HomeMy WebLinkAboutResolution 4054-11-2011A Resolution
NO. 4054 -12 -2011
APPROVING THE FORT WORTH LIBRARY'S SYSTEM MASTER PLAN
WHEREAS, Fort Worth is the fastest growing large city in the United States with
an estimated population of 741,206; and
WHEREAS, the Fort Worth Public Library System provides materials, services,
and facilities to improve the quality of life for all of Fort Worth's citizens; and
WHEREAS, in October 2009, the Council authorized the Library to enter into
professional service agreements with Buxton Company (M &C C- 23850) and Godfrey's
Associates, Inc., (M &C C- 23851) to develop a System Master Plan (SMP) for the Library
Department; and
WHEREAS, this plan offers direction for addressing population growth,
demographic shifts, changing 21s'-century lifestyles, and diverse customer preferences;
and
WHEREAS, this plan charts the course for providing dynamic approaches to
service delivery, employing current technologies, and improving Library facilities over
the coming decades; and
WHEREAS, the Library Advisory Board endorsed the plan on August 18, 2011,
and recommended that the City Council approve the Fort Worth Public Library's System
Master Plan, "20/20 Vision."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, TEXAS, THAT:
1. The Fort Worth Public Library's System Master Plan is hereby approved; and
2. The Fort Worth Library's System Master Plan is hereby incorporated as part of
the City's Comprehensive Plan.
Adopted this 13th day of December 2011.
ATTEST:
By: - -- '—�'
Ronald P. Gonzales, A . tant City Secretary
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Fort Worth Library's System Master Plan: Recommendations
Council Agenda Date: December 6, 2011
General Service Recommendations
• Align services, including collections and programming, with customer market segmentation data
provided by Buxton Company
• Analyze the 17 "core borrower" segments. Identify subject interests, types of materials,
and programs that will appeal to these segments
• Analyze the needs and interests typical of segments that do not use the Library, and
focus marketing efforts on services that could change these households from non -users
to users
• Update customer psychographic and market segmentation data continuously to ensure
the Library is understanding and addressing the interests of its customers
• Place Radio - Frequency Identification (RFID) in materials at all locations
• Install three to five self -check machines at each location
• Install automated materials handling systems in libraries with adequate space
• Include RFID, self- check, and automated materials handling systems in future facilities
• Develop and implement a comprehensive signage strategy
General Facility Recommendations
• Remodel or replace most existing facilities in order to meet 21 st century service demands. Evaluate
space needs, partnership opportunities, and funding options as project time nears
• Open the replacement facility before closing an existing library
• Add one full - service facility and three alternative sites
• Provide at least 16,000 square feet for full - service facilities
• Design alternative sites for the market segments in the sites' trade areas
• Provide 2,500 to 5,000 square feet for alternative service sites, depending on the services provided
• Prioritize and schedule infrastructure improvements for facilities not being remodeled or replaced in
conjunction with the City's Transportation and Public Works Department
• Redesign the public spaces at Central to better promote customer services
• Finish out the unfinished spaces at Central for training, office, and retail use
• Adopt recommended facility standards and guidelines for space planning, parking, and site selection
for remodeled and new facilities
Fort Worth Library System Master Plan: December 6, 2011 Page 1 of 3
Other Recommendations
• Address per capita space, computer, and holdings shortfalls by:
• Enhancing online services
• Providing laptops at all locations
• Expanding e- formats (e- books, e- audio, etc.)
• Lease space for new and relocated service locations as feasible
Recommended facility projects have been placed in first, second, or third priority levels, depending on
the nature of the project and its potential service impact. Projects will be undertaken as funding allows
and will take a number of years and several bond programs to complete. Other possible funding
sources include grants, public /private partnerships, and private donations.
Recommendations for Specific Facilities
Priority Level One
Project
Description
BOLD
Remodel existing building to enhance service
Central: Popular Library
Remodel main level to showcase high- demand items and services
Central: Teen Center
Remodel unused City Cable space to house a high -tech Teen
Center
Central: Computer Cafe
Remodel main level to accommodate a public computer cafe
Central: Local History /Genealogy
Remodel to create more functional space and improve access
Central: Circulation
Remodel, moving to new location for improved access and
repurposing of main -level space
Far North
Build new library, lease space or develop optional service delivery
method
Ridglea
Replace with larger leased facility
Seminary
Replace with larger leased facility
Summer Creek Rail Station
Lease space with specialized services targeted to the community
Fort Worth Library System Master Plan: December 6, 2011 Page 2 of 3
Priority Level Two
Project
Description
Camp Bowie /Las Vegas Trail
Lease space with specialized services targeted to the
community
Camp Bowie /Montgomery
Lease space with specialized services targeted to the
community
Diamond Hill /Jarvis
Remodel existing facility
East Berry
Remodel existing facility
Northside
Remodel existing facility
Riverside
Remodel existing facility
Summerglen
Replace with larger leased facility
Wedgwood
Replace with expanded facility
Priority Level Three
Project
Description
Create 2nd Street entrance, relocate Circulation and
Central: Plaza Level
Friends Book Store, add caf6, move Intel Lab to Lower
Level, and finish space on Taylor Street
Central: Lower Level
Create catering kitchen and additional meeting rooms and
training labs
Finish space, creating offices for Friends of the Fort Worth
Central: Second Floor
Public Library, Inc., The Fort Worth Public Library
Foundation and Library Administration
East Regional: Public Space
Remodel and repurpose public space, add computer lab,
and offer space to other City departments
Southwest Regional: Public Space
Remodel for improved customer convenience
Southwest Regional: Staff space
Remodel for more efficient workflow
Fort Worth Library System Master Plan: December 6, 2011 Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
SUBJECT:
Adopt Resolution Approving the Library's System Master Plan and Add the Plan to the City's
Comprehensive Plan (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution approving the Library's System Master Plan; and
2. Incorporate the plan by reference in the Comprehensive Plan.
DISCUSSION:
On October 13, 2009, the City Council authorized the Library to enter into Professional Service
Agreements with Buxton Company (M &C C- 23850) and Godfrey's Associates, Inc., (M &C C- 23851) to
develop a System Master Plan (SMP) for the Library Department. The Friends of the Fort Worth Public
Library, Inc., contributed $25,000.00 to the creation of the plan. The SMP, entitled 20/20 Vision, is a
combined update of both the Library's 1981 -2000 Facilities and Long Range Planning Study and its 2004
Long Range Services Plan. The SMP provides the vision and direction for improving Library facilities and
services over the coming decades.
In April 2010, the Library presented the draft SMP at three public meetings, soliciting comments and
questions. Attendees generally praised the plan as forward looking and realistic. However, some citizens
expressed concerns over specific proposals to close, remodel, relocate or build libraries. Furthermore,
some attendees believed that not enough time had been given for the public to review the plan.
On April 19, 2010, the City Manager presented a memorandum to the City Council on behalf of the
Library. This memo described the Library's decision to extend its planning process, allowing additional
time to review the public comments and consider how they could be addressed in the proposed plan. It
also described how extending the process until after the City Council had approved the 2011 Budget
would give the Library time to consider how budget reductions might affect their long -term plans.
On June 14, 2011, the Library distributed Informal Report 9393 explaining the status of the Library's
SMP. This report included the revisions made to the initial April 2010 draft, updated cost estimates and
details of a public- awareness campaign to promote the SMP.
From June 2011 to August 2011, the SMP was promoted through the local media and by using print and
electronic channels of communication - including websites, informational fliers and e -news. In addition, 10
public meetings were held, with at least one meeting in each Council District. Each meeting consisted of a
30- minute presentation followed by a question- and - answer session to address citizens' concerns.
Logname: 84RESOLUTION APPROVING THE LIBRARY SYSTEM MASTER PLAN Page I of 2
Attendees' comments focused mainly on three recurring themes: types of services offered, funding and
costs, and library locations.
On August 18, 2011, following a presentation by the Library and a public hearing, the Library Advisory
Board unanimously endorsed the SMP and recommended that the City Council approve it. The Library's
Staff Association contributed $5,000.00 to promote the adopted plan to the public.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that this action will have no material effect on City
funds.
FUND CENTERS:
TO Fund /Account /Centers
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
FROM Fund /Account/Centers
Susan Alanis (8180)
Gleniece Robinson (7706)
Additional Information Contact: Gleniece Robinson (7706)
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