HomeMy WebLinkAboutContract 53546-R1 CSC No. 53546
CITY OF FORT WORTH CSC No. 53546-R1
CONTRACT RENEWAL NOTICE
January 22, 2021
Air Cleaning Technologies, Inc..
Attn: Patrick Smith, Vice President
1300 West Detroit
Broken Arrow, OK 74012
Re: Contract Renewal Notice
Contract No. CSC No. 53546 (the"Contract")
Renewal Term No. 1: January 24, 2021 to January 24, 2022
The above referenced Contract with the City of Fort Worth expires on January 23,2020(the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htip:Hfor_tworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Brenda Ray
Sr. Contract Compliance Specialist
Brenda.Lay@fortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal FT. WORTH, TX
CSC No. 53546
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
Ya4rce-bL"hze fvt� By signing I acknowledge that I am the person
By:Valerie Washington(Jan 26,2 114:36 CST) responsible for the monitoring and
Name: Valerie Washington administration of this contract, including
Title: Assistant City Manager ensuring all performance and reporting
Date: Jan 26, 2021 requirements.
APPROVAL RECOMMENDED: By: Mark Rausc'her(Jan 22,202115:43 CST)
By: Name: Mark Rauscher
Title: Assistant Fire Director
ATTEST:
algtP�f, APPROVED AS TO FORM AND
By: LEGALITY:
Name: Mary Kayser �4���nn� z/f ��e� &ni�
Title: City Secretary r oFF°Rr4. By: Christopher A stria(Jan26,202112:59C5T)
Aj.. '�9�� Name: Christopher Austria
ovo s=d Title: Assistant City Attorney
Pa0-0 o*dd -
0000000000 b
aa>1 nExASapp CONTRACT AUTHORIZATION:
M&C: NIA- 24089-03-2020 (March 19,2020)
and 24161-04-2020(April 7,2020)
Form 1295 Certification No.: NIA
Air Cleaning Technologies, Inc.
By:
Name: Patrick Smith,
Title: Vice President.
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal FT. WORTH, TX
HOLDER CODE AIRCL-1 PAGE 2
NOTEPAD: INSURED'S NAME Air Cleaning Technologies Inc OP ID: DR Date 0712912020
Certificate Holder is named as Additional Insured as respects General
Liability and Automobile Liabililty if required by written contract.
Waiver of Subrogation is included in favor of Certificate Holder as
respects Workers Compensation if required by written contract.
30 Days Notice of Cancellation
City Secretary Contract No.
53546
RECENEQ ;
Fie 2020 FORTWORTHO
CITY OF FORT WORM
CITY SECflETARY
VENDOR SERVICES AGREEMENT
Air Cleaning Technologies
This VENDOR SERVICES AGREEMENT("Agreement")is made and entered into by and
between the CITY OF FORT WORTH("City"), a Texas home rule municipal corporation and Air
Cleaning Technologies("Vendor"),each individually referred to as a"party"and collectively referred
to as the"Parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority
5. Exhibit D-Seller's Sole Source Justification Letter
6. Exhibit E- Sole Source Procurement Justification
Exhibits A, B, C, D, E, F, G and H, which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits
A,B or C and the terms and conditions set forth in the body of this Agreement,the terms and conditions of
this Agreement shall control.
1. Scope of Services.Vendor shall supply City with Service and Parts for Vehicle Exhaust
Extraction System. (collectively,the"Services"). Exhibit"A"-Scope of Services more
specifically describes the Services to be provided hereunder.
2. Term.This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date")and shall expire on January 23, 2021 ("Expiration Date"),unless terminated
earlier in accordance with this Agreement("Initial Term"). City shall have the option,in its sole
discretion,to renew this Agreement under the same terms and conditions, for up to four(4)
one-year renewal periods.
3. ComFensation.City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this
Agreement and Exhibit"B,"—Price Schedule.Total payment made under this Agreement for
Initial Term shall not exceed the amount of Seventy-Fifty Thousand Dollars and zero cents
($75,000),and the City makes no promise or guarantee of the total amount of work that will
assigned to vendor under this Agreement.Additionally,total payments to vendor during any
Renewal Term shall not exceed the amount of Seventy Fifty Thousand Dollars and zero
cents($75,000) in any given Renewal Term.
s
FFRL'J L RECORD
U- -SECRETARY
Vendor Services Agreement VagF o
City Secretary ContractNo.
1. Termination,
1.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written noticeof termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to City of any kind whatsoever,
except as to the portions of the payments herein agreed upon for which funds have been
appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services
requested by City and in accordance with this Agreement up to the effective date of termination.
Upon termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
2. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and
employees, agrees that it shall treat all information provided to it by City("City Information") as
confidential and shall not disclose any such information to a third party without the prior written
approval of City.
5.3 Public Information Act. City is a government entity under the laws of the State
of Texas and all documents held or maintained by City are subject to disclosure under the Texas
Public Information Act. In the event there is a request for information marked Confidential or
Proprietary, City shall promptly notify Seller. It will be the responsibility of Seller to submit
reasons objecting to disclosure. A determination on whether such reasons are sufficient will not
be decided by City, but by the Office of the Attorney General of the State of Texas or by a court
of competent jurisdiction.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which
event, Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City
in identifying what information has been accessed by unauthorized
Vendor Services Agreement Page 2 of 9
City Secretary ContractNo.
Means and shall fully cooperate with City to protect such City Information from
further unauthorized disclosure.
3. Right to Audit.Vendor agrees that City shall, until the expiration of three (3)years after
final payment under this contract, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor involving
transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section. City
shall give Vendor reasonable advance notice of intended audits.
4. Indegendent Contractor.It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers, agents, servants, employees or subVendor.
5. Liabilill and Indemnification.
8.1 LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OREMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS)
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT
CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OREMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent,copyright,trade mark,trade secret,or similar property right
Vendor Services Agreement Page 3 of 9
City Secretary ContractNo.
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend, settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a)
procure for City the right to continue to use the software and/or documentation; or (b)
modify the software and/or documentation to make it non-infringing, provided that such
modification does not materially adversely affect City's authorized use of the software
and/or documentation; or (c) replace the software and/or documentation with equally
suitable, compatible, and functionally equivalent non-infringing software and/or
documentation at no additional charge to City; or (d) if none of the foregoing alternatives is
reasonably available to Vendor terminate this Agreement, and refund all amounts paid to
Vendor by City, subsequent to which termination City may seek any and all remedies
available to City under law.
6. Assignment and Subcontracting.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree
to be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
7. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
10.1 Coverage and Limits
Vendor Services Agreement Page 4 of 9
City Secretary ContractNo.
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limitbasis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident; each accident/occurrence
$100,000- Bodily Injury by disease; eachemployee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made, and maintained for the duration of the
contractual agreement and for two (2) years following completion of services
provided. An annual certificate of insurance shall be submitted to City to
evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor ofCity.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
Vendor Services Agreement Page 5 of 9
City Secretary ContractNo.
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-
VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the
rating is below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all
required insurance shall be delivered to the City prior to Vendor proceeding with
any work pursuant to thisAgreement.
8. ComBliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in
the performance of its obligations hereunder, it shall comply with all applicable federal, state and local
laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement
will also comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City
notifies Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately
desist from and correct the violation.
9. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,
ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCHCLAIM.
10. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Air Cleaning Technologies,Inc
Attn: Valerie Washington, 1300 West Detroit
Assistant City Manager Broken Arrow, Ok 74012
200 Texas Street Facsimile:
Fort Worth,TX 76102-6314
Facsimile: (817)392-8654
With copy to Fort Worth City Attorney's Office at
same address
Vendor Services Agreement Page 6 of 9
City Secretary ContractNo.
11. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or
employ, whether as employee or independent contractor, any person who is or has been employed by the
other during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by eitherparty.
12. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
13. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's
or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
14. Governing Law / Venue. This Agreement shall be construed in accordance with the
laws of the State of Texas. If any action,whether real or asserted, at law or in equity, is brought pursuant
to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas,Fort Worth Division.
15. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
16. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
17. Headings not controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of thisAgreement.
18. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B, andC.
19. Amendments / Modifications / Extensions. No amendment, modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
20. Entirely of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
Vendor Services Agreement Page 7 of 9
City Secretary ContractNo.
21. Countergarts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together
constitute one and the same instrument.
22. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
23. Immigration Nationality Act. Vendor shall verify the identity and employment
eligibility of its employees who perform work under this Agreement, including completing the
Employment Eligibility Verification Form (I-9). Upon request by City, Vendor shall provide City with
copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work
under this Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Vendor employee who is not legally
eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF
THIS PARAGRAPH BY VENDOR,VENDOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,
OR LICENSEES. City,upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision byVendor.
24. Ownershig of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement (collectively, "Work Product"). Further,
City shall be the sole and exclusive owner of all copyright, patents, trademark, trade secret and other
proprietary rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of
City from the date of conception, creation or fixation of the Work Product in a tangible medium of
expression(whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a
"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent
such Work Product, or any part thereof, is not considered a "work-made-for-hire" within the meaning of
the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title
and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent,
trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without
further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part
of City.
25. Signature Authority. The person signing this Agreement hereby warrants that he/she
has the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor
whose name, title and signature is affixed on the Verification of Signature Authority Form, which is
attached hereto as Exhibit"C". Each party is fully entitled to rely on these warranties and representations
in entering into this Agreement or any amendment hereto.
Vendor Services Agreement Page 8 of 9
City Secretary ContractNo.
26. Change in Comfy Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authorized official must sign the letter. A letter
indicating changes in a company name or ownership must be accompanied with supporting legal
documentation such as an updated W-9, documents filed with the state indicating such change, copy of
the board of director's resolution approving the action, or an executed merger or acquisition agreement.
Failure to provide the specified documentation so may adversely impact future invoice payments.
27. No Boycott of Israel.If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
Vendor Services Agreement Page 9 of 9
ACCEPTED AND
AGREED: CITY OF FORT
WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
1AUY -4 responsible for the monitoring and administration of this
Valerie Washington 18,2020) contract,including ensuring all performance and
By.
Name: Valerie Washington reporting requirements.
Title: Assistant City Manager
Date: Feb 18,2020 By:Matt Frank(Feb 12,2020)
Name: Matt Frank
APPROVAL RECOMMENDED: Title: Fire Captain
APPROVED AS TO FORM AND LEGALITY:
�a�vice�n"14_
James Davis(Feb 12,2020)
By:
Name: James D.Davis ChrisfonherAusfria
Title:_Fire Chief By: Christopher Austria(Feb 12,2020)
Name: Christopher Austria
ATTEST: 0 `� Title: Assistant City Attorney
CONTRACT H.UTHORIZATION:
e'E� _�—
By: Mary J. yser(Feb 19, 20) t,
Name: Mary J.Kay*r r.
Title: City Secretary ' "
VENDOR:
1 ATTEST:
rGt(�`/li�U�f1/��i
Bypatrick Smith(Feb 12,2020) By:
Name Patrick Smith Name:
Title: Vice President Title:
Date: Feb 12,2020
,
EXHIBIT A
SCOPE OF WORK
Purpose: Plymovent Vehicle Exhaust Extraction Systems were installed in the Fire Stations to keep the Hazardous
exhaust fumes out of the Stations to protect the City's Fire Fighters and employees.
Air Cleaning Technologies is the sole source distributor for Texas approved by Plymovent Corporation.
Fire Dept. has 39 stations with Vehicle Exhaust. Extraction systems. The systems were purchased since 2007.
Air cleaning Technologies is the Sole Source distribution for TX approved by
plymovement corp. Parts and service are required to maintain the existing systems.
Estimate:
LABOR RATE-REGULAR HOURS 8AM-5PM $85.00 PER ONSITE HOUR
LABOR RATE-OVERTIME HOURS $127.50 PER ONSITE HOUR
EMERGENCY NUMBER 87-627-7412
TRUCK CHARGE $75.00 PER DAY
NOTE: IF MORE THAN 1 STATION IS SERVICED
IN 1-DAY ONLY 1 TRUCK CHARGE WILL BE CHARGED
PARTS-10% OFFMANUFACTURERS LIST PRICE
EXHIBIT B
PRICE SCHEDULE
VENDER 0110712020
AIR CLEANING TECHNOLOGIES INC
1300 WEST DETROIT
BROKEN ARROW,OK.74012
TO
CITY OF FORT WORTH
FIRE ADMINISTRATION
PUBLIC SAFETY BLDG.3""FLOOR
1000 THROCKMORTON ST.
FORT WORTH,TX.76102
LABOR RATE-REGULAR HOURS BAM-5PM $85.00 PER ONSITE HOUR
LABOR RATE-OVERTIME HOURS $127.50 PER ONSITE HOUR
EMRGENCY NUMBER: (817)627-7412
TRUCK CHARGE $75.00 PER DAY
NOTE:IF MORE THAN 1 STATION IS SERVICED
IN 1 DAY,ONLY 1 TRUCK CHARGE WILL BE CHARGED.
PARTS-10%OFF MANUFACTURERS LIST PRICE
Kevin Day
Customer Service Manager
Air Cleaning Technologies, Inc.
Plymovent Vehicle Exhaust Ventilation Systems
Office: 918-251-8000 x103
Fax: 918-251-4977
Cell: 918-230-3395
kdav@aircleaningtech.com
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
ADDRESS
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper
order, resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty
and representation set forth in this Form in entering into any agreement or amendment with Vendor.
Vendor will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Vendor.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of President/CEO
Other Title:
Date:
Vendor Services Agreement—Exhibit C
Exhibit D
Seller's Sole Source Justification Letter
PLYMVVENT®
clean air at work ■
■
January 1, 2020
To Whom It May Concern,
The purpose of this letter is to confirm that Air Cleaning Technologies, Inc. is the exclusive
dealer of Plymovent vehicle exhaust extraction systems in the states of Arkansas (fire and vex),
Oklahoma (fire and vex),Texas (fire). As the only Plymovent dealer in these territories,Air
Cleaning Technologies, Inc. is in good standing and has the exclusive rights to sell, install and
service our vehicle exhaust extraction systems.
For over 40 years, Plymovent has created products that provide a safe and healthy work
environment. Together with our nationwide dealer network, Plymovent continuously strives to
design and engineer products that meet or exceed our customers'expectations and needs.
If you have any questions, please do not hesitate to contact me.
Kindest regards,
PLYMOVENT CORP.
J41
Brad Pitzl
President/General Manager
Exhibit E
Sole Source Procurement Justification
FORT WORTK
CITY OF FORT WORTH
CHAPTER 252 EXEMPTION FORM
This form must be provided when requesting to make a purchase over$50,000 without following
public bidding requirements.
Instructions: Fill out the entire form with detailed information. Once you have completed this
form,provide it to the Purchasing attorney for review. The attorney will review the information
you have provided and determine whether using an exemption to Chapter 252's biding
requirements would be defensible. If you are printing this form to provide to Legal, please do not
provide the Primer portion. Failure to provide sufficient information may result in follow up
questions and cause a delay in the attorney's determination.
Section 1: General Information
Requesting Department: Fort worth Fire Department
Name of Contract Manager: Captain Fred Jandrucko
Department's Attorney: Christopher Austria/Leann Guzman
Item or Service sought: Service for Vehicles/Building Maintenance Serv.Category 72101507`
Vendor: Air Cleaning Technologies Inc.
Current Agreement for item/service: Yes X PSK 5402 Exp. 8/28/19 No
CSC #: SS18-00430176
How will this item or service be used: _Plymovement Vehicle Exhaust Extraction Systems were
installed in the Fire Stations to keep the Hazardous exhaust fumes out the stations to protect the
Fire Fighters and employees.
Fire Dept. has 39 stations with Vehicle Exhaust. Extraction systems. The systems were
purchased since 2007. Air cleaning Technologies is the Sole Source distribution for Tx approved
by
plymovement core. Parts and service are required to maintain the existing systems.
Vendor: Air Cleaning Technologies
Manufacturer: Plymovent Corporation
Description: Vehicle Exhaust Extraction Systems
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Section 2: Exemption Justification
Please indicate which exemption you believe applies to the purchase and provide information to
support its applicability. Please refer to the Exemption Primer for detailed information about
common exemptions.
procurement made because of a public calamity that requires the immediate appropriation
of money to relieve the necessity of the municipality's residents or to preserve the property of the
municipality;
a procurement necessary to preserve or protect the public health or safety of the
municipality's residents;
a procurement necessary because of unforeseen damage to public machinery,equipment, or
other property;
a procurement for personal, professional, or planning services;
a procurement for work that is performed and paid for by the day as the work progresses;
a purchase of land or a right-of-way;
X a procurement of items that are available from only one source,including:
a purchase of rare books,papers, and other library materials for a public library;
___paving drainage, street widening, and other public improvements, or related matters,if at
least one-third of the cost is to be paid by or through special assessments levied on property that
will benefit from the improvements;
a public improvement project, already in progress, authorized by the voters of the
municipality, for which there is a deficiency of funds for completing the project in accordance
with the plans and purposes authorized by the voters;
a payment under a contract by which a developer participates in the construction of a public
improvement as provided by Subchapter C, Chapter 212;
___personal property sold:
(A) at an auction by a state licensed auctioneer;
(B) at a going out of business sale held in compliance with Subchapter F, Chapter 17,
Business &Commerce Code;
(C)by a political subdivision of this state, a state agency of this state, or an entity of the
federal government; or
(D) under an interlocal contract for cooperative purchasing administered by a regional
planning commission established under Chapter 391;
services performed by blind or severely disabled persons;
goods purchased by a municipality for subsequent retail sale by the municipality;
electricity; or
advertising, other than legal notices.
Please provide details and facts to explain why you believe the exemption applies to the
purchase. You may also attach documentation to this form.
The product is/service is available from only one source because of the patents, cop3Tigght, secret
process, and natural monopolies. The product is a captive replacement part or component for
existing equipment. The use of other than Originalquipment Manufacturer parts jeopardized
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the warrant,, or result in equipment not functioning to the level of factorypecifications.
Service is available from only one source. Please see attached Vendor Sole Source
Documentation. PeopleSoft PSK 5402 Expired 8/28/19. SS18-00430176
Section 3: Attorney Determination
With the facts provided by the department, is the use of the claimed exemption defensible if the
City were to be challenged on this purchase? x Yes or No
Was there anything not included on this form or attached hereto that was relied on in making this
determination? x Yes or No
If yes,please explain: I checked the Plymovent website and confirmed the company was
the only company listed for Fire for Texas and the Sole Source Letter provided by the company.
Approved by:
o Ann Pate, ACA I
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