HomeMy WebLinkAboutContract 50326-A3 CSC No. 50326-A3
AMENDMENT NO.3 TO
CITY SECRETARY CONTRACT NO. 50326
PROFESSIONAL SERVICES AGREEMENT
This Amendment is made between the City of Fort Worth ("City"), a home-rule
municipal corporation, acting herein by and through Jesus J. Chapa, its duly authorized Deputy
City Manager and DNA Labs International ("Vendor"), a Florida corporation, acting herein
through Allison Nunes, its duly authorized Chief Operating Officer, each individually referred to
herein as a"party" and collectively referred to as the"parties."
WHEREAS, the Parties previously entered into City of Fort Worth City Secretary
Contract No. 50326 (the "Contract"), with an effective date of February 1, 2018 and an
expiration date of January 31, 2019 with automatic renewals for up to four one-year renewal
periods; and
WHEREAS, the Contract is for the provision of professional services, namely DNA
testing of biological material in cold cases and active cases; and
WHEREAS, the current term of the Agreement is for a period of one year beginning
February 1, 2020; and
WHEREAS, the City and Vendor now wish to amend the Contract by $565,679.20 for a
new total not to exceed amount of$880,815.20 per year for the DNA testing services.
NOW, THEREFORE, City and Vendor, acting herein by the through their duly
authorized representatives, enter into the following agreement to amend the contract:
1.
Section 3.0 Compensation (Page 1 of the Contract) is amended to read as follows:
City shall pay Contractor in accordance with the fee schedule of services and tests under
this Agreement in accordance with the provisions of this Agreement and Exhibit `B," — Cost
Schedule. Total payments made under this Agreement by City shall not exceed the amount of
$880,815.20 per year. Contractor shall not perform any additional services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City shall not be liable for any additional expenses of
Contractor not specified by this Agreement unless City first approves such expenses in writing.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Amendment No.3 to CSC No.50326
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Executed on this the day of 12021.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
��yyfy � administration of this contract, including
By: Jesus J.Chapa(Feb 11,t02114:12 CST) ensuring all performance and reporting
Name: Jesus J. Chapa requirements.
Title: Deputy City Manager
By: Sasha Kane(Feb11,2021 11:56 CST)
APPROVAL RECOMMENDED: Name: Sasha Kane
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND
By. Neil Noakes(Feb 11,202112.45 CST) LEGALITY:
Name: Neil Noakes � � �
Title: Chief of Police apF FORl B a y:
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�.o° oo°o0 Name: Taylor Paris
ATTEST: p�o o= Title: Assistant City Attorney
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By: �// ����a 6l�0000000I::
CONTRACT AUTHORIZATION:
Name: Mary J. Kayser ���EXp�b M&C:20-0967
Title: City Secretary Date Approved:12/15/2020
Form 1295 Certification No.: 2020-654463
DNA LABS INTERNATIONAL
By. .A� v� /llu"f'
Name: Allison Nunes
Title: COO
Amendment No.3 to CSC No.50326
Page 2 of
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT WORTH
DATE: 12/15/2020 REFERENCE **M&C 20- LOG NAME: 35DNA OUTSOURCING
NO.: 0967 AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Execution of an Amendment to Increase the Professional Services
Agreements, City Secretary Contract No. 50326 and 50556, with DNA Labs
International and Bode Cellmark Forensics, Inc. for DNA Outsourcing by$707,099.00 for
a New Annual Amount of$1,101,019.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a second amendment to the
Professional Services Agreements with DNA Labs International and Bode Cellmark Forensics, Inc. to
increase compensation by$707,099.00 for a new annual amount of$1,101,019.00 for the Police
Department.
DISCUSSION:
The Police Department utilizes vendor laboratories to supplement the work performed by the Fort
Worth Police Department Crime Lab. Currently, the Crime Lab has professional service contracts
with two laboratories, DNA Labs International and Bode Cellmark Forensics, Inc. Both vendors are
accredited to ISO-17025 standards, adhere to the Federal Bureau of Investigation's (FBI) Quality
Assurance Standards for Forensic DNA Testing Laboratories, and employ personnel which
are licensed by the Texas Forensic Science Commission.
The vendor laboratories perform biological evidence examinations and DNA testing services on Fort
Worth Police Department cases which are outsourced by the Crime Lab. Examples of services
offered include serological analysis, male screening of sexual assault kits, short tandem repeat (STR)
testing, and Y chromosome short tandem repeat (Y-STR)testing. Outsourcing is beneficial to the
City of Fort Worth because it helps decrease the existing backlog of cases that require DNA
processing, including violent offenses such as sexual assaults and homicides. Much of Crime Lab's
DNA outsourcing is made possible through funding from the Bureau of Justice Assistance Capacity
Enhancement and Backlog Reduction grants which have been awarded to the Crime Lab each year
since 2013.
In September 2020, Police Department staff brought forth, and City council approved, Mayor and
Council Communication (M&C)20-0728 which authorized the first amendment to City Secretary
Contract No. 50326 with DNA Labs International and City Secretary Contract No. 50556 with Bode
Cellmark Forensics, Inc. to increase the agreements by$293,920.00. The increased amount was
requested due to the receipt of two grant awards in the amount of$148,044.00 and
$145,876.00. After Council approved M&C 20-0728, the City was awarded two additional grants in
the amount of$392,394.00 and $200,000.00 for DNA Outsourcing. Additionally, staff requests budget
modifications to previous DNA services related grants from fiscal years 2018, 2019, and 2020 in the
amounts of$22,875.00, $25,350.00, and $26,480.00, respectively. The requested modification will
move funds previously allocated as travel funds to the above mentioned contracts for additional DNA
outsourcing. Finally, staff requests an additional allocation of$40,000.00 in funds previously marked
for Property Connect Improvements to be re-allocated for additional DNA Outsourcing under these
contracts. In total, the City is requesting Council authorize the execution of a second amendment to
increase the Contracts by$707,099.00 for a new annual amount of$1,101,019.00 for DNA
outsourcing.
The agreements may be renewed for four additional one-year terms. The renewal action will not
require City Council approval provided that the City Council has appropriated sufficient funds to satisfy
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28536&councildate=12/15/2020 1/27/2021
M&C Review Page 2 of 2
the City's obligations during the renewal terms.
The DNA outsourcing serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Grants Operating Federal Fund to support the approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Ed Kraus (4231)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28536&councildate=12/15/2020 1/27/2021