HomeMy WebLinkAboutContract 52500-A1 CSC No. 52500-A1
FIRST AMENDMENT
TO FORT WORTH CITY SECRETARY
CONTRACT NO. 52500
This AMENDMENT is made and entered into by and between the City of Fort Worth, a
home-rule municipal corporation of the State of Texas ("City"), acting herein by and through
Jesus J. Chapa, its duly authorized Deputy City Manager, and Auto Data Direct, Inc., a Florida
corporation ("Contractor"), acting by and through Kevin Richard "Rick" Kerr, its duly
authorized Vice President and General Manager, each individually referred to as a "Party" and
collectively referred to as the"Parties".
WHEREAS, City and Contractor previously entered into an agreement for Contractor to
provide lien letter generation and mailing services for the City of Fort Worth (City) Police
Department (FWPD) on an as-needed basis, the same being Fort Worth City Secretary Contract
No. 52500 (the"Agreement");
WHEREAS, under the terms of the Agreement, services began July 1, 2019 ("Effective
Date") and expired on June 30, 2020 ("Expiration Date"), with four (4) one-year automatic
renewals (each a "Renewal Term");
WHEREAS, the Agreement was most recently renewed for Contractor to provide
services between July 1, 2020 and June 30, 2021;
WHEREAS, the Parties mutually wish to amend the Agreement to revise "Exhibit A —
Scope of Service" to the Agreement in order to increase the volume of letters to approximately
333 letters per month or 4,000 letters per year; and
WHEREAS the Parties mutually wish to amend the Agreement to reflect an increase in
amount to be paid to the Vendor to account for the increased volume of letters reflected in the
amended Exhibit A.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS TO AGREEMENT
The following terms are hereby amended to replace the referenced terms in the
Agreement and shall be binding and enforceable as if they were originally included therein.
A. The amount to be paid to the vendor shall be increased from $23,100 to an
amount not exceed$28,000
FIRST AMENDMENT OF CSC NO.52500 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
B. "Exhibit A- Scope of Service" is hereby amended and replaced in its entirety
with the attached revised"Exhibit A- Scope of Service."
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile
copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and
shall have the same effect as anoriginal.
(signature pagefollows)
FIRST AMENDMENT OF CSC NO.52500 Page 2 of 4
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Contractor:
By: Jesus J.Chapa(Mar 2,202110:48 CST) By:
Name: Jesus J. Chapa Na : Kevin Richard Kerr
Title: Deputy City Manager Title: VP and General Manager
Date: Date: 2/23/2021
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
By: Neil Noakes(Mar 1,202112:44 CST) and reporting requirements.
Name: Neil Noakes
Title: Chief of Police
By: Sas a Kane(Feb26,202110:22 CST)
Approved as to Form and Legality: Name: Sasha Kane
Title: Sr. Contract Compliance Specialist
By: O � — City Secretary: p4004�nu��
Name: Taylor Paris O�°FORf��d
Title: Assistant City Attorney i� o° °0
By: 0 Avg =d
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Contract Authorization: Name: Mary Kayser d� °°°°°°°°°°°°° �`a
M&C: N/A Title: City Secretary a��:'jZX o4Qp
FIRST AMENDMENT OF CSC No.52500 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A- Scope of Services
The Vendor agrees to provide Lien Letter Generation and Mailing services for the Fort Worth
Police Department Auto Pound unit on an as-needed basis.
The services shall include:
1. The system used for this service shall be compatible with Tegsco, LLC Aries Impound
System("Aries")
2. Automatically populate Texas Department of Licensing and Regulation(TDLR)
compliant Lien Letter(see attached Exhibit A-1).
3. Print this letter and mail to both Owner and Lien Holder; as well note Aries Impound
System with uploaded copy of letter in file for the Auto Pound's records.
4. Label -Address - Mail Certified Letter with copy of certified information uploaded into
Aries system.
5. Provide information and proof of all received and returned certified letters.
6. The estimated volume of these letters is about 333 letters per month or 4,000 letters per
year.
FIRST AMENDMENT OF CSC NO.52500 Page 4 of 4