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HomeMy WebLinkAboutContract 55185 CITY SECRETARY G317R%CTN0-b. t AGREEMENT This Agreement is made between the Fort Worth Police Officers Association ("the Association") and the City of Fort Worth ("the City"). The parties to this agreement agree that, pursuant to Article 18, Section 2 of the Meet and Confer Agreement, the City's Personnel Rules and Regulations ("PRRs`)for Police Officers will be amended to add two new benefits for eligible Police Officers: Parental Leave and an additional Personal Holiday. The parties further agree that these two new benefits will be available for use by eligible Police Officers beginning February 13, 2021. The parties agree that those two new benefits will be included in the PRRs in language substantially similar to the following: A. Parental Leave For Civil Service Personnel Flexible and family-friendly policies are essential to cultivating an atmosphere where employees can thrive professionally without sacrificing essential family obligations. The City of Fort Worth provides paid parental leave to employees following the birth of an employee's child or the placement of a child with an employee in connection with adoption, foster care or other legal placement. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn, newly adopted child, new foster child or other legal placement. This policy will be in effect for births, adoptions, foster care or legal placements occurring on or after February 1, 2021. Eligibility To be eligible for Parental Leave, an employee must be eligible for leave under the Family and Medical Leave Act ("FMLA7) by meeting the following criteria: Xb T OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX --j • Have been employed with the City for at least 12 months (the 12 months do not need to be consecutive); and • Have worked at least 1,250 hours during the 12 consecutive months immediately preceding the date the leave would begin; and • Be regularly scheduled to work 20 or more hours per week in a full- time or reduced-schedule position. Temporary or seasonal employees and interns are not eligible for Parental Leave. In addition, employees must meet one of the following criteria. • Have given birth to a child; • Be a spouse of a woman who has given birth to a child; • Have adopted a child age 17 or younger, except for adoption by one spouse of the other spouse's child; or • Placement with the employee of a foster child, or other child, to whom the employee stands in the position of a parent (in loco parentis), age 17 or younger. Parental Leave is not allowed for placement of a child in parental custody cases or legal assignments as a Guardian ad Litem. Amount, Time Frame and Duration of Paid Parental Leave • The City of Fort Worth provides up to six (6) weeks of paid parental leave during a rolling 12-month time frame. • In no case will an employee receive more than six weeks of paid parental leave regardless of whether more than one birth, adoption, or foster care placement occurs within that 12-month time frame. • If spouses are both employed by the City, and each is eligible for Parental Leave, as provided in this policy, each spouse may use a maximum of six weeks under this policy. • The City of Fort Worth will maintain all benefits for employees during the paid parental leave period just as if they were taking any other paid leave. • If a City holiday occurs while the employee is on paid parental leave, the absence will be charged to holiday pay; however, such holiday will not extend the total paid parental leave entitlement period. Request for Paid Parental Leave • Parental Leave runs concurrently with Family and Medical Leave; however, if an employee has exhausted all available Family and Medical Leave because of a reason that is not the birth, adoption, or placement of a child, the employee is still eligible for up to six weeks of paid Parental Leave. The employee must submit his or her FMLA request to the City's FMLA administration vendor within 30 days prior to the proposed date of the leave (or if the need for leave was not foreseeable, as soon as possible after the need for leave is known). The employee must complete the necessary forms and provide all documentation as required by the City of Fort Worth or City of Fort Worth's FMLA vendor to substantiate the request. • The decision regarding the request for leave will be provided in writing by the City's FMLA vendor within 15 days of the request. Any delay in making the decision or informing the employee of the decision will not extend the total paid parental leave entitlement period. • As is the case with all policies, the City of Fort Worth has the exclusive right to interpret this policy. B. Additional Personal Holiday for Civil Service Personnel In addition to scheduled holidays, Police Officers receive two personal holidays (PHL) at the beginning of the calendar year. With supervisory approval, a personal holiday can be taken on any scheduled work day, and it may be taken in less than eight-hour increments. If a Personal Holiday is • For this policy, the date of adoption of a child is, at the employee's choice, the date that the child is placed in the employee's home, in anticipation of legal adoption, or the date that the adoption is approved by a court of law. For adoption, paid parental leave is allowed for time prior to the placement of the child for adoption, if the need for leave is related to the adoption. Eligibility for this leave prior to placement will be decided on a case-by-case basis. • Each week of paid parental leave is compensated at 100 percent of the employee's regular, straight-time weekly pay. Paid parental leave will be paid on a biweekly basis on regularly scheduled pay dates. • Approved paid parental leave may be taken at any time during the twenty-six week period immediately following the birth, adoption, or placement. Paid parental leave may not be used or extended beyond this twenty-six week time frame. • Employees may take paid parental leave continuously or intermittently, but all parental leave used must be used during the twenty-six weeks following the child's birth, adoption or placement. Any unused paid parental leave will be forfeited at the end of the twenty-six week time frame. • Upon termination of the individual's employment at the City, he or she will not be paid for any unused paid parental leave for which he or she was eligible. Coordination with Other Policies • In no case will the total amount of leave for the birth, adoption, foster care or other legal placement, whether paid or unpaid, granted to the employee exceed 12 weeks. Available leave (for example, suck, vacation, holiday) may be used to extend paid leave beyond the six weeks of paid parental leave. Employees are not required to exhaust all leave before taking paid parental leave. not used before the end of the calendar year, the personal holiday is forfeited. Additional personal holidays may be awarded to Police Officers in conjunction with service awards. New Police Officers may not take a personal holiday during their initial probation. Police Officers whose initial probationary period ends during pay period 26 do not receive a personal holiday until the next calendar year. Police Officers who resign their employment or are involuntarily terminated will not be paid for unused personal holidays upon separation from employment with the City. To witness their Agreement, the parties' authorized representatives have affixed their signatures to this Agreement on the dates stated: Agreed: 0//a Manny Ramirez, Pre dent Date Fort Worth Police Officers Association J Day' ooke, City Manager ba--te— aneCity Manager's Designee Jay Chapa, Deputy City Manager Approved as to form and legality: o t2 -f o Z/ Christopher A. Troutt Date Sr. Assistant City Attorney OFFICIAL RECC RD CITY SECRETA 1Y FT. WORTH, X tT�U .J`�Ci Attest: / 026. / a Kayser Date City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reportin uirements. By. Name: Jay Chapa Date Title: Deputy City Manager OFFICIAL RE ORD CITY SECRE ARY FT. WORTH TX