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HomeMy WebLinkAboutContract 44868-A1 (2)�� ►e' . ; ,ly � . ,� � I FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 44868 WHEREAS the City of Fort Worth ("City") and Lena Pope Home, Inc., ("Agency") made and entered into City Secretaiy Conh•act No. 44868 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HLJD") tluough the Community Development Blocic Grant Pi•ogram ("CDBG"); WHEREAS, Section 5.2.2 of the Conh•act peimits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Housing and Economic Development Department, so long as the total Contract Budget does not change; and WHEREAS, the Agency has requested revisions to certain line items in the Budget; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Conh-act as follows: I. a. EXHIBIT "B" — BUDGET attached to the Contract is hereby revised and replaced with the attached EXHIBIT "B" —BUDGET Revised 03/2014. b. This amendment is effective as of the Effective Date of the Contract. II. All tei�ns and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] ����G+��lJ A�� � Q ��1�; Amendment No. 1 to CSC No. 44868 Lena Pope Home, Inc. (CDBG) �FFICIAL RECOR� CITY SECRETARX FT. WORTH, TX Page 1 ACCEPTED AND AGREED: LENA POPE HOME, INC. By: � �1 Todd A. Landry Title: Executive Director �� {i.s', : � : ,� j; �, �� :� S � 1 ;r � j "'�. �p � O�O 9 ry� 90 OVU� �E ����DonOaO�'�� ` � i?7 �� � 1�_� r� � � � ATTEST: � �-� � , �ity S�'cr��r� M&C:=E- 6369 Date: 07/23/2013 Amendment No. 1 to CSC No. 44868 Lena Pope Home, Ina (CDBG) CITY OF FORT WORTH ��_ By: '� f_. Jay Chapa, uector Housing and Economic Development Department APPROVED AS TO FORM AND LEGALITY: � _'_( ,; % � � — --- Assistant City Attorney �T. YV�RTH, TX ;�� ' � ' ` �� ' ��� . • : � r Amendment No. 1 to CSC No. 44868 Page 3 Lena Pope Home, Inc. (CDBG) EXHIBIT "B" —BUDGET Revised 03/2014 The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B— BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the "Salaiy Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B— BUDGET." Changes to the column labeled "Position" may only be made �vith the prior written consent of the City. SALARY DETAIL Position Name Rate Annual Hours Percent to Grant Amount to Grant Supervisor 30.13 2080 9% 5,641 Admin Assistant 16.03 2080 20% 6,667 Famil S ecialist 18.88 2080 4% 1,571 Famil S ecialist 19.21 2080 28% 11,186 Famil S ecialist 20.71 2080 57% 24,490 Famil S ecialist 24.04 2080 2% 1,057 Famil S ecialist 15.00 105 48% 720 FRINGE DETAIL Percent of Pa roll Ainount Percent to Grant Amount to Grant FICA 7.65°/a 3,670 100°/a 3,670 Life Insm•ance .82% 326 100°/a 326 Health Insw•ance 23.84% 11,800 66% 7,834 Unemployment 7.29% 902 100% 902 Workers Compensation 1.095 422 100% 422 Retirement 5% 2,400 100% 2,400 STlPPT,iF.S ANT� SF,RViCES Total Budget Percent to Grant Amount to Grant Office Su lies Office E uipment Rental Postage Printing MTSCF.T,T,ANEOUS Total Budget Percent to Grant Amount to Grant Contract Labor and Permits Constiuction/Building Materials Facility Fees Field Trip Costs Food Su plies Teaching Aids FAC'TT.TTY ANI� TTTTi,ITTF.S Total Budget Percent to Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Dis osal Rent 227,220 6.6% 14,911 Custodial Services Re airs Cleaning Supplies Amendinent No. 1 to CSC No. 44868 Page 4 Lena Pope Home, Inc. (CDBG) FINANC'TAT, AND TNSURANCE Total Budget Percent to Grant Amount to Grant Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers 529 100% 529 Conh•act Accounting 1�TRF.CT ASSiSTANCE Total Bud et Percent to Grant Amount to Grant Childcare Scholarshi s Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance Amendment No. 1 to CSC No. 44868 Page 5 Lena Pope Home, Ina (CDBG) M&C Review City Council Agenda FORT��'�ORTyI I ■ COUNCIL ACTION: Approved on 8/6/2013 - Ordinance No. 20854-08-2013 CONTINUED FROM A PREVIOUS WEEK DATE: 7/23/2013 REFERENCE NO.: C-26369 LOG NAME: CODE: C TYPE: NON-CONSENT PUBLIC HEARING: 17HUDACTPLANPY13-14 YES SUBJECT: Conduct Public Hearings and Approve the City's 2013-2018 Consolidated Plan and 2013-2014 Action Plan for the Use of Federal Grant Funds in the Amount of $9,413,143.00 from the United States Department of Housing and Urban Development for Program Year 2013-2014 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2013-2018 Consolidated Plan; 2. Approve the City's 2013-2018 Consolidated Plan for submission to the United States Department of Housing and Urban Development; 3. Conduct a public hearing to allow citizen input and consideration of the City's 2013-2014 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,413,143.00 for Program Year 2013-2014 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 4. Approve the City's 2013-2014 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 5. Authorize the collection and use of an estimated amount of $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 6. Authorize the collection and use of an estimated amount of $250,000.00 of program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 7. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year 2013-2014 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 8. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program; 9. Authorize the City Manager or his designee to amend the contracts and Interdepartmental Letters of Agreement if necessary to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 10. Authorize a waiver for indirect cost rates as applicable for the Grants Fund, in accordance with the City's Administrative Regulations; and http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 (1 of 6) [ll/18/2013 11:54:46 AM] M&C Review 11. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,413,143.00 (the amount of $6,079,622.00 in Community Development Block Grant funds, the amount of $1,996,541.00 in HOME Investment Partnerships Program funds, the amount of $425,325.00 in Emergency Solutions Grant funds and the amount of $911,655.00 in Housing Oppo�tunities for Persons with AIDS Grant funds) plus any program income, all subject to receipt of such funds. DISCUSSION• The City receives an annual allocation of federal grant funds from the United States Department of Housing and Urban Development (HUD) for the Community Development Biock Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) grant programs. In order to continue to receive these funds, the City must submit a Consolidated Plan (ConPlan) every three to five years and an Annual Action Plan. The 2013-2018 ConPlan summarizes housing and community development needs, particularly those of low-income persons or households and provides the goals, objectives and strategies to address HUD's goals for decent housing, suitabie living environment and expanded economic opportunities. The ConPlan will cover the period from October 1, 2013 to September 30, 2018. The ConPlan consists of two parts: (i) the five year Strategic Plan (October 1, 2013 to September 30, 2018) and (ii) the Annual Action Plan, which includes housing and community development activities and proposed expenditures for the upcoming Program Year. The plan for the first year of the ConPlan is listed below. The City's Annual Action Plan is a comprehensive summary of the major housing and community development activities, programs and proposed expenditures for the use of $9,413,143.00 of federal grant funds from HUD from CDBG, HOME, ESG and HOPWA grant programs for the Program Year beginning October 1, 2013 and ending September 30, 2014. This year's Action Plan also summarizes the use of program income resulting from activities using prior years CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A notice was published in the Fort Worth Star-Teleqram on June 21, 2013 regarding the 30-day public comment period for the City's proposed ConPlan and Annual Action Plan. The public comment period was held from June 23, 2013 to July 23, 2013. Any comments will be maintained by the Housing and Economic Development Department, in accordance with federal regulations. These public hearings on the City's ConPlan and Action Plan will be the first public hearings for the HUD-required citizen participation process. The second public hearings will be held August 6, 2013 at which time the City Council is scheduled to approve the ConPlan and the Action Plan. The ConPlan and Action Plan must be submitted to HUD by August 16, 2013. In addition, public hearings were held on June 20, 2013 at 10:00 a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligibie areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A list of the streets is attached and will be included in the Action Plan. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on May 22, 2013 and to the Housing and Economic Development Committee on June 4, 2013. A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of ali specific funding recommendations is attached. For Program Year 2013-2014, it is recommended that the amount of $6,079,622.00 in CDBG funds and the estimated amount of $50,000.00 of CDBG program income be allocated as follows: Public Services - $911,943.00 This item includes social services for low to moderate income, disabled and disadvantaged populations. Housing Programs and Services - $2,149,193.50 This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and housing services and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 (2 of 6) [li/18/2013 11:54:46 AM] M&C R�view Demolition and Infrastructure Services - $1,066,211.30 This item includes funding for neighborhood streets reconstruction and demolition of residential structures to eliminate slum and blight in City neighborhoods. CDBG Economic Development - $736,349.80 This item is the City's annual payment on its Section 108 loan from HUD. CDBG Estimated Program Income - $50,000.00 The CDC recommended ailocating any CDBG program income for the demolition of residential structures to eliminate slum and blight in City neighborhoods. CDBG General Administration - $1,215,924.40 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit and Planning and Development Departments. For Program Year 2013-2014, it is recommended that the amount of $1,996,541.00 in HOME funds and the estimated amount of $250,000.00 of HOME program income to be allocated as follows: Homebuyer Assistance Program - $1,097,405.75 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations (CHDO) Set Aside -$299,481.15 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CNDO administrative operating costs. These funds will be used for the Hillside Morningside Single Family Infill Project by the Tarrant County Housing Partnership CHDO. Multi-family Development - $400,000.00 Funding will be used for the Angle Apartments Development (Development). The Development will result in approximately 306 units and 680 on-site parking spaces. This Development will address a need for quality affordable housing by providing 100 percent income restricted units to Fort Worth families at or below 80 percent of Area Median Income. The approximate address will be 3900 Angle Avenue, Fort Worth, Texas 76106, Council District 2. HOME General Administration - $199,654.10 This item includes costs for administering the HOME grant. Staff anticipates the receipt of program income in the 2013-2014 Program Year from activities using HOME funds. Any future program income will be used for the City's Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2013-2014, it is recommended that the amount of $911,655.00 in HOPWA funds be allocated as follows: Non-Profit Service Providers - $884,305.35 HOPWA Program Administration - $27,349.65 For Program Year 2013-2014, it is recommended that the amount of $425,325.00 in ESG funds be allocated as follows: Non-Profit Service Providers - $393,425.62 ESG Program Administration - $31,899.38 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: CommunitYDevelopment Block Grant: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 (3 of 6) [li/18/2013 11:54:46 AM] M&C Review Table 1 - CDBG Agencies Organization Program Amount Cenikor Foundation Childcare Associates Substance Abuse Treatment Childcare Associates $ 82,075.00 $ 35,335.00 Clayton Child Care. Inc. d/b/a Clayton YES! Out of School Time $ 82,326.00 Day Resource Center for the Homeless Giris Inc. of Tarrant County unseling/Shelter Based Case naaement Giris Inc. Northside Fort Worth $ 43,908.00 $ 82,075.00 Pope Home, Inc. Meals on Wheels, Inc. of Tarrant County Senior Citizens of Greater Tarrant County Opportunity for Success Home-Delivered Meals ecting Seniors to Community $ 82,326.00 $ 82,326.00 $ 81,824.00 Tarrant County Housing Partnership The Ladder Alliance Counseling and Education Computer Skills Training $ 124,935.00 $ 100,235.00 Salvation Army, a Georgia Corporation T.A.R.T $ 43,908.00 YMCA of Metropolitan of Fort Worth Early Childhood Education $ 35,335.00 YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal Child Development Program 35 335.00 $911,943.00 *REACH Resource Center on Independent Living TOTAL CDBG Contracts Project Ramp *REACH will be funded from the CDBG Housing Programs budget. Housing Opportunities For Persons With AIDS: $ 75,000.00 $ 986,943.00 Table 2 - HOPWA Agencies Organization Tarrant County Services Program and Supportive Amount $ 261,611.35 hltp://apps.cfwnet.org/councii_packet/mc_review.asp?ID=18629&counciidate=8/6/2013 (4 of 6) [31/18/2013 11:54:46 AM] M&C Review AIDS Outreach Center, Inc. Emergency Solutions Grant: � arne s - cau wgenc�es FISCAL INFORMATION/CERTIFICATION: Administration (three percent), Supportive Services, Tenant Based Rental Assistance (TBRA), and Short Term Rent Mortgage and Utility Assistance (STRMU) '� . .•� 11 Amount The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 451727 017206650XXX $6,079,622.00 GR76 5XXXXX 017206650XXX $6,079,622.00 GR76 451727 017206653XXX GR76 5XXX)CX 017206653XXX GR76 451727 017206654XXX GR76 5XXXXX 017206654XXX GR76 451685 017206650XXX GR76 5XXX)(X 017206650XXX GR76 451685 0172060651XXX GR76 5XXX)(X 017206651XXX 425 325.00 425 325.00 911655.00 911655.00 50 000.00 50 000.00 250 000.00 250 000.00 GR76 451727 017206651XXX $1,996,541.00 GR76 5XXX)(X 017206651XXX $1,996,541.00 FROM Fund/Account/Centers hltp://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 (5 of 6) [li/18/2013 11:54:46 AM] These programs are available in ALL COUNCIL DISTRICTS. M&C Rsview Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 17HUDACTPLANPY13-14 A013 VG(1).doc 2013-18ConPlanMemo_ HED6.4.13CG.pdf ActionPlan 2013-14 funding recommendations.pdf List of Selected Street for Action Plan 2013.pdf Fernando Costa (6122) Cynthia Garcia (8187) Robert Sturns (8003) Leticia Rodriguez (7319) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 (6 of 6) [ll/18/2013 11:54:46 AM]