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Home My WebLink AboutContract 48133-A1 DocuSign Envelope ID:A1BD0804-CE18-4383-97C7-4E147BB759AF CSJ #0902-90-046 District#02 Code Chart 64# 15000 Project: Meandering Rd/LTJG Barnett Rd Federal Highway Administration CFDA Title: Highway Planning & Construction CFDA No.: 20.205 Not Research and Development CSC No.48133-A1 STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT AMENDMENT #1 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the State, and the City of Fort Worth, acting by and through its duly authorized officials, called the Local Government. WITNESSETH WHEREAS, the State and the Local Government executed a contract on August 22nd of 2016 to effectuate their agreement for the design and environmental phases of the realigning intersection and adding traffic signals at Roberts Cut Off and to construct; and, WHEREAS, it has become necessary to amend that contract; NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, the State and the Local Government do agree as follows: AGREEMENT 1. Description of Amended Items The original agreement is terminated in its entirety when signed by the last party whose signing makes this amendment fully executed. Project is terminated due to change of scope/budget and adding another CSJ with additional funding to complete the construction of the project. All other provisions of the original contract are unchanged and remain in full force and effect. 2. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX AFA Amend Page 1 of 2 Revised 02/20/2019 DocuSign Envelope ID:AlBD0804-CE18-4383-97C7-4El47BB759AF CSJ#0902-90-046 District#02 Code Chart 64# 15000 Project: Meandering Rd/LTJG Barnett Rd Federal Highway Administration CFDA Title: Highway Planning & Construction CFDA No.: 20.205 Not Research and Development Each party is signing this amendment on the date stated under that party's signature. FUQCAL GOVERNMENT OF 64hff Signature Dana Burghdoff Assistant City Manager 9/29/2020 Date THE STATE OF TEXAS 00cu5lgnaA by: r ��.ue.f(�. Kenneth-Stewart Diiectoi of Contract Services Texas Department of Transportation 10/13/2020 Date OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX AFA Amend Page 2 of 2 Revised 02/20/2019 DocuSign Envelope ID:4E442AD9-D192-4BF8-BEA4-70475924E8E9 LOCAL ON-SYSTEM IMPROVEMENT PROJECT CSJs: 0902-90-046, 0902-90-172 PROJECT NAME: Meandering Road/LT JG Barnett Road ADDITIONAL ROUTING SIGNATURES CITY OF FORT WORTH Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting require Signed by: vtt Derek A. White,PhD,PE / vo Q V- l P ) P Name of Employee/Signature Title: Senior Project Manager Email: derek.white@fortworthtexas.gov APPROVAL RECOMMENDED: DocuSigned by: 'Fu William M.Johnson, Director Transportation and Public Work Email: @fortworthtexas.gov CONTRACT AUTHORIZATION M&C: 20-0722 Date Approved: _09/22/2020� Form 1295: N/A APPROVEDDAS, O FO AND LEGALITY: igned by: BY: 06"AS Douglas W. Black Senior Assistant City Attorney Email: douglas.black@fortworthtexas.gov aag4FORraa p�oS ppoo 000Q00 00 0'j o0 oOAY� ATTEST AS TQogk�eNANAGER SIGNATURE: 0,00o o=� BY: CP nEX 0, ' � any Mary J. Kayser (Ronald P. Gonzales signing for Mary) City Secretary Email: mary.kayser@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX 1/26/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 9/22/2020 REFERENCE M&C 20-0722 LOG NAME: 20MEANDERING ROAD AFA NO.: & ILA CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT. (CD 7 and City of River Oaks) Authorize Execution of Amendment Number 1 to an Advance Funding Agreement with the Texas Department of Transportation for the Meandering Road - LT JG Barnett Road Project, Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the Amount of $22,539,828.00 with Federal Participation in the Amount of $18,284,010.00, State Participation in the Amount of$782,855.00, and Local Participation in the amount of $3,472,963.00 Using Transportation Development Credits for the Meandering Road — LT JG Barnett Road Project, Authorize Acceptance of Federal Funds in the Amount of $18,284,010.00 from the Texas Department of Transportation, Authorize Execution of an Interlocal Agreement with the City of River Oaks, Texas for the Meandering Road-LT JG Barnett Road Project in River Oaks and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment Number 1 to the Advance Funding Agreement with the Texas Department of Transportation for the Meandering Road - LT JG Barnett Road project (Control Section Job No. 0902-90-046; City Secretary Contract No. 48133); 2. Adopt the attached Resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation in the amount of $22,539,828.00 with Federal participation in the amount of $18,284,010.00, State participation in the amount of $782,855.00, and Local participation in the amount of $3,472,963.00 through the use of available Transportation Development Credits for the Meandering Road - LT JG Barnett Road project (Control Section Job No. 0902-90-046, 0902-90-172); 3. Authorize the City Manager to accept federal funds in the amount of $18,284,010.00; 4. Adopt the attached appropriation ordinance adjusting appropriation in the Grants Capital Projects Federal Fund by increasing estimated receipts and appropriations in the amount up to $18,284,010.00 for the Meandering Road - LT JG Barnett Road project (City Project No. 100873); and 5. Authorize the execution of an Interlocal Agreement with the City of River Oaks for the design and construction of the Meandering Road - LT JG Barnett Road project in River Oaks. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to terminate (by an amendment) the current Advance Funding Agreement (Control Section Job No. 0902-90-046; City Secretary Contract No. 48133) with the Texas Department of Transportation (TxDOT) due to changes in scope, schedule, and budget. For the final phases of the project (final design, property acquisition, utility relocation, and construction), a new Advance Funding Agreement (AFA) with TxDOT is being authorized as well as adoption of an appropriation ordinance to accept the federal grant funds for engineering, property acquisition, and construction for 0.75 miles of street reconstruction with three roundabouts on Meandering Road from State Highway (SH) 183 to Anahuac Avenue in River Oaks and LT JG Barnett Road from Meandering Road to Naval Air Station Joint Reserve Base (NASJRB) East Gate in Fort Worth. On May 6, 2016, the City Council approved M&C C-27708 to execute the current AFA with TxDOT accepting $1,000,000.00 of federal grant funds for preliminary engineering only. The City Council also approved M&C 19-0182 to appropriate $500,000.00 of local funds to the project. To complete the next phases (final design, property acquisition, utility relocation, and construction), additional federal apps.cfwnet.org/councii—packet/mc—review.asp?ID=28291&councildate=9/22/2020 1/4 1/26/2021 M&C Review funding in the amount of$18,284,010.00 is required. TxDOT will absorb the indirect cost for providing statewide support services to this federally funded project in the amount of$782,855.00, which will not be appropriated in our finance system. An 80\% (federal) to 20\% (local) match is required for this AFA. However, Transportation Development Credits (TDCs) in the amount of$3,472,963.00 are being used in lieu of the local match which will not be appropriated in our finance system. Other than utilizing city staff time and efforts, additional local funding is not required for this AFA. The following tables summarizes the funding history, the additional funding requested, and the total costs for the project. Funding History Summary for the Meandering Road Project (City Project No. 100873) Fund Federal State Local Appropriation M&C No.FAmount 1 Grants Captial r Projects Federal - $1,000,000.00 - - $1,000,000.00 C-27708 31001 Unappropriated Indirect State - $60,610.00 - - C-27708 Cost F Unappropriated Transportation Development - - $200,000.00 - C-27708 Credits (TDCs) FStreet r abilitation - - $500,000.00 $500,000.00 19-0182 al - 39408 Subtotal $1,000,000.00 $60,610.00$700,000.00 $1,500,000.00 Additional Funding Considered in this M&C for the Meandering Road Project (City Project No. 100873) Fund Federal State Local I Appropriation I Grants Capital Projects $18,284,010.00 - - Federal - $18,284,010.00 31001 Unappropriated T Indirect State - $782,855.00 - - Cost _I 1 Unappropriated F _- Transportation Development - - $3,472,963.00 - Credits (TDCs) Subtotal $18,284,010.00 $782,855.00 $3,472,963.00 $18,284,010.00 Total Project Costs for the Meandering Road Project (City Project No. 100873) Fund Federal State T Local apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 2/4 1/26/2021 M&C Review Grants Capital Projects $19,284,010.00 Federal - 31001 Unappropriated Indirect _ �$843,465.00 - State Cost Unappropriated F Transportation Development Credits - - $3,672,963.00 (TDCs) Street Rehabilitation Local - 39408 - - $500,000.00 Total Project Cost with all funding sources both appropriated nd unappropriated: $24,300,438.00 To complete the construction of this project, Fort Worth and River Oaks have negotiated an Interlocal Agreement (ILA). River Oaks will acquire needed property within its city limits to accommodate the project. Under the ILA, Fort Worth will advance incremental payments (not-to-exceed $600,000.00) to River Oaks as their property acquisition progresses. These payments will be reimbursed to Fort Worth under the new AFA with TxDOT. Since Fort Worth is managing all essential project phases (engineering, utility relocation, and construction) of the project, the ILA will also allow Fort Worth physical access to River Oak's right-of-way to complete design and perform construction of the project. Construction is anticipated to start in January 2022 and finish July 2023. This project is located in COUNCIL DISTRICT 7 and in the City of River Oaks, Mapsco 60Q, 60R, and 61 N. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund. The Transportation and Public Works Department(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM ff Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: Monte Hall (8662) Lissette Acevedo (2722) apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 3/4 1/26/2021 M&C Review ATTACHMENTS 20MEANDERING ROAD AFA& ILA 31001 AO20.docx DOC-100873-20200817-ART MeanderingAFAResolution.docx Meandering Road Project Map rev1.pdf apps.cfwnet.org/council_packet/mc_review.asp?ID=28291&councildate=9/22/2020 4/4