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HomeMy WebLinkAboutContract 53129-CO1 CSC No.53129-COl FORT WORTH, City of Fort Worth Change Order Request Project Namel 2020 Hot in Place Recyling Improvement-Ramey Ave City Sec# 1 53129 Client Project#(s)l 102193 Project Description Ramey Ave HIR,project limit:Loop 820-Miller Ave Contractorl Cutler Repaving,Inc Change Order# 0 Date 1/14/2021 City Project Mgr.1 Tariqul Islam City Inspector John Crowley Contract Time Dept. TPW Totals WD Original Contract Amount $1,202,870.14 $1,202,870.14 150 Extras to Date Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $1,202,870.14 $1,202,870.14 150 Amount of Proposed Change Order $298,324.16 $298,324.16 30 Revised Contract Amount $1,501,194.30 $1,501,194.30 180 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding(if necessary) $298,324.16 $298,324.16 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 24.800, MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $1,503,587.68 JUSTIFICATION(REASONS)FOR CHANGE ORDER This Change Order adds 12,715 square feet 4 inch concrete sidewalk,475 cubic yards of asphalt base repair,561 liner feet of butt milling and some other minor items to the contract.During construction,it was determined that along the west side of Ramey Avenue between Miller Avenue and Stalcup Road,that a section of sidewalk was missing and it would be advantageous to complete the sidewalk corridor as part of this project.To keep the continuity of safe pedestrian pathway,12,715 square feet of additional sidewalk is required.During construction,it was also determined that the existing base of Miller Avenue had more failures than estimated and more butt milling is required at intersections along Ramey Avenue.As a result,475 cubic yards additional base repair and 561 liner feet butt milling are proposed additions to the contract. It is also recommended to delete 515 liner feet of curb&gutter,1,636 square feet of sidewalk adjacent to curb,5,580 square yards of hot in place recycling and surface milling from the contract as these items are not required.The net change order amount is$298,324.16 with revised contract amount$1,501,194.30. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Contractor's Company Name Contractor Name Contract signature Date Cutler Repaving,Inc John Miles &I/-19Al-4r—— Jan14,2021 Inspector/inspection Supervisor Date Project Manager/Program Manager Date Jan 19,2021 -ariaw W Jan 19,2021 Assistant Director(Dept) Date Director,Contracting Department(Dept) Date A— Jan 19,2021Lmv�, Jan20,2021 Assistant City Attorney Date Assistant City Manager Date Jan 21,2021 A.—&.YW Jan 21,2021 Council Action if required) M&C Number C-21-0021 M&C Date Approved ® OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX o000Oo 0 0000000 Oo CD� 00000 � 00000000 CD CD LOO M O a0 N O O N LO LO O CO CO O O O CO N CO M a0 ti CO M - ti � CD CO CD CD CD1� M Cl) coM N ti - a0 0 CO Cl) CD a) ^ N 629 EF} N S.I.c N M N CO bM4 M E9 b4 N_ M LO Li N a0 CO O O O O O LO O CD CD O CD CD CD CD CD CDO O CDCDO Ln O O O O O O O CD CD O CD CD 0 0 0 0 Ln O N O 00 — ti CDN CO O CD M N M Ln Ln N N CO — CD CDO O N N ti N M N � 1- CO - O M N U ` Ch Ch N Ch Ch a) C _A U a) m 0 c U- U- QZZ LL U- U- Q W W W W W W H J W W J J J W J J D, � Q V O O O O CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD O O O CDO O O O O O O O O O O O O O O O O C00 O LO N M ti N LO LO M 0 0 0 CO O CO >' LO 1� N M O C CD OO Cl) O M CY --7 N Ch a_ O to o � m 15 o a N L N a) U 5 pp C v a O z O 'C a a a a a a a a a a a a a a a a a a a a a p D a Q o LL a ,l p Q a) o O ate) Q' a) CD M m a`� c V c0o u o V CD co _ o -le a O c � m 3 n J N a) E a) i a a) 2 a) w a a T oc� o cL a) a) cm a) a) CL aE) a a a CL E c m et U a) N a) C E 7 C >+ H H H ~ co a) CO 7 E E a) 15 O _O U _ 'j a) a) a) C J "O N m d t E 3 d aaaaa a) � c� c aa)i —FA > m a) E m m M d a) a) x � _w o m c = Cl) A — a) - m N a) a) m Cn a) o CL co:3 ofo U) c0 M a`) v a) a a) CO Q aa)) aa)) aa)) d m m rn > O d J a) as � - Q d c ) N O Ix U H c� a) b LL LL LL d = CO> min a) c o c m > a) a`_) a`_) a3 m = 2 Y o O E O O _ v¢ a CL a? c°)) o o v E' a) t O LO rn a) m m m Q m Co J a N x C m ate) a _o OooCDCDCD o � 000am Z Cl) LO LO Ln M CO CO M M O N C O 0 0 0 0 0 0 0 0 0 0 C F a) d a) V 'O _M _M _M N_ N N_ O M M 1� d O OL 0 d N N N N N N N N M C) M O O M M M M M M O M Cl) M M a 3 3 3 3 O M M ti M N N N N N M - a) a) a) a) Z Z Z Z N N L O O M M N C O a � Q d m H 0 H to 0 M 0) h0 a c 0 Q a� O a� tin c L U CD ILO CN co « o 0 0 0 0 d- m m R co. 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DISCUSSION: On October 29, 2019, by Mayor& Council Communication (M&C) 19-0274, the City Council authorized execution of a contract with Cutler Repaving, Inc., in the amount of$1,202,870.14, for the 2020 Hot in Place Recycling and asphalt overlay improvement for Ramey Avenue from Miller Avenue to East Loop 820. This contract also provides sidewalk/curb ramp installation and new pavement marking within the limits of the project (City project No. 102193). This Change Order No.1 will provide for an additional 12,715 square feet of 4-inch concrete sidewalk; 475 cubic yards of asphalt base repair; 561 linear feet of butt milling; and some other minor items to the contract. During construction, it was determined that along the west side of Ramey Avenue between Miller Avenue and Stalcup Road, that a section of sidewalk was missing and it would be advantageous to complete the sidewalk corridor as part of this project. To keep the continuity of a safe pedestrian pathway, 12,715 square feet of additional sidewalk is required. During construction, it was also determined that the existing base of Miller Avenue had more failures than estimated, and more butt milling is required at intersections along Ramey Avenue. As a result, 475 cubic yards of additional base repair and 561 linear feet of butt milling are proposed additions to the contract. It is also recommended to delete 515 linear feet of curb &gutter; 1,636 square feet of sidewalk adjacent to curb; 5,580 square yards of hot in-place recycling and surface milling from the contract as these items are not required to complete the project. The staff has reviewed and verified the quantities for the additional work under this Change Order No. 1. Additionally, to complete this work, staff recommends that the contract time be extended by 30 calendar days. This change order will have no impact on the Transportation and Public Works annual operating budget. M/WBE OFFICE—Cutler Repaving, Inc. agrees to maintain its initial MBE commitment of 15\% that it made on the original contract and extend and maintain that same MBE commitment of 15\%to this first change order. Therefore Cutler Repaving, Inc. remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc review.asp?ID=28575&councildate=1/12/2021 1/14/2021 M&C Review Page 2 of 2 The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the 2020 HIR Improvement project to support the approval of the above recommendation and execution of the Change Order and contract extension. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amoun9 I ID ID , , Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Jeffrey Perrigo (8117) ATTACHMENTS Map HIR Ramey Ave.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=28575&councildate=1/12/2021 1/14/2021 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Tariqul Islam / T-Ar r "4 1p" Name of Employee/Signature Project Manager Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature ATTEST: q a FORA �a Fa000000eo�L d� rRo d P.Gonzales(Jan 22,202111: S� _moo c0 �Vo g=d Mary J.Kayser,City Secretary ���*°oo 0000ooIV aa�nEXpSoOp OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX