HomeMy WebLinkAboutContract 37974-A19 6�2vs, CITY SECRETARY CONTRACT NO.
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® Gp AMENDMENT NO. 19 TO
CITY SECRETARY CONTRACT NO. 37974
PROFESSIONAL SERVICES AGREEMENT
EVERGE GROUP, LLC
WHEREAS, the City of Fort Worth (hereinafter "City") and eVerge Group, LLC
(hereafter "eVerge," "Prime Vendor," or "Contractor," previously eVerge Group of Texas, Ltd.)
entered into City of Fort Worth City Secretary Contract ("CSC") No. 37974, which was
authorized by the City Council by M&C C-23171 on November 11, 2008; and
WHEREAS, the Contract involves implementation services for Phase I of the
transformation of the City's legacy financial and administrative information systems to an
Enterprise Resource Planning("ERP") System; and
WHEREAS, the Contract is on a fixed cost basis for completion of certain agreed
upon deliverables and milestones; and
WHEREAS, the City and eVerge previously amended CSC No. 37974, via CSC No.
37974-A1 to modify the deliverables and payment schedule; and 37974-A2 to include the
professional services required to implement the PeopleSoft Directory Interface Module; and
37974-A3 to expand the scope of the Contract to provide additional Training services and
additional Time & Labor services; and 37974-A4 to further modify the deliverables and
payment schedule; and 37974-A5 to include professional services required to implement
additional configuration and modifications; and 37974-A6 to modify and expand the scope of
the Contract pursuant to a revised plan and timeline for implementing PeopleSoft; and 37974-A7
to provide additional Training and Organizational Readiness services; and 37974-A8 to provide
assistance in processing paycheck corrections for Police; and 37974-A9 to provide additional
support on an as-needed basis beyond the originally planned stabilization period; and 37974-
A10 to provide additional support for Police and Fire stabilization; and 37974-Al I to reallocate
funding for previously approved resources for additional support for City-wide ERP support
and services; and 37974-Al2 to revise the payment plan and deliverable schedule; and 37974-
A13 to modify and expand the scope of the Contract to include professional services
required for the upgrade of the ERP PeopleSoft HCM Software to the 9.1 Version; and 37974-
A14 to provide additional support for Open Enrollment 2013; and 37974-A15 to modify the duties
and obligations of the parties for implementation of the Enterprise Learning Management
("ELM"), e-Performance, and Recruiting Modules; and 37974-A16 to modify the duties and
obligations of the parties to restructure the services to provide for staff augmentation services for
support of the City's PeopleSoft Human Resources/Payroll System ("ERP Phase I") and add staff
CFW/eVerge Group LLC
Page l of Amendment No. 19 to CSC No.37974 . � ®FFIC�AL RECORD
g -�j CITY SECRETARY
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augmentation services for the City's PeopleSoft Financial Supply Chain Management Software
Implementation ("ERP Phase II"); and 37974-A17 to modify and expand the scope of the Contract
to include professional services to support and assist the City with the implementation of Open
Enrollment 2016; and 37974-A18 to provide post implementation support for the Enhanced
General Ledger Project for PeopleSoft financial modules (CSC No. 37974 and all amendments
thereto are collectively referred to herein as the "Contract"); and
WHEREAS, the City and eVerge now wish to modify and expand the scope of the
Contract to include professional services to provide payroll processing support for the Human
Capital Management and payroll PeopleSoft modules on an as needed basis ("Amendment").
NOW, THEREFORE, the City and eVerge, acting herein by and through their duly
authorized representatives, enter into this agreement which amends the Contract as follows:
1.
Exhibit A,Scope of Work, is hereby amended as follows:
Exhibit A, Scope of Work, is hereby amended to include professional services required to
provide continued as needed guidance, assistance and staff augmentation to support and assist the
City with the Human Capital Management and payroll PeopleSoft Financial modules as set forth in
Attachment E which is incorporated herein for all purposes. The City will pay eVerge for the
professional services on a time-and-materials basis. Payment for these services will be made
according to the mutually agreed upon rate card which defines the hourly rates in effect for the
available resources, and shall not exceed $41,440.00 for a total contract amount of$ 22,802,884.48.
2.
The changes reflected in this Amendment are itemized in the Attachment and set forth the
complete understanding of the parties. If there is any conflict between this Amendment and any
other provisions of the Contract, this Amendment shall control.
3.
All other provisions of the Contract that are not expressly modified or amended herein
shall remain in full force and effect.
Executed and Agreed this_ day of , 2016.
CFW/eVerge Group LLC
Amendment No. 19 to CSC No.37974
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CITY OF FORT WORTH: EVERCE CROUP, LLC:
By: By:
us Alanis John
Assistant ity Yanager Executive Vice President
Date: Date: i ►-L
ATTES FC)� ATTEST:
By. gg®;�By:
Mary J. s $ 8� ame:
City Secretary 8 y itle:
�S
APPROVED O FORM AND Y:
B •
Ma eshia . Farmer
Sr. Assistant City Attorney
Contract Authorization:
M&C: U
Date Approved:
OFFICIAL RECORD
CITY SECRETARY
FT%WORTH,TX
CFW/eVerge Group LLC
Amendment No. 19 to CSC No.37974
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EXHIBIT A
SCOPE OF WORK
ATTACHMENT E
PAYROLL PROCESSING SUPPORT FOR THE HUMAN CAPITAL MANAGEMENT
AND PAYROLL PEOPLESOFT MODULES
eVerge shall provide the City with professional services for PeopleSoft technical consulting hours
for staff augmentation on a time-and-materials basis for support and implementation services.
eVerge, upon request from City management, shall provide staff augmentation services as needed
including but not limited to, the following:
• Develop solutions, to mutually agreed upon tasks/issues for PeopleSoft modifications,
configuration, and updates to support Human Capital Management and payroll PeopleSoft
modules
The City shall pay eVerge per terms of individual executed work orders in accordance with the
provisions of this Agreement. Each individual work order shall, be listed as Appendix E-1,
Appendix E-2, Appendix E-3 and so forth, and each work order shall be attached and incorporated
into the Agreement. Each work order shall set forth the name of the eVerge personnel to provide
the services, the specific project to which the personnel will be assigned, the specific services to be
provided by the personnel, the start and end date of the work to be performed, the hourly rate or
salary of the personnel; and any other regulations as agreed to by the parties that may apply to the
specific personnel. In no event shall the City be liable for any overtime rates or, overtime pay for
eVerge personnel, regardless of the number of hours worked by eVerge personnel. eVerge shall be
solely responsible for any required overtime pay or its personnel. All actual hours worked will be
billed at the agreed upon flat rate. The prohibitions in this paragraph regarding overtime rates and
overtime pay do not limit the number of hours worked by eVerge personnel in any given period, but
are intended to prohibit any special compensation other than the agreed upon flat rate.
Unless otherwise agreed to by the parties, in no event shall payment for services under this
Amendment exceed $ 41,440.00.
CFW/eVerge Group LLC
Amendment No. 19 to CSC No.37974
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