HomeMy WebLinkAboutContract 54929-A1 CSC No. 54929-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 54929
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car
("Vendor"), City and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on November 23, 2020, the Parties entered into City Secretary Contract
54929 to provide short-term rental of cars, trucks,and vans("Agreement/Contract"); and
WHEREAS, the Parties wish to amend the Agreement to increase the compensation
agreed to be paid by City and owed to Vendor under the Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives,enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended as follows: City shall pay Vendor in accordance with
the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total
payment made under this Agreement for the first year by City shall be in the amount of
$300,000.00. Vendor shall not provide any additional items or services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services or items. City shall not be liable for any additional expenses of
Vendor not specified by this Agreement unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument.A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
ACCEPTED AND AGREED:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1—CSC No. 54929
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
Cd V responsible for the monitoring and administration
By: Dana Burghdoff(Jan 30,20 0:37 CST of this contract,including ensuring all
Name: Dana Burghdoff performance and reporting requirements.
Title: Assistant City Manager
Date: Feb 3,2021
By: Jonathan Reynolds(Jan 1,202115:52 CST)
APPROVAL RECOMMENDED: Name: Jonathan Reynolds
Title: Fleet Coordinator,Water
APPROVED AS TO FORM AND LEGALITY:
Christopher ffat der
By:
Christopher Harder(Jan 26,202108:21 CST)
Name: Chris Harder
Title: Director—Water 4444n�°� B :
a FORr�a Y —
o1°°°°°°°°°��add Name: Taylor Paris
ATTEST: 0--o Title: Assistant City Attorney
pr s=d
° °°°°o°p� CONTRACT AUTHORIZATION:
By:
nexASaap M&C: P-12288
Name: Mary J. Kayser
Title: City Secretary
EAN Holdings,dba Enterprise Rent-A-Car
By: —�--'
ai h ' )an Kaas
Title: Regional Manager
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 1—CSC No.54929
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F0` 'WORTH
COUNCIL ACTION: Approved on 12/11/2018
REFERENCE ** 13PSHORT AND LONG
DATE: 12/11/2018 NO.: P-12288 LOG NAME: TERM VEHICLE RENTAL
AWD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with EAN Holdings, LLC for Vehicle Rentals in an Annual
Amount Up to $300,000.00 Using a Tarrant County Cooperative Contract for All City
Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with EAN Holdings, LLC for
vehicle rentals in an annual amount up to $300,000.00 using Tarrant County Cooperative Contract
No. 2018-185 for City departments with renewal options in accordance with Tarrant County
Cooperative Contract No. 2018-185 or applicable successive Tarrant County Cooperative contracts
for the same services.
DISCUSSION:
City departments will use this Agreement for the rental of various types, sizes, makes and models of
automobiles, sport utility vehicles, vans and pickup trucks. Vehicles will be used by Staff traveling to
conduct official City business in-town and out-of-town. The City will have the ability to select vehicles
that best fit the needs for the assigned duties.
M/WBE OFFICE—A MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. Tarrant County Cooperative Contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
PRICE ANALYSIS -The unit prices range from 15 percent higher to 15 percent lower than the unit
prices in the current Agreement awarded in 2017 (M&C P-11990). No guarantee was made that a
specific amount of services would be purchased. Staff certified that the prices offered are fair and
reasonable.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on December 5,
2018 and expire on September 26, 2019 to coincide with the Tarrant County contract.
RENEWAL OPTIONS -This Agreement may be renewed in accordance with the terms and conditions
of Tarrant County Contract No. 2018-185 or applicable successive Tarrant County contracts for the
same services at the City's option. This action does not require specific City Council approval
provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal terms.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26498&councildate=12/11/2018 1/21/2021
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
appropriated, of the participating departments. Prior to an expenditure being made, the requesting
Department has the responsibility to validate the availability of funds.
BQN\2018-185\AWD
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
Anabelle Dunn (7648)
ATTACHMENTS
EAN 1295_Redacted.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26498&councildate=12/11/2018 1/21/2021