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Home My WebLink AboutContract 37974-A18 RECEIVED DEC —4 2015 .� CITYOF.FORTWORTH 0nY8FOR � f �' CITY SECRETARY CONTRACT NO. �� I '�"l L Z ��` AMENDMENT NO. 18 TO CITY SECRETARY CONTRACT NO. 37974 PROFESSIONAL SERVICES AGREEMENT EVERGE GROUP,LLC WHEREAS, the City of Fort Worth (hereinafter "City") and eVerge Group, LLC (hereafter "eVerge," "Prime Vendor," or "Contractor," previously eVerge Group of Texas, Ltd.) entered into City of Fort Worth City Secretary Contract ("CSC") No. 37974, which was authorized by the City Council by M&C C-23171 on November 11, 2008; and WHEREAS, the Contract involves implementation services for Phase I of the transformation of the City's legacy financial and administrative information systems to an Enterprise Resource Planning ("ERP") System; and WHEREAS, the Contract is on a fixed cost basis for completion of certain agreed upon deliverables and milestones; and WHEREAS, the City and eVerge previously amended CSC No. 37974, via CSC No. 37974-A1 to modify the deliverables and payment schedule; and 37974-A2 to include the professional services required to implement the PeopleSoft Directory Interface Module; and 37974-A3 to expand the scope of the Contract to provide additional Training services and additional Time & Labor services; and 37974-A4 to further modify the deliverables and payment schedule; and 37974-A5 to include professional services required to implement additional configuration and modifications; and 37974-A6 to modify and expand the scope of the Contract pursuant to a revised plan and timeline for implementing PeopleSoft; and 37974-A7 to provide additional Training and Organizational Readiness services; and 37974-A8 to provide assistance in processing paycheck corrections for Police; and 37974-A9 to provide additional support on an as-needed basis beyond the originally planned stabilization period; and 37974- A10 to provide additional support for Police and Fire stabilization; and 37974-A1 I to reallocate funding for previously approved resources for additional support for City-wide ERP support and services; and 37974-Al2 to revise the payment plan and deliverable schedule; and 37974- A13 to modify and expand the scope of the Contract to include professional services required for the upgrade of the ERP PeopleSoft HCM Software to the 9.1 Version; and 37974- A14 to provide additional support for Open Enrollment 2013; and 37974-A15 to modify the duties and obligations of the parties for implementation of the Enterprise Learning Management ("ELM"), e-Performance, and Recruiting Modules; and 37974-A 16 to modify the duties and obligations of the parties to restructure the services to provide for staff augmentation services for support of the City's PeopleSoft Human Resources/Payroll System ("ERP Phase I") and add staff C17 n CFw i eVerge Group LLC OFFICIAL RECORD Amendment No. 18 to CSC No.37974 Page I of 4 CITY SECRETARY v FT.WORTH,TX augmentation services for the City's PeopleSoft Financial Supply Chain Management Software Implementation ("ERP Phase II"); and 37974-A 17 to modify and expand the scope of the Contract to include professional services to support and assist the City with the implementation of Open Enrollment 2016; (CSC No. 37974 and all amendments thereto are collectively referred to herein as the"Contract"); and WHEREAS, the City and eVerge now wish to modify and expand the scope of the Contract to include professional services to provide post implementation support for the Enhanced General Ledger Project for PeopleSoft financial modules ("Amendment"). NOW, THEREFORE, the City and eVerge, acting herein by and through their duly authorized representatives, enter into this agreement which amends the Contract as follows: 1. Exhibit A, Scope of Work, is hereby amended as follows: Exhibit A, Scope of Work, is hereby amended to include professional services required to provide continued as needed guidance, assistance and staff augmentation to support and assist the City with the implementation of PeopleSoft Financial modules as set forth in Attachment D which is incorporated herein for all purposes. The City will pay eVerge for the professional services on a time-and-materials basis. Payment for these services will be made according to the mutually agreed upon rate card which defines the hourly rates in effect for the available resources, and shall not exceed $1,580,082.00 for a total contract amount of$ 22,761,444.48. 2. Section 2, TERM, shall be modified to extend the term of the Agreement to expire on November 1, 2016. 3. The changes reflected in this Amendment are itemized in the Attachment and set forth the complete understanding of the parties. If there is any conflict between this Amendment and any other provisions of the Contract, this Amendment shall control. 4. All other provisions of the Contract that are not expressly modified or amended herein shall remain in full force and effect. CFW/eVerge Group LLC Amendment No. 18 to CSC No.37974 Page 2 of 4 rr -�kExecuted and Agreed this_ day of , 2015. CITY OF FORT IVIVORTII: EVERG GROUP,LLC: By: By: 01 S sInt Alanis John As City anager ® Executive Vice President Date: �C o, �, Date: °a ® T— ATTEa� ATTEST: By: ° By: ry J se °q, o0,o°� Name: City Sec et -. ��;)(�� Title: APPROVED AS �'Q FO— AND LEGALITY: Maleshia B. artner Sr.Assistant City Attorney Contract Authorization: M&C: 03 - �L�� Date Approved: 't,p � CFW/eVerge Group LLC ��'�' Amendment No. 18 to CSC No.37974 AL RECORD Page 3 of 4 CITY SECRETARY k , Wo TM TX EXHIBIT A SCOPE OF WORK ATTACHMENT D ENHANCED GENERAL LEDGER PROJECT IMPLEMENTATION FOR PEOPLESOFT FINANCIAL MODULES SUPPORT SERVICES eVerge shall provide the City with professional services for PeopleSoft technical consulting hours for staff augmentation on a time-and-materials basis for support and implementation services. eVerge, working at the direction of City management, shall provide staff augmentation services as needed including but not limited to,the following: • Develop solutions, to mutually agreed upon tasks/issues for PeopleSoft modifications, configuration, and updates to support Enhanced General Ledger Project implementation for PeopleSoft financial modules The City shall pay eVerge per terms of individual executed work orders in accordance with the provisions of this Agreement. Each individual work order shall, be listed as Appendix D-1, Appendix D-2, Appendix D-3 and so forth, and each work order shall be attached and incorporated into the Agreement. Each work order shall set forth the name of the eVerge personnel to provide the services, the specific project to which the personnel will be assigned, the specific services to be provided by the personnel, the start and end date of the work to be performed, the hourly rate or salary of the personnel; and any other regulations as agreed to by the parties that may apply to the specific personnel. In no event shall the City be liable for any overtime rates or, overtime pay for eVerge personnel, regardless of the number of hours worked by eVerge personnel. eVerge shall be solely responsible for any required overtime pay or its personnel. All actual hours worked will be billed at the agreed upon flat rate. The prohibitions in this paragraph regarding overtime rates and overtime pay do not limit the number of hours worked by eVerge personnel in any given period, but are intended to prohibit any special compensation other than the agreed upon flat rate. Unless otherwise agreed to by the parties, in no event shall payment for services under this Amendment exceed $ 1,580,082.00. CFW/eVerge Group LLC Amendment No. 18 to CSC No.37974 Page 4 of 4