HomeMy WebLinkAboutContract 48121-AD22 CSC No.48121-AD22
Addendum No. 22
Statement of Work
This Addendum No. 23-Statement of Work (SOW) is made as of this 20th day of January,
2021, under the terms and conditions established in the MASTER PROFESSIONAL
SERVICES AGREEMENT between the City of Fort Worth ("City") and Mackenzie Eason
& Associates, LLC ("Consultant"), the same being Fort Worth City Secretary Contract
(CSC) No. 48121 (the "Master Agreement" or"MSA"), as renewed and amended.
This Statement of Work is made for the following purposes, consistent with the services
defined in the Master Agreement: The recruitment and hiring of a new Director of Human
Resources at the City of Fort Worth. In particular, Consultant shall perform those functions
identified below in the Scope of Services, as such services are more fully detailed in the
MSA.
Section A. Scope of Services
a) Comprehensive organizational and position analysis
b) Market analysis and creation of a candidate specification
c) Candidate identification and assessment
d) Candidate selection and interview process
e) Offer and negotiation process
f) Integration of candidate into position
g) Final report
Key Tasks:
Deliverables and/or other results of services: Successful Hire of the Director of
Human Resources for the City of Fort Worth
Section B. Schedule: To begin immediately and conclude by July 2021.
Section C. Compensation, Reimbursable Expenses, and Billing Terms: Processing and
payment of Fees and Reimbursable Expenses, including the structure of payments and
invoicing therefor, shall be in accordance with the Master Professional Services
Agreement.
The total Fee that shall be paid to Consultant for the recruitment and hiring of a new
Director of Human Resources for the City of Fort Worth shall be in accordance with
section 3.2.1 of the Master Service Agreement. In submitting invoices, Consultant shall
provide copies of receipts for all Reimbursable Expenses under subsection 3.3 and shall
reference the appropriate Statement of Work. Further, as indicated within section 3.4.2
of the Master Service Agreement, on each invoice, the Consultant shall separately list the
total amount for both Fees and Reimbursable Expenses for which invoices were
previously submitted during the then-current annual contract period (either initial term or
renewal period) and the total amount of Fees and Reimbursable Expenses for the entire
OFFICIAL RECORD
Addendum No.23 CITY SECRETARY
Director of Human Resources SOW
FT. WORTH, TX
period, including those amounts being requested under the then-current invoice. If the
City requests additional documentation of expenses, the Consultant shall provide such
information if available.
Consultant shall submit invoices for Fees and Reimbursable Expenses to Selena
Ala, within the City Manager's Office and also submit a copy to the Talent
Acquisition Manager in the Human Resources Department, 200 Texas Street, Fort
Worth, Texas 76102.
On full and final completion of the Services for a Statement of Work, the Consultant shall
submit a final invoice; including any unpaid Reimbursable Expenses pursuant to
subsection 3.3 of the Master Service agreement. Any reimbursable expenses shall be
paid to Consultant in accordance with section 3.3 of the Master Service Agreement.
Further, the structure of any payments made to Consultant will be in accordance with
section 3.4 of the Master Service Agreement. As indicated.
Section D. City's Responsibility: City shall provide all requisite data needed by Consultant
to perform a diligent search for a viable candidate.
Section E. Counterparts; Electronically Transmitted Signature:
This SOW may be executed in one or more counterparts, each of which when so executed
and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a
party by facsimile or other electronic transmission (including email transmission of a
portable document file (pdf) or similar image shall be deemed to be an original signature
hereto.
[Signature page to follow.]
Page 2 of 3
Addendum No.23
Director of Human Resources SOW
Executed in multiple originals on this the 20th day of January 2021.
CITY OF FORT WORTH, TEXAS: MACKENZIE EASON &ASSOCIATES, LLC
By: s Chapa(Jan 21,2021 CST) By: Dariei rge 0,2021 13:36 CST)
Na e: Jesus Chapa
Title: Deputy City Manager Title: Managing Partner
Date: Jan 21, 2021 Date: Jan 20, 2021
ATTEST:(Ykl By:
p00� FORr4 a
Name: Mary Kayser ono o=�
Title: City Secretary ��� o°° °°°4
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�EXA`ro�Ab�
APPROVED AS TO FORM
AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
46YAM
Need Kovuru(Jan 20,202114:02 CST)
Neena Kovuru
Assistant Director of Human Resources
OFFICIAL RECORD
Addendum No.23 CITY SECRETARY
Director of Human Resources SOW FT. WORTH, TX
COUNCIL ACTION: Approved on 6/25/2019 -Amended by M&C 19-0147
DATE: 6/25/2019 REFERENCE NO.: **C-29165 LOG NAME: 14EXECUTIVE
RECRUITING
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Master Professional Services Agreements with Careers Work Inc.,
GovHR USA, LLC and CornerStone Staffing Solutions, Inc. for a Combined Total Amount
Not to Exceed $650,000 Annually for Recruitment Placement Services for City
Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
Authorize the execution of a Master Professional Services Agreement with Careers Work, Inc. in an
amount not to exceed $250,000.00 annually for executive recruitment services for all City
departments; and
Authorize the execution of a Master Professional Services Agreement with GovHR USA, Inc. in an
amount not to exceed $250,000.00 annually for executive recruitment services for all City
departments; and
Authorize the execution of a Master Professional Services Agreement with CornerStone Staffing
Solutions, Inc. in an amount not to exceed $150,000.00 annually for non-executive recruitment
services for all City departments.
DISCUSSION:
The City of Fort Worth currently uses only one talent acquisition service (Mackenzie Eason and
Associates) exclusively for its recruiting efforts. In order to provide more options for departments
within the City, an effort is being made by the Human Resources (HR) Department to provide
additional professional services that may better reflect the type of talent acquisition services a
department is looking for. The HR Department is seeking to enter into agreements with
CornerStone Staffing Solutions, Inc. (Cornerstone)for non-executive positions and GovHR USA, Inc.
(GovHR) and Careers Work, Inc. (Careers Work)for executive level positions.
Gov HR has municipality experience and has recruited for public-sector entities. They have worked
with the Park and Recreation Department within the last year and proven themselves to have a very
robust process that will meet the special and often unique needs and circumstances facing local
governments and not-for profit clients. Careers Work is a local executive firm and will tailor its
recruitment program to meet our needs by utilizing multi-channel sourcing and recruitment
strategies. Both firms provide a commitment to diversity in the candidate pool and will assist the city's
diversity efforts in ensuring that our internal workforce reflects the diversity of our community. They
will both also provide the City with a two year guarantee for our executive recruitments.
Cornerstone will assist with providing adequate pools of qualified private sector candidates for non-
executive positions that are difficult to fill each year in various departments. Cornerstone currently
provides separate temporary staffing services to the City under a separate agreement and has
deployed a custom marketing strategy and executed a targeted and proactive recruitment campaign to
engage elite talent.
Authorizing these Master Services Agreements with the above mentioned companies allows every
department to utilize these services, along with the current services offered my Mackenzie Eason and
Associaties, eliminates the need for departments to enter into individual contract Agreements and
provides choices for the departments to use such services on an as needed basis. All recruiting fees
would be approved by the appropriate Assistant City Manager and Department Director, and charged
to the department for which the search is being performed.
TERM - These Agreements shall be effective upon execution and shall remain in effect for one year
from the date of execution.
RENEWALS - These Agreements may be renewed at the City's option for four consecutive terms of
one year each. This action does not require specific City Council approval provided that sufficient
funds have been appropriated during the renewal terms. The pricing during any renewal term shall not
exceed five percent of the previous years' pricing.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the participating departments and that prior to an expenditure being made, the
participating department has the responsibility to validate the availability of funds without exceeding
existing appropriations.
TO
Fund Department Account Project ProD IDgram Activity Year Budget ( ef rent ) Amount
FROM
Department Account Project Budget Reference# Amount
Fund ID ID Program Activity Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Brian Dickerson (7783)
Additional Information Contact: Brian Dickerson (7783)
ATTACHMENTS