HomeMy WebLinkAboutContract 37974-A4 CITY SECRETARY
CONTRACT NO. 3"1�17
CITY SECRETARY CONTRACT NO.
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 37974
PROFESSIONAL SERVICES AGREEMENT
EVERGE GROUP OF TEXAS, LTD.
WHEREAS, the City of Fort Worth (hereafter "City") and eVerge Group of Texas, Ltd.,
(hereafter "eVerge") entered into City of Fort Worth City Secretary Contract ("CSC") No.
37974, which was authorized by the City Council by M&C C-23171 on November 11, 2008;
and
WHEREAS, the Contract involves implementation services for Phase I of the
transformation of the City's legacy financial and administrative information systems to an
Enterprise Resource Planning ("ERP") System; and
WHEREAS, the Contract is on a fixed cost basis for completion of certain agreed upon
deliverables and milestones; and
WHEREAS, the City and eVerge previously amended CSC No. 37974, via CSC No.
37974-AI to modify the deliverables and payment schedule and 37974-A2 to include the
professional services required to implement the PeopleSoft Directory Interface Module and
37974-A3 to expand the scope of the Contract to provide additional Training services and
additional Time & Labor services, (collectively the "Contract"); and
WHEREAS, the City and eVerge now wish to amend the Contract to modify the
deliverables and payment schedule without changing the total contract amount.
NOW, THEREFORE, the City and eVerge, acting herein by and through their duly
authorized representatives, enter into this agreement which amends the Contract as follows:
R
IAL RECORD SECRETARYWORTH,TX
1.
Exhibit B-1, Payment Schedule, is hereby amended to modify the deliverables as shown in
Exhibit B-2, which replaces Exhibit B-1, and is attached hereto and incorporated into the
Contract for all purposes. The revisions to Exhibit B-1 resulting in Exhibit B-2 and resulting in
no net change to the total contract amount are as follows:
• Item "Execute Parallel Test 2" for $134,618.98 is hereby split into two Items with
separate deliverables as follows: Item "Test Conversion and Data Entry for Parallel Test
2" with Deliverable "Data Converted and End User Data Entry Completed for 5 Modules
for Parallel Test 2" for $67,309.49 with Retainage Amount of $6,730.95 and Billable
Milestone Amount of $60,578.54; and Item "Execute Remaining Parallel Test 2
Activities" with Deliverable "Remaining Activities for Parallel Test 2 Successfully
Executed" for $67,309.49 with Retainage Amount of $6,730.95 and Billable Milestone
Amount of$60,578.54.
• Item "Conduct Essential End User Training and Execute UAT" for $269,237.96 is
hereby split into two Items with separate deliverables as follows: Item "Conduct Essential
End User Training for Remaining 3 Modules" with Deliverable "Trained System Users
for Remaining 3 Modules" for $134,618.98 with Retainage Amount of $13,461.90 and
Billable Milestone Amount of $121,157.08; and Item "Execute UAT for Remaining 3
Modules" with Deliverable "Successfully Executed UAT for Remaining 3 Modules" for
$134,618.98 with Retainage Amount of $13,461.90 and Billable Milestone Amount of
$121,157.08.
2.
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
[Remainder of Page Intentionally Left Blank]
CFW/eVerge
Amendment No.4 to CSC No.37974
Page 2 of 3
Executed on this the day of CVVG,cCJ, 52010.
CITY OF FORT WORTH: EVERGE GROUP OF TEXAS, LTD.
Byj2 By: .
Karen L. Montgomery John D ,�Lii, i xecutive Vice Presiden
Assistant City Manager eVerge Group of Texas, Ltd.
Date: 3/l (?/l0 Date: `L 2
ATTEST: oo�tt �
p�oo°0000po0���
' °
By. per° o�'�d¢
City Secret �o gad
00 0
d
d� o °p
APPROVED AS TO FORM AND LEGALITY: °°°0000°�°°0o�
Assistant City Attorney
Contract Authorization:
M&C: C-23171
Date Approved: 11/11/08
OFFICIAL RECORD
CITY SECRETARY
CFW/eVerge FT. WORTH TX
Amendment No.4 to CSC No.37974 ,
Page 3 of 3
EXHIBIT B-2
PAYMENT SCHEDULE
The total cost of services provided by the Prime Vendor is $6,730,949. This is a
firm, fixed-price that is inclusive of travel and expenses. The following table
establishes the deliverables/milestones, associated payments, and amounts for
retainage.
Retainage Billable Estimated
Amount)Phase Items Deliverable Amount (10% of Milestone Month
Amount Completion
Install PeopleSoft Software Installed $134,618.98 $13,461.90 $121,157.08 December'08
Software
Initial Project Completed Initial
Planning and Kickoff $67,309.49 $6,730.95 $60,578.54 January'09
Planning and Kickoff Meetings
Project Charter Project Charter $100,964.24 $10,096.42 $90,867.81 January'09
Completed
Review and Confirm Updated
c Requi usiness is (part of RequComel ted Matrix $100,964.24 $10,096.42 $90,867.81 January'09
o Prototyping) P
N MS Project Plan ,
MS Project Plan Completed $67,309.49 $6,730.95 $60,578.54 February 09
33%of Prototyping
LL Iterative Prototyping Sessions for 5 Core $67,309.49 $6,730.95 $60,578.54 February '09
Modules Completed
Configuration Configuration Plan
Planning Completed for 5 Core $201,928.47 $20,192.85 $181,735.62 March 09
Modules
66%of Prototyping
Iterative Prototyping Sessions for 5 Core $67,309.49 $6,730.95 $60,578.54 March '09
Modules Completed
Executed Prototype
Iterative Prototyping Acceptance for 5 $201,928.47 $20,192.85 $181,735.62 April '09
Core Modules
Gap Resolution Gap Resolution
Designs for 5 Core $269,237.96 $26,923.80 $242,314.16 April 09
c Planning Completed
Modules Com
E o P
d = Conversion and
O Conversion and Interface Designs for $201,928.47 $20,192.85 $181,735.62 April '09
N > Interface Planning 5 Core Modules
LU
Workflow and Workflow and $201,928.47 $20,192.85 $181,735.62 May '09
Security Planning Security esigns or
5 Core Modules
Reports Planning Report Designs for 5 $269,237.96 $26,923.80 $242,314.16 May'09
Core Modules
Training Designs and
Training Plan Schedule for 5 Core $134,618.98 $13,461.90 $121,157.08 June'09
Modules
System/Acceptance/ Testing Designs and
Parallel Testing Plan Schedule for 5 Core $201,928.47 $20,192.85 $181,735.62 June'09
Modules
Successfully Unit
Tested Gap
Develop Gap Resolutions for 5
Resolutions Core Modules $269,237.96 $26,923.80 $242,314.16 July'09
Approved for
Development by
06/30/2009
Successfully Unit
Tested Conversion
Develop Conversions processes for 5 Core $134,618.98 $13,461.90 $121,157.08 July'09
L.d
Modules
Successfully Unit
Develop Interfaces Tested Interface $134,618.98 $13,461.90 $121,157.08 July'09
m Processes for 5 Core
N Modules
N Successfully Unit
Develop Workflow Tested Workflow and $134,618.98 $13,461.90 $121,157.08 August'09
and Security Security for 5 Core
Modules
Gap Resolution
Gap Resolution Designs for $134,618.98 $13,461.90 $121,157.08 August'09
Planning Remaining 3
Modules Completed
Successfully Unit
Tested Training
Develop Training Materials and $201,928.47 $20,192.85 $181,735.62 August'09
database for 5 Core
= Modules
o Successfully Unit
Develop Reports Tested Reports for 5 $134,618.98 $13,461.90 $121,157.08 September'09
p� Core Modules
Executed Prototype
� Iterative Prototyping Acceptance and
Configuration Plan
y and Configuration Completed for $134,618.98 $13,461.90 $121,157.08 September,09
N Planning Remaining 3
to Modules
Develop System/ Successfully Unit
Acceptance/ Parallel Tested Test Scripts $201,928.47 $20,192.85 $181,735.62 September'09
Test Scripts for 5 Core Modules
Trained Users to
Train Testing Users conduct testing for 5 $269,237.96 $26,923.80 $242,314.16 October'09
Core Modules
Execute Initial Data Converted and
Conversion and Interfaced into the $134,618.98 $13,461.90 $121,157.08 October'09
Interface Plan for Test System for 5
testing Core Modules
Conversion and Conversion and
Interface Planning Interface Designs
And and Workflow and $134,618.98 $13,461.90 $121,157.08 October'09
Workflow and Security Designs for
Security Planning Remaining 3
Modules
System Test
Execute System Test Successfully $269,237.96 $26,923.80 $242,314.16 November'09
Executed for 5 Core
Modules
UAT Successfully
Execute UAT Executed for 5 Core $134,618.98 $13,461.90 $121,157.08 November'09
Modules
Report Designs,
p Reports Planning Training Designs and
+� Training Plan, and Schedule, and
ea Testing Designs and $134,618.98 $13,461.90 $121,157.08 November'09
System/Acceptance Schedule for
CL d Testing Plan Remaining 3
d Modules
Parallel Test 1
m Execute Parallel Test Successfully $134,618.98 $13,461.90 $121,157.08 December'09
N 1 Executed for 5 Core
Modules
y
Successfully Unit
Tested Gap
Develop Gap Resolutions,
Resolutions, Develop Conversions,
Interfaces, and
Conversions and $134,618.98 $13,461.90 $121,157.08 December'09
Interfaces, Develop Reports for
Reports Remaining 3
Modules Approved
for Development by
11/16/2009
Data Converted
Test Conversion and End User Data
and Data Entry for Entry Completed $67,309.49 $6,730.95 $60,578.54 January '10
Parallel Test 2 for 5 Modules for
Parallel Test 2
Remaining
Execute Remaining Activities for
Parallel Test 2 Parallel Test 2 $67,309.49 $6,730.95 $60,578.54 January '10
Activities Successfully
Executed
Successfully Unit
Tested Test Scripts
Develop System/ and Training
Acceptance Test Materials and
Scripts, Develop Database and $134,618.98 $13,461.90 $121,157.08 January'10
Training, and Train Trained Users to
Testing Users Conduct Testing for
Remaining 3
Modules
Execute Parallel Test Parallel Test 3
3 Successfully $134,618.98 $13,461.90 $121,157.08 February
Executed
Successfully Unit
Tested Workflow and
Develop Workflow Security, Data
and Security, Converted and
Execute Initial Interfaced into the
Conversion and Test System, and $134,618.98 $13,461.90 $121,157.08 February '10
Interface Plan for System Test
testing, and Execute Successfully
System Test Executed for
Remaining 3
Modules
Conduct Essential Trained System
End User Training Users for
for Remaining 3 Remaining 3 $134,618.98 $13,461.90 $121,157.08 March '10
Modules Modules
Execute UAT for Successfully
Executed UAT for
Remaining 3 Remaining 3 $134,618.98 $13,461.90 $121,157.08 March '10
Modules Modules
Execute Production Operation Production
Conversion and System $201,928.47 $20,192.85 $181,735.62 March 10
Deployment Strategy
i Conduct Remaining c Trained System
p End User Training Users For Go Live $134,618.98 $13,461.90 $121,157.08 April'10
' For Go Live
Post implementation
E PIS Month 1 support provided $157,055.48 $15,705.55 $141,349.93 April 10
a
PIS Month 2 Post implementation $157,055.48 $15,705.55 $141,349.93 May'10
E support provided
S
�
Post implementation
% PIS Month 3 $157,055.48 $15,705.55 $141,349.93 June '10
N support provided
System Tuning and Acceptable
Final System Response and $673,094.90 June'10
Acceptance* Processing Times/
Accepted System
$6,730,949 $6,730,949
Note: Milestone Payment amounts do not include the cost for the 2,000 development hours.
See Final System Acceptance Criteria detailed on next page.