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Home My WebLink AboutContract 37974-A5 CITY SECRETARY CONTRACT NO._31q-1 -A AMENDMENT NO. 5 TO CITY SECRETARY CONTRACT NO. 37974 PROFESSIONAL SERVICES AGREEMENT EVERGE GROUP OF TEXAS, LTD. WHEREAS, the City of Fort Worth (hereafter "City") and eVerge Group of Texas, Ltd., (hereafter "eVerge") entered into City of Fort Worth City Secretary Contract ("CSC") No. 37974, which was authorized by the City Council by M&C C-23171 on November 11, 2008; and WHEREAS, the Contract involves implementation services for Phase I of the transformation of the City's legacy financial and administrative information systems to an Enterprise Resource Planning ("ERP") System; and WHEREAS, the Contract is on a fixed cost basis for completion of certain agreed upon deliverables and milestones; and WHEREAS, the City and eVerge previously amended CSC No. 37974, via CSC No. 37974-A1 to modify the deliverables and payment schedule; and 37974-A2 to include the professional services required to implement the PeopleSoft Directory Interface Module; and 37974-A3 to expand the scope of the Contract to provide additional Training services and additional Time & Labor services; and 37974-A4 to further modify the deliverables and payment schedule, (collectively the "Contract"); and WHEREAS,the City and eVerge now wish to expand the scope of the current agreement to include additional configuration and modifications to PeopleSoft. NOW, THEREFORE, the City and eVerge, acting herein by and through their duly authorized representatives, enter into this agreement which amends the C ct as follows: OFFiCI � RECORD CITY SECRETARY FT. Vio °d H TX 1. Exhibit A, Scope of Work, is hereby amended to include the professional services required to implement additional configuration and modifications as described in Project Change Request Number 3.0 — PeopleSoft Reconfiguration and Modification which is attached hereto and incorporated into the Contract for all purposes. The City will pay eVerge for the professional services required to implement the additional configuration and modifications on a time-and- materials basis. Payment for these services will be made at a rate of$184.50 per hour, inclusive of expenses, and shall not exceed 1,201 hours or $221,584.50. The contingency of 2,000 hours included in the Contract will be reduced by the actual number of hours expended by eVerge to implement the configuration and modifications. 2. All other provisions of the Contract that are not expressly amended herein shall remain in full force and effect. [Remainder of Page Intentionally Left Blank] CFW/eVerge Amendment No. 5 to CSC No.37974 Page 2 of 3 Executed on this the ' day of , 2010. CITY OF FORT WORTH: EVERGE GROUP OF TEXAS, LTD. x � . B By: Karen L. Montgomery JoYui xecutive Vice President Assistant City Manager eVerge Group of Texas, Ltd. Date: �(a' ��/0 Date: q /z b 0 � 1°.00- 11:A .c,. � �Q/�r fir, ATTEST: Q 0000000 `v 000 a o By: � oo° City Secret o o Z� 41000 p o°�t d YY D� °00000e°° ,r71 APPROVED AS TO FORM AND LEGALITY 11 B Assist qt City Attorney Contract Authorization: M&C: C-23171 Date Approved: 11/11/08 CFW/everge OFFICIAL RECORD Amendment No.5 to CSC No.37974 Page 3 of 3 CITY SECRETARY FT. WORTH, TX CFW ERP Phase I HR/Payroll Implementation Project Change Request(PCR) Document Originator: Rich White Date Submitted: 04/05/2010 PCR Number: 3.0—PeopleSoft Reconfiguration and Modification Date Logged: DESCRIPTION OF CHANGE Task Resource Testing Quality Item Description Amount 1.0 Provide professional services for the reconfiguration and modification of Not to PeopleSoft to support the new employment contract with the Firefighter Exceed Association. $42,066.00 The planned timeline for these services is an authorized start date of 04/12/2010 with a completion date of 05/21/2010 (not to exceed 06/04/2010 without the express written consent of the City). This item on the Project Change Request will be funded by the City authorizing the use of available project contingency (commonly called the"2000 hours contingency"). The total cost for this item and Item 1.0 shall not exceed $42,066. This estimate is based on 228 hours priced on a time-and-materials basis at$184.50/hour. The following lists define scope, responsibilities and assumptions related to the services to be provided. Functional areas of scope 01.Article 6: Association business leave 02.Article 10: Overtime eVerge Responsibilities • Implement and unit test configuration changes and modifications necessary to meet City requirements related to"Functional Areas of Scope" above. • Further details and specifications related to the above items are captured in the initial document titled "Fire Collective Bargaining ERP Impact 3-18-10,"which was provided to eVerge on 03/22/2010. The City and eVerge will work collaboratively as necessary to interpret, clarify and refine these requirements and specifications using the initial document as a starting point during the completion of this item. • Configuration and modification tasks may be added, deleted or changed by mutual agreement of the City and eVerge as long as such additions, deletions or changes can be accommodated within the not-to-exceed limit of this Project Change Request. CFW Responsibilities • Provide ongoing interpretation, clarification and refinement of the changes and requirements captured in "Fire Collective Bargaining ERP Impact 3-18-10." • Support and participate in unit testing of all changes and modifications implemented during the completion of this item. Assumptions • Decisions, approvals and support required of the City during the delivery period will be rendered expeditiously such that the timeline is not negatively impacted. Assigned resource and billing rates: - Consultant—Bob Moser-$184.50/hour, inclusive of expenses - Consultant—Debi Lyons-$184.50/hour, inclusive of expenses - Consultant—Shaun Vembutty-$184.50/hour, inclusive of expenses - Consultant—Harish Bejjinki-$184.50/hour, inclusive of expenses - Consultant—Steve Oberholtzer-$184.50/hour, inclusive of expenses 2.0 Provide professional services for the reconfiguration and modification of Not to PeopleSoft to support City-approved policy-related changes and Exceed requirements as a result of parallel testing. $179,518.50 The planned timeline for these services is an authorized start date of 04/12/2010 with a completion date of 05/21/2010 (not to exceed 06/04/2010 without the express written consent of the City). This item on the Project Change Request will be funded by the City authorizing the use of available project contingency (commonly called the"2000 hours contingency"). The total cost for this item and Item 2.0 shall not exceed $179,518.50. This estimate is based on 973 hours priced on a time-and- materials basis at$184.50/hour. The following lists define scope, responsibilities and assumptions related to the services to be provided. Functional areas of scope 17. Battalion Chief overtime 18. Acting pay overtime for Police and General employees 19. Holiday accrual (Police and General employees) 20. Acting pay and overtime for DECOR 21. Comp time for part-time employees 22. Shift differential 23. Worker's Comp, limited duty and holidays 24. Worker's Comp and furlough days 25. Council Members and Aides 26. Unified view of time and absence data 27. District Attorney meeting time for Police 28. Additional Time Reporting Codes for grants 29. Absences and grants 30. FLSA and day-breaker options 31. Worker's Comp and limited duty for General and Civil Service employees 32. Temporary Services without Recruiting module 33. Comp time for Deputy Chiefs (Fire and Police) 34. Police Air Support FLSA period 35. Cadet overtime 36. Exempt comp time bank for Police 37. Additional Flex schedules 38. Improved absence error message 39. Emergency Call Back Comp Time Options 40. Emergency Call Back Shift Overlap Exception 41. HLA, PHL, ABLP— Do Not Convert to CTE 42. Police and Fire Ad Hoc overtime eVerge Responsibilities • Implement and unit test configuration changes and modifications necessary to meet City requirements related to "Functional Areas of Scope" above. • Further details and specifications related to the above items are captured in the initial document titled "Policies for Configuration During Re-planning,"which was provided to eVerge on 03/31/2010. The City and eVerge will work collaboratively as necessary to interpret, clarify and refine these requirements and specifications using the initial document as a starting point during the completion of this item. • Configuration and modification tasks may be added, deleted or changed by mutual agreement of the City and eVerge as long as such additions, deletions or changes can be accommodated within the not-to-exceed limit of this Project Change Request. CFW Responsibilities • Provide ongoing interpretation, clarification and refinement of the changes and requirements captured in "Policies for Configuration During Re-planning." • Support and participate in unit testing of all changes and modifications implemented during the completion of this item. Assumptions • Decisions, approvals and support required of the City during the delivery period will be rendered expeditiously such that the timeline is not negatively impacted. Assigned resource and billing rates: - Consultant— Bob Moser-$184.50/hour, inclusive of expenses - Consultant—Debi Lyons-$184.50/hour, inclusive of expenses - Consultant—Shaun Vembutty-$184.50/hour, inclusive of expenses - Consultant—Harish Bejjinki -$184.50/hour, inclusive of expenses - Consultant—Steve Oberholtzer-$184.50/hour, inclusive of expenses Investigation Required?Y/N_N_ Estimate to investigate(hours) Estimated Cost Increase(Decrease)(Hours/$$): 1,201 hours/$221,584.20 on a Time&Materials basis. IMPACT OF CHANGE • Additional configuration and modification will require additional parallel testing and will necessitate the original go live date of 03/3 1/20 10 be delayed.