HomeMy WebLinkAboutContract 44504-R1��n SE��,�Y L i��ti �- r�a
CO�ITRACT N0.
RENEWAL AGREEMENT
CITY SECRETARY CONTRACT NO. 44504
BOOKS AND MATERIAL DISPOSITION AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND
THE FRIENDS OF THE FORT WORTH PUBLIC LIBRARY, INC.
This Amendment is entered into by and between the City of Fort Worth (the "City"), a
home rule municipal cotporation organized under the laws of the State of Texas, with its
principal place of business at 200 Throckmorton Street, Fort Worth, Texas, and Friends of the
Fort Worth Public Library, Inc. ("Friends").
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 44504 (the "ContracY'), which was executed on June 5, 2013 and which was
approved by the City Council on May 21, 2013 (M&C G-17900); and
WHEREAS, the Library Department of the City has books, publications, and other
materials that are outdated, excess or for other reasons are no longer useful to the Library and
would be discarded; and
WHEREAS, the Contract provides that Friends shall arrange for appropriate storage and
disposal of such books, publications and other materials by sale and/or other means; and
WHEREAS, the original term of the Contract expired on June 5, 2016; and
WHEREAS, the Contract provided for two additional terms of one year each; and
WHEREAS, City and Consultant now wish to renew the original Contract for both
additional 1-year terms to expire on June 5, 2018.
NOW, THEREFORE, the parties agree as follows:
l. The Contract is hereby and renewed for two consecutive one-year renewal terms, and
the Contract remains in full force until June 5, 2018.
2. All other terms and conditions of the Contract that are not expressly amended herein
shall remain in full force and effect.
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OFFICIAL ttECORD
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CITY S�CRETARY
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Executed on this the ��day of � %i�)�s2 , 2017.
CITY OF FORT WORTH:
By: T:.,...a� �,(_—
Fernando Costa
Assistant City Manager
Date: Si 3c /�
APPROVED AS TO FORM AND LEGALITY:
.
Paige I�ebane
Assistant City Attorney
By:
Mary ,�ayse
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible for the monitoring and
of this contract, incl�ing ensuring all performance and reporting requirements.
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Date
Contract Authorization:
M&C: G-17900
1295 Cert. No.:
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OFFICIAL RECORD
CITY SECRETARY
FRIENDS OF THE FORT WORTH
PUBLIC LIBRARY, INC.
By. �� �
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Name: nny Gardner
Title: President
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Date: � --�� - � �
ATTEST:
FT. WORTH, '�C
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M&C Review
CITY COUNCIL AGENDA
Page 1 of 2
Offcial site of the City of Fort Worth, Texas
FORT ��'ORTH
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COUNCIL ACTION: Approved on 5/21/2013
�---_��_�.� — ---- =--� _—_--� �� - - ----,
DATE: 5/21/2013 REFERENCE NO.: **G-17900 LOG NAME: 84FRIENDSMOU
CODE: G
TYPE:
PUBLIC
CONSENT HEARING: NO
SUBJECT: Authorize Execution of a Memorandum of Understanding with the Friends of the Fort
Worth Public Library, Inc., and Authorize Execution of a Books and Materials Disposition
Contract with the Friends of the Fort Worth Public Library, Inc. (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a Memorandum of Understanding with the Friends of the Fort Worth Public
Library, Inc.; and
2. Authorize execution of a books and materials disposition Contract with the Friends of the Fort
Worth Public Library, Inc.
DISCUSSION:
The Friends of the Fort Worth Public Library, Inc. (Friends), a non-profit 501(c)(3) volunteer support
organization, was established more than 35 years ago. Its purpose is to improve the quality of life in
the community by providing advocacy, additional funding, and volunteer services to the Fort Worth
Public Library.
Staff recommends execution of a Memorandum of Understanding (MOU) with the Friends that
specifies mutually-agreed expectations between the City of Fort Worth and the Friends as they work
together toward the common objective of providing high-quality library services. The document covers
how the two organizations will coordinate programming and fundraising for capital projects. The
MOU will become effective on the date of its execution and remain in effect for five years or until
either party initiates termination.
Staff also recommends execution of a Books and Materials Disposition Contract (Disposition
Contract), which will allow the Friends to sell withdrawn Library materials. A public library best
practice is to remove outdated, unused, and worn-out materials from the collection. On April 9, 2002
the City Council approved M&C C-19041 authorizing an Agreement with the Friends to receive and
sell materials discarded from the collections of the Fort Worth Public Library, and return net proceeds
from the sales to the Library as part of the of the Friends' budget cycle. This successful Agreement
serves a public purpose in support of the Fort Worth Public Library and its services. Proceeds from
the sales have helped fund reading programs, the Library's System Master Plan, and the eSkilis
Library and Job Center. Funds have also contributed to the purchase of needed equipment such as
a new delivery truck. Although the Books and Materials Disposition Contract entered into in 2002
does not have an expiration date, the parties concluded that an updated contract should be
established.
Under the Disposition Contract, the materials withdrawn from the Library will become the property of
the Friends for the purpose of sale and final disposition. The Friends will be required to conduct a
book sale no less than annually, with net proceeds from the sale(s) to be returned to the Library. The
Agreement also gives the Friends the option of selling materials in their bookstore. The initial three-
year term of the Agreement will begin upon execution. The Agreement may be renewed at the option
of the City for up to two additional terms of one year each without additional Council action.
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=18367&councildate=5/21/2013 6/6/2017
M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that this action will have no material effect on City funds.
TO Fund/Account/Centers
FROM Fund/Account/Centers
Submitted for Citv Manaqer's Office by:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Charles Daniels (6199)
Gleniece Robinson (7706)
Adam Wright (8522)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=18367&councildate=5/21/2013
Page 2 of 2
6/6/2017