HomeMy WebLinkAboutContract 37974-AP5 APPENDIX A-5 CITY SECRETARY
EVERGE GROUP, LLC CONTRACT NO. P j
CSC No. 37974
In accordance with the Professional Services Agreement entered into between eVerge
Group, LLC ("Contractor") and the City of Fort Worth ("City") effective on or about
November 21, 2008, City Secretary Contract ("CSC") No. 37974, as amended by CSC
Nos. 37974-A1 through 37974-A16, (collectively the "Professional Services
Agreement"), this Appendix A-5 is incorporated into the Professional Services
Agreement and hereby reads as follows:
1. The term of this Work Order shall be extended to end when all services have
been completed under this work order as contemplated herein, but not later
than the end date set forth below.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement as amended, specifically the services to
be provided under Amendment 16, Exhibit A, Attachment A of said
agreement.
3. The services to be performed under this Work Order shall be as follows:
SENIOR CONSULTANT- ERP — ERP PHASE I
1. Functional specification development and guidance
2. Test scenario guidance
3. Test preparation support and execution (where appropriate)
4. Problem investigation and resolution
5. Post production support
Personnel assigned to provide services under this Work Order:
Name: Jay Riffe
Start Date: April 7, 2014
End Date: December 31, 2014
Payment Terms: Contractor shall invoice City on the 15th and the last day of each month
for the actual hours worked. City agrees to pay all invoices within thirty days of invoice
date.
Payment Rate: $189.00 per hour.
AGREED AND ACCEPTED:
Appendix A-5
EVERGE GROUP, LLC
Page 1 of 2
RECEIVED APR - 9 2014
CITY OF FORT WORTH EVERGE GROUP, LLC
SusaD.Alanis v Qre
Assistant City Manager
Date: r? John Beall
Name
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Page 2 of 2 [�
M&CReview
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DATE: 11/19/2013 REFERENCE NO.: G-18064 LOG NAME: 13ERP SUPPORT
CODE: G TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Transfer in the Amount of$1,450,150.00 for Phase II to Phase I in the ERP
Capital Project Fund, Authorize Execution of Contract Amendment No. 16 to City
Secretary Contract No. 37974 for an Amount Not to Exceed $7,450,150.00 with eVerge
Group LLC, Provide ERP Support Services for the City's PeopleSoft Human
Resources/Payroll System ERP Phase I and Provide Staff Augmentation Services for
the City's PeopleSoft Financial Supply Chain Management Software Implementation
ERP Phase II (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer in the amount of$1,450,150.00 from Phase II to Phase I in the ERP Capital
Project Fund; and
2. Authorize the execution of Contract Amendment No. 16 to City Secretary Contract No. 37974 with
eVerge Group LLC, for an amount not to exceed $7,450,150.00 to provide ERP Support Services for the
City's PeopleSoft Human Resources/Payroll System ERP Phase I and to provide Staff Augmentation
services for the City's PeopleSoft Financial Supply Chain Management Software Implementation ERP
Phase II.
DISCUSSION:
On October 18, 2010, the City of Fort Worth (City), replaced its Legacy Human Resources(HR)and
Payroll systems,with a new PeopleSoft system commonly known as ERP Phase I for
HR/Payroll. eVerge Group LLC (eVerge), the selected ERP implementation vendor for Phase 1, has
worked with Staff to install, configure, test, deploy and stabilize the new PeopleSoft system. In October
2012, the City began implementation of PeopleSoft Financial Supply Chain Management Software
commonly known as ERP Phase II for Financials. Phase II is currently in progress with a go-live date of
October 1, 2014 for various components.
Approval of this Mayor and Council Communication (M&C), will address ERP Phase I and Phase II
needs. Phase I related costs will not exceed the amount of$1,450,150.00. Phase II related costs will
not exceed the amount of$6,000,000.00 for a total amount of$7,450,150.00.
In order to increase the effectiveness and efficiency of the City's PeopleSoft HR/Payroll systems, and to
transition to a normal maintenance mode of operations, assistance is needed to support Staff to
eliminate the backlog of worklist items/issues, as well as additional support for customer acceptance
testing. Funds have been identified in the ERP Phase II Project Budget to support this
effort. Additionally, due to eVerge's in-depth knowledge of City operations and environment, Staff
recommends using their services for this effort.
A sample of the types of issues to be addressed include the following:
http://apps.cfwnet.org/council.packet/mc_review.asp7ID=19251&councildate=l1/19/2013[12/5/2013 4:20:06 PM]
M&C'Review
• Report/Query Improvements;
• FMLA Reporting and Monitoring;
• Building a Billing Process for Retiree Health Benefits;
• Improving System Processing Time for Absences;
• Reducing Manual Processing of Leave Payouts; and
• Developing Driver's License Interface Improvements.
The Phase II implementation for Financials requires an estimated amount of$6,000,000.00 for Staff
augmentation services. This expenditure is a component of the original project appropriation; therefore,
no additional appropriation is necessary.
M/WBE Office-eVerge agrees to maintain its initial M/WBE commitment of 11 percent that it made on the
original Agreement and extend and maintain that same M/WBE commitment of 11 percent to all prior
amendments up to and inclusive of this Amendment No. 16. Therefore, eVerge remains in compliance
with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of
Previous M/WBE Commitment form executed by an authorized representative of its company.
ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City
Manager, or his designee, for a total amount not to exceed $50,000.00 annually. Such increase or
amendment does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the ERP Capital Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C296 539120 1310300784XX $1,450,150.00
C296 539120 1310301361ZZ $6,000,000.00
Submitted for City Manager's Office-by; Susan Alanis(8180)
Originating Department Head: Greg Jordan (2836)
Additional Information Contact: Pete Anderson (8781)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=1925l&councildate=11/19/2013[12/5/2013 4:20:06 PM]