HomeMy WebLinkAboutContract 48668-A4 CSC No.48668-A4
FOURTH AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48668
This Amendment is made between the City of Fort Worth ("Licensee"), a municipal
corporation, acting herein by and through Fernando Costa, its duly authorized Assistant City
Manager and Shah Software, Inc. ("Licensor"), acting herein through Jagat Shah, its duly
authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 48668 for licensing fees in the amount of$20,130.00 for a period of
one year beginning January 1, 2017;
WHEREAS, City Secretary Contract No. 48668 was amended to include additional
licensing fees as identified in Fort Worth City Secretary Contract No. 48668-Al in the amount of
$5,032.00;
WHEREAS, City Secretary Contract No. 48668-A2 was amended to include additional
services from the Licensor due to changes in the National Performance Indicators that must be
entered into the software system in the amount of$1,500.00;
WHEREAS, City Secretary Contract No. 48668-A3 was amended to include a CSBG
Report File Upload Module in the amount of$3,650.00;
WHEREAS, it is the collective desire of both Licensee and Licensor to renew Fort Worth
City Secretary Contract No. 48668 for a period of one year beginning January 1, 2021; and
NOW THEREFORE,KNOWN ALL BY THESE PRESENT: the Parties agree as
follows:
1. Fort Worth City Secretary Contract No. 48668 is hereby amended by replacing
"EXHIBIT A"under"YEARLY LICENSE FEE: $20,130"with the following:
Annual Licensing-Software: $17,700
Annual Licensing-LIHEAP Module: $1,500
Annual Licensing-Weatherization Module: $2,430
Annual Licensing FASTBACK: $5,032
Annual Licensing-CSBG Upload Module: $1,550
TOTAL COST FOR 2020: $28,212
Costs will be added to LICENSE AGREEMENT renewals as referenced in Section
5.1 of Fort Worth City Secretary Contract No. 48668.
2. All other terms,provisions, conditions, covenants and recitals of the Agreement
not expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
Fourth Amendment to Fort Worth City Secretary Contract No.48668 FT.WORTH,TX
Executed effective as of the date signed by the Assistant City Manager below. -
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing below, I acknowledge that I am the
person responsible for the monitoring and
F ci-- administration of this contract, including ensuring
By; Fernando Costa(Jan 7,202111:25 CST) all performance and reporting requirements.
Name: Fernando Costa
Title: Assistant City Manager
A, p/y 1
Date: By; Santa Ti glet• (Jan 6,202116:17 CST)
Name: Sonia Singleton
Approval Recommended: Title: Assistant Director
Approved as to Form and Legality:
By: Uu `
Name: Victor Turner t 0
Title: Director,Neighborhood Services DepartrT JB Strong(Jan 7, 2110:00 CST)
go�van��� Name: John B. Strong
Attest: O�°F0R). Title: Assistant City Attorney
.Cypro° °o���P
0~a 0. Contract Authorization:
(� 0 d
By °° o M&C: Not Required
PP*% o �
Name: Mary Kayser a�4°T°°°°°S q�
�n�EXp.oq.p
Title: City Secretary
VENDOR:
Shah Software,Inc.
By:
JAo6,202116:14 CST)
Name:V Jagat Shah
Title: President
Date:
OFFICIAL RECORD
CITY SECRETARY
Fourth Amendment to Fort Worth City Secretary Contract No.48668 FT.WORTH,TX
CSC No.48668-R4
i
I
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
December 16,2020
SHAH Software,Inc.
I Collinway Place
Dallas,Texas 75230
Re: REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No.48668(the"Contract")
Renewal Term No.4
The above referenced Contract Renewal No. 3 expired on December 31,2020.Pursuant to the Contract,
renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests
renewal of CSC No. 48668 for an additional one year period,which will begin immediately upon the
expiration of the current term and will end on December 31,2021.All other terms and conditions of CSC
No.48668,48668-RI,48668-R2 and 48668 R 3 remain unchanged.Please return your signed agreement
letter, along with a copy of your current Insurance certificate via email address
a aIl.duncantaMrtworthtexas.aov.
Please log onto the PeopleSoft Supplier Portal at pttp://forworthtexas.gov/purchasing to insure that your
company information is correct and up to date.
If you have any.questions concerning this Request for Contract Renewal,please contact me at the telephone
number listed below.
Sincerely yours,
Sonia SlnAleLon
Santa SIngtetan ec16,2020HISCST)
Sonia Singleton,MBA
Assistant Director
817-392-5774
2- Yes,renew this contract for a one year period ending on December 31,2021.
No,do not renew this contract.
By:. shahjh(Ojefi46,202021:12CST) Date: 12/16/2020 y
7agat Shah
i
i
2021 SHAH SOFTWARE,INC.
REQUEST TO EXERCISE RENEWAL OPTION NO. 4
COMMUNITY ACTION PARTNERS PROGRAM
CITY OF FORT WORTH
"7DCL—
Fernando Costa(Jan 25,202110:42 CST)
Fernando Costa
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
Ln t of
JB Strong(Jan 2-5 021 09:54 CST)
J.B. Strong
Assistant City Attorney
ATTEST:
Mary J. Kayser
City Secretary
M&C: N/A
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract,including ensuring all performance and reporting requirements.
Sonia &'j
inglet (Jan 21,202111:29 CST)
Sonia Singleton,Assistant Director
Neighborhood Services
i
CITY SECRETARY I / / ,,
CONTRACT NO. `��&V Y
LICENSE AGREEMENT
This License Agreement(this"Agreement")is entered into as of Jan 1,2017(the"Effective
Date") by and between the following:
LICENSOR: SHAH SOFTWARE, INC.
13601 PRESTON RD, STE E 450
DALLAS,TEXAS 75240
(800)968-2748
(432)224-1014 (facsimile)
LICENSEE: CITY OF FORT WORTH
200 TEXAS STREET
FORT WORTH,TX 76102
PH: 1 817-392-5700
RECITALS
WHEREAS Licensor develops and markets web based computer software applications(on
demand software) for Client Tracking, Project Tracking commonly referred to "CaseManager—
NewGen;"and
WHEREAS Licensee desires to acquire a license to use the software and Licensor desires
to grant Licensee the license.
NOW THEREFORE,for good and valuable consideration,receipt and sufficiency of which
is hereby acknowledged,the parties agree as follows:
1.DEFINITIONS
1.1. "Software" means Licensor's core web-based software application for Client
Tracking, Project Tracking known as"CaseManager—NewGen". Software as used herein shall
also include any options or modules added to the core application as identified on Exhibit B hereto,
incorporated herein,which may include linking to Hardware and custom modules.
1.2 "Documentation" means all user manuals and other written material created by
Licensor to describe the fimctionality or assist in the use of the Software.
1.3. "Hardware"means the optional hardware, if any, identified on Exhibit C,attached
hereto and incorporated herein,procured for Licensee by Licensor.
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1.4 "License Fee" means the fee to be paid by Licensee to Licensor as consideration
for the license(s) granted under this Agreement and the right to use the Software and the
Documentation,as further described herein and on Exhibit A.
1.5 "Reports"mean all Community Services Block Grant(CSBG)and Comprehensive
Energy Assistance Program (CEAP) reports as Texas Department of Housing and Community
Affairs(TDHCA)requires, including programmatic and financial reports,along with the ability to
query and generate reports on demographics, services, outcomes, etc., specific to Community
Action Partners.
2. GRANT OF LICENSE
2.1. Grant. Subject to the terms and conditions set forth in this Agreement, Licensor
hereby grants to Licensee a nonexclusive, nontransferable license in the Software, to use the
Software exclusively for Licensee's business purposes and to use the Documentation solely in
connection with Licensee's use of the Software, for use only by the number of licensed users
permitted on Exhibit A.
2.2. License Restrictions. Except as specifically granted in this Agreement, Licensor
owns and retains all right,title,and interest in the Software,Documentation,and any and all related
materials. This Agreement does not transfer ownership rights of any description in the Software,
Documentation,or any related materials to Licensee or any third party. Licensee will not modify,
reverse engineer, or decompile the Software, or create derivative works based on the Software.
Licensee will not grant access to the Software to any persons or entities other than Licensee's
employees, consultants, or contractors and then only to the number of licensed users specified in
Exhibit A.Licensee may not sell the Software or right to use the Software to any person or make
any other commercial use of the Software.Licensee will retain all copyright and trademark notices
on the Software and Documentation and will take other necessary steps to protect Licensor's
intellectual property rights.
3.FEES & COSTS
3.1. License Fees. In consideration for the License granted to Licensee under this Agreement,
Licensee shall pay Licensor:
(a.) Annual License Fee The fee provided in Exhibit A attached hereto, and
incorporated herein, annually, in advance for each term of this Agreement,
li which includes the Software license fee, annual maintenance and support,web
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hosting and the fees for any additional module or component identified on
Exhibit B.
(b.) Initial Set-up Account Creation Software Upgrade and Map Licensing. A one-
time, non-reoccurring fee of$0 payable on or after the Effective Date but prior
to the Commencement Date.
3.3 Taxes.Licensee is a tax exempt entity and shall not be liable for any taxes pursuant
to this Agreement.
4.LICENSOR'S OBLIGATIONS
4.1. Deliverables.On the Commencement Date or Conversion Date specified in Exhibit
A of this Agreement, Licensor will provide (i) access to the Software, limited to the number of
users as specified in Exhibit A, for•Licensee's use,together with the Documentation.
4.2 Reports. Licensor shall provide Licensee with the ability to download and save
Reports in CSV or pdf format for day-to-day use of the hosted solution.
4.3. Support and Maintenance. For so long as Licensee subscribes to the Software,and
for so long as Licensor offers support and maintenance for users of the Software, Licensor will
provide Licensee with telephone technical support, software upgrades as developed,webinars on
request in connection with Licensee's use of the Software included in Licensee's annual license
fee.
5.TERM AND TERMINATION
5.1. Term.This Agreement is effective on the Effective Date first specified above. The
Date. Unless sooner
this Agreement shall be one I year from the Effective
initial term of t r g O y
terminated as set forth in Sections 5.2 and 5.3, below, the Agreement shall be renewable at the
option of the City for four(4)additional terms of one year each. The City shall provide Consultant
with written notice of its intent to renew at least thirty(30)days prior to the end of each term.
5.2. Termination for Convenience.Licensor or Licensee may terminate the Agreement
Ii at any time and from time to time on thirty(30)days'prior written notice to the other. Licensor's
f notice of any termination for convenience must be accompanied by a refund of any prorated
payments received by Licensor in advance for months beyond the termination date. Licensor may
also terminate this Agreement as to any additional modules,applications,or components in excess
of the core application (as identified on Exhibit B)upon thirty(30) days' written notice (without
discount or refund) if(i)Licensor's core software application no longer supports such additional
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modules, applications, or components or (ii) Licensee fails to upgrade any Hardware or acquire
additional hardware necessary to make such modules, applications, or components compatible
with Licensoe's core application software.
5.3. Termination for Cause. Either party,as applicable, will have the right, in addition,
and without prejudice to any other rights or remedies,to terminate this Agreement as follows:
a. By Licensor,on 25 days'written notice,if Licensee fails to pay the amounts due to
Licensor pursuant to this Agreement;
b. By Licensor,on 15 days'written notice, if there is a change in control of Licensee,
whether by sale of assets, stock,merger,or otherwise;
C. By either party for any material breach of this Agreement, other than failure to
make payments tinder Section 3, that is not cured within 10 days of receipt by the
party in default of a notice specifying the breach and requiring its cure; or
d. By either party,immediately on written notice, if: (i) all or a substantial portion of
the assets of the other party are transferred to an assignee for the benefit of creditors,
to a receiver, or to a trustee in bankruptcy; (ii) a proceeding is commenced by or
against the other party for relief under bankruptcy or similar laws and such
proceeding is not dismissed within 60 days; or (iii) the other party is adjudged
bankrupt.
5.4. Rights on Termination.Licensor has and reserves all rights and remedies that it has
by operation of law or otherwise to enjoin the unlawful or unauthorized use of the Software or
Documentation, including, without limitation, terminating Licensee's access to the Software.
Upon termination, Licensee shall have the right to receive from Licensor, a copy of all Licensee
data generated through the hosted solution in a format that is machine readable with the ability to
download and import data in a manner that is acceptable to Licensee.Licensor shall provide such
data to Licensee within five(5)calendar days following the effective date of termination. Sections
6, 7, and 8 will survive termination or expiration of this Agreement as will any cause of action or
claim of either party,whether in law or in equity, arising out of any breach or default.
6.WARRANTIES,DISCLAIMER,AND LIMITATIONS
6.1. Warranties.
(a.) Software and Documentation. Licensor hereby warrants to Licensee that Licensor
is the owner of the Software and the Documentation or has the right to grant to Licensee
the license to use the Software and Documentation in the manner and for the purposes set
forth in this Agreement without violating any rights of a third party and that the media
containing the Software will be free from defects for a period of ninety(90)days from the
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date of delivery to Licensee, provided that this warranty does not cover defects in the
diskettes due to Licensee's misuse of the software media or an accident subsequent to
delivery to Licensee.
(b.) Third Party Goods or Services. To the extent the items delivered pursuant to this
Agreement include any product developed, manufactured, or delivered by a person or
entity other than Licensor,including but not limited to goods, services, software, licenses,
applications or code, mobile data computers, tablets, or terminals, LICENSOR
EXPRESSLY DISCLAIMS AND EXCLUDES ALL REPRESENTATIONS AND
WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING,
WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY AND ANY AND ALL WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE. All such third party products are delivered and accepted by
Licensee"AS-IS, WHERE-IS, and with ALL FAULTS."
6.2. Disclaimer. THE WARRANTIES SET FORTH IN SECTION 6.1, ABOVE, ARE IN
LIEU OF, AND THIS AGREEMENT EXPRESSLY EXCLUDES, ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT
LIMITATION: (a) ANY WARRANTY THAT THE SOFTWARE IS ERROR-FREE, WILL
OPERATE WITHOUT INTERRUPTION, OR IS COMPATIBLE WITH ALL EQUIPMENT
AND SOFTWARE CONFIGURATIONS; (b) ANY AND ALL IMPLIED WARRANTIES OF
MERCHANTABILITY; AND (c) ANY AND ALL WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE.
6.3. Remedies on Breach of Warranty. In the event of any breach of the warranty set forth in
Section 6.1 (a) above, Licensee's exclusive remedy will be for Licensor to promptly replace
defective software media.In the event of any other breach of the warranty set forth in this Section
6, Licensee's exclusive remedy will be for Licensor to refund the license fees actually received
from Licensee and applicable to service dates from the date of breach forward.
6.4 Limitation of Liability. LICENSOR IS NOT LIABLE FOR ANY INDIRECT,
INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES, INCLUDING THE LOSS OF
PROFITS, REVENUE, DATA, OR USE OR COST OF PROCUREMENT OF SUBSTITUTE
GOODS INCURRED BY LICENSEE OR ANY THIRD PARTY, WHETHER IN AN ACTION
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IN CONTRACT OR TORT OR BASED ON A WARRANTY, EVEN 1F LICENSOR OR ANY
OTHER PERSON HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
7. CONFIDENTIALITY
7.1. Confidentiality.Licensee acknowledges that the Software and Documentation,and
all information relating to the business and operations of the Licensor that Licensee learns or has
learned during or prior to the term of this Agreement, is the valuable,confidential,and proprietary
information of the Licensor. During the period this Agreement is in effect, and at all times
afterwards,Licensee,and its employees, contractors,consultants, and agents,will:
a. safeguard the confidential information with the same degree of care that it uses to
protect its own confidential information;
b. maintain the confidentiality of this information in accordance with Texas law;
C. not use the information except as permitted under this Agreement; and
d. not disseminate,disclose,sell,publish,or otherwise make available the information
to any third party without the prior written consent of Licensor.
7.2. Limitations on Confidentiality Restrictions. Section 7.1 does not apply to any
information that:
a. Is already lawfully in the Licensee's possession (unless received pursuant to a
nondisclosure agreement);
b. Is or becomes generally available to the public through no fault of the Licensee;
C. Is disclosed to the Licensee by a third party who may transfer or disclose such
information without restriction;
d. Is required to be disclosed by Licensee as a matter of law (provided that the
Licensee will use all reasonable efforts to provide the disclosing party with prior
notice of such disclosure and to obtain a protective order therefore);
e. Is disclosed by the Licensee with the disclosing party's approval;and
f. Is independently developed by the Licensee without any use of confidential
information.
In all cases,the receiving party will use all reasonable efforts to give the disclosing party 10 days'
prior written notice of any disclosure of information under this agreement.
7.3. Injunctive Relief for Breach. Licensor and Licensee acknowledge that any breach
of Section 7.1 by a receiving party will irreparably harm Licensor. Accordingly, in the event of a
breach, Licensor is entitled to promptly seek injunctive relief, without the requirement to post a
bond, in addition to any other remedies that Licensor may have at law or in equity.
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8. GENERAL
8.1. Assig_mnent. Licensee may not assign, sublicense, or transfer Licensee's rights or
delegate its obligations under this Agreement without Licensoe's prior written consent. This
Agreement will be binding on the successors and assigns of Licensee.
8.2. Entire Agreement. This Agreement, along with the executed Addendum and the
Exhibits attached and referenced in this Agreement,including Licensor's"Terms and Conditions"
attached hereto as Exhibit C, constitute the final and complete understanding between the parties,
and replaces and supersedes all previous oral or written agreements, understandings, or
arrangements between the parties with respect to the subject matter contained in this Agreement.
8.3. Notices. Except as otherwise provided in this Agreement, notices required to be
given pursuant to this Agreement will be effective when received, and will be sufficient if given
in writing,hand-delivered,sent by facsimile with confirmation of receipt,sent by First Class Mail,
return receipt requested, postage prepaid, or sent by overnight courier service and addressed as
provided on page I of this Agreement or such other address as the parties may provide to the other
in writing.
8.4. Governing Law and Jurisdiction.The license is sold and delivered in Dallas,Texas.
This Agreement will be governed by and construed in accordance with Texas law,without regard
to the principles of conflict of.laws.Venue shall be proper only in Tarrant County, Texas.
8.5. Severability. In case any provision of this Agreement is held to be invalid,
unenforceable, or illegal,the provision will be severed from this Agreement, and such invalidity,
unenforceability, or illegality will not affect any other provisions of this Agreement.
IN WITNESS,the parties have caused this Agreement to be executed as of the date written
above.
LICENSOR: SHlia
WARE,INC.
By:
hah,President
LICENSEE:
_�a�olO(,4✓�
By: City of Fort Worth
Name: Fernando Costa
Title: Assistant City Manager
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0
OF rQRT�
ATTEST: `� '•.,0�
By: � •rj1}
Mary ays r
City Secretary " +� s
APPROVED AS TO FORM AND LEGALITY:
By:
Jessica SaSgi
svang
Assistantty Attorney II
Form 1295 Certification No.N/A
M&C: No: N/A
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I atn the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
t
O'Ul�iJ
Natne:6al1-4ufwan aS7 i��nl
Title:Sr.Acdntittiat t:4e-A s��r_.WaPt As-s l4 t+.Dire -6/
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EXHIBIT A
NO. OF LICENSED USERS: Fif
YEARLY LICENSE FEE: - $20,130
COMMENCEMENT/CONVERSION DATE: JANUARY 1,2017
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EXHIBIT B
ADDITIONAL APPLICATIONS OR MODULES:
LIHEAP PERFORMANCE REPORTING MODULE
WEATHERIZATION MODULE
ICI
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EXHIBIT C
TERMS OF USE
User agrees to abide by these terms of use,as may be changed from time to time
upon notice in the Licensor's sole discretion. Modifications. Licensor retains the right, in its sole discretion,to enhance,
modify,or alter the operation of the software at any time and further retains the
Disclaimers. LICENSOR HEREBY DISCLAIMS ALL WARRANTIES, right to make such enhancements, modifications, or alterations generally
EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO, available to other users of the software,except Licensor will not impede the
ANY WARRANTY OF MERCHANTABILITY OR FiTNESS FOR A User's ability to access its data or information and any such enhancement,
PARTICULAR PURPOSE OR INTENDED 1,1SE:ANY WARRANTY OF modification,or alteration must be of equal or greater value to what the User
COMPATIBILITY BETWEEN THE SYSTEM, EQUiPMENT, has paid for.
SOFTWARE OR DATA PROVIDED BYLWENSORANDCUSTOMER
OWNED EQUIPMENT OR SOFTWARE; OR ANY LIABILITY IN Title.Title and full and complete ownership rights to all Licensors owned or
NEGLIGENCE,TORT STRICT LIABILITY,OR OTHERWISE,WITH developed software(including source and object code) and other technical
RESPECT TO TILE SYSTEM TOUIPMENT SOF-I'1VARE,DATA,OR specifications, addresses, or configurations (collectively the "Sothvare")
SERVICES FURNISHED HEREUNDER, USER AGREES IHAI associated with or contained in the system or used by User in correction
LICENSOR SHALL NOT BE LIABLE FOR ANY INDIRECT herewith shall remain with Licensor. User understands and agrees that
INCIDENTAL SPECIAL, CONSEQUENTIAL, OR PUNITIVE Licensor's owned or developed Software is Licensor's trade secret,proprietary
DAMAGES TINDER ANY CIRCUMSTANCES,INCLUDING BUT NOT information,andcorfidential information whether any portion thereof is or cony
I IM►TED TO LOSS OF REVENUES,UNLESS LICENSOR FAiLS TO be validly copyrighted or patented.Any Software provided to User is provided
ADVISE OF THE RISK OF SUCH DAMAGES IN ADVANCE, by license only,and such license is personal,nonexclusive,nontransferable,and
NOTWITHSTANDING THE FOREGOING, LICENSOR SHALL BE limited to the right to use such Software only according to guidelines
LIABLE FOR REPLACEMENT COSTS OFTHESOFTWARESHOULD established by this Agreement.Such Software shall be utilized by User only in
LICENSOR BREACH THiS AGREEMENT. Although Licensor bus accordance with these'rerms of Use contained in this Agreement and shall not
attempted to find and correct any bugs in the software, Licensor is not be copied, duplicated, reproduced, manufactured, decompiled, reverse
responsible for any damage or losses of any kind caused by the use or misuse engineered,incorporated into any software(including any source code,object
of the programs. Licensor shall not be liable nor deemed to be in default of this code,or algorithms),modified or disclosed in any form by any media to any
Agreement for,my delays, errors,malfunctions,compatibility problems, or other person or party,unless required under state law.
breakdowns with respect to the system,equipment,data,or services provided
hereunder or used in connection herewith. However,Licensor shall have the Afiscellaneous. Nothing herein is intended or shall be construed to create or
problems fixed within twenty-four(24)hours of when the problem has been establish air agency, partnership, or joint venture relationship between the
identified. parties.
Payment. User shall pay to Licensor in the fees pursuant to its License The captions herein are for convenience only and in no way define,limit,or
Agreement. Licensor shall not increase rates without fast notifying User by enlarge the scope orally of the provisions therein.
providing a thirty(30)day advance notice. Licensor shall only be able to raise
rates at the time of the annual renewal,and tine increased role shall not exceed No waiver by either party of any provision or any breach of this agreement
one percent(1%). Failure of Licensor to issue any invoice or bill shall not constitutes a waiver of any other provision or breach,and no waiver shall be
relieve User of the obligation to pay for any charge owed Licensor hereunder. effective unless made in writing. The right of either party to require strict
User shall pay all fees and other charges within the earlier of fifteen(15)days performance and observance orally obligations hereunder shall not be affected
from the receipt of an invoice or,for a renewal license term,three(3)days of in any way by any previous waiver,forbearance,or course of dealing.
the start of the license term.Licensor shall have the right to tenninate User's
access,without notice,if any invoice remains unpaid for more than thirty(30) Except for User's obligation to make payments hereunder,neither party will be
days.User shall provide Licensor a tax exemption form documenting that it is deenned in default as a result of a delay in performance or failure to perform its
not responsible to pay taxes tinder[his Agreement. obligations caused by acts of God or governmental authority,strikes or labor
disputes,fire,acts of war,failure of third-party suppliers,or for any other cause
Notice. All notices, requests, demands, or other communications hereunder beyond the control of that party.
shall be in writing,hand delivered,sent by first class mail,overnight mail,or
facsimile(upon electronic confirmation that the transmission was received), User shall not sell,assign,license,sublicense,franchise,or otherwise convey
and shall be deemed to have been given when received at the addresses staled in whole or in part to any third party any of the services provided hereunder
on this invoice. Any notice provided by facsimile which is received after 4:00 without the prior written consent of Licensor.
p.rn.local time shall be deenned received the following business day.A party
may change its addresses for notice on not less than ten(10)business days'prior This is a nonexclusive agreement.Similar agreements may be entered into by
written notice to the other party. Notice to User shall be addressed to the City's either party with any other person.
Assistant City Manager over Neighborhood Services,and a copy of the notice
will be sent to the City Attorney at the same address. This agreement shall be govemed by, construed, interpreted, and enforced
according to lire laws of the State of Texas, without regard to principles of
Confidential&Proprietmylnfornration, User understands that(lie information conflict of laws and rules. Each party hereby consents to the nonexclusive
it has access to through the right of access to Licensors software and/or jurisdiction of the courts of the State of Texas and United States federal courts
facilities may be confidential and proprietary nature,and User may hereinafter located in the state of Texas to resolve any dispute arising out ofthis agreement,
have access to other information of Licensor which may be confidential and Venue for any suit brought tinder this Agreement shall be in a court of
proprietary nature and could result in irreparable harm to Licensor if any such cleat urisdiclion in Tarrant County,Texas.
confidential or proprietary information is directly or indirectly:(1)used by User cum P J
for any purpose other than as specifically set forth herein;or(2)disclosed to
In t
any[bird party.Accordingly,except as may be required under state law,User he event that any material provision of these ternns are detemnined to be
agrees not to use the information for other purposes or disclose or allow access invalid,unenforceable,or illegal,then such provision shall be deemed to be
to such information or sofhvare to any third party.User agrees that a breach of superseded and the parties'agreement modified with a provision which most
these conditions shall be grounds sufficient for immediate termination of its use nearly corresponds to the intent ofthe parties and is valid,enforceable and legal.
and legal as well as injunctive relief The Parties agree that User's release of
any information required by law will not be considered a breach of this
Agreement.
SHAH and CFW license Agreement Execution Copy 2/3/17
11 of 11
Licensee initial
N�y
CITY SECRETARY
CONTRACT NO.
STANDARD FORM ADDENDUM OF THE CITY OF FORT WORTH,TEXAS
To:
Sales Contract and License Agreement
With:
Shah Software, Inc.
Notwithstanding any language to the contrary in the attached Agreement presented by Shah Software, Inc.,
("Contractor") for Client Tracking software upgrade referred to as CaseManager-NewGen ("services"), the City of
Fort Worth ("City") and Contractor(collectively the"parties") hereby stipulate by evidence of execution below by a
representative of each party duly authorized to bind the parties hereto, that the parties hereby agree to the
following:
1. Insurance: The City is a governmental entity under the laws of the state of Texas and pursuant to Chapter 2259
of the Texas Government Code, entitled "Self-Insurance by Governmental Units," is self-insured and therefore is not
required to purchase insurance. To the extent the Agreement requires the City to purchase insurance, the City will
provide a letter of self-insured status as requested by Contractor. To the extent the Contractor will be providing
Technology services for the City, including but not limited to, software implementation, data migration, hosting
services, maintenance and support services, or any other services which will require contractor to access to the
City's network, servers, or computers, Contractor shall maintain Technology Errors & Omissions insurance
coverage in an amount acceptable to the City.
2. Indemnity: To the extent the attached Agreement requires the City to indemnify or hold Contractor or any third
party harmless from damages of any kind or character, such obligations are not binding upon the City.
3. Attorneys' Fees, Penalties, and Liquidated Damages: To the extent the attached Agreement requires the City
to pay attorneys' fees for any action contemplated or taken, or penalties or liquidated damages in any amount, the
City shall not be liable for attorney's fees of Contractor or any third party, or any other fees or penalties or other
such obligations.
4. Insurance by Contractor:
4.1 The Contractor shall carry the following insurance coverage with a company that is licensed to do business
in Texas or otherwise approved by the City:
i. Commercial General Liability
a. Combined limit of not less than$2,000,000 per occurrence;$4million aggregate or
b. Combined limit of not less than $1,000,000 per occurrence; $2,000,000 aggregate and Umbrella
Coveraqe in the amount of $4,000,000. Umbrella policy shall contain a follow-form provision and shall
include coverage for personal and advertising injury.
c, Defense costs shall be outside the limits of liability.
2. Automobile Liability Insurance covering any vehicle used in providing Services under this Agreement,
including owned, non-owned, or hired vehicles, with a combined limit of not less than $1,000,000 per
occurrence.
3. Professional Liability(Errors&Omissions)in the amount of$1,000,000 per claim and$1,000,000 aggregate
limit.
4. Statutory Workers' Compensation and Employers' Liability Insurance requirements per the amount required
by statute.
5, Technology Liability(Errors&Omissions)
a. Combined limit of not less than$2,000,000 per occurrence;$4million aggregate or
b. Combined limit of not less than $1,000,000 per occurrence; $2,000,000 aggregate and Umbrella
Coverage in the amount of $4,000,000. Umbrella policy shall contain a follow-form provision and shall
include coverage for personal and advertising injury.The umbrella policy shall cover amounts for any claims
not covered by the primary Technology Liability policy. Defense costs shall be outside the limits of liability.
(a) Coverage shall include, but not be limited to,the following:
(i)Failure to prevent unauthorized access
(li) Unauthorized disclosure of information
(III) Implantation of malicious code or computer virus
(iv)Fraud, Dishonest or Intentional Acts with final adjudication language
(v) Intellectual Property Infringement coverage, specifically including coverage for intellectual
property infringement claims and for indemnification and legal defense of any claims of intellectual
property infringement, including infringement of patent, copyright, trade mark or trade secret,
brought against the City for use of Deliverables, Software or Services provided by Contractor under
this Agreement.
Technology coverage may be provided through an endorsement to the Commercial General Liability(CGL)
policy, a separate policy specific to Technology E&O, or an umbrella policy that picks up coverage after
primary coverage is exhausted. Either is acceptable if coverage meets all other requirements.Technology
coverage shall be written to indicate that legal costs and fees are considered outside of the policy limits and
shall not erode limits of liability. Any deductible will be the sole responsibility of the Contractor and may not
exceed$50,000 without the written approval of the City. Coverage shall be claims-made,with a retroactive
or prior acts date that is on or before the effective date of this Agreement. Coverage shall be maintained for
the duration of the contractual agreement and for two (2) years following completion of Services provided.
An annual certificate of insurance, or a full copy of the policy if requested, shall be submitted to the City to
evidence coverage.
6. Any other insurance as reasonably requested by City.
4.2 General Insurance Requirements:
1. All applicable policies shall name the City as an additional insured thereon, as its interests may appear.
The term City shall include its employees, officers, officials, agents, and volunteers in respect to the
contracted Services.
2. The workers' compensation policy shall Include a Waiver of Subrogation(Right of Recovery) in favor of the
City of Fort Worth.
3. A minimum of Thirty(30) days' notice of cancellation or reduction in limits of coverage shall be provided to
the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall
be sent to the Risk Manager, City of Fort Worth,200 Texas St.,Fort Worth,Texas 76102,with copies to the
City Attorney at the same address.
4. The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All
insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have
reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating
is below that required,written approval of Risk Management is required.
5. Any failure on the part of the City to request required insurance documentation shall not constitute a waiver
of the insurance requirement.
F 6. Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be
delivered to and approved by the City's Risk Management Division prior to execution of this Agreement.
6. Governing Law and Venue: This Agreement and the rights and obligations of the parties hereto shall be
governed by, and construed in accordance with the laws of the United States and the state of Texas, exclusive of
conflicts of laws provisions. Venue for any suit brought under this Agreement shall be in a court of competent
jurisdiction in Tarrant County,Texas.
CFW/Shah Software,Inc,Addendum Execution Copy 2/3/17
Page 2 of 4
6. Sovereign Immunity: Nothing herein constitutes a waiver of the City's sovereign immunity. To the extent this
Agreement requires the City to waive its rights or immunities as a government entity, such provisions are hereby
deleted and shall have no force or effect.
7. Non Appropriation of Funds: In compliance with Article 11 § 5 of the Texas Constitution, it Is understood and
agreed that all financial obligations of the City hereunder are subject to the availability of funds. If sufficient funds
are not appropriated or become unavailable to satisfy the City's financial obligations under the Agreement, the City
shall have the right to terminate the Agreement without penalty or expense to the City whatsoever, except as to the
portions of the payments agreed upon for which funds have been appropriated.
8. Taxes: To the extent the attached Agreement requires the City to pay taxes of any nature, the City shall not be
liable for any taxes pursuant to the Agreement. Upon request, the City shall provide Contractor with evidence of its
tax exempt status.
9. Confidential Information: To the extent the Agreement places any restrictions on the City with respect to
disclosure of information, Contractor understands and acknowledges that the City of Fort Worth ("City") is a public
entity under the laws of the State of Texas, and as such, all public documents and data, including the attached
Agreement,held by the City are subject to disclosure under Chapter 552 of the Texas Government Code,the Texas
Public Information Act(the"Act"). If the City is required to disclose any documents that may reveal any Contractor
proprietary information to third parties under the Act, or by any other legal process, law, rule or judicial order by a
court of competent jurisdiction, the City will utilize its best efforts to notify Contactor prior to disclosure of such
documents. The City shall not be liable or responsible in any way for the disclosure of information not clearly
marked as"Proprietary/Confidential Information"or if disclosure is required by the Act or any other applicable law
or court order. In the event there is a request for such information, it will be the responsibility of Contractor to work
with the City to submit reasons objecting to disclosure. A determination as to whether such reasons are sufficient
will not be decided by the City, but by the Office of the Attorney General of the State of Texas, or by a court of
competent jurisdiction. To the extent the City provides information to the Contractor, Contractor shall store and
maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise corrupt City Information in any way. Contractor shall notify the City immediately if the security or integrity
of any City information has been compromised or is believed to have been compromised. The parties agree that
Confidential Information shall not include information that is required to be disclosed pursuant to applicable law, rule,
regulation or court order.
10.Force Majeure:To the extent the attached Agreement purports to release a party from its obligations under the
Agreement due to causes beyond its reasonable control (force majeure), including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts,
natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems
and/or any other similar causes,such provision shall apply equally to both parties.
11. Dispute Resolution: To the extent the attached Agreement sets forth a dispute resolution procedure, such
provision shall only apply to the City as set forth herein in this Addendum. In the event of a dispute, the parties may
first submit the dispute for non-binding mediation in Tarrant County,Texas. The mediator shall be agreed to by the
parties. Each party shall be liable for its own expenses, including attorney's fees; however, the parties shall share
equally in the costs of the mediation. In the event mediation is not successful, the dispute may, upon written
consent of both parties, be submitted for binding arbitration In accordance with the rules of the American Arbitration
Association. Each party shall be liable for its own expenses, Including attorney's fees; however, the parties shall
share equally in the costs of the arbitration. In no event shall the City be required to submit a dispute to binding
mediation or arbitration without the City's prior written consent.
12. Assignment: To the extent the Agreement authorizes assignment of rights, duties and obligations of either
party, such assignment shall only be valid upon the express written consent of both parties. Any attempted
assignment in violation of this provision shall be null and void.
ChW/Shah Software,Inc,Addendum Execution Copy 2/3117
Page 3 of 4
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13. Conflicting Terms: If any provisions herein conflict with the terms of the attached Agreement, the terms herein
shall control.
14. Right to Audit: Contractor agrees that the City shall, until the expiration of three (3)years after final payment
under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and
records of Contractor involving transactions relating to this Agreement. Contractor agrees that City shall have
access during normal working hours to all necessary Contractor facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall
give Contractor reasonable advance notice of intended audits.
Contractor further agrees to include in all its subcontracts hereunder a provision to the effect that the subcontractor
agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents, papers and records of such
subcontractor, involving transactions to the subcontract, and further, that City shall have access during normal
working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this article. City shall give subcontractor reasonable advance
notice of intended audits.
ACCEPTED AND AGREED:
CITY OF FORT WORTH: SHAH SOFA ARE,INC.
By: c� dO(.M� By:
Fernando Costa Jagat Shah
Assistant ity Manager President
Date: 2 is"J117
��of Fo,S,T
ATT ST: �•..•�
�`'• O
By:
M y K yset ,
Ci Secretary
APPROVE �kS TO FORM AND LEGA
By:
Jessica Sangsv ng
Assistant City Attorney I1
Form 1295 Certification No.N/A
M&C: N/A
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administ'.at'on of this conhact,including
i *Name:
ll perfo mance n repor ing requirements.
1Gov�l 0✓�
Title:
It. � 4.0t,tj- Dtrt O+cr
CFN/Shah Sofhvare,hie,Addendum Execution Copy 2/3/17
Page 4 of 4
CITY SECRETARY
CONTRACT NO.
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48668
This Amendment is made between the City of Fort Worth ("Licensee"), a municipal corporation,
acting herein by and through Fernando Costa, its duly authorized Assistant City Manager and
Shah Software, Inc. ("Licensor"), acting herein through Jagat Shah, its duly authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 48668 for a period of one year beginning January 1, 2017;
WHEREAS, Licensee wishes to purchase 6•om Licensor additional modules to its
software application for client tracking known as "Case Manager-New Gen"; and
WHEREAS, it is the collective desire of both Licensee and Licensor to amend the
Agreement at a cost of an additional $5,032.00 which is twenty-five percent (25%) of previous
licensing fee of$20,130.00. The fee is prorated for May through December of 2017.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT:
Fort Worth City Secretary Contract No. 48668 is hereby amended to be effective on May I, 2017
by:
I. Amending "EXHIBIT A" under "YEARLY LICENSE FEE: $20,130" to read as
�9'0 12 ���: follows:
co ADDITIONAL LICENSE FEE: $5,032.00
'All
FASTRACK INITIAL SETUP: $1,750
�, R - Q� FASTRACK Annual licensing costs: $3,355 (prorated for May through December
ce)C14QQ�o`�``oS�GQ�P 2017).
6w Cost will be added to LICENSE AGREEMENT renewals as referenced in Section
ltid tt `� p` 5, 5.1 of Fort Worth City Secretary Contract No. 48668.
All other terms, provisions, conditions, covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: SHAH S WARE, INC.
By� ��: By:
Fernando Costa Jagat Sh i
Assistant City M Hager President
Date: B 212 Date:
CONTRACT COMPLIANCE MANAGER:
First Amendment to Fort Worth Cite Secretary Contract No.48668
I of 2
i
By signing below, 1 acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
F
Sonia Singleton
Assistant Director
APPROVED AS TO FORM
AND LEGALITY:
By:
J.B. trong/ I
Assistant City Attorney 1
i
FORM I295: N/A
ATTEST:
OFIT
By' - U'
Mary J. ICay
City Secretary ~` i
Contract Authorization:
T
M&C: Not Required
Date Approved: N/A
i
i
First Amcadment to Fort Worth City Seeretary Contract No,48668
2 of 2
0ITY SECRETARY
GD v►'NACT N0. 2
JR�C��V�D SECOND AMENDMENT TO
N 2 g Zp FORT WORTH CITY SECRETARY CONTRACT NO.48668
�17ySraRri,io Td
��9EpA1�y This Amendment is made between the City of Fort Worth («Licensee'), a municipal
corporation, acting herein by and through Fernando Costa, its duly authorized Assistant City
Manager and Shah Software, hie. ("Licensor"), acting herein through Jagat Shah, its duly
authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement identified as Fort Worth
City Secretary Contract No.48668 for licensing fees in the amount of$20,130.00 for a period of
one year beginning January 1,2017;
WHEREAS, City Secretary Contract No. 48668 was amended to include additional
licensing fees as identified in Fort Worth City Secretary Contract No.48668-Al in the amount of
$5,105.00;
WHEREAS,it is the collective desire of both Licensee and Licensor to renew Fort Worth
City Secretary Contract No. 48668 as identified in Fort Worth City Secretary Contract No.
48668-R1 for a period of one year beginning January 1,2018;and
WHEREAS, Licensee wishes to purchase additional services from the Licensor due to
changes in the National Performance Indicators that must be entered into the software system.
NOW THEREFORE,I04OWN ALL BY THESE PRESENT: the Parties agree as
follows:
Fort Worth City Secretary Contract No. 48668 is hereby amended by amending"EXHIBIT A"
under"YEARLY LICENSE FEE: $20,130"to read as follows:
Yearly License Fee: $20,130
FASTBACK Annual licensing costs:$5,032
Enter new and Remove obsolete National Performance Indicators: $1,500
Costs will be added to LICENSE AGREEMENT renewals as referenced in Section
5.1 of Fort Worth City Secretary Contract No.48668.
All other terms,provisions, conditions, covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
I
i
Second Amendment to Fort Worth City Secretary Contract No.48668 1 of 2
I
i
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: SHAH SOFTWARE,INC.
By: a (�.��> By:
Fernando Cosa Jagat Shah
Assistant Cit Ma ager President
Date:_ /8 Date:
CONTRACT COMPLIANCE MANAGER:
By signing below, I aclaiowledge that I am the person responsible for the monitoring and
administration of this contract,inclu 'ng ensuring all performance and reporting requirements.
L'o
Sonia Singleton
Assistant Director
APPROVED AS TO FORM
AND LEGALITY:
By:
J.B. St ong
Assistant City Attom y I
FORM 1295:NIA
�T
-0
ATTEST: `�,�' 7t:
By: ' %1
Mar J.kayser
City Secretary
Contract Authorization:
1
M&C:Not Required
Date Approved:N/A
Second Amendment to Fort Worth City Secretary Contract No.48668
2 of 2
I
i
R�C�IV�p CITY SECRETARY
DEC 2 2019 CONTRACT NO.
C"YOPrOQT 4y0R711
C'YSCCRTARy
THIRD AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48668
This Amendment is made between the City of Fort Worth ("Licensee"), a municipal
corporation, acting herein by and through Fernando Costa, its duly authorized Assistant City
Manager and Shah Software, Inc. ("Licensor"), acting herein through Jagat Shah, its duly
authorized President.
WHEREAS, Licensee and Licensor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 48668 for licensing fees in the amount of$20,130.00 for a period of
one year beginning January 1,2017;
WHEREAS, City Secretary Contract No. 48668 was amended to include additional
licensing fees as identified in Fort Worth City Secretary Contract No. 48668-Al in the amount of
$5,032.00;
WHEREAS, City Secretary Contract No. 48668-Al was amended to include additional
services from the Licensor due to changes in the National Performance Indicators that must be
entered into the software system as identified in Fort Worth City Secretary Contract No. 48668-
A2 in the amount of$1,500.00;
WHEREAS, it is the collective desire of both Licensee and Licensor to renew Fort Worth
City Secretary Contract No.48668 for a period of one year beginning January 1,2020; and
WHEREAS, Licensee wishes to purchase additional services from the Licensor due to
the Grantor's (Texas Department of Housing and Community Affairs) requirement to upload a
Community Services Block Grant(CSBG)reporting module into the software system.
NOW THEREFORE,KNOWN ALL BY THESE PRESENT:the Parties agree as
follows:
1. Fort Worth City Secretary Contract No. 48668 is hereby amended by replacing
"EXHIBIT A" under"YEARLY LICENSE FEE: $20,130"with the following:
Yearly License Fee: $20,130
FASTRACIC Annual Licensing Fee: $5,032
CSBG Report File Upload Module: $3,650
Additional Annual Licensing Costs: $1,500
TOTAL COST FOR 2020: $30,312
Costs will be added to LICENSE AGREEMENT renewals as referenced in Section
5.1 of Fort Worth City Secretary Contract No. 48668.
2. All other terms,provisions,conditions, covenants and recitals of the Agreement
not expressly amended herein shall remain in full force and effect.
Third Amendment to Foil Worth City Secretary Contract No.48668 Pagel of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By; -y - and reporting requirements.
Name: Fernafido Costa `
Title: Assistant City Manager
Date: 2kLJ- o By:
Name: Sonia Singleton
Approval Recommended: Title: Assistant Director
Approved as to Form and Legality:
By: �ti{ /tih.�c�
Name: i c1T vt t�r`l `
Title: r Rcro1Z By:
Name: John B. Strong
Attest: ^ Title: Assistant City Attorney
/J Contract Authorization:
� FO& M&C: Not Required
By:
i
Name: Mary I a s
Title: City Secretary
VENDOR: y ..K`.
1 f(ga
Shah Sofhvare,Inc.
By:
Name: Jagat Shah
Title: President
Date: December 17,2019
I�
i
Third Amendment to Fort Worth City Secretary Contract No.48668 Page 2 of 2
CSC No.
CITY OF FORT WORTH
t'.►lY 0►fOHT WORjH c� REQUEST TO EXERCISE RENEWAL OPTION
�`•, '. Clt`(stctlETnllY �
Decemb`et 22;'2017
SHAH Software,Inc.
13601 Preston Road,Suite E 450
Dallas,Texas 75240
Re: REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No.48668(the"Contract")
Renewal Tenn No.#: 1
The above referenced Contract will expire on December 31, 2017. Pursuant to the Contract, renewals are at the
mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No.48668 for an
additional one year period,which will begin immediately upon the expiration of the current term and will end on
December 31,2018. All other terms and conditions of CSC No.48668 remain unchanged. Please return your signed
agreement letter,along with a copy of your current insurance certificate,to the address set forth below.
Please log onto BuySpeed Online at http://folhvortlitexas.gov/purcliasin to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal,please contact me at the telephone number
listed below.
Sincerely yours,
Sonia Singleton,MBA
Assistant Director
817-392-5774
X Yes,renew this contract for a one year period ending on December 31,2018.
_No,do not renew this contract.
By: Date: December 22,2017
Jagat Shah
President
Cl. F R RTH: Ti ST-
Fen n Costa Mary J.Kay r
Assistant City Manager City Secretary v `r
Date: ( ORM AND LEGALITY&C No. N/A
OFFICIAL,RECORD
CITY ONCRETARY
FT.WORTH,TX TE x f:
1
4
CSC No. b(o$^IZa
CITY OF FORT WORTH
2 REQUEST TO EXERCISE RENEWAL OPTION
s
o, -�
f �
November 15,2018
SHAH Software,Inc.
13601 Preston Road,Suite E 450
Dallas,Texas 75240
Re: REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No.48668(the"Contract")
Renewal Term No,#:2
The above referenced Contract-Renewal #I will expire on December 31,2018. Pursuant to the Contract, renewals
are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No.
48668 for an additional one year period, which will begin immediately upon the expiration of the current term and
will end on December 31, 2019. All other terms and conditions of CSC No.48668 and 48668-R1 remain
unchanged. Please return your signed agreement letter, along with a copy of your current insurance
certificate,to the address set forth below.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purcinasing to inspire that your company information
is correct and up-to-date.
If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone
number listed below.
Si'cerely yoursd f
Soma Singleton,MB�A
Assistant Director
817-3 -5774
_Yes,renew this contract for a one year period ending on December 31,2019.
_No, o not enew this contract.
By: Date:
t Shah
President O RT
®x C),
CITY OF FORT WORTH; 9 TEST
Fernan �Costa�
.
Assistant City Manager City Secretary ,,
Date: G / M&C No. N/A
John B. gong, ' sistant ty Attorney
Page 2
SHAH Software, Inc. License Agreement
Contract No. 48668-Renewal Term No. 2
Contract Compliance Manager
By signing below,I acluiowledge that I am the person responsible for the monitoring and administration of
this contract, including ensuring all performance and reporting requirements.
Sonia Singleton
Assistant Director
Title
�p "PW CSC No:g9—(L3` R
c0t°0tS�
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
January 22,2020
SHAH Software, Inc.
I Collinway Place
Dallas,Texas 75230
Re: REQUEST TO EXERCISE RENEWAL OPTION
License Agreement
Contract No.CSC No.48668(the"Contract")
Renewal Tenn No. 3 41red
The above referenced Contract Renewal No.R on December 31, 2019. Pursuant to the Contract,
renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests
renewal of CSC No. 48668 for an additional one year period, which will begin immediately upon the
expiration of the current term and will end on December 31,2020.All other terms and conditions of CSC
No. 48668, 48668-R1 and 48668-R2 remain unchanged. Please return your signed agreement letter,
along with a copy of your current insurance certificate,to the address set forth below.
Please log onto the PeopleSoft Supplier Portal at http://fortworthtexas.gov/purchasing to insure that your
company information is correct and up to date.
If you have any questions concerning this Request for Contract Renewal,please contact me at the telephone
number listed below.
Sincerely yours,
Sonia Singleton,MBA
Assistant Director
817-392-5774
X Yes,renew this contract for a one year period ending on December 31,2020.
No,do not renew this contract.
9—�
By: Date:_January 22,2020
Jagat Shah
President
Page 2
SHAH Software,Inc.License Agreement
Contract No.48668-Renewal Term No.3
CITY OF FORT WORTH
Fernando Costa Date
Assistant City Manager
C
John/ . Strong
Assistant City Attorne
a-
ecP�i U ''�,?� '
t >;
ary . Kayser * l q
City Secretary
M&C:Not Applicable ?�'�� • ^>
CONTRACT COMPLIANCE MANAGER:
By signing below,I acknowledge that 1 am the person responsible for the monitoring and administration of
this contract,including ensuring all performance and reporting requirements.
Sonia Single on
Assistant Director