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Home My WebLink AboutContract 55206 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road STATE OF TEXAS § CSC No.55206 COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT For CONGESTION MITIGATION & AIR QUALITY IMPROVEMENT AND SURFACE TRANSPORTATION BLOCK GRANT Off-System THIS AGREEMENT (Agreement) is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the "State", and the City of Fort Worth, acting by and through its duly authorized officials, called the "Local Government". The State and Local Government shall be collectively referred to as "the parties" hereinafter. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects, and WHEREAS, the Texas Transportation Commission passed Minute Order Number 115550 authorizing the State to undertake and complete a highway improvement or other transportation project generally described as reconstructing Meandering Road. The portion of the project work covered by this Agreement is identified in the Agreement, Article 3, Scope of Work (Project), and WHEREAS, the Governing Body of the Local Government has approved entering into this Agreement by resolution, ordinance, or commissioners court order dated September 22, 2020, which is attached to and made a part of this Agreement as Attachment A, Resolution, Ordinance, or Commissioners Court Order (Attachment A). A map showing the Project location appears in Attachment B, Location Map Showing Project (Attachment B), which is attached to and made a part of this Agreement. Page 1 of 16 OFFICIAL RECORD AFA LongGen CITY SECRETARY FT.WORTH, TX DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: AGREEMENT 1. Responsible Parties: For the Project covered by this Agreement, the parties shall be responsible for the following work as stated in the article of the Agreement referenced in the table below: 1 N/A Utilities Article 8 2. Local Government Environmental Assessment and Mitigation Article 9 3. Local Government Architectural and Engineering Services Article 11 4. Local Government Construction Responsibilities Article 12 5. Local Government Right of Way and Real Property Article 14 2. Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in effect until the Project is completed or unless terminated as provided below. 3. Scope of Work The scope of work for the Project consists of engineering, environmental, right-of-way, and construction for proposed improvements to Meandering Road (from Roberts Cut Off to Anahuac Ave) and LTJG Barnet (from Meandering Road to NASJRB east gate). Proposed improvements include the following: (1) reconstruct Meandering Road from four to three lanes (2) realign intersection at Roberts Cut Off Road (3) construct intersection improvements at Yale Street and LTJG Barnett (4) add sidewalks and sidepaths within the project limits (5) add bike lanes on LTJG Barnett 4. Project Sources and Uses of Funds The total estimated cost of the Project is shown in Attachment C, Project Budget (Attachment C) which is attached to and made a part of this Agreement. A. If the Local Government will perform any work under this Agreement for which reimbursement will be provided by or through the State, the Local Government must complete training. If federal funds are being used, the training must be completed before federal spending authority is obligated. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled "Local Government Project Procedures and Qualification for the Texas Department of Transportation" and retains qualification Page 2 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road in accordance with applicable TxDOT procedures. Upon request, the Local Government shall provide the certificate of qualification to the State. The individual who receives the training certificate may be an employee of the Local Government or an employee of a firm that has been contracted by the Local Government to perform oversight of the Project. The State in its discretion may deny reimbursement if the Local Government has not continuously designated in writing a qualified individual to work actively on or to directly oversee the Project. B. The expected cash contributions from the federal government, the State, the Local Government, or other parties are shown in Attachment C. The State will pay for only those Project costs that have been approved by the Texas Transportation Commission. For projects with federal funds, the State and the federal government will not reimburse the Local Government for any work performed before the federal spending authority is formally obligated to the Project by the Federal Highway Administration (FHWA). After federal funds have been obligated, the State will send to the Local Government a copy of the formal documentation showing the obligation of funds including federal award information. The Local Government is responsible for 100% of the cost of any work performed under its direction or control before the federal spending authority is formally obligated. C. Attachment C shows, by major cost categories, the cost estimates and the party responsible for performing the work for each category. These categories may include but are not limited to: (1) costs of real property; (2) costs of utility work; (3) costs of environmental assessment and remediation; (4) cost of preliminary engineering and design; (5) cost of construction and construction management; and (6) any other local project costs. D. The State will be responsible for securing the federal and State share of the funding required for the development and construction of the local Project. If the Local Government is due funds for expenses incurred, these funds will be reimbursed to the Local Government on a cost basis. E. The Local Government will be responsible for all non-federal or non-State participation costs associated with the Project, unless otherwise provided for in this Agreement or approved otherwise in an amendment to this Agreement. For items of work subject to specified percentage funding, the Local Government shall only in those instances be responsible for all Project costs that are greater than the maximum State and federal participation specified in Attachment C and for overruns in excess of the amount specified in Attachment C to be paid by the Local Government. F. The budget in Attachment C will clearly state all items subject to fixed price funding, specified percentage funding, and the periodic payment schedule, when periodic payments have been approved by the State. G. When the Local Government bears the responsibility for paying cost overruns, the Local Government shall make payment to the State within thirty (30) days from the receipt of the State's written notification of additional funds being due. H. When fixed price funding is used, the Local Government is responsible for the fixed price amount specified in Attachment C. Fixed prices are not subject to adjustment unless (1) differing site conditions are encountered; (2) further definition of the Local Government's requested scope of work identifies greatly differing costs from those estimated; (3) work requested by the Local Government is determined to be ineligible Page 3 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road for federal participation; or (4) the adjustment is mutually agreed to by the State and the Local Government. I. Prior to the performance of any engineering review work by the State, the Local Government will pay to the State the amount specified in Attachment C. At a minimum, this amount shall equal the Local Government's funding share for the estimated cost of preliminary engineering performed or reviewed by the State for the Project. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its remaining financial share for the State's estimated construction oversight and construction cost. J. The State will not execute the contract for the construction of the Project until the required funding has been made available by the Local Government in accordance with this Agreement. K. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation" or may use the State's Automated Clearing House (ACH) system for electronic transfer of funds in accordance with instructions provided by TxDOT's Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. L. The State will not pay interest on any funds provided by the Local Government. M. If a waiver for the collection of indirect costs for a service project has been granted under 43 TAC §15.56, the State will not charge the Local Government for the indirect costs the State incurs on the Project, unless this Agreement is terminated at the request of the Local Government prior to completion of the Project. N. If the Local Government is an Economically Disadvantaged County (EDC) and if the State has approved adjustments to the standard financing arrangement, this Agreement reflects those adjustments. O. Where the Local Government is authorized to perform services under this Agreement and be reimbursed by the State, the Local Government is authorized to submit requests for reimbursement by submitting the original of an itemized invoice, in a form and containing all items required by the State, no more frequently than monthly and no later than ninety (90) days after costs are incurred. If the Local Government submits invoices more than ninety (90) days after the costs are incurred and if federal funding is reduced as a result, the State shall have no responsibility to reimburse the Local Government for those costs. P. Upon completion of the Project, the State will perform a final accounting of the Project costs for all items of work with specified percentage funding. Any funds due by the Local Government, the State, or the federal government for these work items will be promptly paid by the owing party. Q. The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this Agreement or indirectly through a subcontract under this Agreement. Acceptance of funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Page 4 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road R. Payment under this Agreement beyond the end of the current fiscal biennium is subject to availability of appropriated funds. If funds are not appropriated, this Agreement shall be terminated immediately with no liability to either party. 5. Termination of This Agreement This Agreement shall remain in effect until the Project is completed and accepted by all parties, unless: A. The Agreement is terminated in writing with the mutual consent of the parties; B. The Agreement is terminated by one party because of a breach, in which case any costs incurred because of the breach shall be paid by the breaching party; C. The Local Government elects not to provide funding after the completion of preliminary engineering, specifications, and estimates (PS&E) and the Project does not proceed because of insufficient funds, in which case the Local Government agrees to reimburse the State for its reasonable actual costs incurred during the Project; or D. The Agreement is terminated by the State because the parties are not able to execute a mutually agreeable amendment when the costs for Local Government requested items increase significantly due to differing site conditions, determination that Local government requested work is ineligible for federal or state cost participation, or a more thorough definition of the Local Government's proposed work scope identifies greatly differing costs from those estimated. The State will reimburse Local Government remaining funds to the Local Government within ninety (90) days of termination; or E. The Project is inactive for thirty-six (36) consecutive months or longer and no expenditures have been charged against federal funds, in which case the State may in its discretion terminate this Agreement. 6. Amendments Amendments to this Agreement due to changes in the character of the work, terms of the Agreement, or responsibilities of the parties relating to the Project may be enacted through a mutually agreed upon, written amendment. 7. Remedies This Agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this Agreement and shall be cumulative. 8. Utilities The party named in Article 1, Responsible Parties, under AGREEMENT shall be responsible for the adjustment, removal, or relocation of utility facilities in accordance with applicable state laws, regulations, rules, policies, and procedures, including any cost to the State of a delay resulting from the Local Government's failure to ensure that utility facilities are adjusted, removed, or relocated before the scheduled beginning of construction. The Local Government will not be reimbursed with federal or State funds for the cost of required utility work. The Local Government must obtain advance approval for any variance from established procedures. Before a construction contract is let, the Local Government shall provide, at the State's request, a certification stating that the Local Government has completed the adjustment of all utilities that must be adjusted before construction is commenced. Page 5 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road 9. Environmental Assessment and Mitigation Development of a transportation project must comply with the National Environmental Policy Act and the National Historic Preservation Act of 1966, which require environmental clearance of federal-aid projects. The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the following: A. The identification and assessment of any environmental problems associated with the development of a local project governed by this Agreement. B. The cost of any environmental problem's mitigation and remediation. C. Providing any public meetings or public hearings required for the environmental assessment process. Public hearings will not be held prior to the approval of the Project schematic. D. The preparation of the NEPA documents required for the environmental clearance of this Project. If the Local Government is responsible for the environmental assessment and mitigation, before the advertisement for bids, the Local Government shall provide to the State written documentation from the appropriate regulatory agency or agencies that all environmental clearances have been obtained. 10. Compliance with Accessibility Standards All parties to this Agreement shall ensure that the plans for and the construction of all projects subject to this Agreement are in compliance with standards issued or approved by the Texas Department of Licensing and Regulation (TDLR) as meeting or consistent with minimum accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA). 11. Architectural and Engineering Services The party named in Article 1, Responsible Parties, under AGREEMENT has responsibility for the performance of architectural and engineering services. The engineering plans shall be developed in accordance with the applicable State's Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges and the special specifications and special provisions related to it. For projects on the State highway system, the design shall, at a minimum conform to applicable State manuals. For projects not on the State highway system, the design shall, at a minimum, conform to applicable American Association of State Highway and Transportation Officials (AASHTO) design standards. In procuring professional services, the parties to this Agreement must comply with federal requirements cited in 23 CFR Part 172 if the Project is federally funded and with Texas Government Code 2254, Subchapter A, in all cases. Professional contracts for federally funded projects must conform to federal requirements, specifically including the provision for participation by Disadvantaged Business Enterprises (DBEs), ADA, and environmental matters. If the Local Government is the responsible party, the Local Government shall submit its procurement selection process for prior approval by the State. All professional services contracts must be reviewed and approved by the State prior to execution by the Local Government. Page 6 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road 12. Construction Responsibilities The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the following: A. Advertise for construction bids, issue bid proposals, receive and tabulate the bids, and award and administer the contract for construction of the Project. Administration of the contract includes the responsibility for construction engineering and for issuance of any change orders, supplemental agreements, amendments, or additional work orders that may become necessary subsequent to the award of the construction contract. In order to ensure federal funding eligibility, projects must be authorized by the State prior to advertising for construction. B. If the State is the responsible party, the State will use its approved contract letting and award procedures to let and award the construction contract. C. If the Local Government is the responsible party, the Local Government shall submit its contract letting and award procedures to the State for review and approval prior to letting. D. If the Local Government is the responsible party, the State must concur with the low bidder selection before the Local Government can enter into a contract with the vendor. E. If the Local Government is the responsible party, the State must review and approve change orders. F. Upon completion of the Project, the party responsible for constructing the Project will issue and sign a "Notification of Completion" acknowledging the Project's construction completion and submit certification(s) sealed by a professional engineer(s) licensed in the State of Texas. G. For federally funded contracts, the parties to this Agreement will comply with federal construction requirements cited in 23 CFR Part 635 and with requirements cited in 23 CFR Part 633, and shall include the latest version of Form "FHWA-1273" in the contract bidding documents. If force account work will be performed, a finding of cost effectiveness shall be made in compliance with 23 CFR 635, Subpart B. 13. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in existing maintenance agreements with the Local Government. 14. Right of Way and Real Property The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the provision and acquisition of any needed right of way or real property. The Local Government shall be responsible for the following: A. Right of way and real property acquisition shall be the responsibility of the Local Government. Title to right of way and other related real property must be acceptable to the State before funds may be expended for the improvement of the right of way or real property. Page 7 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road B. If the Local Government is the owner of any part of the Project site under this Agreement, the Local Government shall permit the State or its authorized representative access to occupy the site to perform all activities required to execute the work. C. All parties to this Agreement will comply with and assume the costs for compliance with all the requirements of Title II and Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Title 42 U.S.C.A. Section 4601 et seq., including those provisions relating to incidental expenses incurred by the property owners in conveying the real property to the Local Government and benefits applicable to the relocation of any displaced person as defined in 49 CFR Section 24.2(g). Documentation to support such compliance must be maintained and made available to the State and its representatives for review and inspection. D. The Local Government shall assume all costs and perform necessary requirements to provide any necessary evidence of title or right of use in the name of the Local Government to the real property required for development of the Project. The evidence of title or rights shall be acceptable to the State, and be free and clear of all encroachments. The Local Government shall secure and provide easements and any needed rights of entry over any other land needed to develop the Project according to the approved Project plans. The Local Government shall be responsible for securing any additional real property required for completion of the Project. E. In the event real property is donated to the Local Government after the date of the State's authorization, the Local Government will provide all documentation to the State regarding fair market value of the acquired property. The State will review the Local Government's appraisal, determine the fair market value and credit that amount towards the Local Government's financial share. If donated property is to be used as a funding match, it may not be provided by the Local Government. The State will not reimburse the Local Government for any real property acquired before execution of this Agreement and the obligation of federal spending authority. F. The Local Government shall prepare real property maps, property descriptions, and other data as needed to properly describe the real property and submit them to the State for approval prior to the Local Government acquiring the real property. Tracings of the maps shall be retained by the Local Government for a permanent record. G. The Local Government agrees to make a determination of property values for each real property parcel by methods acceptable to the State and to submit to the State a tabulation of the values so determined, signed by the appropriate Local Government representative. The tabulations shall list the parcel numbers, ownership, acreage and recommended compensation. Compensation shall be shown in the component parts of land acquired, itemization of improvements acquired, damages (if any) and the amounts by which the total compensation will be reduced if the owner retains improvements. This tabulation shall be accompanied by an explanation to support the determined values, together with a copy of information or reports used in calculating all determined values. Expenses incurred by the Local Government in performing this work may be eligible for reimbursement after the Local Government has received written authorization by the State to proceed with determination of real property values. The State will review the data submitted and may base its reimbursement for parcel acquisitions on these values. Page 8 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road H. Reimbursement for real property costs will be made to the Local Government for real property purchased in an amount not to exceed eighty percent (80%) of the cost of the real property purchased in accordance with the terms and provisions of this Agreement. Reimbursement will be in an amount not to exceed eighty percent (80%) of the State's predetermined value of each parcel, or the net cost of the parcel, whichever is less. In addition, reimbursement will be made to the Local Government for necessary payments to appraisers, expenses incurred in order to assure good title, and costs associated with the relocation of displaced persons and personal property as well as incidental expenses. I. If the Project requires the use of real property to which the Local Government will not hold title, a separate agreement between the owners of the real property and the Local Government must be executed prior to execution of this Agreement. The separate agreement must establish that the Project will be dedicated for public use for a period of not less than 10 (ten) years after completion. The separate agreement must define the responsibilities of the parties as to the use of the real property and operation and maintenance of the Project after completion. The separate agreement must be approved by the State prior to its execution. A copy of the executed agreement shall be provided to the State. 15. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work, the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 16. Notices All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to that party at the following address: Local Government: State: City of Fort Worth Texas Department of Transportation ATTN: TPW Program Manager ATTN: Director of Contract Services 200 Texas Street 125 E. 11 t" Street City of Fort Worth, Texas 76102 Austin, TX 78701 All notices shall be deemed given on the date delivered in person or deposited in the mail, unless otherwise provided by this Agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that notices shall be delivered personally or by certified U.S. mail, and that request shall be carried out by the other party. Page 9 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road 17. Legal Construction If one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions and this Agreement shall be construed as if it did not contain the invalid, illegal, or unenforceable provision. 18. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party, and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. 19. Ownership of Documents Upon completion or termination of this Agreement, all documents prepared by the State shall remain the property of the State. All data and information prepared under this Agreement shall be made available to the State without restriction or limitation on their further use. All documents produced or approved or otherwise created by the Local Government shall be transmitted to the State, in the format directed by the State, on a monthly basis or as required by the State. The originals shall remain the property of the Local Government. . 20. Compliance with Laws The parties to this Agreement shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this Agreement. When required, the Local Government shall furnish the State with satisfactory proof of this compliance. 21. Sole Agreement This Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings or written or oral agreements respecting the Agreement's subject matter. 22. Cost Principles In order to be reimbursed with federal funds, the parties shall comply with the cost principles established in 2 CFR 200 that specify that all reimbursed costs are allowable, reasonable, and allocable to the Project. 23. Procurement and Property Management Standards The parties to this Agreement shall adhere to the procurement and property management standards established in 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and to the Texas Uniform Grant Management Standards. The State must pre-approve the Local Government's procurement procedures for purchases to be eligible for state or federal funds. Page 10 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road 24. Inspection of Books and Records The parties to this Agreement shall maintain all books, documents, papers, accounting records, and other documentation relating to costs incurred under this Agreement and shall make such materials available to the State, the Local Government, and, if federally funded, the FHWA and the U.S. Office of the Inspector General or their duly authorized representatives for review and inspection at its office during the Agreement period and for seven (7) years from the date of final reimbursement by FHWA under this Agreement or until any impending litigation or claims are resolved. Additionally, the State, the Local Government, and the FHWA and their duly authorized representatives shall have access to all the governmental records that are directly applicable to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. 25. Civil Rights Compliance The parties to this Agreement are responsible for the following: A. Compliance with Regulations: Both parties will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made part of this Agreement. B. Nondiscrimination: The Local Government, with regard to the work performed by it during the Agreement, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Local Government will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Local Government for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier will be notified by the Local Government of the Local Government's obligations under this Agreement and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, or national origin. D. Information and Reports: The Local Government will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and facilities as may be determined by the State or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any information required of the Local Government is in the exclusive possession of another who fails or refuses to furnish this information, the Local Government will so certify to the State or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the Nondiscrimination provisions of this Agreement, the State will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: Page 11 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road 1. withholding of payments to the Local Government under the Agreement until the Local Government complies and/or 2. cancelling, terminating, or suspending of the Agreement, in whole or in part. F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs (A) through (F) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Local Government will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Local Government becomes involved in, or is threatened with, litigation with a subcontractor or supplier because of such direction, the Local Government may request the State to enter into such litigation to protect the interests of the State. In addition, the Local Government may request the United States to enter into such litigation to protect the interests of the United States. 26. Pertinent Non-Discrimination Authorities During the performance of this Agreement, each party, for itself, its assignees, and successors in interest agree to comply with the following nondiscrimination statutes and authorities; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (pro- hibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of federal or federal-aid programs and projects). C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits discrimination on the basis of sex). D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27. E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age). F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex). G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the federal-aid recipients, subrecipients and contractors, whether such programs or activities are federally funded or not). H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 1 21 31-1 21 89) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38. I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex). Page 12 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations. K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to the programs (70 Fed. Reg. at 74087 to 74100). L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.). 27. Disadvantaged Business Enterprise (DBE) Program Requirements If federal funds are used: A. The parties shall comply with the Disadvantaged Business Enterprise Program requirements established in 49 CFR Part 26. B. The Local Government shall adopt, in its totality, the State's federally approved DBE program. C. The Local Government shall incorporate into its contracts with subproviders an appropriate DBE goal consistent with the State's DBE guidelines and in consideration of the local market, project size, and nature of the goods or services to be acquired. The Local Government shall submit its proposed scope of services and quantity estimates to the State to allow the State to establish a DBE goal for each Local Government contract with a subprovider. The Local Government shall be responsible for documenting its actions. D. The Local Government shall follow all other parts of the State's DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise by Entity, and attachments found at web address http://ftp.dot.state.tx.us/pub/txdot-info/bop/dbe/mou/mou attachments.Pdf. E. The Local Government shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any U.S. Department of Transportation (DOT)- assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Local Government shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of DOT-assisted contracts. The State's DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Local Government of its failure to carry out its approved program, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). Page 13 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road F. Each contract the Local Government signs with a contractor (and each subcontract the prime contractor signs with a sub-contractor) must include the following assurance: The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy as the recipient deems appropriate. 28. Debarment Certifications If federal funds are used, the parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, "Debarment and Suspension." By executing this Agreement, the Local Government certifies that it and its principals are not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549 and further certifies that it will not do business with any party, to include principals, that is currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this Agreement shall require any party to a subcontract or purchase order awarded under this Agreement to certify its eligibility to receive federal funds and, when requested by the State, to furnish a copy of the certification. If state funds are used, the parties are prohibited from making any award to any party that is debarred under the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter G, Rule §20.585 and the Texas Administrative Code, Title 43, Part 1, Chapter 9, Subchapter G. 29. Lobbying Certification If federal funds are used, in executing this Agreement, each signatory certifies to the best of that signatory's knowledge and belief, that: A. No federal appropriated funds have been paid or will be paid by or on behalf of the parties to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with federal contracts, grants, loans, or cooperative agreements, the signatory for the Local Government shall complete and submit the Federal Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Page 14 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research& Development Road C. The parties shall require that the language of this certification shall be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and all sub-recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 30. Federal Funding Accountability and Transparency Act Requirements If federal funds are used, the following requirements apply: A. Any recipient of funds under this Agreement agrees to comply with the Federal Funding Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR Part 170, including Appendix A. This Agreement is subject to the following award terms: http://www.apo.gov/fdsys/pka/FR-2010-09-14/pdf/2010-22705.pdf and http://www.(ipo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22706.pdf. B. The Local Government agrees that it shall: 1. Obtain and provide to the State a System for Award Management (SAM) number (Federal Acquisition Regulation, Part 4, Sub-part 4.11) if this award provides more than $25,000 in federal funding. The SAM number may be obtained by visiting the SAM website whose address is: https://www.sam.gov/portal/public/SAM/ 2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows federal government to track the distribution of federal money. The DUNS may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet (D&B) on-line registration website http://fedgov.dnb.com/webform; and 3. Report the total compensation and names of its top five executives to the State if: i. More than 80% of annual gross revenues are from the federal government, and those revenues are greater than $25,000,000; and ii. The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission. 31. Single Audit Report If federal funds are used: A. The parties shall comply with the single audit report requirements stipulated in 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local Government must submit a Single Audit Report and Management Letter (if applicable) to TxDOT's Compliance Division, 125 East 11 th Street, Austin, TX 78701 or contact TxDOT's Compliance Division by email at singleaudits0txdot.aov. C. If expenditures are less than the threshold during the Local Government's fiscal year, the Local Government must submit a statement to TxDOT's Compliance Division as follows: "We did not meet the $ expenditure threshold and therefore, are not required to have a single audit performed for FY " D. For each year the Project remains open for federal funding expenditures, the Local Government will be responsible for filing a report or statement as described above. Page 15 of 16 AFA LongGen Rev 07/17/2019 DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 15000 Project Name Meandering Road/LT JG Barnett AFA Not Used For Research&Development Road The required annual filing shall extend throughout the life of the Agreement, unless otherwise amended or the Project has been formally closed out and no charges have been incurred within the current fiscal year. 32. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. Each party is signing this Agreement on the date stated under that party's signature. THE STATE OF TEXAS `AQAL GOVERNMENT D—Slgn by: �7 Feske.a-s�os.ee 8 a,t+.. Signature Signature Kenneth Stewart Dana Burghdoff Director of Contract Services Assistant City Manager 10/13/2020 9/29/2020 Date Date OFFICIAL RECORD CITY SECRETARY Page 16 of 16 FT.WORTH, TX AFA LongGen ev DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02 Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 18370 Project Name Meandering Road AFA Not Used For Research& Development ATTACHMENT A RESOLUTION, ORDINACE, OR COMMISSIONERS COURT ORDER A Resofu#iorl NO, 5283-09-2020 A RE5OLUTTON AUTHORIZING EXECUTION ON AN ADVANCED FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATIOlti IN THF. AMOUNT OF $22,S39,S28.00, OF WHICH LOCAL PARTICIPATION IS $3,472,963.00 USING TRANSPORTATION DEVELOPMENT CREDITS, FOR THE MEANDERING ROAD - LTJG BARNETT PROJECT (MEANDlERING ROAD FROM ROBERTS CUT-OFF TO ANAHUAC AVENUE AND FROM MEANDERING ROAD TO NASJRB EAST GATE) WHEREAS. federal law establishes federally funded programs for tfansporlalion improvcmcnis to impItmcnt its public pu FPO sc; and WHERF,AS.the Tcxas Truns portal!on Cods,Section 201.103 establishcs that the SIatc,5 44J 1 design, construct and operate a system of highways and roads in cooperation with local governments,and Section 222.052 authorizes the Texas Department of 7 ra ns pon ati on Commission to accept oonttibutions from political subdivisions For development and construction of public roads within political subdivisions;and WHEREAS, in May 2020. the North Ccnlral Texas Council of Governments (NCTCOG) approved changes to the Transportation improvement Program(TIP)Proiect Modification Number 2019-0709 [City Proioca Number 100873 - V16andering Road Project (Mcatrdering Road from Roberts Cut-Off in River Oaks to Anahuac Avenue in Fort Worth and L'f!G Harn'stt Pram Meandering Road in River Oaks to WASIRB Fast Gate in Fort Worth)];and WHEREAS, a Master Agreement between the City of Fort Worth ("Local Government") and the Statc of Texas acling Ihrougfi tfia Texas Department of Trattsporiatlott ('State`)has beat approved which states the general terms and conditions For Advance Funding Agreements(ArA) for transportation projucts and other proieols;and WHEREAS, the City of Fort Worth desires to enter into ap Advance Funding Agreement with the Texas Department of Transportation in the amount of $22,539,$28.00, of which $I 8,21#4,UlU,4Q is Federal garticipatian,T782,1#55.04 is State participation and S3,d72,963,00 using Transportation DeLvelopmont Credits, is the required Local participation for the Meandering Road Project, NOW T$FRF.FORE, RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,THAT: The City Manager is authorized to 0ccute an Adv&vee Futrding Agreement with the Texas ❑epartment of Transportation in the total estimated amount of $22,539,828.40 with Local participaliOR ire the cstimalcd aruqunt or f3,472,963,04)using Transportation Development Credits for the purpose of constructing the Meandering Road Project(Meandering Road from Roberts Cul Off to Anahuac Avenuz and LTIG Barnett From Meandering Road to NASIR13 East Gate). Adopted this 22'd day of September 2020_ ATTEST o�rrL -R5 W� col jam . L Kays" City Secretary ' ,t ,Jx ._5 r Page 1 of 1 AFA LongGen Attachment A 19 1 '1 1 1'1 •1 I x • 1 1 12-Fort Worth ' Highway Planning and Construction • - Meandering Road • -• • I- - 1 1 A. ' :. s LTJG Barnett Nle�ndering Road 11 I, Project Limits �„�y �� «l'•{�_� - - �„. `;�}} ,� � .- i.e. I' j?I :i . -�. . _ • F �•u,.;�` � .,i`ax _ter-�..,� '�, -��'vl.� �.M.�,:��.� r� a: �, f • f i ry4�j •r _�_s. ,. _ "�,�, '�; k�ti �;, ,ram �-i,. 1 i • .•- • a DocuSign Envelope ID:86C54014-BC61-445F-A94A-7F573E85AA3D TxDOT: Federal Highway Administration: CSJ# 0902-90-046,0902-90-172 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 18370 Project Name Meandering Road AFA Not Used For Research& Development ATTACHMENT C PROJECT BUDGET Costs will be allocated based on 100% Federal funding until the federal funding reaches the maximum obligated amount. The Local Government will then be responsible for the cost overruns. Description Total Federal State Local Estimated Participation Participation Participation Cost % Cost % Cost % TDCs CSJ: 0902-90-046 Engineering b Local GovernmenL $1 ,393,763 100% $1 ,393,763 0% $0 0% 278,753 Environmental (by Local $140,250 100% $140,250 0% $0 0% 28,050 Government CSJ: 0902-90-172 Environmental (by $177,085 100% $177,085 0% $0 0% 35,417 Local Government Engineering (by $598,714 100% $598,714 0% $0 0% 119,743 Local Government Right of Way (by $759,999 100% $759,999 0% $0 0% 152,000 Local Government Construction (by Local Government $14,250,000 100% $14,250,000 0% $0 0% 2,850,000 Subtotal $17,319,811 $17,319,811 $0 3,463,963 Environmental Direct State Costs, $9,750 100% $9,750 0% $0 0% 0 0902-90-046 Environmental Direct State Costs, $17,215 100% $17,215 0% $0 0% 0 0902-90-172 Right of Way Direct State Costs, $40,000 100% $40,000 0% $0 0% 0 0902-90-172 Engineering Direct State Costs, $40,247 100% $40,247 0% $0 0% 0 0902-90-046 Engineering Direct State Costs, $106,986 100% $106,986 0% $0 0% 0 0902-90-172 ILItility Direct State Costs $1 100% $1 0% $0 0% 0 Construction Direct State Costs, $750,000 100% $750,000 0% $0 0% 0 0902-90-172 Indirect State Costs j$782,855 0% $0 100% $782,855 0% 0 TOTAL $19,066,865 $18,284,010 $782,855 3,463,963 Transportation Development Credits (TDCs) in the amount of 3,463,963.00 will be used in lieu of the Local Government's 20% Match. Payment by the Local Government to the State: $0.00 Total Reimbursement Costs = $17,319,811 .00 The final amount of Local Government participation will be based on actual costs. AFA LongGen Page 1 of 1 Attachment C DocuSign Envelope ID: B8795FOD-ACB9-4EF6-9C5D-F76DBF53CFC8 LOCAL ON-SYSTEM IMPROVEMENT PROJECT CSJs: 0902-90-046, 0902-90-172 PROJECT NAME: Meandering Road/LT JG Barnett Road ADDITIONAL ROUTING SIGNATURES CITY OF FORT WORTH Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requiremen . UoCus,,.&d by: L' mt Q. A&) PLO, Pf Derek A. White, PhD,PE / COW279955F434 Name of Employee/Signature Title: Senior Project Manager Email: derek.white@fortworthtexas.gov APPROVAL REDED: Ew, u.�A.w1 BY: i3seasossE6eaai— William M.Johnson, Director Transportation and Public Work Email: @fortworthtexas.gov CONTRACT AUTHORIZATION M&C: 20-0722 Date Approved: _09/22/2020� Form 1295: N/A APPROVED AS TO FORM AND LEGALITY: rv.+, DocuSigned by: BY: Douglas W. Black Senior Assistant City Attorney Email: douglas.black@fortworthtexas.gov c oa44nnu�� by TOlRT 4h ry 0OOOOOOOp00 Ajkx�� 10d d~° ATTEST AS Tq CITY MANAGER SIGNATURE: P-0 g=A ocusigne y: °o o° d r •. _r000 o d BY: P, Gbin�A .S a4 t 0000�s�pa EXA o- Mary J. Kayser (Ronald P. Gonzales signing for Mary) City Secretary Email: mary.kayser@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX 1/26/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 9/22/2020 REFERENCE M&C 20-0722 LOG NAME: 20MEANDERING ROAD AFA NO.: & ILA CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT. (CD 7 and City of River Oaks) Authorize Execution of Amendment Number 1 to an Advance Funding Agreement with the Texas Department of Transportation for the Meandering Road - LT JG Barnett Road Project, Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the Amount of $22,539,828.00 with Federal Participation in the Amount of $18,284,010.00, State Participation in the Amount of$782,855.00, and Local Participation in the amount of $3,472,963.00 Using Transportation Development Credits for the Meandering Road — LT JG Barnett Road Project, Authorize Acceptance of Federal Funds in the Amount of $18,284,010.00 from the Texas Department of Transportation, Authorize Execution of an Interlocal Agreement with the City of River Oaks, Texas for the Meandering Road-LT JG Barnett Road Project in River Oaks and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment Number 1 to the Advance Funding Agreement with the Texas Department of Transportation for the Meandering Road - LT JG Barnett Road project (Control Section Job No. 0902-90-046; City Secretary Contract No. 48133); 2. Adopt the attached Resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation in the amount of $22,539,828.00 with Federal participation in the amount of $18,284,010.00, State participation in the amount of $782,855.00, and Local participation in the amount of $3,472,963.00 through the use of available Transportation Development Credits for the Meandering Road - LT JG Barnett Road project (Control Section Job No. 0902-90-046, 0902-90-172); 3. Authorize the City Manager to accept federal funds in the amount of $18,284,010.00; 4. Adopt the attached appropriation ordinance adjusting appropriation in the Grants Capital Projects Federal Fund by increasing estimated receipts and appropriations in the amount up to $18,284,010.00 for the Meandering Road - LT JG Barnett Road project (City Project No. 100873); and 5. Authorize the execution of an Interlocal Agreement with the City of River Oaks for the design and construction of the Meandering Road - LT JG Barnett Road project in River Oaks. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to terminate (by an amendment) the current Advance Funding Agreement (Control Section Job No. 0902-90-046; City Secretary Contract No. 48133) with the Texas Department of Transportation (TxDOT) due to changes in scope, schedule, and budget. For the final phases of the project (final design, property acquisition, utility relocation, and construction), a new Advance Funding Agreement (AFA) with TxDOT is being authorized as well as adoption of an appropriation ordinance to accept the federal grant funds for engineering, property acquisition, and construction for 0.75 miles of street reconstruction with three roundabouts on Meandering Road from State Highway (SH) 183 to Anahuac Avenue in River Oaks and LT JG Barnett Road from Meandering Road to Naval Air Station Joint Reserve Base (NASJRB) East Gate in Fort Worth. On May 6, 2016, the City Council approved M&C C-27708 to execute the current AFA with TxDOT accepting $1,000,000.00 of federal grant funds for preliminary engineering only. The City Council also approved M&C 19-0182 to appropriate $500,000.00 of local funds to the project. To complete the next phases (final design, property acquisition, utility relocation, and construction), additional federal apps.cfwnet.org/councii—packet/mc—review.asp?ID=28291&councildate=9/22/2020 1/4 1/26/2021 M&C Review funding in the amount of$18,284,010.00 is required. TxDOT will absorb the indirect cost for providing statewide support services to this federally funded project in the amount of$782,855.00, which will not be appropriated in our finance system. An 80\% (federal) to 20\% (local) match is required for this AFA. However, Transportation Development Credits (TDCs) in the amount of$3,472,963.00 are being used in lieu of the local match which will not be appropriated in our finance system. Other than utilizing city staff time and efforts, additional local funding is not required for this AFA. The following tables summarizes the funding history, the additional funding requested, and the total costs for the project. Funding History Summary for the Meandering Road Project (City Project No. 100873) Fund Federal State Local Appropriation M&C No.FAmount 1 Grants Captial r Projects Federal - $1,000,000.00 - - $1,000,000.00 C-27708 31001 Unappropriated Indirect State - $60,610.00 - - C-27708 Cost F Unappropriated Transportation Development - - $200,000.00 - C-27708 Credits (TDCs) FStreet r abilitation - - $500,000.00 $500,000.00 19-0182 al - 39408 Subtotal $1,000,000.00 $60,610.00$700,000.00 $1,500,000.00 Additional Funding Considered in this M&C for the Meandering Road Project (City Project No. 100873) Fund Federal State Local I Appropriation I Grants Capital Projects $18,284,010.00 - - Federal - $18,284,010.00 31001 Unappropriated T Indirect State - $782,855.00 - - Cost _I 1 Unappropriated F _- Transportation Development - - $3,472,963.00 - Credits (TDCs) Subtotal $18,284,010.00 $782,855.00 $3,472,963.00 $18,284,010.00 Total Project Costs for the Meandering Road Project (City Project No. 100873) Fund Federal State T Local apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 2/4 1/26/2021 M&C Review Grants Capital Projects $19,284,010.00 Federal - 31001 Unappropriated Indirect _ �$843,465.00 - State Cost Unappropriated F Transportation Development Credits - - $3,672,963.00 (TDCs) Street Rehabilitation Local - 39408 - - $500,000.00 Total Project Cost with all funding sources both appropriated nd unappropriated: $24,300,438.00 To complete the construction of this project, Fort Worth and River Oaks have negotiated an Interlocal Agreement (ILA). River Oaks will acquire needed property within its city limits to accommodate the project. Under the ILA, Fort Worth will advance incremental payments (not-to-exceed $600,000.00) to River Oaks as their property acquisition progresses. These payments will be reimbursed to Fort Worth under the new AFA with TxDOT. Since Fort Worth is managing all essential project phases (engineering, utility relocation, and construction) of the project, the ILA will also allow Fort Worth physical access to River Oak's right-of-way to complete design and perform construction of the project. Construction is anticipated to start in January 2022 and finish July 2023. This project is located in COUNCIL DISTRICT 7 and in the City of River Oaks, Mapsco 60Q, 60R, and 61 N. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund. The Transportation and Public Works Department(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM ff Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Monte Hall (8662) Lissette Acevedo (2722) apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 3/4 1/26/2021 M&C Review ATTACHMENTS 20MEANDERING ROAD AFA& ILA 31001 AO20.docx DOC-100873-20200817-ART MeanderingAFAResolution.docx Meandering Road Project Map rev1.pdf apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 4/4