HomeMy WebLinkAboutContract 35728-A8 CSC No.35728-A8
EIGHTH AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO.35728
This Eighth Amendment to Fort Worth City Secretary Contract No. 35728("Eighth
Amendment")is made between the City of Fort Worth("Fort Worth"),a municipal corporation and
CourtView Justice Solutions,Inc. d/b/a equivant,a Delaware corporation. ("Company").
WHEREAS,on January 1,2007,the City entered into an Agreement with MAXIMUS Justice
Solutions Division to provide application software support services(M&C G-15785,City Secretary
Office(CSO)Contract No.35728)(the"Original Agreement"); and
WHEREAS,on October 16,2009,the City entered into an amendment to CSO Contract No.
35728 with Company,which assigned all responsibilities under the Original Agreement from
MAXIMUS,Justice Solutions Division to Company;
WHEREAS,on January 1,2012,the City entered into a one-year renewal to CSO Contract No.
35728 with Company; and
WHEREAS,on April 26,2012,the parties entered into an amendment to the Original Agreement
via CSC 35728 Amendment No.2 to add e-citation software and maintenance,including baseline
services; and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No. 3 to
include additional licenses,related maintenance and support; and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No.4 to
include project management and training related to CourtView Case Management software in an amount
not to exceed$18,990.00,increasing the not-to-exceed amount of the contract to$1,586,769.32;
WHEREAS,the Agreement was further amended via CSC 35728 Amendment No.5 to include
additional software licenses and professional licenses in an amount no to exceed$95,334.64; and
WHEREAS,the Agreement was further amendment via CSC 35728 Amendment No. 6 to include
an additional scope of work for re-hosting services at cost of$26,793.00; and
WHEREAS,the Agreement was further amendment via CSC 35728 Amendment No. 7 to include
an additional scope of work for re-hosting services at cost of$16,654.00; and
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by the
through their duly authorized representatives,agree to the following terms,which amend the Agreement
as follows:
1. The Agreement is hereby amended by adding Exhibit C-3, attached to this Eighth
Amendment, as Exhibit C-3 of the Agreement to revise the annual scope of work for a total cost of
$11,960.00.
2. Section 3,Compensation,is hereby replaced in its entirety with the following:
Compensation. City shall pay Vendor an amount not to exceed One million, Seven Hundred and
Thirty-Seven Thousand,Five Hundred and Ten Dollars and 96/100($1,737,510.96)in accordance
OFFICIAL RECORD
Eighth Amendment to Fort Worth City Secretary Contract No.35728 CITY SECRETARY
FT. WORTH, TX
with the provisions of this Agreement and Exhibit`B,"Payment Schedule,which is attached hereto
and incorporated herein for all purposes. [For each Renewal Term, the City shall pay the amount
on a quote provided by Vendor which shall then be attached to the City's respective renewal form.
Annual support fees are subject to an increase not to exceed 5%.] Vendor shall not perform any
additional services for City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City shall not be liable for any additional expenses
of Vendor not specified by this Agreement unless City first approves such expenses in writing.City
agrees to pay all invoices of Vendor within thirty(30)days of receipt of such invoice.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[signature page follows]
Eighth Amendment to Fort Worth City Secretary Contract No. 35728 Page 2 of 7
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
,/ responsible for the monitoring and administration
111aA4Gi ullaal �Iyl of this contract,including ensuring all performance
By: Valerie Washington(Mar 5,202112:40c and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date: Mar 5, 2 O21 By. Steven Vandever(Feb 26,202110:01 CST)
Name: Steven Vandever
Approval Recommended: Title: Acting Sr. IT Solutions Manager
Approved as to Form and Legality:
By:
/-Z �, --
Name: Kevin Gunn TB Sfran
Title: Director,IT Solutions By: JB Strong(Mar 02110:20 CST)
�dvon�q�� Name: John B. Strong
Attest: ��koo-041
f0Rr�ad Title: Assistant City Attorney
° 00
d
1116 ° 0�-1 d Contract Authorization:
By: ��� M&C: P-12285
P. =d
Name: Mary J. Kayser ��'�° °° �� Approved: 12/11/2018
0000
Title: City Secretary aa>Z SEX p5bga
1295 Form: 2018-415991
SELLER:
CourtView Justice Solutions, Inc. d/b/a
equivant.
By: S ���Ud4g,
Name: Beckykelderhouse
Title: General Manager
Date: 2/18/2021
OFFICIAL RECORD
CITY SECRETARY
Eighth Amendment to Fort Worth City Secretary Contract No.35728 FT. WORTH, TX
equivant
Co.rtVi—Justice Solutions Inc.d/b/a equivant
Exhibit C-3
QUOTE
Project: Fort Worth MC Retention Module and Services
Prepared for: Quot Numb r: 18484
William Rumuly Date: Decemb r 2, 2020
Municipal Court Director Valid Through: March 2, 2021
Fort Worth,City of Clie t ID: FTWORTTX
1000 Throckmorton
Fort Worth, Texas, 76102
william.rumuly@fortworthtexas.gov
ONE TIME COSTS
Product Type Quantity Unit Price Subtotal Discount Extended Price
Licenses:
3rd Party Software 3rd Party License 1 $4,875.00 $4,875.00 $4,875.00
Subtotal$4,875.00
Services:
Professional Services-Project Management Service 1 $780.00 $780.00 $780.00
Subtotal$780.00
Professional Services 3rd Party Service 1 $4,550.00 $4,550.00 $4,550.00
Subtotal$4,550.00
Other:
Estimated Total of One Time Costs, excluding applicable taxes: $10,205.00
RECURRING COSTS
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com
equivant
Co.rtVi—Justice Solutions Inc.d/b/a equivant
Product Product Type Quantity Unit Price Subtotal Discount Extended Price
Maintenance 3rd Party 1 $1,755.00 $1,755.00 $1,755.00
Maintenance
Subtotal$1,755.00
Total First Year Recurring Costs, excluding applicable taxes: $1,755.00
GR ND TOTAL: $11 ,960.00
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com
equivant
CourtView Justice Solutions Inc.d/b/a equivant
QUOTE ACCEPTANCE
Project: Fort Worth MC Retention Module and Services
Q ote cc pted By:
Signat re: Valerie Washington(Mar 12:40CSZY
Name: Valerie Washington
Titl : Assistant City Manager
Date: Mar 5,2021
Pr par d By: Customer Contact:
Gary Egner Hamid Hejazifar
Dir ctor, B siness Development Business Process Analyst
Phone: (330)470-0816 Phone: (682)760-3563
4825 Higbe Av nu NW hamid.hejazifar@fortworthtexas.gov
Ca ton, OH 44718
gary.egner@eq iva t.com
The attached terms and co ditio s ar incorporated into this quote y r ference.
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com
equivant
CourtView Justice Solutions Inc.d/b/a equivant
Description of Scope of Work
equivant will provide project management services to schedule and coordinate the work to be performed by equivant.
equivant will provide Third Party services through VisatSG to implement the Retention Module in one production and two
non-production environment.Third Party Services will included up to 4 hours of business analysis to confirm the Customer's b sin ss
processes. Up to 16 hours of Installation and Configuration of the modules in both environments, 1 hours of training.
Payment Terms
1 Payment for License Fee is due upon contract execution.
2 First Year Support and Maintenance will begin and payment due upon quote execution.
3 equivant will invoice for the Project Management and Third Party Professional Services fee in the month the services were
first started.
4 Payment term is net 30 days from invoice date.
Notes
1 Quotation must be signed and returned with a purchase order for activation of license(s), maintenance and scheduling of
the project work.
Delivery will be scheduled for the first available date at which equivant and Customer resources are jointly available.
2 Should rescheduling be necessitated for any reason,the next available date at which equivant and Customer resources
are both available will be scheduled.
Professional Services quoted are at a firm fixed price, but extent of services is limited to the hours indicated in"Scope of
Work"section. For those Items that are limited, actual effort, costs and expenses may be less than or greater than those
estimated. Customer shall have no obligation to pay equivant more than the estimated price. equivant shall have no
obligation to provide labor or incur costs or expenses having a combined value more than the quoted price, even if the
3 services have not been completed or the deliverables delivered, or the results expected by the Customer have not been
achieved. The parties may by mutual,written agreement, increase the quoted price. Changes in scope will require a
change order to increase the firm fixed price based upon the additional level of effort required. Cancellation by Clients will
require$150. rescheduling fee unless 72 hours of advance notice is provided by the client to VistaSG in writing. NO
EXCEPTIONS
4 If project is cancelled prior to completion, all effort and travel-related costs expended through the date of cancellation will
be due and payable.
5 Except as expressly modified here, License(s)are subject to the terms and conditions of the active license agreement.
6 Except as expressly modified here, Support and Maintenance is subject to the terms and conditions of the active support
agreement.
7 Customer is responsible for the host environment including all required licenses, hardware, network, SSL certificates and
third party software components and configuration.
8 Delays caused by Customer site or configuration issues may require rescheduling and/or Change Order for additional
services and related travel costs.
9 Customer will make available all resources requested by equivant for assistance and approval.
10 All services are to be provided remotely. Should travel be requested or deemed to be required, a separate Change Order
for estimated travel costs and travel time will be provided.
11 The scope of work does not include any modifications to CourtView.
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com