreation and social programs; education programs; and, life and job skills
programs.
HOPWA Funds will be used to provide each HOPWA-eligible client with supportive services
including case management and housing counseling.
No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including
salaries, insurance, taxes, and legal and accounting fees associated with the Program.
Program services will be available at 929 Hemphill Street, Fort Worth, Texas 76104 from 9:00 a.m.
to 5:00 p.m., Monday through Friday. Program services may also be provided at clients' homes.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Categoiy: 31D HOPWA Project Sponsor Administration
31C HOPWA Project Sponsor Activity
National Objective Citation: not applicable
Regulatory Citation(s): 24 CFR 574.300(b)(lO�Administrative Expenses
24 CFR 574.300(b)(7}—,Supportive Services
Based on the nature of the service provided, Agency will maintain documentation that verifies that
100°/a of clients served by the Program are eligible under HOPWA Regulations.
PROGRAM GOALS:
Provide services to approximately 125 Unduplicated Clients
Amendment Na 1 to CSC No. 44865 Page 4
Tarrant County Samaritan Housing, Ina (HOPWA)
EXHIBIT B- BUDGET REVISED 04/2014
Amendment No. 1 to CSC No. 44865 Page 5
Tarrant County Samaritan Housing, Ina (HOPWA)
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT B- BUDGET and are not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the "Salary
Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page
of the EXHIBIT B- BUDGET." Changes to the column labeled "Position" may only be made with the prior written consent of the
City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
CEO 40.87 2,080 5 4,250
COO 32.89 2,080 17.5 12,000
CFO 38.32 2,080 8.9 7,173
Admin Asst Accounting 17.25 1,300 10 2,000
Food Service Manager 18.74 2,080 27 10,626
Cook 13.13 2,080 31 8,500
Cook 2 12.75 2,080 33 8,750
Cook 3 9.00 1,333 50 6,000
Medical Case Manager 27.88 2,080 14 8,000
Social Work Case Mgr 18.27 2,080 77 29,260
RCA Lead 12.02 2,080 50 12,500
RCA 11.00 2,080 56 11,650
RCA 2 ll.00 2,080 50 5,720
RCA 3 11.00 1,040 50 4,680
RCA 4 9.00 1,040 50 3,120
RCA 5 11.00 520 26 1,352
RCA 6 11.00 520 26 1,352
Driver�Ivlaintenance 17.34 2,080 40 14,477
Family Health\Ed Coord 15.29 2,080 18 5,724
Property Manager 21.29 2,080 20 8,857
Property Support AA 9.00 2,080 30 5,707
LCDC 17.31 2,080 25 9,000
Support Services Mgr 17.31 2,080 65 23,400
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7.65 94,445 16.53 15,614
Life Insurance 1.12 13,908 14.67 2,041
Health/DentalInsurance 12.25 151,348 16.18 24,491
Unemployment 2.99 37,035 16.53 6,123
Workers Compensation 1.90 23,574 11.66 2,750
Retirement
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Total Budget Percent to Grant Amount to Grant
Office Supplies 9,674 0 0
Office Equi ment Rental 5,111 0 0
Postage 1,392 0 0
Printing 9,317 0 0
Amendment No. 1 to CSC No. 44865 Page 6
Tarrant County Samaritan Housing, Ina (HOPWA)
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor 31,257 0 0
Craft Supplies 0 0 0
Facility Fees 0 0 0
Field Trip Costs 0 0 0
Food Supplies 56,845 0 0
Teaching Aids 0 0 0
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone 11,000 0 0
Electric 30,271 0 0
Gas 2,970 0 0
Water and Wastewater 5,000 0 0
Solid Waste Disposal 0 0
Rent/Property Tax 7,000 0 0
Custodial Services 11,300 0 0
Repairs 13,795 0 0
Cleaning/Medical Supplies 5,577 0 0
Fidelity Bond (or Equival�
General Commercial Liab
Directors and Officers
Accountine/Annual Audit
AL, FINANCIAL AND INSURANCE
Total Budget Percent to Grant
629.44 60.28
35,004 12.56
1,273 0
1�
DIRECT ASSISTANCE
22.02
Amount to Grant
379.35
0
3.133
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships 0 0 0
Short-Term Rent Assistance 0 0 0
Short Term Mortgage Assistance 0 0 0
Short Term Utilities Assistance 0 0 0
Tenant Based Rental Assistance 219,922 0 0
Amendment No. 1 to CSC No. 44865 Page 7
Tarrant County Samaritan Housing, Ina (HOPWA)
M&C Review
�IiY �OUNCIL AGENDA
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DATE: 4/8/2014
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT `'��URTH
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COUNCIL ACTION: Approved on 4/8/2014
REFERENCE **C-26751 LOG NAME: 17HOPWASAMARITANHOUSE
N O.:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Change in Use and Expenditure of Additional Funds from Housing Opportunities
for Persons with AIDS Grant Funds in the Amount of $216,714.00 to Tarrant County
Samaritan Housing, Inc., for a Total Contract Amount of $478,325.35, Authorize Execution
of a Contract Amendment and Authorize Substantial Amendment to the City's 2012-2013
Action Plan (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a Substantial Amendment to the City's 2012-2013 Action Plan;
2. Authorize a change in use and expenditure in the amount of $195,929.71 and expenditure of
$20,784.29 for a total amount of $216,714.00 in additional Housing Opportunities for Persons with
AIDS grant funds to Tarrant County Samaritan Housing, Inc.; and
3. Authorize the City Manager or his designee to execute a contract amendment with Tarrant County
Samaritan Housing, Inc., for a total contract amount of $478,325.35.
DISCUSSION:
On August 6, 2013, (M&C C-26369, CSC No. 44865) the City Council approved the City's 2013-2014
Action Plan, including the execution of a contract with Tarrant County Samaritan Housing, Inc.
(Samaritan House), for Housing Opportunities for Persons with Aids (HOPWA) grant funds from the
United States Department of Housing and Urban Development (HUD) in the amount of $261,611.35
to serve low-income persons living with HIV/AIDS. The funds are used for administration and
supportive services including case management and housing counseling as well as congregate
meals, medical and social work case management, substance abuse counseling, medical
transportation, recreation and social programs, education programs, and life and jobs skills programs.
Samaritan House has requested $216,714.00 in additional funding due to the expiration of another
funding source. Staff has reviewed Samaritan House's request and determined that there are
available HOPWA funds from Program Year 2012-2013 and that the proposed use and expenditure is
eligible. Approval of the Action Plan included authorization to amend the various contracts if
necessary to achieve program goals provided that any amendment is within the scope of the program
in and in compliance with City policies and all applicable regulations governing the use of HUD grant
funds. Staff recommends an amendment to the current HOPWA contract with Samaritan House to
increase the contract amount by $216,714.00 for a total contract amount of $478,325.35. The
recommended increase consists of $195,929.71 of unspent HOPWA funds from the City's 2012-2013
Action Plan and $20,784.29 unspent from Samaritan House's 2012-2013 HOPWA contract (City
Secretary Contract No. 43742).
A public comment period on the Substantial Amendment to the City's 2012-2013 Action Plan for the
change in use and expenditure of $216,714.00 in HOPWA funds was held from March 8, 2014 to
http://apps.cfwnet.ol•g/council�acket/mc_review.asp?ID=19648&councildate=4/8/2014 4/9/2014
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Page 2 of 2
5:00 p.m. on April 8, 2014. Any comments are maintained by the Housing and Economic
Development Department, in accordance with federal regulations. Action Plan funding years selected
may vary and be substituted based on the Principle of First In, First Out (FIFO) in order to expend
oldest grant funds first.
Samaritan House program services are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Funds.
TO Fund/Account/Centers
GR76 539120 017206284060 $1,076.10
FROM Fund/Account/Centers
GR76 539120 017206284040 $12,629.94
GR76 539120 017206284070 $194,853.61
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
GR76 539120 017206284020 $1,076.10
GR76 539120 017206284990 $182,223.67
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Jesse Madsen (7337)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=19648&councildate=4/8/2014 4/9/2014