HomeMy WebLinkAboutContract 37974-A8 CITY SECRETARY CONTRACT NO., 3"7 9 - 4-AS
AMENDMENT NO. 8 TO
CITY SECRETARY CONTRACT NO. 37974
PROFESSIONAL SERVICES AGREEMENT
EVERGE GROUP OF TEXAS, LTD.
WHEREAS, the City of Fort Worth (hereafter "City") and eVerge Group of Texas, Ltd.,
(hereafter "eVerge") entered into City of Fort Worth City Secretary Contract ("CSC") No.
37974, which was authorized by the City Council by M&C C-23171 on November 11, 2008; and
WHEREAS, the Contract involves implementation services for Phase I of the
transformation of the City's legacy financial and administrative information systems to an
Enterprise Resource Planning("ERP") System; and
WHEREAS, the Contract is on a fixed cost basis for completion of certain agreed upon
deliverables and milestones; and
WHEREAS, the City and eVerge previously amended CSC No. 37974, via CSC No.
37974-Al to modify the deliverables and payment schedule; and 37974-A2 to include the
professional services required to implement the PeopleSoft Directory Interface Module; and
37974-A3 to expand the scope of the Contract to provide additional Training services and
additional Time & Labor services; and 37974-A4 to further modify the deliverables and payment
schedule; and 37974-A5 to include the professional services required to implement additional
configuration and modifications; and 37974-A6 to modify and expand the scope of the Contract
pursuant to a revised plan and timeline for implementing PeopleSoft and 37974-A7 to provide
additional Training and Organizational Readiness services (collectively the"Contract"); and
WHEREAS, the City and eVerge now wish to further modify and expand the scope of
the Contract to provide assistance in processing paycheck corrections for Police as set forth in
this Amendment No. 8 ("Amendment"). OFFICIAL RECORD
CITY SECRETARY
FT. WORT11 TX
NOW, THEREFORE, the City and eVerge, acting herein by and through their duly
authorized representatives, enter into this agreement which amends the Contract as follows:
1.
Exhibit A, Scope of Work, is hereby amended to include the professional services
required to provide assistance in processing paycheck corrections for Police as described in
Project Change Request Number 6.0 — Paycheck Correction Processing Assistance for Police,
which is attached hereto and incorporated herein for all purposes. The City will pay eVerge for
the professional services on a time-and-materials basis. Payment for these services will be made
at a rate of $184.50 per hour, inclusive of expenses, and shall not exceed 270 hours or
$49,815.00. Funding for this Amendment will be provided by available ERP project funds as
authorized by the City Council via M&C G-16279 approved on 9/16/2008. The remaining funds
for the ERP Phase I project at completion inclusive of this amendment are estimated to be
$600,000.
2.
The changes reflected in this Amendment plus any attachments set forth the
understanding of the parties. If there is any conflict between this Amendment and any other
provisions of the Contract, this Amendment shall control.
3.
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
CFW/eVerge
Amendment No. 8 to CSC No.37974
Page 2 of 3
Executed on this the r -''day of sLrr �4. , 2010.
CITY OF FORT WORTH: EVERGE GROUP OF TEXAS, LTD.
By: By:
Karen L. Montgomery Esteban Neel i ent
Assistant City Manager eVerge Group of Texas, Ltd.
Date: /a-���- O _ Date: 12-1 `1 f 2,010
ATTE oa ro���
a 0 0
B At,1.�� �'► j
A City Secretary
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APPROVED AS TO FORM AN 'J j `
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B
Males is B. Farmer
Assistant City Attorney
Contract Authorization:
M&C: ENQ M&C REQUIRED
Date Approved.
OFFICIAL RECORD CFW/eVerge
Amendment No. 8 to CSC No.37974 CITY SECRETARY
Page 3 of 3 FT. WORTIfP TX
CFW ERP Phase I BR/Payroll Implementation Project Change Request(PCR)Document
Originator: Martha Thompson Date Submitted: 12/8/2010
PCR Number: 6.0—Paycheck Correction Processing Assistance for Police
DESCRIPTION OF CHANGE
Task N Resource OTesting Quality
Item Description Amount
1.0 Provide professional services to assist the Police Department in Not to
processing paycheck corrections. Exceed
$49,815.00
The total cost for this item shall not exceed $49,815. This estimate is based on
270 hours priced on a time-and-materials basis at$184.50/hour.
Scope of Services
eVerge will provide resources to assist the Police Department with the following:
• Research paycheck correction issues as submitted by Police
employees.
• Determine and execute appropriate corrective actions to remediate
paycheck discrepancies.
• Provide guidance and assistance to City staff in properly processing the
corrections in PeopleSoft to produce off-cycle checks and/or on-cycle
pay adjustments for Police employees to resolve pay discrepancies.
Assumptions
• Decisions, approvals and support required of the City during the
delivery period will be rendered expeditiously such that the paycheck
correction effort is not negatively impacted.
Assigned resource and billing rates:
- Consultant—Debi Lyons- $184.50/hour, inclusive of expenses
- Consultant— Kathy Mason -$184.50/hour, inclusive of expenses
- Consultant—Diana Crane -$184.50/hour, inclusive of expenses
Investigation Required?WN_N_ Estimate to investigate(hours)
Estimated Cost Increase(Decrease)(Hours/$$): 270 hours/$49,815 on a Time&Materials basis.
IMPACT OF CHANGE