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HomeMy WebLinkAboutOrdinance 17842-10-2007Ordinance No. 17842-10-2007 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE ANIMAL SHELTER FUND IN THE AMOUNT OF $498,000 FROM AVAILABLE FUNDS FOR THE PURPOSE OF EXECUTING A CONSTRUCTION CONTRACT WITH PRIME CONSTRUCTION COMPANY FOR THE SPAY AND NEUTER SURGICAL CLINIC ADDITION TO THE ANIMAL CARE AND CONTROL CENTER; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-2008 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Animal Shelter Fund in the amount of $498,000 from available funds for the purpose of executing a construction contract with Prime Construction Company for the Spay and Neuter Surgical Clinic addition to the Animal Care and Control Center. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. ADOPTED AND EFFECTIVE: October 16, 2007 This ordinance shall take effect upon adoption. Cif of Ford ooh, Texas Mayor and Council Communication SUBJECT: Authorize Execution of a Construction Contract with Prime Construction Company for the Spay and Neuter Surgical Clinic Addition to the Animal Care and Control Center; Adopt Reimbursement Resolution and Adopt Appropriation Ordinances RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund by $498,000 from available funds; 2. Authorize the transfer of $498,000 from the Specially Funded Capital Projects Fund to the Animal Shelter Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Animal Shelter Fund by $498,000 from available funds; 4. Adopt the attached Reimbursement Resolution noting that the City expects to issue Certificates of Obligation for the purpose of paying the increase in costs of this project; and 5. Authorize the City Manager to execute a construction contract with Prime Construction Company, in the amount not-to-exceed $887,000, for the Spay and Neuter Surgical Clinic addition to the Animal Care and Control Center located at 4900 Martin Street. DISCUSSION: On August 16, 2005, M&C C-20904 authorized the execution of a professional services agreement with JRH Architects, Inc., in the amount of $58,800 for the design and construction administration services for the Spay and Neuter Surgical Clinic addition to the City's existing Animal Care and Control Center. On January 18, 2007, M&C C-15582 authorized the rejection of all bids received for the Spay and Neuter Surgical Clinic addition to the City's existing Animal Care and Control Center and authorized the project be redesigned and re-advertised for bid. The project was re-advertised on July 19 and 26, 2007 in the Fort Worth Star-Telegram. On August 23, 2007, Prime Construction Company was the only bidder and was one of the three bidders in the first advertisement. Prime Construction Company constructed Fire Station No. 38 which opened in February 2007 and is the contractor for Fire Station No. 41, which is under construction. Logname: 20SPAYNPRIME Page 1 of 3 The bid is as follows: Base Bid and Alternate Nos. 2 through 4 Alternate No. 1 Alternate No. 2 Alternate No. 3 Alternate No. 4 $887,000.00 Outdoor Fencing $13,000.00 Funded by Public Art; not included in contract Consultation Room $96,000.00 Field Offices $112,000.00 Wainscot $19,000.00 Alternate No. 1 was not part of the original scope and will be funded by Public Art. This will be constructed by the artist and is not included as part of this construction budget. Alternate No. 2 was part of the original scope of the facility. This was re-advertised as an additive alternate. Alternate No. 3 was not part of the original scope but was added due to the impending expiration of the temporary extension of the Certificate of Occupancy for the temporary facility for the field offices (484 SF). Alternate No. 4 was part of the original scope of the facility. This was re-advertised as an additive alternate. The estimated overall cost of this project without the art component is: Design Construction FF&E Contingency, Geotech, ITS, Staff Total $73, 500.00 $887, 000.00 $65,000.00 $122.500.00 $1,148, 000.00 This project is part of the 2004 Capital Improvement Program with an approved budget of $650,000 for the project and $15,000 for the public art for this project. An additional $498,000 will be required to award the construction contract. The overall project cost amount has additional contingencies and ITS costs. During December 2006, staff identified $150 M in Critical Capital Needs, and Council authorized the sale of Certificates of Obligation in each of the next four years to meet those needs. This summer, $43.5 M was sold for projects identified in the first year of the Critical Capital Program. Also during December, staff advised Council that due to inflation, some cost overruns were anticipated from projects funded in the 2004 Bond Program, and that $10 M in unspecified debt capacity was reserved for this purpose. Further, staff advised that these projects would be presented for Council consideration on an as-needed basis for inclusion in future Certificate of Obligation sales of the Critical Capital needs. In the interim, to avoid further construction delays, staff recommends these costs be funded by a loan from the Specially Funded Capital Projects Fund on a temporary basis. Subsequently, in order to allow reimbursement of this fund, staff recommends inclusion of this amount in the next CO sale anticipated sometime in Spring 08, and the use of those proceeds to reimburse this fund. A reimbursement resolution is attached for this purpose. Prime Construction Company is in compliance with the City's M/WBE Ordinance by committing to 25 percent M/WBE participation. The City's goal for this project is 25 percent M/WBE participation. The project is physically located in COUNCIL DISTRICT 5 but will serve Fort Worth residents in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: Logname: 20SPAYNPRIME Page 2 of 3 The Finance Director certifies that funds, upon approval of the above recommendations and adoption of the appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Animal Shelter Fund. TO Fund/AccountlCenters 1) C291 538070 174770080640 $498,000.00 3) C225 472001 201970014680 $498,000.00 31 C225 541200 201970014680 $498,000.00 1) C291 446100 174770080640 $498.000.00 FROM Fund/Account/Centers 2) C291 538070 174770080640 5) C225 541200 201970014680 $498.000.00 $887.000.00 Submitted for City Manager's Office b~ Marc A. Ott (8476) Originating Department Head: Robert Goode (7804) Additional Information Contact: Dalton Murayama (8088) Logname: 20SPAYNPRIME Page 3 of 3